TIME MANAGEMENTA WORKSHOP BY OPTITUDE | FACILITATED BY KAMRAN ZAHID

VISION – NOW & AFTER

1. If you were to look back at your life now, would you like to say that you have tried to create a meaning in your life?

a) Yes

b) No

c) I don’t care

2. If you were to look back at your life at the time of your death, would you like to say at that time that you have tried to create a meaning in your life?

a) Yes

b) No

c) I don’t care

ELEMENTS OF STRATEGIC VISION

1. Good health

2. Strong and healthy relationships with family and relatives

3. Intellectual growth so as to be able to contribute positively to the society

4. Eradicating poverty and oppression from the society

5. Pleasure of the Creator

6. Being financially sound

7. Happiness

8. Satisfaction

STORY OF AHMED & GAMA

• Story of Ahmed & Gama

DRAW YOUR VISION

• Draw your vision, can use alphabets & short sentences

IMPORTANT & URGENT

• What is definition of Important• Anything that takes us towards our ‘Strategic Vision’ is called

‘Important’ and anything that doesn’t take us towards or takes us away from our ‘Strategic Vision’ is called ‘not important’.

• What is definition of Urgent• “Urgent is defined as anything which if not done in the

present, most probably cannot be done later if you are alive and able.”

UNDERSTANDING

URGENT

Urgent Not Urgent

Not

Imp

ort

an

tIm

port

an

t

Q1

ImportantUrgent

Q3

Not Important

Urgent

Q2

ImportantNot Urgent

Q4Not Important

Not Urgent

The

Tim

e Q

uadr

ant S

yste

m

ActivityUrgen

tImporta

ntQuadran

ts

1 Sleeping

2 Watching a live cricket match

3 Gossip

4 Exercise

5 Seeing a particular car coming from the opposite side while driving from one city to another on a divided highway

6 Seeking forgiveness from your spouse

7 Hugging your child

8 Going to a sale which is ending today

9 Seeking forgiveness from God

ActivityUrgen

tImporta

ntQuadran

ts

1 Sleeping

2 Watching a live cricket match

3 Gossip

4 Exercise

5 Seeing a particular car coming from the opposite side while driving from one city to another on a divided highway

6 Seeking forgiveness from your spouse

7 Hugging your child

8 Going to a sale which is ending today

9 Seeking forgiveness from God

X Q2

Q1/ Q3

X Q4

X Q2

X Q3

X Q2

X Q2/ X Q1 / Q3

X Q2

/ X

X

UR

GEN

T &

IM

PO

RTA

NT

TIME QUADRANTS EXERCISE

• Make quadrants & mention activities in each quadrants

Urgent Not UrgentN

ot

Imp

ort

an

tIm

port

an

t

Q 1 Q 2

Q 3 Q 4

MILLION $$ ADVICE # 1

“The degree of success of a person is directly proportional to the number of

hours he / she puts in Q2 activities in a day.”

THE ART OF NEVER BEING LATE

PRE EX 1- TIME ESTIMATION

• Estimate time to come to workshop

THE ART OF NEVER BEING LATE

BUFFER• This is the margin of time incorporated into an activity

which accounts for delays that can be anticipated.”

POST 1 – TIME ESTIMATION EXERCISE

1

2

3

4

5

6

Breakdown of steps Time estimation

Drawing room till the ground floor of the building

1.5 min.

Ground floor to the car in the parking lot 1.0 min.

Drive to the company’s location 12.0 min.

Searching for parking and parking the car 4.0 min.

From the parking to the office building 1.25 min.

Ground floor to the office workstation 2.0 min.

Total 21.75 min.

THE ART OF NEVER FORGET ANYTHING

Prefrontal Lobe

WRITING DOWN THE TASKS

¬ Telephone numbers and addresses with accompanying notes.

¬ General reminders like buying a battery for your watch or buying a stapler for your office.

¬ Reminders regarding appointments with people.

¬ Picking up milk for your home.

¬ Grocery lists.

¬ Expenses.

¬ Putting down how much you jogged the other day.

¬ Jotting down the winning idea that came to you while you were stuck in the traffic jam.

¬ An excellent proverb or a verse from poetry that you would like to refer to later.

EMPT

YIN

G G

.K B

OO

K

LIST DOWN YOUR TASKS

MACRO MANAGING TASKS

Scan every Month

Scan every Week

Scan every Day

Scan every Year Master To-Do List

Current Year To-Do List

Current Month To-Do List

Current Week To-Do List

Today To-Do List

GKBook

LIST DOWN YOUR MACRO MANAGED TASKS

MANAGING CALENDAR

A1: Syed Wasi Shah0333-1234567Counseling about personal Development , Lahore Avari

A2: Aftab Iqbal

0333-7654321Marketing MeetingAI Town, Lahore.

A1 11:40

2:20

A2

08 09 10 11 12 13 14

Time RestrictedQ1

Time RestrictedQ2

05:40

MILLION $$ ADVICE # 2

• The degree of success of a person is directly proportional to how well he can convert his Q2s into TRQ2s and treat them as ‘TRQ1s’.

IS PLANNING YOUR DAY IMPORTANT

Q & A