TABLE OF CONTENTS - International Motorcycle …...31 Hi-Tech Electric Form 32-33 Hi-Tech Electrical...

TABLE OF CONTENTS 2 EAC Form

3 Union Guidelines

4-6 Terms & Conditions

7 Payment Authorization

8 Third Party Payment Authorization

9 Standard Furniture Brochure

10 Standard Furniture Rental - Chairs & Pedestal Tables

11 Standard Furniture Rental - Table & Table Risers

12 Accessories Brochure

13 Accessories

14 Carpet Brochure

15 Standard Carpet Rental

16 Custom Plush Carpet Rental

17 Cleaning Services

18 Display Labor Service

19 Forklift to Rig in Booth

20 Sign Hanging Services

21 Sign Hanging Information & Diagram

22 Material Handling Terms & Conditions

23 Material Handling

24 Material Handling Payment Calculation

25 Special Freight Services

26 Inbound Exhibit Transportation - Fern Transportation

27 Outbound Bill of Lading Request

28 Advance Warehouse Labels

29 Show Site Warehouse Labels

30 Graphics

31 Hi-Tech Electric Form

32-33 Hi-Tech Electrical Contract

34-36 Hi-Tech Electrical Terms & Conditions

37-39 Hi-Tech Rigging Service Contract

40-43 Hi-Tech Plumbing Service Contract

44 Smart City Flyer

45-48 Smart City Internet - Network / Telephone Service Contract

49-50 NMR Computer Rental Order Form

WASHINGTON DC

If your company plans to use a Non-Offi cial Contractor (EAC) instead of the appointed contractor, complete

this form and return to the address below.

Non-Offi cial Contractors must use labor supplied by the appointed contractor unless the following

requirements are fulfi lled:

• Exhibitors must return this completed form to Show Management at least thirty (30) days prior to

the show.

• Non-Offi cial Contractors must attach proof of adequate insurance, in the form of a policy rider, furnished

by their broker to Show Management and the appointed contractor no later than thirty (30) days in

advance of the actual move-in date. This must include a copy of your Worker’s Compensation Insurance.

• All personnel must be properly badged at show site. Worker badges can be picked up on-site at

Exhibitor Registration.

All Non-Offi cial Contractors are allowed on the exhibit fl oor ONLY during offi cial move-in and move-out hours,

providing the information above is supplied.

Failure to comply with any or all of the above will result in refusal of the Non-Offi cial Contractor to service your

exhibit.

INTENT TO USE EAC

FAX: (310) 220-0959

Deadline: January 25, 2018

NON-OFFICIAL CONTRACTOR: __________________________________________________________________________

ADDRESS: _____________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

PHONE #: ________________________________ ON-SITE CONTACT: _______________________________________

EMAIL: ___________________________________ ON-SITE PHONE #: ________________________________________

COMPANY NAME: _____________________________________________________ BOOTH #:_______________________

CONTACT NAME: _______________________________________________________________________________________

PHONE: ________________________________________ FAX: ___________________________________________________

ADDRESS: _____________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

CITY/STATE: ________________________________________________________________ ZIP: _______________________

PLEASE RETURN TO POWERSPORTS OPERATIONS DEPARTMENT

EMAIL: [email protected]

125 Fernco DriveNashville, TN 37207

Phone: 615.256.0357 Fax: 615.256.0490

email: [email protected]

2018 Washington DC Progressive International Motorcycle Show

Walter E. Washington Convention Center, Washington, DC

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YOU ARE ENTERING INTO A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE. The terms and conditions set forth below, together with any

applicable Order, become a part of the agreement (the “Agreement”) between FERN and you, the EXHIBITOR. You are agreeing you have been fully advised, understand completely,

and are willing to accept the following terms and conditions. By exhibiting, ordering or receiving goods or services, requiring transportation of goods to or from, or acting as an agent

for another exhibitor, at a show which FERN is the service contractor, you accept and agree to be bound by these terms and conditions.

DEFINITIONS:

For purpose of this Agreement, “FERN”, “we”, or “us” means Fern Exposition Services, LLC and its employees, directors, officers, agents, assigns, affiliated companies and related

entities including, but not limited to, any subcontractors we may appoint. “EXHIBITOR” or “you” means the EXHIBITOR set forth in an applicable Order, its employees, agents,

representatives, and any EXHIBITOR appointed contractor (“EAC”). “Order” means the purchase order, work order or other similar order form accompanying these terms and

conditions, which together with these terms and conditions comprise the entire Agreement between FERN and EXHIBITOR.

PAYMENT TERMS:

We require 100% payment with Order for rentals, services, tax and anticipated freight. We require a credit card on file prior to acceptance of any Order and accept Visa, MasterCard,

and American Express. By providing your credit card number to us via a Payment Authorization form or placing online Orders you agree that we may place your credit card on file to

be used for any additional show site services as well as any future purchases. It will stay on file for the duration of the event. Full payment of rental charges must accompany your

Order and be received by our office before the applicable deadline date to qualify for any discounted rate. PLEASE NOTE THAT PURCHASE ORDERS'S ARE NOT ACCEPTED AS A

FORM OF PAYMENT. All orders received after any applicable discount deadline (indicated on each Order) will be charged at standard rates. A $20.00 surcharge will be added to your

account if any credit charges for services are denied or if any checks are returned.

