53
May 18, 2012 Infrastructure and Facilities Strategic Planning Presentation to Board of Trustees
May 18, 2012
Infrastructure and Facilities
Strategic Planning
Presentation to Board of Trustees
Work Group Charge• The detailed charge of the Work Group on Infrastructure & Facilities is to
determine how the College should adapt and upgrade its physical infrastructure to meet the needs of growing student, faculty, and administrative populations; ensure that the campus environment is safe and comfortable for all members of the community as an urban residential, 24/7 campus; and create the physical spaces on campus that will encourage students and other members of the community to become engaged and connected to a vibrant campus environment.
• In addition, we were asked to consider how technology relates to our charge and ensure that our strategic recommendations support enhancing the use and teaching of technology at Vaughn College.
2
3
Key Elements1. Analyze existing and future needs of Vaughn.
A. Explore needs for more student friendly space B. Consider more private space for faculty and staffC. Study to determine if there is a need for more classrooms and more lab space especially considering the increase in student population since 2007.D. Investigate the possibility of purchase or lease of a separate buildingE. Determine how to best address the need for more parking
2. How to best utilize our existing infrastructure.A. Consider the possibility of a new building incorporating the library and TLC
which would free up space for other offices, classrooms, staff areas, etc.B. Contemplate the possibility of relocating the cafeteria.C. Consider what should be housed in the lower level if the cafeteria is relocated.D. Study the possibility of relocating the maintenance department facility.
3. Consider how technology relates to the infrastructure and facilities at Vaughn.
Work Group Members• JoAnn Jayne, Chair, Library Director; [email protected]
• Mudassar Minhas, Engineering & Technology Faculty;
• Beatriz Cruz, Assistant VP of Enrollment Services; [email protected]
• Vincent Driscoll, Flight Program Faculty; [email protected]
• Nicholas Gallucci, Operations Manager; [email protected]
• Neil Singh, Manager of Infrastructure Technology; [email protected]
• Kevin Wicks, ATI Faculty; [email protected]
• Michael Wroblewski, Mechatronic Engineering Student; [email protected]
4
SWOT – Summary (1)Strengths• Location of Vaughn including:
– Mass transit– Surrounding population - Demographics
• Up to date residence hall• Partially up to date main campus• Soundproofing project• Library/TLC construction project• Residence hall at/near capacity• Not dependent upon endowment• Student enrollment is increasing
5
SWOT – Summary (2)Weaknesses• Existing facility at a high utilization rate• Modest endowment• Parking limited• Need to keep residence hall operational during any
expansion• Limited available land to build on• Need to optimize class schedules to make efficient use
of existing classroom space• Location
– Costly to acquire adjacent or nearby property– Cost of existing structures high
6
SWOT – Summary (3)
Opportunities
• Greater interest in online and distance learning courses
• Demand for additional rooms in residence hall• Recruit more students from out of state• Recruit more veterans
7
SWOT – Summary (4)
Threats
• High building costs/tight NY real estate market• Discouraging potential students due to inconvenience
caused by the renovation/building process• High cost regulatory and legal environment• Enrollment fluctuates significantly as the economy
improves or weakens
8
9
Recommendation #1
Utilization: Optimize utilization of our existing facility
•Make full use of the space utilization study in order to facilitate obtaining results and recommendations•There are many empty classrooms on Fridays, evenings, and weekends. If full utilization was used it would help maximize the parking availability as well as the ‘classroom crunch’.
• A survey was taken and the results showed that 54.3% of students were interested in evening classes and 44.1% were interested in classes held on Friday. Weekends were less requested. Expanding the schedule to include these times would make physical expansion a less pressing need at this time (although it would still be necessary in the future) and would, at least, allow for ‘swing space’ during the renovations.
10
Willing to attend classes
Answer Options Student Count Response Percent
Fridays 82 44.1%Saturdays 51 27.4%Sundays 33 17.7%Evenings 101 54.3%None of the Above 53 28.5%
11
44.1%
27.4%
17.7%
54.3%
28.5%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
Fridays Saturdays Sundays Evenings None of the Above/NotApplicable
Willing to Attend Classes
Students
• There is a definite need to expand current online courses and implement the use of hybrid courses. This will increase the flexibility of student and faculty schedules and room accommodations. Online courses have become more popular and a greater number of students are making use of this alternative.
