(A Govt. of India Enterprises)

O/o General Manager Telecom District, BSNL, Jamshedpur

NOTICE INVITING TENDER

No: 14-436/ Limited Tender/ Procurement/ 4 Fibre drop cable / 18-19/ 01

Dated at Jamshedpur the 08/08/2018

Wax Sealed/ PVC Tape Tenders are invited by the General Manger Telecom District, BSNL, Jamshedpur on behalf of Bharat Sanchar Nigam Limited for Procurement of 4 Fiber drop cable for FTTH connection in Jamshedpur SSA. Tender paper can be obtained from the office of the S.D.E (Planning), Jamshedpur at Golmuri on free of cost form 08/08/2018 to 22/08/2018 on all working days from 11A.M to 4P.M.

Name of Work = Supply of 2F /4F , Low count fibre to be used for

provisioning of FTTH connections, EB circuits. Estimated Cost = Rs. 2,00,000/- (Rs. Two Lacs Only) Earnest Money = Rs. 5,000/- (Rs. Five thousand only) Completed tender papers duly sealed along with Demand Draft of earnest money and super scribed “Limited Tender for Procurement of 4 Fiber drop cable in Jamshedpur SSA, quoting rates including cost of transportation loading/unloading and Taxes leviable may be dropped in the tender box kept in the SDE (Planning), O/o GMTD, BSNL, Jamshedpur at Golmuri at tenderer’s risk by 2 P.M of dated 23/08/2018. Tender will be opened on same day i.e. on 23/08/2018 at 3 P.M in the chamber of SDE (Planning), O/o the GMTD, BSNL, Golmuri, Jamshedpur in presence of Tenderers or their authorised representatives who choose to be present. Right to accept or reject any/all the tenders is reserved with the General Manager Telecom District, BSNL, Jamshedpur.

Divisional Engineer (Plg)

O/o G.M.T.D, BSNL, Jamshedpur Copy to:-

1. Notice Board of GMTD Office, BSNL, Jamshedpur. 2. Notice Board of All DEs/SDEs in Jamshedpur SSA. 3. Website of Jharkhand, www.jharkhand.bsnl.co.in 4. Sam Electronics, J.P Mansion,N S Road, Jaigaon, Jalpaiguri . 5. Sharp Electronics, HN-482, Shop no-15,Sharma complex, Near Mansarovar

hotel, Sakchi, Jamshedpur-831001 . 6. Sam Electronics, Shop no-14, Opp. Mansarovar hotel, 9/482, Sakchi,

Jamshedpur-831001

Divisional Engineer (Plg) O/o G.M.T.D, BSNL, Jamshedpur

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SCOPE OF WORK

(i) Supply of 2F /4F , Low count fibre to be used for provisioning of FTTH

connections, EB circuits.

(ii) The fibre supplied shall be as per the below specifications:

In support of the same, relevant technical data sheet of the fibre thus supplies shall be

submitted along with the bid.

SCHEDULE OF REQUIREMENT

(I) Fifteen km of 2F /4F is required to be supplied through the said tender.

(II) BSNL reserves the right to increase /decrease the quantity by 25%

Signature of the Bidder with Seal

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Category Description Specification

Optical specification Attenuation @ 1310 nm ≤ 0.40dB/Km

@ 1550 nm ≤ 0.30 dB/Km

Dimensional Specification

Peripheral strength member Two

Loose tube diameter 1.8 ± 0.2 mm

Sheath thickness 2.0 mm

Overall dia 5.6 mm

Cable weight 30 ± 5 Kg

Mechanical Specification

Crush resistance 1000 N / 10 cm

Impact Strength 25 Nm+

Maximum Tensile strength 400 N

Torsion + 360 degree

Minimum Bend Radius

Short term 10 D

Long term 20 D

TERMS AND CONDITIONS

1. The rate must be quoted in Annexure – D in words and in figures (inclusive of Taxes if any) both. If there is any discrepancy between the two, lowest one will be taken as the bid rate.

