Strategic Planning Report

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Strategic Planning ReportStrategic Planning Report

January 2000


Walnut Hills Baptist Church Major Walnut Hills Baptist Church Major Historical EventsHistorical Events

1963 (July 10) Dr. Herman Stevens organized a mission on Strawberry Plains Road.

1964 (May 1) Rev Burkholder assigned duties as first pastor.

1964 (September 23) Walnut Hills constituted as a church with 98 charter members.

1968 (December) Congregation divides with 80 members voting to move to Rawls Byrd cafeteria.



1969 (May 1) Jerry Haywood called to serve as pastor with church still meeting in cafeteria.

1976 Educational building completed.1982 Long Range Planning Committee

established.1987 (December 20) First service in new

sanctuary.



1996 (February) New Sunday School classrooms built in basement of sanctuary.

1996 (March) Linda Ward-Minister of Education

1998 (January) John Thompson-Minister of Music

1998 (May) Graham Cheek-Minister of Youth and Children


Strategic Planning CommitteeStrategic Planning CommitteeRoland Breaux 565-3116

Carol Bynum 258-3857

Tom Campbell 229-0496

Ned Cheely 253-6422

Alan Farrow 220-1851

Marsha McAlister 221-0807

Mary Muller 220-3883

Tom Powers-Chairman 220-2547

Patti Sharp 229-5822

Denise Thompson 258-9346

Bill Thorton 229-4341


Strategic Planning CommitteeStrategic Planning Committee

Bill Johnson-Church Moderator 565-3261

Dale Johnson-Deacon Chairman 258-0014

Jerry Haywood 220-3435

Linda Ward 220-2232

John Thompson 898-5858

Craig Wilson-Virginia Baptist Mission Resources Board

1-804-672-2100

Ext. 265


Planning TimelinePlanning Timeline

March 24, 1999

Church votes to establish Long Range Planning Committee.

May 16, 1999

Focus Group Meeting held during Sunday School. Information gathered from church members.

October 1-2, 1999

Strategic Planning Retreat held at the JCC Community Center.

January 9, 12, 19, 2000

Presentation, Discussion, and Vote on Committee Proposals.


ValuesValues

Victorious living through meaningful worship, steadfast faith, and constant prayer.

Active ministry in our community and throughout the world.

Love and acceptance in His name.Unity of purpose within diversity.Education for Christ-like growth.Serving Him through personal involvement.

(based upon Ephesians 4:1-16)


Mission StatementMission StatementUnited by our love for Jesus Christ and under the leadership of the Holy Spirit, our mission is to grow to be more Christ-like and to share the Good News of God’s love through worship, education, Christian living, and missions to all people in the Williamsburg Community and throughout God’s world.


Vision StatementVision Statement

Our vision as we follow Christ is to create an environment where all children, youth, and adults whom God sends our way are challenged to demonstrate and grow in their faith.


Strategic Planning Retreat – Strategic Planning Retreat – Original PrioritiesOriginal Priorities

1. Build Family Life Center/Multi-purpose Building (65)

2. Tear Down Old Building and Start Over (58)

3. 2-Story Family Life Center (38)

4. Increase Attendance at Prayer Meeting and Expand Prayer Ministry (33)

5. Double Deck Parking (32)



6. Make Decision Early to Stay or Move (28)7. Tear Down Fellowship Hall and Education

Building and Build New Building with Underground Parking (27)

8. Ministry Teams for Various Needs in Church (27)

9. Christian Counselor (22)10. Double Deck Parking in Entire Lower Parking

Area (27)



