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Standard Accounting & Reporting
System, Field Level Training
Presented by Victoria Stehlik
Liaison Accountant, BUMED/DFAS
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Overview
• Daily & Non-Daily Accounting Duties
• STARS-FL Screens
• CA-View Reports
• Query Management Facility (QMF) Reports
• Downloading Reports
• QMF
• OmWebviewer
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Daily Accounting Reports
• USSGL Trial Balance
• Unmatched Disbursements
• Exception Listing
• OB Daily Transaction Listing
• IDA128
• IDA129
• Prevalidation Rejects
• Purchase Card Rejects
• Standard Procurement System (SPS) Rejects
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Daily Accounting Reports (cont)
• SPS Input Records Listing
• Powertrack Rejects
• Powertrack Invalid AAA Report
• Powertrack Duplicates
• Transaction/Cost Redistribution Report
• Incomplete PIIN Report
• Non-Labor JON Cost Transfer Report
• Daily Expenditure File
• EC610 Refunds and Final Payments
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USSGL Trial Balance
• FY ‘08 & Prior Years
• Login to STARS-FL, Main Menu 4, Select 21
Or
• FASTPATH – RUST
Or
• CA-View
• O&M: Report ID LXR3483A*
• ALLOT: Report ID LXR3481A*
• RPN: Report ID LXR3485A*
• RDTE: Report ID LXR3484A*
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USSGL Trial Balance (cont)
Sample Online USSGL (FP:RUST)
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USSGL Trial Balance (cont)
Sample Online USSGL (cont)
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USSGL Trial Balance (cont)
• FY ‘09 & Future Years
• Same procedures as prior years except for Operations &
Maintenance (O&M) Accounts
• O&M
• Access Query Management Facility (QMF)
• RUN KABC012.US1071
• Select appropriate option for the task
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USSGL Trial Balance (cont)
Sample QMF RUN KABC012.US1071, Option C
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Sample QMF RUN KABC012.US1071, Option C
USSGL Trial Balance (cont)
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Sample QMF RUN KABC012.US1071, Option C
USSGL Trial Balance (cont)
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Unmatched Disbursements
• All Years
• Login to STARS-FL, Main Menu 5, Select 4
Or
• FASTPATH – S960
Enter
• Line of Accounting (LOA), FY ‘08 and Prior Years
• LOA & Chargeable Unit Identification Code (CUIC), FY ‘09
and Future Years
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Unmatched Disbursements (cont)
Sample Online UMD Suspense (FP:S960)
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Unmatched Disbursements (cont)
• All Years
• Login to QMF
• RUN KABC012.UMD
Enter
• Line of Accounting (LOA), FY ‘08 and Prior Years
• LOA & Chargeable Unit Identification Code (CUIC), FY ‘09
and Future Years
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Unmatched Disbursements (cont)
Sample QMF, RUN KABC012.UMD, Option B
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Unmatched Disbursements (cont)
Sample QMF, RUN KABC012.UMD, Option B
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Unmatched Disbursements (cont)
Sample QMF, RUN KABC012.UMD, Option B
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Exception Listing
• All Years
• Login to STARS-FL, Main Menu 2, Select 3
Or
• FASTPATH – TEXV
Enter
• Function 1
• CUIC
• Action code
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Exception Listing (cont)
Sample Online Exception Record (FP:TEXV)
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Exception Listing (cont)
Sample Online Exception Record (FP:TEXV)
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Exception Listing (cont)
• All Years
• Login to QMF
• RUN KABC012.TEXV
• Type three position Region code
• Type CUIC
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Exception Listing (cont)
Sample QMF, RUN KABC012.TEXV
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Exception Listing (cont)
Sample QMF, RUN KABC012.TEXV
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Exception Listing (cont)
Sample QMF, RUN KABC012.TEXV
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OB Daily Transaction Listing
• FY ‘08 and prior years
• CA-View Report ID LXR3102A*
• Select LOA for review
• FY ‘09 and future years
• Access QMF
• RUN KABC012.DAILY
• Enter B to search by CUIC
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OB Daily Transaction Listing (cont)
• Sample LXR3102A*
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OB Daily Transaction Listing (cont)
• Sample LXR3102A* (cont)
Select NATIVE BROWSE or NO CARRIAGE CONTROLS…
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OB Daily Transaction Listing
• FY ‘08 and prior years
• CA-View Report ID LXR3102A*
• Select LOA for review
• FY ‘09 and future years
• Access QMF
• RUN KABC012.DAILY
• Enter B to search by CUIC
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IDA128 Report
Sample IDA128* (Indexed)
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IDA129 Report
Sample IDA129* (Indexed)
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Prevalidation Rejects
Sample LXF3113B* (Not Indexed)
