JULY 13, 2018
BOARD OF DIRECTORS
MEETING
Stark-Tuscarawas-Wayne
Recycling District
ROLL CALL
APPROVE JULY 13, 2018
BOARD OF DIRECTORS
MEETING AGENDA
APPROVE MAY 04, 2018
BOARD OF DIRECTORS
MEETING MINUTES
PUBLIC SPEAKS
POLICY COMMITTEE REPORT
Policy Committee Members
Stark CountyMember Representing Term
Janet Weir Creighton County Commissioner Unlimited
John Highman City of Canton Representative Unlimited
Doug Baum Township Representative Unlimited
Kirk Norris Health Department Representative Unlimited
Elaine Campbell Industrial Representative 1-1-2018 to 12-31-2019
Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019
Mark Cozy Public Representative 1-1-2018 to 12-31-2019
Tuscarawas CountyMember Representing Term
Joe Sciarretti County Commissioner Unlimited
Joel Day City of New Philadelphia Representative Unlimited
Matt Ritterbeck Township Representative Unlimited
Michael Kopko Health Department Representative Unlimited
Matt Bender Industrial Representative 1-1-2018 to 12-31-2019
Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019
David Bennett Public Representative 1-1-2018 to 12-31-2019
Wayne CountyMember Representing Term
Ron Amstutz County Commissioner Unlimited
Mark Nussbaum City of Wooster Representative Unlimited
Bill Cletzer Township Representative Unlimited
Nicholas Cascarelli Health Department Representative Unlimited
Becky Foster Industrial Representative 1-1-2018 to 12-31-2019
Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019
Brian Gentry Public Representative 1-1-2018 to 12-31-2019
OEPA PLANNING UNIT
Susan Applegate, Ohio EPA Planner
Resigned
Current Ohio EPA Planning Unit
1. Harry Sarvis, Manager
2. Matthew Hittle, Environmental Specialist 2,
SWMD Plans, Quarterly Fee Reports
3. Ernie Stall, Environmental Specialist 3, State
Plan, SWMD Plans, MMAC
Next
meeting
TODAY @
10:15am
FINANCE DIRECTOR’S REPORT
Estimated Revenue versus Actual Revenue(As of June 30, 2018)
REVENUES Estimated
Revenue
Year-to-Date
Actual
Revenue
Last Year
Year-to-Date
Revenue
Collected
Percent
101 GENERAL FUND
Interest Earned 55,000.00$ 27,668.83$ 25,117.15$ 50.31%
American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00%
OEPA Pass-Thru Market Development Grant 75,000.00 - 125,000.00 0.00%
Recycling Revenue 225,000.00 82,260.44 135,013.31 36.56%
GENERAL FUND TOTAL 367,500.00 122,429.27 297,630.46 33.31%
501 TIPPING FEE FUND
Tipping Fees-Inside District 900,000.00$ 503,911.92$ 401,100.34$ 55.99%
Tipping Fees-Outside District 2,900,000.00 1,686,632.62 1,276,085.70 58.16%
Tipping Fees-Outside State 30,000.00 18,387.68 17,367.59 61.29%
Tipping Fees 3,830,000.00 2,208,932.22 1,694,553.63 57.67%
Miscellaneous Revenue - 1,217.43 202.11 0.00%
TIPPING FEE FUND TOTAL 3,830,000.00 2,210,149.65 1,694,755.74 57.71%
TOTAL REVENUE ALL FUNDS 4,197,500.00$ 2,332,578.92$ 1,992,386.20$ 55.57%
Budgeted versus Actual Expenses (As of June 30, 2018)
EXPENSES Combined