11. Specific Ministry Teams (i.e. emergency assistance) (17)

12. Think Higher Up (3-4 floors) (17)

13. Encourage People to Understand that Service Is a Part of Their Christian Walk (14)

14. Be Alert to Lord’s Leading in Starting Another Church (10)

15. Purchase 10-20 Acres and Start Over (10)


Strategic Planning Retreat Strategic Planning Retreat ParticipantsParticipants

Dave Bolt, Lorene Bryant, Roland Breaux, Cyndi Breaux, Carol Bynum, Bill Bynum, Graham Cheek, Ned Cheely, David Choate, Jessica Davenport, Tommy Davenport, Alice Erickson, Nancy Fletcher, David Fletcher, Drew Francis, Jean Haywood, Ned Hedrick, Diane Hedrick, Jerry Haywood, Bill Jenner, Gail Jenner, Dale Johnson, Jim Leighton, Janet Leighton, Howell Lewis, Mary Muller, Marsha McAlister, Dennis McAlister, Carole Newsome, Marge O’Shell, Barbara Powers, Tom Powers, Glenda Page, Pete Parks, Kathy Reeves, Susan Spratt, Margaret Sampson, Denise Thompson, Linda Ward


Strategic Planning Strategic Planning DestinationsDestinations

I. Spiritual Growth and Prayer Ministry

II. Ministry Focused On Our Fellowship

III. Ministry Focused Outward

IV. Plant New Fellowships

V. Physical Plant and Parking.


I. I. Spiritual Growth and Prayer Spiritual Growth and Prayer MinistryMinistry

DESTINATION:To provide opportunities for spiritual

growth and challenge people to mature in Christ.



Vehicle 1: Explore and provide different options for Bible Study during Sunday School.

Select a representative group of Sunday School participants to provide input regarding future Sunday School Options April, 2000

Offer a new Option Class in the fall of 2000 and plan and begin others as space allows.



Vehicle 2: Establish an Adult Christian Education Team (to plan, coordinate, implement and evaluate personal spiritual growth opportunities) by May, 2000.

Survey the congregation to determine need/desire for new target groups (i.e. study, support, ministry, fellowship, etc.) October, 2000

Start at least one new spiritual growth group each year in responses to an identified need (i.e. men’s, singles, etc.) beginning in April, 2001

Plan at least two spiritual development retreats each year. Begin in 2001

Continue fall Deacon Retreats.



Vehicle 3: Reemphasize and expand the prayer ministry (i.e. corporate Wednesday night prayer, personal/private devotional times, prayer partners, etc.)

Develop and initiate a communication plan for keeping prayer needs in front of the Church on an ongoing basis (i.e. use of prayer bulletin board, Wednesday night prayer list shared in Adult Sunday School classes each Sunday, List placed in newsletter, etc.) March, 2000

Develop a plan for ways to promote and encourage ongoing participation in various prayer opportunities Fall 2000



Vehicle 3: Reemphasize and expand the prayer ministry (i.e. corporate Wednesday night prayer, personal/private devotional times, prayer partners, etc.)

Schedule a prayer retreat for spring of 2001. Initiate a prayer partner ministry beginning in the

fall of 2001


II. II. Ministry Focused On Our Ministry Focused On Our FellowshipFellowship

DESTINATION:To care compassionately for the emotional,

physical, and mental needs of all of our church family.



Vehicle 1: Purchase an additional van by October 1, 2000. An additional 15 passenger van could be used widely by all ages of

members in the church such as:– Youth – Oftentimes one van cannot transport the number of youth

attending the activities, particularly the out of town trips. For a recent trip to Florida, an additional van had to be leased, which required a substantial expense.

– Seniors – This van would be very useful in transporting seniors to activities, as sometimes one van is not large enough to carry all those attending.

– Church family in general – Occasionally there have been requests from members to assist with transportation on Sunday morning for larger groups, such as a large family who may be visiting from out of town. With the van being used to transport college students, there is no other transportation available to accommodate these needs.



Vehicle 2: Establish ministry teams by October 1, 2000 The concept of doing the work through the church ministry teams is

based upon the belief that the Bible teaches that all Christians are called to minister. We are also told that we are given a diversity of gifts to accomplish the holistic ministry of the body of Christ.

A growing number of churches have discovered that ministry teams are effecting in calling out more people for ministry and in meeting more of the needs of the church since each team has a specific mission and purpose.

Ministry teams should be phased into the church’s structure for ministry over a period of time, perhaps beginning with the deacons formation of teams. (This has already begun on a small scale.)