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Purchase Card Rejects
Sample LXF3110A* (Not Indexed)
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SPS Rejects
Sample LXF5305D* (Indexed)
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SPS Input Records Listing
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Sample LXF5305A* (Indexed)
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Powertrack Rejects
Sample LXF3150A* (Not Indexed)
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Powertrack Invalid AAA Report
Sample LXF3128A* (Not Indexed)
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Powertrack Duplicates
Sample LXF3128B* (Not Indexed)
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Cost Redistribution Error Report
Sample LXR5107A* (Not Indexed)
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Incomplete PIIN Report
Sample RUN KABC012.PIIN
Select appropriate option…
Enter variables…
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Incomplete PIIN Report (cont)
Sample RUN KABC012.PIIN (cont)
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Non-Labor JON Cost Transfer Report
Sample LXR5105A* (Not Indexed)
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Daily Expenditure File Suspense
Sample LXF2128B* (Not Indexed)
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EC610 D Refunds
Sample RUN KABC012.DOC_VALID
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EC610 D Refunds (cont)
Sample variables for RUN KABC012.DOC_VALID
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EC610 D Refunds (cont)
Sample outcome for RUN KABC012.DOC_VALID
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EC610 C Final Payments
Sample RUN KABC012.DOC_VALID
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EC610 C Final Payments
Sample outcome for RUN KABC012.DOC_VALID
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Non-Daily Accounting Reports
• Active Document Listing (ADL)
• Delinquent Travel Advance
• Monthly Interest Payment Report
• Undistributed Labor Suspense
• Employee Labor Listing
• Employee Fringe Listing
• Monthly Reconciliation Disbursement Report
• NAVCOMPT 2171 Report
• High-Level Payroll Data
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Non-Daily Accounting Reports (cont)
Activity Fringe Breakout
Undistributed Labor Suspense Summary Report
Fringe Pay Current FY
Labor Roll Charges and Credits (NAVCOMPT 2051)
Reimbursable Segment Report
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Active Document Listing (ADL)
Sample list of ADL reports (LXF340*)
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Active Document Listing (cont)
Sample ADL Segment (LXF3402*) report
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Active Document Listing (cont)
Sample ADL Job Order Number (LXF3406*) report
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Active Document Listing (cont)
Sample ADL Document Number (LXF3408*) report
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Active Document Listing (cont)
Sample QMF ADL, RUN KABC012.ADL
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Active Document Listing (cont)
Sample RUN KABC012.ADL, Option B variables
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Active Document Listing (cont)
Sample RUN KABC012.ADL, Option B outcome
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Delinquent Travel Advance
Sample LXF3410* (Indexed)
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Delinquent Travel Advance (cont)
Sample QMF, RUN KABC012.TRAVEL
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Delinquent Travel Advance (cont)
Sample QMF, RUN KABC012.TRAVEL variables
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Delinquent Travel Advance (cont)
Sample QMF, RUN KABC012.TRAVEL outcome
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Monthly Interest Payment Report
Sample IDA312* (Not Indexed)
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Undistributed Labor Suspense (cont)
Sample CICS9AP online Labor Suspense (FP:L930)
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Undistributed Labor Suspense (cont)
Sample Labor Suspense (FP:L930) detail
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Undistributed Labor Suspense (cont)
Sample QMF, RUN KABC012.EXP1X90 variables
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Undistributed Labor Suspense (cont)
Sample QMF, RUN KABC012.EXP1X90 outcome
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Undistributed Labor Suspense (cont)
Sample QMF, RUN KABC012.EXP1X90 outcome (cont)
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Employee Labor Listing
Sample LXL3951* (Indexed)
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Employee Labor Listing (cont)
Sample LXL3951* (cont)
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Employee Fringe Listing
Sample LXL3935* (Indexed)
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Monthly Reconciliation Disbursement Report
Sample LXF3102B* (Indexed)
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NAVCOMPT 2171 Report
Sample LXR2416A* (Select BUMED Index Option)
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NAVCOMPT 2171 Report (cont)