Appropriations
Combined
Year-to-Date
Expenses
Last Year
Year-to-Date
Expenses
Combined
Expended
Percent
101 GENERAL FUND
Supplies & Materials 47,000.00$ 10,604.44$ 5,358.63$ 22.56%
HHW Program 33,016.95 270.33 19,324.85 0.82%
Yard Waste Management 115,000.00 - - 0.00%
American Landfill Settlement 14,921.25 12,953.48 8,705.25 86.81%
GENERAL FUND TOTAL 209,938.20 23,828.25 33,388.73 11.35%
501 TIPPING FEE FUND
Admin-1 Payroll & Benefits 435,000.00$ 222,536.42$ 204,792.49$ 51.16%
Admin-2 Supplies & Admin Expenses 152,948.93 91,773.70 92,399.14 60.00%
Admin-3 Capital Assets 48,130.00 - 31,524.96 0.00%
Admin-4 Consulting Engineer Service 31,831.03 15,887.94 8,363.39 49.91%
Admin-5 Legal Services 12,137.50 3,712.50 900.00 30.59%
Admin-6 Solid Waste Plan 12,976.96 12,928.97 13,402.50 99.63%
Admin-8 Financial Consulting Services 13,000.00 8,010.00 8,348.00 61.62%
District Administration Total 706,024.42 354,849.53 359,730.48 50.26%
RECYCLING/COUNTY PROGRAMS
STW-02 Drop-Off Recycling 1,370,440.62 584,574.27 671,773.20 42.66%
STW-03 Yard Waste Management 351,623.28 188,483.78 142,720.44 53.60%
STW-05 HHW Program 340,149.92 70,033.60 87,309.87 20.59%
STW-06 Scrap Tire Collection 89,251.88 26,888.93 32,216.04 30.13%
STW-19 Recycling Makes Sense 719,023.10 238,987.80 220,071.95 33.24%
STW-22 Program Start-Up Grant 272,285.00 65,909.73 32,525.00 24.21%
STW-24 Host Community Cleanup Grants 120,920.23 107,856.87 42,457.31 89.20%
STW-25 Sheriff Department Grants 288,000.00 279,000.00 279,000.00 96.88%
STW-26 Health Department Grants 325,000.00 162,500.00 162,500.00 50.00%
STW-29 Education & Awareness 287,403.22 80,460.79 71,254.61 28.00%
STW-38 Disaster Debris Management 20,000.00 20,000.00 - 100.00%
Recycling/County Program Total 4,184,097.25 1,824,695.77 1,741,828.42 43.61%
TIPPING FEE FUND TOTAL 4,890,121.67 2,179,545.30 2,101,558.90 44.57%
TOTAL EXPENSES ALL FUNDS 5,100,059.87$ 2,203,373.55$ 2,134,947.63$ 43.20%
Current Cash Position (as of June 30, 2018)
Beginning
Year
Balance
Year-to-Date
Actual
Receipts
Year-to-Date
Expenditures/
Expenses
Unexpended
Balance
Outstanding
Encumbrances
Unencumbered
Balance
GENERAL FUND 1,222,729.35$ 122,429.27$ 23,828.25$ 1,321,330.37$ 51,697.44$ 1,269,632.93$
TIPPING FEES 3,629,188.97 2,210,149.65 2,179,545.30 3,659,793.32 1,815,259.97 1,844,533.35
TOTAL ALL FUNDS 4,851,918.32$ 2,332,578.92$ 2,203,373.55$ 4,981,123.69$ 1,866,957.41$ 3,114,166.28$
GENERAL (INTEREST) FUND
Year-to-date Net Gain/(Loss) 98,601.02$
TIPPING FUND
Year-to-date Net Gain/(Loss) 30,604.35$
GRAND TOTAL ALL FUNDS
Year-to-date Net Gain/(Loss) 129,205.37$
➢ Tipping fee revenue is up 9.07% in 2018 from 2017 through the first five months of the year.
➢ Using the first five months of revenue, we can project an annual tipping fee revenue total of
approximately $4,258,430 based on 38.83% of actual annual revenue was collected during this
time period over the last two years.
