ARIES REGISTRATION

WAITLISTSue Coulson

Systems Specialist

Registrar’s Office

Colorado State University

What happens now when a class is full?

Student wants to register for a full section He/she may do one of two things

Go to the department or instructor for an Enrollment Limit override

Keep checking to see if a space has opened up in the section and then, be the first one to register for the open seat

Totally random

What is an ARIES Registration Waitlist, what will it do to help, and how will it

work?

An ARIES Registration Waitlist is an electronic list of students who are waiting to register for a full class—standing in line electronically rather than physically

Students may sign up for this when they attempt to register for a section that has reached its capacity

The first student on the waitlist is notified via their RAMmail account when a space becomes available

The student then has 24 hours to register for the class before being dropped from the waitlist

The student is not automatically registered

What does the instructor or department have to do?

Nothing! That’s the beauty of the ARIES Registration Waitlist!

Instructors and departments do not have to do anything with the waitlist

Everything is handled electronically from the student signing up, to the notification being sent, to the student registering for the section

Registration will stay the same for students, staff, and instructors

What about overrides?

Instructors and departments may still do whatever overrides they choose to do

They may still grant students an Enrollment Limit override, thereby consenting to an increase in the capacity of the section

An Enrollment Limit override supersedes the waitlist It allows the student receiving the override to

register for a full section regardless of the waitlist Prerequisites and other restrictions are enforced for

students signing up for the waitlist so there may be requests for overrides for these things even when the section is full

What about section management?

A ‘Stop Enrollment’ entered on a section will not allow anyone to sign up for the waitlist or register for the class without an override

The department or instructor may always do an Enrollment Limit override to allow a student to register for a section

Seeing how many and which students are on a waitlist has the possibility of giving an indication of the demand for a course

What does it look like?

What do the instructor and staff see?

Once at the Instructor’s Class List…

Look what else is new for instructors!

After selecting the Waitlist link…

When will the ARIES Registration Waitlist be available?

The ARIES Registration Waitlist will be available for registration for Summer 2010 and beyond

There will be an ARIES Registration Waitlist for all undergraduate, on-campus sections

The maximum number of students who may sign up for the waitlist of a section is 99

Faculty and staff will not be able to manipulate students’ positions on the waitlist

Instructors and departments will be able to see waitlists for prior terms, if needed, for verification or analysis

What does it look like for students?

Student attempts registration…

Student has a choice of actions…

Student chooses to sign up for the ARIES Registration Waitlist for this

section

Student’s registration, including waitlisted sections

What happens when a space becomes available in a section? An email notification will be sent to the student

A text message may also be sent The student will have 24 hours from the time the

notification is sent to register for the section If the first student on the waitlist fails to register for

the section before their deadline, they will be dropped from the waitlist and the second person will receive a notification

This will continue until someone from the ARIES Registration Waitlist registers for the section

What happens if a student misses the deadline to register, because they didn’t read their email, they forgot, etc? Students are responsible to routinely check their

email and/or text messages Students who miss the 24 hour deadline must re-

register for the ARIES Registration Waitlist if they still wish to register for the course/section

Email notification

Student’s options after notification and before the deadline noted in the email

Where can the student see information regarding their

waitlisted classes?

Information for students regarding their waitlisted classes will be available through RAMweb

They will be able to see all the classes for which they have signed up on a waitlist

They will be able to see their position on each waitlist

They will also be able to see any pending deadlines for sections for which they have the opportunity to register

A Student’s RAMweb Homepage…

A Student’s ARIES Registration Waitlists, position, and

deadlines for registration after a notification has been sent

Summary Students will now have the opportunity to ‘wait in

line’ electronically for a space in a section—they will not have to depend on chance to get in a full section when a space becomes available

The ARIES Registration Waitlist requires no new action or intervention on the part of faculty or staff

Everything concerning registration will stay the same with the exception of the availability of the waitlist

And a bit more summary…

Students must meet the prerequisites and/or restrictions of the section before being allowed to sign up for the waitlist

The responsibility for the actions connected with the waitlist belongs to the students

The student will have 24 hours to register for the section from the time the space available notification is sent

There will be a waitlist capacity of 99 for all undergraduate, on-campus sections beginning Summer Session 2010

Waitlist Timeline January 5 – ACUA update January 7 – PDI session February – Review and Demos for ASCSU and UTFAB February – Communications to key campus groups Late February – Department staff invited to meetings on

waitlist implementation March – Summer and Fall Class Schedule will display new

columns March – Registration Ready live for Summer and Fall with

changes to support registration waitlist March 23 – Summer registration live, waitlist available April 5 – Fall registration live, waitlist available

Future ARIES Registration Waitlist Information Sessions

Tuesday, February 23, 9am-10am Lory Student Center, Room 228

Wednesday, February 24, 2pm-3pm Lory Student Center, Room 203-205

Thursday, March 4, 3pm-4pm Lory Student Center, Room 228

Questions?

Sue.coulson@colostate.edu