Sample CICS9AP online NC2171 (FP:REEB)
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High-Level Payroll Data
Sample LXL3931A* (Indexed)
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Activity Fringe Breakout
Sample LXL5972A* (Indexed)
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Undistributed Labor Suspense Summary Report
Sample LXL2955A* (Indexed)
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Fringe Pay Current Fiscal Year
Sample LXL3935* (Indexed)
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Labor Roll Charges and Credits
Sample LXL3482A* (NC2051, Not Indexed)
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Reimbursable Reports
List of CA-View Reimbursable Reports
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Reimbursable Segment Report
Sample LXR5421A* (Select BUMED Index Option)
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Reimbursable Segment Report (cont)
Sample QMF, RUN KABC012.REIM_ACRN
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Reimbursable Segment Report (cont)
Sample RUN KABC012.REIM_ACRN, Option C
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Reimbursable Segment Report (cont)
Sample RUN KABC012.REIM_ACRN outcome
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Downloading Reports
Downloading using Query Management Facility (QMF) –
Instructions for using the File Transfer Protocol can be
found in the Daily and Non-Daily Accounting SOPs. The
slides that follow are an example of using QMF to
download a report that can then be retrieved from a
personal utilities library.
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Run procedure/query to be downloaded to Excel
Press F9
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Note Column width
F12 to go back to report
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Fill in Width with the column width from the query
Name: 8 characters, no numbers beginning or end, any name followed by .txt
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Press Enter after filling in variables…
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Hit F3 (3) times to get you to the main menu…
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Type XR, press Enter, to Exit to the Ready prompt…
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Click on IND$FILE
Wait for Ready
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Make sure Transfer method is ASCII
Click on button labeled Show host Files
User may have to access the Setup button to ensure TSO host files are selected
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Locate your file, Click on file
Location where file
will be saved
Click on transfer button
1
2
3
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Open Excel…
Locate saved file…
Click on file…
Click on open…
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Highlight all cells, except $ amounts,
Click text
Click Finish
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Your query is now downloaded…
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Downloading Reports (cont)
What Is CA OM Web Viewer?
CA OM Web Viewer lets you use Internet and intranet facilities to
view, print, email, and export documents in your enterprise,
regardless of document origin. It offers a single point of viewing
from which to access all documents in the enterprise, regardless of
their origin.
Where is it located?
https://dfasview.csd.disa.mil/
Downloading using CA OM Web Viewer –
Just follow the slides and feel free to call for assistance
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SELECT DFAS USERS BUTTON
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SELECT CAVIEW REGION TO BE ACCESSED FROM FOLDERS ON THE LEFT AS SEEN HERE…
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ONCE FOLDER SELECTED, ENTER PASSWORD AND PRESS ENTER…
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THE SCREEN SHOULD LOOK LIKE THIS BUT IF IT DOESN’T, USE THE TABS TO SELECT THE REPORT LIST FEATURE, ENTER THE REPORT TO BE VIEWED, A DATE OR VERSION RANGE AND THEN CLICK THE GO BUTTON….
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SELECT THE NEEDED REPORT FROM THE LIST BY CLICKING THE GO BUTTON…
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USERS CAN CHANGE FONT SIZE, SEARCH FOR SPECIFIC INFORMATION AND SAVE OR EXPORT INFORMATION USING THE TABS AND DROP DOWN MENUS ON THIS SCREEN...
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SELECT THE SAVE FEATURE TO SAVE THE DESIRED REPORT/PAGES AS A TEXT FILE WHICH CAN LATER BE CONVERTED TO AN EXCEL FILE….
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MAKE SURE YOU KNOW WHERE THE FILE IS GOING…
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CLICK CLOSE AFTER SAVING AND IT WILL RETURN TO THE REPORT…
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LOCATE THE SAVED FILE AND RENAME WITH A .xls EXTENSION…
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OPEN FILE AND COMPLETE FORMATING BY USING THE TEXT TO COLUMNS FEATURE OF EXCEL…
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Victoria Stehlik
BUMED Liaison Office Accountant
DFAS Rome
COM 315-709-6850
DSN 742-6850
[email protected]
FINI