REPORT WRITINGREPORT WRITINGBEL 422BEL 422

INTRODUCTIONINTRODUCTION

FUNCTIONS OF A REPORTFUNCTIONS OF A REPORT

To ________________To ________________

- to state history/background of a project- to state history/background of a project

- to describe ________________- to describe ________________

- to enable a record to be kept for future use- to enable a record to be kept for future use

To _______________To _______________

- to provide details on the progress of a project- to provide details on the progress of a project

- to explain reasons ____________________- to explain reasons ____________________

- to state __________________- to state __________________

FUNCTIONS OF A REPORTFUNCTIONS OF A REPORT

To put forward ideasTo put forward ideas

- to evaluate a proposal, system or a piece of equipment- to evaluate a proposal, system or a piece of equipment

- to propose ________________- to propose ________________

- to recommend improvements and action to be taken- to recommend improvements and action to be taken

TYPES OF REPORTSTYPES OF REPORTS

___________ reports___________ reports

Recommendation reportsRecommendation reports

___________ reports___________ reports

Accident reportsAccident reports

Incident reportsIncident reports

___________ reports___________ reports

Site reportSite report

__________________________________

Sales reportsSales reports

CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT

Unity – have __________________Unity – have __________________

- consistency in tone- consistency in tone

__________ – clear & understandable __________ – clear & understandable

- use ______, specific words- use ______, specific words

- suitable language- suitable language

Accuracy – _____________ factsAccuracy – _____________ facts

- verified by ___________ from valid sources- verified by ___________ from valid sources

CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT

__________ – be economical__________ – be economical

- transmit info in as few words as possible- transmit info in as few words as possible

- _______ non-essential words, use _____- _______ non-essential words, use _____

words, direct word patterns & combine words, direct word patterns & combine

sentence elementssentence elements

Readability – allow reader _______________Readability – allow reader _______________

- keep sentences moderately short- keep sentences moderately short

- use ______________ words- use ______________ words

- use precise figures, exact dates, names,- use precise figures, exact dates, names,

detailsdetails

CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT

Objectivity – determined by ________, not emotionObjectivity – determined by ________, not emotion

- should be ____________- should be ____________

- use denotative meanings of words, - use denotative meanings of words,

not connotativenot connotative

Completeness – include all _________ factsCompleteness – include all _________ facts

Good organisation – must be _____________Good organisation – must be _____________

- saves reading time, create a good- saves reading time, create a good

impressionimpression

CHARACTERISTICS OF A GOOD CHARACTERISTICS OF A GOOD REPORTREPORT

Good presentation – _______, __________, attractiveGood presentation – _______, __________, attractive

appearance appearance

- have a favourable impression on- have a favourable impression on

readerreader

PARTS OF A REPORTPARTS OF A REPORT

Title pageTitle page

____________________________________

____________________________________

SummarySummary

Table of ContentsTable of Contents

1.0 Introduction1.0 Introduction

2.0 _________________2.0 _________________

3.0 Findings3.0 Findings

4.0 Conclusions4.0 Conclusions

5.0 Recommendations5.0 Recommendations

ReferencesReferences

Appendix / AppendicesAppendix / Appendices

TITLE PAGETITLE PAGE

____________ THE ABSENTEEISM RATE AMONGTHE PRODUCTION OPERATORS IN

BELTON INDUSTRIALS

prepared by:Joshua Smith

Production ManagerBelton Industrials

prepared for:Sven Rikardson

General ManagerBelton Industrials

30 October 2009

ACKNOWLEDGEMENTACKNOWLEDGEMENT

Written to __________ who have contributed to your Written to __________ who have contributed to your reportreport

Contains:Contains:

1) _____________________1) _____________________

2) name and position of individual/s2) name and position of individual/s

3) __________________ given3) __________________ given

I am deeply grateful to my colleague for their cooperation and willingness to be interviewed.

My heartfelt appreciation goes to Level Brothers for granting permission to visit their factories.

TERMS OF REFERENCETERMS OF REFERENCE

Written in ______ paragraphWritten in ______ paragraph

Should contain the followingsShould contain the followings

researchers reader _________

____________________

date of submission

On the 2 January 2009, Hairi bin Khairudin, the Head of Traffic, was instructed by Captain Rustam b Kamal, the Head of Security Department, to write a report on the reasons for traffic congestion in UiTM Shah Alam campus from January to April 2009. The report is to be submitted on 2 June 2009.

SUMMARY OF REPORTSUMMARY OF REPORT

A __________ of the whole reportA __________ of the whole report

Written in ONE paragraphWritten in ONE paragraph

Consists of:Consists of:

1) brief background of topic1) brief background of topic

2) statement of problem2) statement of problem

3) _____________3) _____________

4) method of data collection4) method of data collection

5) ____________________5) ____________________

6) findings6) findings

7) conclusions7) conclusions

8) recommendations 8) recommendations

TABLE OF CONTENTSTABLE OF CONTENTS

CHAPTERS PAGECHAPTERS PAGE

1.0 INTRODUCTION 1.0 INTRODUCTION

1.1 Background of Study 11.1 Background of Study 1

1.2 Statement of Problem 21.2 Statement of Problem 2

……

2.0 METHODOLOGY2.0 METHODOLOGY

2.1 Research Design2.1 Research Design

2.2 Site of Study2.2 Site of Study

……

3.0 FINDINGS3.0 FINDINGS

3.1 …3.1 …

3.2 …3.2 …

4.0 CONCLUSIONS4.0 CONCLUSIONS

5.0 RECOMMENDATIONS5.0 RECOMMENDATIONS

REFERENCESREFERENCES

APPENDICESAPPENDICES