• The charts on the following slides show the increases in online courses from 2007 – 2011. These numbers do not include distance ed courses.
12
13
0
100
200
300
400
500
600
Fall 07 Fall 08 Fall 09 Fall 10 Fall 11
Fall Face-Face/ Online Courses
Online Online Sections Face/Face Face/Face Sections
Fall 07 Fall 08 Fall 09 Fall 10 Fall 11Online Courses 21 27 31 29 34
Online Course-Section 62 74 91 89 87FACE/FACE Courses 212 202 208 221 253
Face/F Course-Section 447 407 433 457 541
14
0
200
400
600
800
1000
1200
1400
1600
1800
2007 2008 2009 2010 2011
Fall Institutional Head Count/ Online Head Count
Total Head Count Online Head Count
Fall Enrollment 2007 - 2011Total HC Online HC
2007 1068 2442008 1108 3082009 1308 2892010 1514 3292011 1688 393
15
Recommendation #2Food Services: There is a need for enhancement of the food services physical space.• The Infrastructure Survey showed that 77.60% of students, faculty, and staff listed the food services area as being ‘very important’ or ‘important’. There was a total of 51.10% of respondents that listed their lack of satisfaction with the present facility as ‘dissatisfied’ or ‘extremely dissatisfied’.
16
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
Cafeteria
Student Cafeteria Importance and Dissatisfaction (%)
Student Importance
Student Dissatisfaction
Student Importance Student Dissatisfaction
Cafeteria 77.60% 51.10%
17
•In order to ensure the continued growth of this important service, the food services area needs to be upgraded to improve the facility. •The area also needs to be relocated to a more centralized and attractive area. We are visiting the following possibilities for relocation: the present maintenance area and the present library space. •Our first recommendation would be to use the currentmaintenance area for food services. This area is centrally located and is close to the future library/TLC area. This locale could also be expanded to make a larger cafeteria/student area.
18
•The VP of Finance and Business provided us with two estimates for renovating the current maintenance shop and converting it to a food services area. The first estimate covers converting the current 3,857 square foot facility for a cost of $2,249,874. The second estimate would include expansion of the area to 5,082 square feet and would cost $3,003,993.•The library is designated to be moved to a new facility. This move would free up the current space which could then be considered as a possible new location for food services.
19
Recommendation #3More Parking is needed for Students, Faculty, and Staff
•Could explore a parking facility on campus•Consider the possibility of renting/leasing parking space near Vaughn•We have a total of 338 parking spaces available. More parking stickers have been issued to students, faculty, and staff than there are spaces available. Evidence shows that the peak days are Monday – Thursday 9 AM to 3 PM.
20
•The VP of Finance and Business Services obtained a costanalysis for a 1 level parking structure. The engineer has indicated that we could construct a 19,000 square foot parking deck above the existing lot which would accommodate 100 cars at an estimated cost of $3M.
•To offset the cost, a facility fee could be added for each student per semester.
21
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
Parking
Student Parking Importance and Dissatisfaction (%)
Student Importance
Student Dissatisfaction
Student Importance Student Dissatisfaction
Parking 79.40% 52.50%
Recommendation #4Residence Hall: Increase the availability of on-campus housing
• The residence hall is very close to capacity. Any further increase in residence hall population could result in a lack of availability of beds. This will result in an inability to accept students who require on-campus residence.
• The VP of Enrollment and Management provided statistics that show an upward Freshmen trend in Residence Hall student population.
• There would be additional IT requirements for an expansion.
• Approximate total cost would be: $14,973,400.22
23
• The Academic Program Review points to the fact that there has been an upsurge in the number of student applications and acceptances. This number also represents a potential increase in demand for on-campus housing.
• Enrollment services provided us with housing statistics at Vaughn since 2007 when the residence hall opened. Using Fall statistics, in 2007 there were 50 residents, in 2008 the number increased to 77, in 2009 Vaughn had 117 residents, in 2010 that number increased to 141, and in 2011 our on-campus residents numbered 172.