Tipping Fee Revenue Update
District Landfills 2017 2018 % Change
American Landfill 538,251.48 654,387.81 21.58%
Countywide RDF 302,802.87 294,960.02 -2.59%
Kimble Landfill & Disposal 675,027.16 704,200.53 4.32%
Totals $1,516,081.51 $1,653,548.36 9.07%
Annual Revenue $3,704,193.45 $3,830,000.00 3.40%
(Actual) (Budgeted)
January - May
2017 FINANCIAL AUDIT RESULTS
➢Clean Audit Eight
Years in a Row
✓ Timely Filing
✓ In Compliance with
Standards
✓ No Findings for
Recovery or Material
Deficiencies
✓ No significant
Management Letter
Comments
Waiting for Award
Authority Finance Software Upgrade
Upgrade Enhancements:
➢Utilizes Improved Technologies of Microsoft SQL
Database Versus jBase
➢Authority Forms (Customizable Layout/Design; Secure)
➢Drill-down Reporting with Seamlesss Integration to
Microsoft Excel, Word, Adobe Acrobat, and Outlook
➢Easy Interface to MS Office and Google Applications
Upgrade Cost = $23,130
Existing Software is 10 Years Old (Installed January 1, 2008)
Completed!
AMENDED CAC HYDROGEOLOGICAL
ADVISOR/CONSULTANT AGREEMENT
➢Amends Original Agreement With Dan Fisher of
Wetstone Solutions LLC to Review Results of Well-
Monitoring and Residential Well Tests Performed by
Waste Management/ALI and Stark County Health
Department Effective September 6, 2013
➢Extends Agreement Until Expiration of 10-Year
Settlement and Release Agreement with Waste
Management/ALI in 2023
➢Increase Funding Level From $7,700 to $10,000 Which
is Covered by Annual Settlement Payments of $12,500
MOTION #1 & #2
EXECUTIVE DIRECTOR’S REPORT
“TIME TO CLEAN UP YOUR RECYCLING ACT” 6-13 -18 Canton Reposi tor y/Dai l y Record & 6 -15 -18 T imes Repor ter
LAUNCH OF NEW WEBSITE
(TIMETORECYCLE.ORG)
▪ Updated appearance
▪ User friendly for
visitors and staff
▪ Eliminate third party
updates
▪ Eliminate data
redundancy
▪ Calendar of events
▪ Map/directions of
drop-off sites
SHERIFF DEPARTMENT GRANT
REPORTED ACTIVITY
Goals of Sheriff Department Grant: $95,000 per County Deputy
▪ Littering/Dumping Investigations and Citations
▪ Prescription Drug Collection Program
▪ Litter Cleanup Crew
▪ HHW Collection Event Support
▪ Overweight Trucks
Deputy Browning (Wayne), Deputy Copple (Tuscarawas), and Deputy Newman (Stark)
TOTAL CITATIONS ISSUED
BY SHERIFF DEPARTMENTS
572
342
230
69
2410
212 0 1
222
1532
00
100
200
300
400
500
600
700
2013 2014 2015 2016 2017
Stark Tusc Wayne
1. Presently, Deputies
typically give warnings
rather than citations
2. Stark County established
a Commercial Weight
Enforcement Deputy to
cite overweight trucks
(trash, fracking, etc.)
3. Deputy focus shifted
toward dumping/litter
LITTER COMPLAINTS RECEIVED
BY SHERIFF DEPARTMENTS
48
85
94
16
28
108112
49
31
68
1114 15
10
62
0
20
40
60
80
100
120
2013 2014 2015 2016 2017
Stark Tusc Wayne
TOTAL HOURS LITTER CREW
PICKED UP LITTER
1041
884
1279
1117
708
504
3136
2502
1720
1280
454
286
558
8018
0
500
1000
1500
2000
2500
3000
3500
2013 2014 2015 2016 2017
Stark Tusc Wayne
NUMBER OF TIRES COLLECTED
BY LITTER CLEANUP CREW
169 139188 145 99
897
1753
287
455
3260
366
554
207
23 40
0
500
1000
1500
2000
2500
3000
3500
2013 2014 2015 2016 2017
Stark Tusc Wayne
Stark County: the Health Department
and Townships collect dumped tires and
dispose through tire pass program.
Wayne County: Sheriff Dept takes
the tires to the residential drop-off.
Tuscarawas County: Sheriff Dept
takes the tires to the residential
drop-off.
