Steps for Advanced Email Setup on Outlook Express 6€¦ · · 2012-11-14Steps for Advanced Email...

Advanced Email setup on Windows PC v1.0 (Eng).doc ©2012 Hong Kong Telecommunications (HKT) Ltd, All Rights Reserved Page 1 of 25

Steps for Advanced Email Setup on Outlook Express 6: Advanced Email supports traditional POP3/SMTP email protocol as well as advance IMAP sync protocol, also works with smart mobile devices (e.g. Android/iOS devices, etc.) using ActiveSync protocol as well as POP3/SMTP protocol. It also supports SMTP authentication so that users could enjoy email sending even on roaming. Note: Users are free to choose ActiveSync or traditional POP3/SMTP protocol on Android/iOS

smart devices. The differences between SMTP and SMTP authentication:

- Plain SMTP can be used when you connecting on Biznetvigator network only. Our SMTP server will reject email sending request if it comes from IP outside Biznetvigator network.

- SMTP authentication means verify your name and password before accepting the email sending request, so SMTP authentication allows email sending from any IP.

The differences between POP3 and IMAP:

- POP3 is plain old email protocol which downloads all emails from server to your client software (of course user can choose to keep email on server after download or clean up emails on server after download), if you set the client to delete all mails after download, then you are not able see those deleted emails over Web interface or mobile devices using ActiveSync protocol.

- IMAP is a synchronization protocol which could synchronize the inbox and sent items box emails with the Advanced Email server like ActiveSync on mobile devices. Please pay attention that IMAP will delete the mail(s) on server only when you delete them on your client or over Web interface, therefore you have to manage your mail before your mailbox is full.

Recommendation:

- If you need to send email when you are using other internet service provider other than Biznetvigator, it is suggested to use SMTP with authentication in your email client so that it works when you are using Biznetvigator or other networks.

- If you have multiple devices for handling your email, it would be more convenient to use IMAP instead of POP3 due to the synchronization features of IMAP. Of course need to pay attention to your mailbox usage level.


POP3/SMTP protocol setup: Please follow the steps below for setting up your Outlook Express in POP3/SMTP protocol: (Below example use v6.0 screen capture, there may be some delta differences between other email clients)

1） Start the Outlook Express application, click the “Tools” menu, select “Accounts” option


2） Click [Add] button and select “Mail” option


3） Type in your desired display name to the input box, then click [Next] button


4） Type in your email address to the input box, then click [Next] button


5） Select “POP3”, enter “corppop.netvigator.com” to the incoming mail server input box, then

enter “corpmail1.netvigator.com” to the outgoing mail server input box. then click [Next] button


6） Enter your email address again to the “Account name” input box, enter the email password

to the “Password” input box, tick [Remember password] checkbox to prevent input password every time accessing the server, then click [Next] button


7） Click [Finish] button, back to “Internet Accounts” window, select the account name and

then click [Properties]


8） In “General” tab, tick [Include this account when receiving mail or synchronizing]

checkbox, then click the “Servers” tab


9） In “Servers” tab, cross check the content is same as what you input in previous steps (please

note that no outgoing mail authentication in “corpmail1.netvigator.com” server), if fine, click “Advanced” tab


10） In “Advanced” tab, cross check the SMTP port equals 25 and POP3 port equals 110, you

could free to choose leave or not to leave mail on server after download, default un-tick the [Leave a copy of message on server] checkbox will result in mail deletion after download

(Pay attention to the mailbox usage level if you choose to leave mail on server)


11） Click [OK] to save the settings, click [Close] button on the “Internet Accounts” window to

activate your new account. Click the [Send/Recv] button in Outlook Express icon bar to start fetching mails, you will see the progress of mail download. Thank you for using Advance Email service, enjoy it.


IMAP/SMTP authentication protocol setup: Please follow the steps below for setting up your Outlook Express in IMAP/SMTP authentication protocol: (Below example use v6.0 screen capture, there may be some delta differences between other email clients)

1. Start the Outlook Express application, click the “Tools” menu, select “Accounts” option


2. Click [Add] button and select “Mail” option


3. Type in your desired display name to the input box, then click [Next] button


4. Type in your email address to the input box, then click [Next] button


5. Select “IMAP”, enter “corpimap.netvigator.com” to the incoming mail server input box,

then enter “smtpbiz.netvigator.com” to the outgoing mail server input box. then click [Next] button


6. Enter your email address again to the “Account name” input box, enter the email password

to the “Password” input box, tick [Remember password] checkbox to prevent input password every time accessing the server, then click [Next] button


7. Click [Finish] button, back to “Internet Accounts” window, select the account name and

then click [Properties]


8. In “General” tab, tick [Include this account when receiving mail or synchronizing]

checkbox, then click the “Servers” tab


9. In “Servers” tab, cross check the content is same as what you input in previous steps, tick

the outgoing mail server authentication checkbox, click [Settings] to bring up the child window


10. In child window, select the [Use same settings as my incoming mail server], and then click

[OK] to back to parent window, then click the “Advanced” tab


11. In “Advanced” tab, cross check the SMTP port equals 25 and IMAP port equals 143.

Then click [OK] to save the settings and click [Close] button on the “Internet Accounts” window to activate your new account


12. Press the [Yes] button on the Outlook Express dialog box to start synchronize emails from

the mail server


13. Synchronization is in progress, it is done. (Pay attention to your mailbox usage level since

IMAP protocol leaving mail on server) Thank you for using Advance Email service, enjoy it.

.End of document

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Steps for Advanced Email Setup on Outlook Express 6€¦ · · 2012-11-14Steps for Advanced Email...

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