• The Assistant VP of Enrollment Services provided us with the information that the percentage of new students living on-campus for the Fall 2011 academic year is 51% of the total residence hall occupants. This percentage has grown steadily from previous years.
24Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011
50
77
117141
172
Residence Hall Occupancy Fall 2007 – Fall 2011Total Head Count
Residence OccupancySemester Head CountFall 2007 50Fall 2008 77Fall 2009 117Fall 2010 141Fall 2011 172
25
0
10
20
30
40
50
60
70
80
90
Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011
Fall Residence Hall
Freshmen Continuing
Housing StatisticsSemester HC Total Freshmen Continuing Fall 2007 50 37 13Fall 2008 77 39 38Fall 2009 117 58 59Fall 2010 141 68 73Fall 2011 172 88 84
26
• The VP of Enrollment and Management provided statistics that show an upward Freshmen trend in Residence Hall student population. For Fall 2012, applications are up by 40% and those from ‘non-commutable’ areas are up 60%. This would support the established demand of more freshmen requiring the residence hall.
27
.There are various ways to add the additional floors: • One way is to add both floors during a single construction
phase. However, this is not feasible because the residence hall would have to be closed during the construction which could take several months to finish.
• The next possibility, and probably the most likely way to do the additions, is to do it in time phased stages during the summer months. This is possible by closing down the residence hall only during the summer sessions which is the most benign time to add to the residence hall. After completion of the construction stage, the residence hall will resume normal activities for the Fall semester. Phased construction stages will most likely involve a commitment of 3 – 4 years before total completion. Nevertheless, as each floor is completed it could be occupied for the next academic year.
Recommendation #5Implement a ‘one-stop shopping’ experience for all technology services• There is a need for better coordination of technology
services for students, faculty, and staff who can efficiently support the growing technology needs of our Classrooms, Computer Labs, Administrative Offices, Library and Residence Hall.
• There is a need for expansion and centralization.• Additional facilities will mean additional IT infrastructure
so that students, faculty, and Vaughn staff will get more help and there will be a faster response time for problems. The advent of additional floors in the residence hall and additional classrooms and offices will also necessitate extra equipment.
28
Recommendation #6Expand Current Classrooms, Laboratories, Student Space and Faculty Offices• Our college faces a pressing need for timely facility
expansion as we near 100% utilization. The question is not ‘if’ we should expand, but ‘when’ and ‘how’ to accomplish this in a cost effective and schedule efficient manner.
• In the Infrastructure Survey, Lab Facilities and Library Resources were rated the two most important aspects of student experience at Vaughn College. The student satisfaction with both was much less. This needs to be addressed.
29
30
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
LabFactilities
LibraryResources
Accessibilityto Campus
Parking Cafeteria Sense ofBelonging
CollegeEvents
Games andSports
Class size
Student Importance and Dissatisfaction %
Student Importance Student Dissatisfaction
Student Importance Student DissatisfactionLab Factilities 97.30% 30.70%Library Resources 93.00% 34.10%Accessibility to College Campus 90.90% 21.10%Parking 79.40% 52.50%Cafeteria 77.60% 51.10%Sense of belonging to strong academic culture 73.30% 29.90%College Events 73.10% 30.60%Games and Sports 55.20% 40.5%Class size 43.60% 11.80%
310.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
Lab Factilities Library Resources
Lab Facilities and Library Student Importance and Dissatisfaction (%)
Student Importance
Student Dissatisfaction
Student Importance Student Dissatisfaction
Lab Factilities 97.30% 30.70%
Library Resources 93.00% 34.10%
• Classroom space can be accommodated for now by better utilization of what is available. However, if there is an increase in student population, there will need to be an increase in classrooms.• Laboratory space is designated space. An increase in ATI students or additional engineering labs or additional courses that require labs would necessitate an increase in dedicated laboratory space.• Committed student space is limited. There is a need fora student center, gymnasium, and game room. The student survey that was done listed the following (in order of importance to students) as being most lacking from the Vaughn campus: Gymnasium, updated game room, exercise center, and student center. These items, along with the need for a larger/better cafeteria, were the items most wanted by students.