Vehicle 2: Establish ministry teams by October 1, 2000 Examples of such teams are:

– Crisis Intervention Ministry Team– Hospital Ministry Team– New Members Ministry Team– Special Needs Ministry Team

Support Groups should naturally develop out of one or more of these teams.



Vehicle 3: Explore the possibility of meeting mental health needs of the church members, either through hiring of a staff person or providing space for other resources in the community that could meet this need.

At this time we do not feel that we can support a full-time counselor to address the mental health needs of our church family, however we realize this is strong need that requires attention and discussion. If we hired a staff person, we would need to consider the “red tape”, such as liability insurance, licensure or certification, etc. We may be more effective in offering space to a counseling group, such as VIP care, who could use our building and counsel our families. The pros and cons of both options would need to be explored, as well as other possible alternatives.



Vehicle 3: Explore the possibility of meeting mental health needs of the church members, either through hiring of a staff person or providing space for other resources in the community that could meet this need.

In consultation with ministerial staff, the Church Council will appoint an ad hoc committee to determine how to best meet this need.



Vehicle 4: Establish annual focus on discovering our gifts for ministry.

So many of our church members have varied strengths in ministering to others in our congregation. We want members to look within themselves to see how God wants them to be used in the church. In order to accomplish this, we want to make a concerted effort, at least once a year, to focus on this topic within our church. This could be through a retreat, seminar, series of sermons, survey, etc. With this annual focus in place, hopefully, we will find more members willing and anxious to serve on our ministry or support teams, which in turn, strengthens our church family and our relationships among our members.


III. III. Ministry Focused OutwardMinistry Focused Outward

DESTINATION:To effectively minister to the physical and

spiritual needs of the immediate community around Walnut Hills Baptist Church and beyond.


IIIIII. Ministry Focused Outward. Ministry Focused Outward

Vehicle 1: Church Council and/or the Church Nominating Committee will develop and recommend to the church an organizational structure (e.g. Missions Coordinating Committee or Missions Opportunities Task Force) to initiate a coordinated effort for establishing “Outward Focused” ministry teams for the immediate community and beyond.

The organizational structure (e.g. Missions Coordinating Committee or Missions Opportunities Task Force) shall be recommended to the church for approval by February 2000.

The Missions Coordinating Committee shall identify and prioritize Mission opportunities both in the community and worldwide by March 2000.



Vehicle 2: Establish local community ‘Ministry Team(s)’ to meet the needs in areas such as disabled, school-age, college, needy, and youth.

Organize at least one Ministry Team by June 2000 and continue annually, if possible.

Ministry Team(s) shall provide feedback to the church congregation and to the Missions Coordinating Committee regarding progress and resource needs.



Vehicle 3: Establish ‘extended community’ Ministry Team(s) to meet specific missions needs such as disaster relief, construction and repair, and witnessing within the United States and beyond.

Organize at least one Ministry Team by August 2000 and continue annually, if possible.

Ministry Team(s) shall provide feedback to the church congregation and to the Missions Coordinating Committee regarding progress and resource needs.



Vehicle 4: Establish new procedures for outreach to identify and contact new residents in the Williamsburg-James City County areas with follow-up visitations and/or mailing informational packets regarding Walnut Hills Baptist Church.

Investigate new outreach methods by identifying new residents in the Williamsburg-James City County areas through the use of real estate transfers, Welcome Wagon procedures, requests for water/sewer taps, school information, Boy Scout rosters, etc.

Organize a visitation and/or informational mailing to new residents using one or all of the methods mentioned above by April 2000.



Vehicle 4: Establish new procedures for outreach to identify and contact new residents in the Williamsburg-James City County areas with follow-up visitations and/or mailing informational packets regarding Walnut Hills Baptist Church.

Provide additional outreach follow up by inviting neighbors and those who use our church buildings to attend church services and other special events such as Christmas Eve Candlelight Communion Services, Maundy Thursday and Easter Services, Vacation Bible School and the July 4th Celebration programs.