TIRES COLLECTED THROUGH RESIDENTIAL
DROP-OFF SITES AND TIRE PASS PROGRAM
25,442
9,471
5,280
0
5,000
10,000
15,000
20,000
25,000
30,000
Stark Tusc Wayne
Wayne County: Medway Drug Enforcement
Agency manages eight collection boxes.
NUMBER OF PRESCRIPTION DRUG
DROPBOXES PICKED UP
18
6
8
0
2
4
6
8
10
12
14
16
18
20
Stark Tusc Wayne
Stark County:
Deputy spends 2-3 days a week collecting prescription drugs
Tuscarawas County:
Deputy collects prescription drugs when police
departments notify him the bins are full.
▪ Commenced operation: 1954
▪ Ceased operation: 1984
▪ Commenced explosive gas
monitoring: 1996
▪ Commenced ground water
monitoring: 1998
▪ Entered into Consent Order and
Permanent Injunction with Ohio
Attorney General for closure and
post-closure plan: 2006
▪ District paid $1.4 million for
landfill cap from 2008-2010
NEWCOMERSTOWN LANDFILL
3-13-18 Quarterly Inspection
▪ Michael Kopko, Tuscarawas
County Health Department
▪ Explosive gas monitoring
probe 6A level exceeded
acceptable limit.
▪ Eight consecutive weekly
readings exceeded the
acceptable limit.
▪ OEPA is requiring an
assessment to be completed.
▪ Assessment was initiated
6-20-18 by Northpoint and
will be funded by the
Village of Newcomerstown.
NEWCOMERSTOWN LANDFILL
DISASTER DEBRIS
MANAGEMENT PROGRAM (STW-38)
The District wil l consider funding for
communities under the following criteria:
▪ Funding will only be provided for
transportation, processing, disposal
and contracted labor related to disaster
debris;
▪ 2018 annual appropriation: $20,000
(each county is el igible for up to
$20,000 annually)
May 22, 2018 Storm (straight - l ine
winds/downburst)
▪ City of Dover, only request submitted
▪ Reviewed by Tuscarawas County EMA
Director, Alex McCarthy
▪ Total Request: $20,510
▪ Awarded $20,000
SCRAP TIRE DUMPS
Solutions for Dumped Tires
▪ 12 or less tires: resident may take to District drop-off site (no cost)
▪ 13-100 tires: District may assist (if no profit was made by property owner*)
▪ 100 or more tires: Health Department can seek funding from Ohio EPA (only if tires
were illegally dumped after owner acquired property OR owner inherited property
with tires on it), limited funding available
*Liens can be placed on property owner to recover disposal costs if profit was made.
YARD WASTE PROGRAM UPDATE
Site Name Block Grant
Amount
Site Hours
1. Lake Township $67,424 Thurs-Fri 7am-7pm, Sat-Sun 9am-5pm
2. Plain Township (Fire Dept) $56,388 Wed, Sat, and Sun, 8am-6pm
3. Nimishillen Township $42,374 Wed and Sat, 7am-7pm
4. Canton Township $41,086 Open daily, 9am-9pm
5. Perry Township $33,712 Wed and Sat, 8am-6pm
6. Village of Brewster $10,417 Open daily, dawn to dusk
7. Lawrence Township (Tuscarawas) $8,023 Open daily, dawn to dusk
8. City of Dover $8,547 Open daily 8am-9pm (reduced hours in fall/winter/spring)
9. Village of Dennison $3,430 Open daily, dawn to dusk
TOTAL $271,400
Total 2018 Appropriation:
$415,000
Total 2019 Plan Budget:
$300,000
Total Block Grant Amount:
$271,400
PROGRAM STARTUP GRANTS
Perry
Township
Grant Amount:
$13,838
PROGRAM STARTUP GRANTS
Plain Township
(Wayne County)
Grant Amount: $7,000
PROGRAM STARTUP GRANTS
Jackson Township
Recycling Station
Grant Amount:
$30,300
PROGRAM STARTUP GRANTS
Canton
Township
Grant Amount:
$38,007
OTHER BUSINESS
ADJOURNMENT
Next Board of Directors Meeting:
September 7, 2018 @ 9:30am