32
• The faculty are, at present, seated in cubicles. This arrangement doesn’t allow for student/faculty privacy. There is a need for faculty to have private offices with doors to ensure student confidentiality. As of now the faculty don’t have their own ‘private space’ – they are in one large room where discussions are never private. The offices need to be redesigned to warrant necessary confidentiality.• The area where the faculty are presently located is smalland doesn’t allow for separate rooms to be constructed. The current library will be vacated and could be used for offices.
33
34
• At the present time Vaughn is filled to capacity. By implementing better classroom utilization and the addition of the library/TLC building we can continue to house 1,600-1,700 students. Moving the library and the TLC to a new building will free-up much needed space for classrooms and dedicated laboratories.•An increase in on-line, distance education, and hybrid courses will also allow us to continue with the current number of students and even add a bit to the present totals.•The future? Vaughn has the potential to expand to 2,000 (or more) students if an annex campus can be acquired. The purchase of an additional building would allow for the Aviation Training Institute to be housed in a separate location and it would then have the potential to grow its program as needed.
35
• IT requirements for additional equipment for the purchase of a new facility or expanding on campus would cost approximately $ 260,000 -- $280,000. In addition there would be cost for additional IT personnel.
Review of ActivityData Collection• Occupancy statistics for residence hall availability
from the VP of Student Affairs • Cost analyses from VP of Finance and Business
Services as to cost for residence hall additions• Obtain student housing trends from Office of Admissions• General infrastructure survey• Residence students survey• Enrollment and housing trends from the Assistant VP of
Enrollment Services
36
Review of Activity
• Classroom utilization schedule from the Associate VP of Academic Support Services
• Infrastructure concerns at onsite and/or offsite expansion from the IT Director
• Aviation Training Institute Location Study by Austin Williams
• Academic Program Review by Stevens Strategy• Fact Book by Stevens Strategy
37
38
0
20
40
60
80
100
120
140
160
180
Sum 07 Sum 08 Sum 09 Sum 10 Sum 11
Summer Face-Face/ Online Course - Sections
Online Online Sections Face/Face Face/Face Sections
Sum 07 Sum 08 Sum 09 Sum 10 Sum 11Online Courses 15 15 18 18 24
Online Course-Section 22 39 68 46 41FACE/FACE Courses 121 80 88 101 123
Face/F Course-Section 168 104 108 123 153
39
0
100
200
300
400
500
600
Spring 08 Spring 09 Spring 10 Spring 11 Spring 12
Spring Face-Face/Online Course Sections
Online Online Sections Face/Face Face/Face Sections
Spring 08 Spring 09 Spring 10 Spring 11 Spring 12
Online Courses 22 27 30 34 34
Online Course-Section 67 75 100 83 86
FACE/FACE Courses 222 206 219 246 275
Face/F Course-Section 437 393 437 479 567
40
0
200
400
600
800
1000
1200
1400
1600
2008 2009 2010 2011 2012
Spring Institutional Head Count/Online Head Count
Total Head Count Online Head Count
Spring Enrollment 2008 - 2012Total HC Online HC
2008 924 2722009 1000 2362010 1229 3072011 1389 3872012 1536 460
Monday 721 815 1002 1091 1186
Tuesday 633 795 988 1090 1167
Wednesday 686 786 968 1070 1184
Thrusday 665 818 985 1108 1149
Friday 370 367 427 507 535
Saturday 190 209 192 165 105
Spring 08 Spring 09 Spring 10 Spring 11 Spring 12
Spring Semesters Schedule by Day
0
200
400
600
800
1000
1200
Spring 08 Spring 09 Spring 10 Spring 11 Spring 12
Spring Building Utilization
Monday
Tuesday
Wednesday
Thrusday
Friday
Saturday
42
Fall Semesters Schedule by Day
Fall2007 Fall2008 Fall2009 Fall2010 Fall2011
Monday 816 806 1035 1239 1343
Tuesday 730 779 996 1175 1288
Wednesday 772 774 1015 1208 1350