IVIV. Plant New Fellowships. Plant New Fellowships

DESTINATION:To establish evangelistic mission efforts to

effectively reach the lost and unchurched focusing on the greater Williamsburg area.



Vehicle 1: Create/identify a team to establish responsibility for coordinating the evangelistic mission efforts by December 2000.

Ask for volunteers to serve on an ad hoc committee for a five-year term.

Assign a leader or chairperson: Completion 2/28/2000.



Vehicle 2: Coordinate with Peninsula Baptist Association for resources and status of current efforts by year-end 2000.

Determine the Point of Contact with the PBA. Explain our destination and vehicles. Determine what

other efforts are ongoing and if WHBC may coordinate with other ministries. Ask for assistance in starting mission efforts. Accomplish by June 2000.

Research opportunity for seminary student/intern to work with WHBC to establish evangelistic ministries.



Vehicle 3: Determine the needs of community areas through neighborhood surveys or other information gathering by the end of 2001.

Determine number of apartment areas or complexes.

Identify locations to meet for worship or Bible study.

Determine convenient days and times.



Vehicle 4: Define the evangelistic mission efforts and start at least one by December 2000.

Bible study groups, apartment complex services, Backyard Bible Clubs, community Vacation Bible School, Seeker Services at Walnut Hills, ministry to Busch Gardens employees including the International Housing Village.

These suggested ministries or others should be functioning in the year 2001 to 2003.



Vehicle 5: Assist in the establishment of an organized fellowship, mission and/or church by 2004 - 2005.


VV. Physical Plant and Parking. Physical Plant and Parking

DESTINATION: To develop aesthetic facilities which effectively

provide for the church's immediate and future physical and logistical requirements.

Parking, Present need for 250-300 parking spaces.

Physical Plant, Improve or expand existing space to meet growing programs and ministry needs


VV. Physical Plant and Parking . Physical Plant and Parking (Parking)(Parking)

Vehicle 1: Study the feasibility of adding additional onsite multi-level parking decks and grade level parking lots.

Meet with city planners and zoning officials to determine procedure and cost variables for multi-level parking deck on existing two most lower parking areas by 12/31/99.

Discuss with planning and zoning officials by 12/31/99 the possibility of developing additional upper level parking area as drawn on original site plan but not approved for construction at time of submittal.



Vehicle 2: Reconfiguration of existing parking spaces for maximum utilization.

By 3/30/00, coordinate with Buildings and Grounds Committee to re-stripe existing parking spaces on 9' centers in lieu of current 10' centers as recommended by city zoning officials.

By 12/31/99, explore the option of extending the depth of the parking lot to the right of the sanctuary with city zoning officials to allow for a double row of parking in lieu of the current single row of parking.



Vehicle 3: Study use of satellite parking. By 6/30/00, explore the use of contract

commercial shuttles to transport church members from outlying centralized parking facilities (i.e. Kingsmill recreation center, W-JCC recreation center, JCC regional library, etc.)

By 12/31/99, explore the use of the William and Mary parking facility coordinated with our church van and future church van acquisitions.



Vehicle 3: Study use of satellite parking. By 3/31/00, coordinate with the Williamsburg

Police Department for sanctioned training for crossing guards to use existing public roads in Holly Hills subdivision for additional overflow parking as recommended by zoning and planning officials.



Vehicle 4: Encourage carpooling and special needs areas

By 3/31/00, limit parking to one car per family. By 3/31/00, encourage making lower two parking

lots designated HOV (3+ people per vehicle) .



Vehicle 5: Land acquisitions Whenever feasible, explore the possibility of

acquiring existing residence or commercial property near or adjoining existing church property for future parking requirements.


VV. Physical Plant and Parking . Physical Plant and Parking (Physical Plant)(Physical Plant)

Vehicle 1: Develop space and use requirements Analyze current demographics and anticipated

programs and ministry needs and develop a list of physical/space requirements by March 2000. Development of requirements shall include:– Maintaining the current size of the sanctuary.– Additional space for Sunday School classes.– Future growth and development of the pre-school.– Expansion of our Fellowship Hall for increased seating

for church meals and other group functions.