2. Tenders containing corrections/overwriting without attestation by the tenderer will be rejected.

3. Tender received incomplete in any respect, will not be considered. No tender received after the stipulated date and time will be entertained under any circumstances and all such tender(s) will be summarily rejected.

4. It may please be noted that if at any stage, it is discovered that any attempt has been made by the tenderer to willfully conceal or misrepresent facts – tender would summarily be rejected.

5. 'The term 'GST Act' shall include Central Goods and Service Tax Act, 2017

(CGST), State Goods and Service Tax Act, 2017 (SGST), Integrated Goods

and Service Tax Act, 2017 (IGST), Union Territory Goods and Service Tax

Act, 2017 (UTGST), Rules and any other GST related legislation in India.

6. 'For the purpose of this agreement, the term 'GST' shall include Central

Goods and Service Tax Act, 2017 (CGST), State Goods and Service Tax Act,

2017 (SGST), Integrated Goods and Service Tax Act, 2017 (IGST), Union

Territory Goods and Service Tax Act, 2017 (UTGST) and any other taxes

levied under the GST related legislation in India, as may be applicable

7. Each page of the tender document must be signed & sealed if the bidder agrees to the terms and conditions of the tender document. If there is any unsigned page in a tender document, the bid will be treated as invalid.

8. The employee of BSNL or Ward of BSNL (Direct or Indirect dependent) is not allowed to participate in the tender (Certificate Required).

9. Original Copy of EMD. 10. PAN Card (Self Attested copy). 11. Self attested copy of GST Registration Number (in case supplier holds

multiple GST No., all GST Registration No. should be intimated to BSNL). 12. A Self Declaration that the Supplier not Black Listed by GST Authority. 13. Registration Certificate of the Firm (Self Attested copy). 14. Partnership Deed Document in case of Partnership Firm (Self Attested copy). 15. Copy of Technical data sheet of the fibre thus planned to be supplied

conforming to the technical specifications 16. The bidder who has failed to complete the work in the previous tender or

whose performance has been unsatisfactory, is not eligible to participate in the tender. NOTE:- Sl. No- 7 to Sl. No- 15 to be submitted in the Tender Document.

17. OBTAINING OF TENDER DOCUMENT The willing tenderers may obtain tender document from SDE (Planning), O/o the G.M.T.D., BSNL, Golmuri, Jamshedpur during office hour up to 16:00 hrs from 08/08/2018 to 22/08/2018 by submitting an application to him.

Signature & seal of the bidder 3

18. EARNEST MONEY DEPOSIT An EMD in form of bank draft of any nationalized Bank drawn in favour of A.O. (Cash), O/o the G.M.T.D., BSNL, Jamshedpur, payable at Jamshedpur or ACG-67, must be submitted along the duly filled tender document. Bid received without EMD will be treated as invalid.

19. SUBMISSION OF TENDER The tender may be submitted in wax sealed/ Packing PVC Tape enveloped superscribed with NIT NO to DE (Planning), O/o the G.M.T.D., BSNL, Golmuri, Jamshedpur up to 14:00 hrs on dated 23/08/2018.

20. OPENING OF TENDER The tender will be opened at 15:00 hrs on dated 23/08/2018 in Presence of all tenderers, who wish to be present.

21. ARBITRATION In case of disputes arising between the department and the approved

bidder/ supplier, the case will be referred to the Chief General Manager Jharkhand Telecom Circle, BSNL Ranchi whose decision will be binding on both the parties.

22. Indemnity - It is the responsibility of the supplier to ensure that outward

supply return (GSTR-1) is filed correctly and to declare correct information on

the invoice and GST portal.

In case of mismatch because of vendor‟s fault, prompt amendments must be

made by the supplier else supplier shall berequired to indemnify BSNL of the

loss of credit due to mis-match and BSNL shall recover the said amount from

vendor. The compliances to be adhered by supplier includes (but is not

limited to) the following:

(i) Uploading appropriate invoice details on the GSTN (Goods and Service

Tax Network) within the stipulated time;

(ii) Issuing GST compliant invoice / CN/ DN. PO issued by BSNL should be

referred by supplier for capturing information on the invoice;

(iii) Acceptance of changes made by BSNL on GSTN on account of non-

upload or incorrect upload of details on GSTN. Such changes w.r.t. the mis-

match are required to be accepted by supplier within the time limit prescribed

under the GST law. It must be noted that in case supplier does not accept

such changes within the time limit prescribed under GST law, the loss of input

tax credit (if any) would be recovered from the supplier.