Thrusday 691 825 985 1189 1279
Friday 507 497 433 612 649
Saturday 231 201 203 202 183
0
200
400
600
800
1000
1200
1400
Fall2007 Fall2008 Fall2009 Fall2010 Fall2011
Fall Building Utilization
Monday
Tuesday
Wednesday
Thrusday
Friday
Saturday
43
Summer Semesters Schedule by Day
Monday 216 199 294 330 415Tuesday 221 195 300 321 407
Wednesday 212 205 290 327 395Thrusday 202 183 282 295 389Friday 63 63 135 130 215
Saturday 17
Sum07 Sum08 Sum09 Sum10 Sum11
0
50
100
150
200
250
300
350
400
450
Sum07 Sum08 Sum09 Sum10 Sum11
Summer Building Utilization
Monday
Tuesday
Wednesday
Thrusday
Friday
44
0
200
400
600
800
1000
1200
1400
1600
1800
Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011
Hea
d C
ount
Semesters
Fall Institutional Enrollment
Fall Head Count
Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011
1068 1108 1308 1514 1688
45
Fall Freshmen Head Count
Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011
313 363 415 460 519
Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011
313
363
415460
519
Fall New StudentsHead Count
46
0
200
400
600
800
1000
1200
1400
1600
Spring 2008 Spring 2009 Spring 2010 Spring 2011 Spring 2012
Hea
d C
ount
Semesters
Spring Institutional Head Count
Spring Head Count
Spring 2008 Spring 2009 Spring 2010 Spring 2011 Spring 2012
924 1000 1229 1389 1536
47
Spring Head Count
Spring 2008 Spring 2009 Spring 2010 Spring 2011 Spring 2012
Total 129 143 160 186 192
Spring 2008 Spring 2009 Spring 2010 Spring 2011 Spring 2012
129143
160
186 192
Spring New StudentsHead Count
48
• There would be additional IT requirements for an expansion for the residence hall. For the 2 additional floors, these would include:• 4 New 48 Port Switches – Cost $4000 - $6000• Wireless Access Points for each floor – Cost $30,000
installation and configuration• Phone and Data Lines - $60,000 includes installation• Increased Bandwidth of additional 50 Mbps• Computers and Monitors for new lounges – 4 each total
$8,400• Additional Security Cameras – $30,000-$40,000.
49
• IT requirements for an additional building on campus:• Additional Computers - $2,100 per computer (75units)• Additional Security Cameras – $30,000-$40,000• ID Card Readers for access to new building - $200 to
$2000 each• Projectors for new classrooms - $1800 each (interactive)• 2 Switches for data connection – $2000 to $3000• Wireless Access Points for new floors - $30,000 for two
floors• Phone and data lines – cost depends on need configuration
– $15,000-$20,000.• Increased bandwidth requirements – 50 Mbps• Additional IT staff - $40,000 / person
50
• Expanding off campus:• Additional I.T Staff – 2 people $80,000• Additional Internet Service Provider – 1 x T1 Line at
$1000/month• Need to establish a computer network – Equipment
required includes Router/Firewall, Switches and Hubs
• Additional Computers - $2,100 (75 units)• Building Security Personnel• ID Card Readers for access to new building - $200
to $2000 each• Projectors for new classrooms - $1800 each
(interactive)• Additional Security Cameras -- $30,000-$40,000.• Increased bandwidth• Phone and data lines – cost depends on need
configuration – $15,000-$20,000.
51
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Library Lab Facilities
ATI/ACADEMIC Importance and Dissatisfaction
ATI Importance ACA Importance ATI Dissatisfaction ACA Dissatisfaction
Importance Dissatisfaction
ATI Academic ATI Academic
Library 94% 92.40% 28.60% 36.10%
Lab Facilities 100% 96.30% 30% 33.10%
520.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
Library Lab Facilities
Academic Student Importance and Dissatisfaction (%)
Importance
Dissatisfaction
Academic
Importance Dissatisfaction
Library 92.40% 36.10%
Lab Facilities 96.30% 33.10%
530%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Library Lab Facilities
ATI Student Importance and Dissatisfaction (%)
Importance
Dissatisfaction
ATIImportance Dissatisfaction
Library 94% 28.60%
Lab Facilities 100% 30%