Vehicle 2: Develop a master plan for the church property to facilitate a phased development for maximum use.

Obtain the services of a church planning consultant to review the physical needs and program needs to develop a master plan for the property by April 2000.

Consider removal of existing buildings as option for optimum use or re-use of the church property.

Finalize and adopt master plan by Fall 2000.



Vehicle 3: After the adoption of the master plan, appoint/elect committee/group to begin implementation of master plan by Winter 2000.


TimelinesTimelines

February 2000– Recommend organizational structure for Ministry

Teams. (focused outward)– Seek volunteers and chair for team to coordinate

evangelistic ministry efforts.– Parking – meet city officials regarding multi-levels and

upper level area already on site plan.– Explore extending parking lot on right side of

sanctuary.– Explore use of W&M parking lot.


TimelinesTimelines

March 2000– Identify and prioritized mission opportunities. (focused

outward)– Develop and initiate a communications plan for prayer

needs.– Re-stripe parking lots.– Train crossing guards to assist walkers when parking in

Holly Hills.– Encourage HOV parking, one car per family.– Save front parking area for visitors, handicap & special

needs.


TimelinesTimelines

April 2000– Visitation/mailing to new residents. (focused

outward)– Create SS Team for input on Option Classes.– Spiritual Growth: Survey for need/desire for

new groups for study, support, fellowship.


TimelinesTimelines

June 2000– Organize one Ministry Team local (focused

outward)– Establish contact with PBA, determine current

efforts.– Explore use of commercial shuttles from

outlying areas.– Explore use of Certified Church Planner.– Study 3rd floor SS space over church offices.


TimelinesTimelines

August 2000– Organize one Ministry Team – extended

community (focused outward)


TimelinesTimelines

October 2000– Van Purchase– Establish In-house ministry teams– Offer SS Option class.– Develop plan to promote ongoing participation

in prayer opportunities.– Establish Adult Education Team.


TimelinesTimelines

December 2000– Create team for coordinating evang. Mission

efforts.– Coordinate with PBA for evang missions.– Establish at least one evang. Mission effort.


TimelinesTimelines

January 2001– Plan at least two spiritual development retreats

beginning 2001


TimelinesTimelines

April 2001– Begin first new spiritual growth group.– Schedule Prayer Retreat.


TimelinesTimelines

September 2001– Mission Efforts functioning.– Initiate prayer partner ministry.


TimelinesTimelines

December 2001– Determine needs of community through

surveys-mission efforts.


TimelinesTimelines

June 2002– Study adding to or replacing existing education

building.


TimelinesTimelines

June 2003– Study adding multi-purpose facility with

kitchen.


TimelinesTimelines

2004 - 2005– Assist in organized fellowship.


Strategic Planning MotionStrategic Planning Motion(what we are voting on)(what we are voting on)

Approval of the Overall Strategic Plan– Acceptance of the Values Statement– Acceptance of Mission Statement– Acceptance of Vision Statement



Approval of the Overall Strategic Plan– Acceptance of the Five Destinations

and their associated Vehicles.– Acceptance of the Mileposts as

general guidelines and direction to be considered for implementation.



Approval to empower Church Council and the Nominating Committee to nominate Navigators (for church approval) for each Destination by March 2000.

Navigators are existing or ad hoc committees, charged with the development of an implementation plan for their assigned Destination.



Navigators will develop and submit a detailed plan, including resource estimates, for church approval prior to implementation.


Chief NavigatorChurch Council, S taff

DeaconsChurch M inistryCom m ittees

Spiritual Growthand Prayer M inistry

Church FelllowshipCom m itteesChurch M inistryCom m itteesBuilding and Grounds(transportation)

M inistry Focuesed OnOur Fellowship

W MUMission ActionCom m itteeBrotherhoodOutreachCom m ittee

M inistry FocusedOutward

AD HOCCom m itttee

P lant NewFellowships

Building and GroundsChurch P lanningConsultantS tewardship andFinance Com m ittees

Physical P lantand Parking

Navigator Organization Navigator Organization ConceptConcept

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