BSNL reserves the right to be indemnified for the credit loss and recover the

said amount from the supplier in case BSNL is unable to claim the input tax

credit for any non-compliance or default or due to lack of diligence on the part

of the supplier. Further in case any credit is not received or short credit is

received or in case of any error because of which no credit is received then

such equivalent amount is not liable to be paid by BSNL. Where, however the

amount has already been paid by BSNL the same is liable to be recoverable

or adjustable against subsequent payments.

Signature & seal of the bidder 4

22. Indemnity Clause - It is hereby agreed between both the parties that in case

any GST and/ or cess liability, interest, penalties or any other tax/ duty/ amount/ charge/ liability / professional costs related to litigation becomes payable by BSNL or input tax credit is denied to BSNL due to failure of the supplier to comply with the relevant laws/ regulations applicable in India or overseas, Supplier undertakes to indemnify BSNL for an amount equal to amount payable by BSNL and the same shall be recovered by BSNL

23. SECURITYDEPOSIT: : EMD of successful bidder shall be converted in to security deposit whereas EMD of unsuccessful bidders will be returned after agreement with successful bidder. Additional 2.5 % of security deposit will have to be paid by the successful bidder within 7 days. Alternatively 2.5% will be deducted from running bills for this purpose, in case bidder furnish an option in this respect. Security Deposit shall be refunded after six months of completion of work after issue of NOC from related officers.

24. PENALTY CLAUSE If the contractor fails to complete the work within given time a penalty of

1% per week will be charged, subject to maximum of 10% of value of work. 25. If the tenderer fails to execute the work as per specification of the tender

document– the work order issued to the contractor, will be cancelled without assigning any reason and the balance work will be got executed from other agency and excess expenditure, if any so incurred, will be deducted from the bills/ S.D of the contractor.

26. EVALUATION OF BIDS The lowest bid will be decided by the rate quoted by the bidder in form quoting rate (available at Annexure C) for each bidder.

27. The G.M.T.D., BSNL, Jamshedpur reserves the right to accept or reject any or all tenders without assigning any reason thereof. G.M.T.D. may assign the work to more than one bidder and is not bounded to award the work to lowest bidder.

28.MODE OF PAYMENT:

Contractor has to produce the bill of the completed work to related SDE-in-

charge. He (related SDE) will forward the bill only after issuing satisfactory

working certificate to the DE related for checking and signing the certificate

and forward the bill to DE (Planning), O/o GMTD, BSNL, Jamshedpur for

onward action. The contractor has to declare his Bank A/C No.Payment will

be made by Electronic Mode. The finalized bidder has to submit his/ her

Account Number for Electronic Payment. Taxes deducted of the bills as per

norms.

Signature & seal of the bidder

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28.1 Invoice/ Tax Invoice to be submitted by the vendor would have:-

(a) Name, Address and GSTIN of the supplier;

(b) Invoice number containing alphabets and/or numbers, special characters;

(c) Date of the Invoice;

(d) Name, address and GSTIN of the recipient;

(e) HSN code of goods or Service Accounting Code („SAC‟);

(f) Description of goods or services;

(g) Quantity in case of goods and unit;

(h) Total Value of goods or services;

(i) Taxable value of goods or services taking into account discount or abatement;

(j) Rate of tax (CGST + SGST / UTGST or IGST + cess(if applicable));

(k) Amount of tax charged in respect of taxable goods or services;

(l) Place of supply along with the name of State, in case of a supply in the course of inter-state trade or commerce;

(m)Place of delivery where the same is different from place of supply;

(n) Whether the tax is payable on reverse charge;

(o) Signature or Digital signature of the supplier or his authorized representative.

28.2 Bill payment will be made after receipt of fund at Circle Office.

28.3 Tax deducted at source - Nothing contained herein in the agreement shall prevent BSNL from deducting tax at source if required under GST Act and GST regulations, any law or any regulation.

28.4 Reverse charge liability – Domestic procurement - Wherever domestic reverse charge is applicable on BSNL under GST Act, no tax shall be charged by supplier on invoice. It shall be the liability of BSNL to pay tax under reverse charge mechanism.

28.5 GST invoice - It shall be the responsibility of supplier to raise appropriate tax invoice as per the provisions of GST Act. BSNL reserves the right to be indemnified for the credit loss in case BSNL is unable to claim the input tax credit for any non-compliance / default in raising appropriate invoice by supplier. Further all invoices should be sent to BSNL promptly. Further the Supplier is required to comply following requirements w.r.t. issuance of invoice: • All the details of supplier (name, address, GSTIN/ unregistered vendor, place of supply, SAC/ HSN code etc.) and other mandatory details shall be mentioned on the invoice; • Invoice/DN/CN need to be issued timely within the time prescribed under GST law;

Signature & seal of the bidder

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• In case of any deficient supply, BSNL shall convey the same in a reasonable time to enable the supplier to issue credit note and take tax adjustment; • It would be the responsibility of the supplier to declare correct information on invoice and GST portal viz. the amount, the place of supply, rate of tax etc. In case, the eligibility of input tax credit is questioned or denied to BSNL on account of default by the supplier, the same would be recovered by BSNL from the supplier; • Registered location of the both the parties i.e. BSNL and supplier should be mentioned in the agreement with GSTIN No. Further, supplier should raise invoices at the registered premise of BSNL for availment of credit and ensure that the place of supply as per GST law is same as registered premise; • It shall be the responsibility of supplier to raise invoice within the prescribed timelines; • E-waybill number should be mentioned on the invoices;

28.6 Debit note- The supplier acknowledges and agrees to issue appropriate debit note/ credit note as prescribed under GST Act and send to BSNL within the within the prescribed time. All documents should be received well in advance so as to enable BSNL to claim proper credit. Further it shall be the responsibility of supplier to declare the details of such credit note in the return for the month during which such credit note has been issued but not later than September following the end of the financial year in which such supply was made, or the date of furnishing of the relevant annual return, whichever is earlier. BSNL reserves the right to be indemnified for the credit loss by

supplier in case BSNL is unable to claim the input tax credit for any

non-compliance or default or due to lack of diligence on the part of the

supplier

28.7 Payment Terms.- BSNL will make payment to supplier only after the invoice is uploaded by supplier in GST outward return i.e. GSTR-1 and

credit of GST is available (reflected in GSTR-2A) to BSNL.

Further it is agreed that for claiming the payment the following

documents are to be submitted by the Supplier to the paying state

along with appropriate invoice:

1.Invoice along with e-way bills;

2.Delivery challans;

3.Consignee Receipt (L.R);

4. Each equipment shall be accompanied by supplier certification

confirming adherence to all standards for materials and workmanship

quality. On copy of the same shall be sent by the supplier to state

quality head / state operation heads for records;

5.Bill of materials;

6. Any other document as may be demanded by BSNL

Signature & seal of the bidder 7

28.8 Payment Terms- Supplier hereby agrees that it will be solely responsible for performing all compliances and making payments of GST, cesses, interest, penalties or any other tax/ duty/ amount/ charge/ liability arising either out of laws/ regulations applicable in India and overseas or because of a demand/ recovery initiated by any revenue authority under laws/ regulations applicable in India or overseas.

28.9 Purchase Order- It is understood between the parties that supplier shall raise invoice basis purchase order issued by BSNL. In case of any deviation or disagreement by supplier on place of supply, billing location, HSN code/ SAC code stated on PO, it shall be the responsibility of supplier to intimate BSNL well in advance. Further, in case supplier raises the invoice on an address other than agreed, it shall be the responsibility of the supplier to modify the invoice.

28.10 Place of Supply- For the purpose of this agreement, place of supply

under GST Act shall be the place of supply as determined under

purchase order raised by BSNL. It shall be the responsibility of supplier

to intimate BSNL well in advance in case of deviation / disagreement

with the place of supply as determined in PO.

28.11 Deficient Supply/ Incomplete Supply/ Rejected Supply-

Each party to contract agrees that in case of any deficient supply or

incomplete supply or rejected supplier, it shall be the responsibility of

supplier to issue GST compliance credit note within the reasonable

time and take tax adjustment. In case the supplier fails to issue proper

credit note within the time stipulated under the GST law the taxes

charged and not adjusted would be borne by the supplier.

28.12 Compliance Rating - Supplier shall be liable to comply with all the

compliances as may be prescribed to ensure that compliance rating is

not reduced below the prescribed limit as laid down under GST Act and

GST regulations. Supplier shall be required to submit a self-

declaration from time to time, that they are not black-listed on the GST

portal. Notwithstanding anything contained in agreement, in the event of

black listing of supplier i.e. compliance rating reduced below the

prescribed limit, the amount related to tax shall be paid to supplier only

on receipt of input tax credit to BSNL.

28.13 E-Way Bill- It shall be the responsibility of supplier to obtain e-way bill in case of movement of goods exceeding limit as prescribed under the GST Act. Supplier would indemnify BSNL in case of any non-compliance or default or due to lack of diligence on the part of the supplier to comply with the e-waybill requirement

28.14 Penalty - It is agreed by supplier that in case of any deviation, default or negligence on the part of supplier due to which it is liable to pay penalty to BSNL, the same shall be recovered by BSNL from supplier along with applicable GST tax (as may be applicable)

28.15 Liquidated Damages- GST (if applicable) on account of liquidated damages due to delay in supply of goods would be borne by supplier.

Signature & seal of the bidder

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28.16 Set off- It is agreed that in case of set off of the security deposit against

any claim of the purchaser or BSNL or such other person or person(s) for payment of a sum of money arising out of this contract or under any other contract made by the supplier with the Purchaser or BSNL or such other person(s) contracting through the BSNL, the GST on such set off will be borne by the supplier

28.17 Miscellaneous- 1. Supplier agrees to share the monthly information with BSNL which would be uploaded by the supplier in its GSTR -1 along with the information of input credit to be claimed by BSNL in such month; 2. It shall be the responsibility of vendor to provide reconciliation statement of all the supplies made by it including issuance of credit note, debit note or other documents as prescribed, within 30thSeptember following the end of relevant financial year.

Signature & seal of the bidder

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ANNEXURE – C

NIT No.

1. Name of Agency/ Tenderer

2. Full Address

3. PAN No.

4. Bank Details

(1) Name of Bank

(b) Branch Name

(c) Account No

(d) IFSC Code

Signature of the bidder with seal 10

Annexure – D

PRICE SCHEDULE

A. For Procurement of 4 Fiber drop cable

Name of the Work Per metre Price In

Rs.

Quantity Total Price In Rs.

[A] [B] [C] [D]

Procurement of 4 Fiber drop cable 15000 [D]=[B]*[C]

NOTE:-

1. The evaluation of the bid shall be done as per the Financial Bid in increasing order. The bidder with the lowest value shall be declared as L1 and so on.

2. The evaluation of the bid shall be done as per the value entered in Column [F] in increasing order. The bidder with the lowest value shall be declared as L1 and so on.

3. “We hereby declare that in quoting the above prices, we have taken into account the entire credit on inputs available under the MODVAT SCHEME introduced w.e.f. 1st March 1986 and further extended on more items till date”.

4. GST will be extra as applicable. All Taxes except CGST, SGST, UTGST, IGST if any, required to be paid in Invoices shall be borne by Supplier.

5. Where the Supplier is registered as a composition dealer under GST Act, it shall declare the same at the time of acceptance of purchase order. Supplier shall not levy or impose taxes under GST on invoices.

6. GST paid challan for GST charged in invoice has to be submitted along with invoice otherwise amount equivalent to GST billed will be withheld and it will be released only after submission of paid challan of GST.

Signature of the Bidder with Seal 11