To Pay by Check - Please mail check including show, booth, and company name, to:

Fern, 645 Linn Street, Cincinnati, OH 45203

We cannot accept checks drawn on foreign banks.

All invoiced amounts are due upon receipt of invoice. Unpaid accounts after the day of the show will accrue a service charge of .0575% per day (which equates to an annual interest

rate of 21%), or the maximum rate allowed by law, whichever is less. You will be responsible for all fees (including reasonable attorneys fees and court costs) incurred by us in

connection with the collection of your past-due accounts.

Invoiced amounts are exclusive of any sales, use or other similar taxes. You are solely responsible for payment of any sales, use or other similar taxes due in connection with the

performance of this Agreement. If you claim tax exempt status, you must submit a copy of a valid exemption certificate issued by the federal government or the government of the

state in which your event is taking place.

You are primarily responsible for the payment of all third-party charges. [In the event the exhibiting firm has arranged for an exhibit house or other party to handle the EXHIBITOR’s

display and be billed for all services, Fern will agree to the third party billing if the exhibit house supplies the appropriate credit card information on the Third Party Payment

Authorization form. Advance payment in full must accompany the order including estimated labor and drayage charges. By signing the Third Party Payment Authorization form, the

EXHIBITOR agrees that they are primarily responsible for payment of charges. In the event the named third party fails to pay all charges, such charges will be paid by the EXHIBITOR

upon submission of an invoice, including any and all fees connected with the collection of this account.]

Copies of invoices may be picked up from the Service Desk prior to show closing. No credit will be given after close of event on items or services ordered but claimed to not have been

received. All orders cancelled by you or due to the cancellation of an event or their non-participation may be subject to cancellation fees equal to 50% - 100% of the total order. Such

cancellation fees will be set forth on the applicable Order.

FERN'S RESPONSIBILITIES:

We are only responsible for those services which we directly provide to you. We assume no responsibility for any persons, parties or other contracting firms not under our direct

supervision and control. We shall not be responsible for loss, delay or damage due to strike, lockouts, work stoppages, natural elements, vandalism, acts of God, civil disturbances,

disruptions in the financial or capital markets, power failures, explosions, acts of terrorism or war, or for any other cause beyond our reasonable control, nor for ordinary wear and

tear in the handling of materials. We will provide material handling services as your agent, not as bailee or shipper, and shall have no responsibility or obligation thereunder and you

accept responsibility thereof.

PACKAGING AND CRATES:

We shall not be responsible for damage to lose or uncrated materials, pad-wrapped or shrink-wrapped materials, glass breakage, concealed damage, carpets in bags or poly or

improperly packed materials. In addition, we shall not be responsible for crates and packaging which are unsuitable for handling, in poor condition or have prior damage. Crates and

packaging should be of a design to adequately protect contents for handling by forklift and similar means.

STORAGE:

We assume no liability for loss or damage to crates or containers or the contents therein while containers are in storage, including but not limited to accessible storage or cold

storage. You acknowledge that storage charges are for the use of the space and are not a form of insurance or a guarantee of security

Empty container labels will be available at the show site service desk. Affixing labels to the containers is the sole responsibility of you or your representatives. All previous labels

should be removed or obliterated. We assume no responsibility for your failure to follow the above procedures; removal of containers with old empty labels or without FERN labels;

shipping of containers with improper information or empty labels; or the removal or disposition of materials stored in containers with empty labels. It is understood that the labels

are used for storage of empty containers only and we shall not be liable for loss or damage to any contents while containers are in storage, or for any mislabeled containers.

February 23 - 25, 2018

05-11918-18

EXHIBITOR TERMS & CONDITIONS


Phone: 615.256.0357 Fax: 615.256.0490




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SHOW SITE:

You are solely responsible for damage or loss to any rental items in your possession or under your control in connection with your performance hereunder, including but not limited

to damage or stains to carpet. Neither you nor your EACs may bring or use any kind of lift on the exhibit floor.

Our working hours are subject to change due to holidays, time of day or night worked, amount of time worked, and specific facility or union guidelines. The normal categories of

hourly changes are: straight time, overtime, double time and holiday pay. Such hourly charges shall be set forth on the applicable Order.

INBOUND SHIPMENTS:

Consistent with trade show industry practices, there may be a lapse of time between delivery of shipments to the booth and your arrival or that of your representatives, and during

such time the material will be left unattended. We will not be responsible or liable for any loss, damage, theft, or disappearance of your materials after same have been delivered to

your booth at the show site.

We shall not be liable for shipments received without individual freight bills, such as UPS, FedEx or other carriers who deliver in bulk and do not wait for shipment count and

condition to be verified for individual shipments. Such shipments will be subject to verification and correction of count and condition and our receiving paperwork indicating any

exceptions as delivered shall take precedence over shipper's signature of receipt.

OUTBOUND SHIPMENTS & ITEMS LEFT AT SHOW SITE:

Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and the actual pick-up of materials from the booth for loading onto a

carrier, and during such time the material will be left unattended. We will not be responsible or liable for any loss, damage, theft or disappearance of your materials before same

have been picked up for reloading or delivered to your carrier at the conclusion of the event.

We are not responsible for shipments left in your booth or elsewhere. We will count and ship pieces as we find the shipment(s) when we remove them from the exhibit hall.

Circumstances may also warrant these items be sent to a remote facility and shipped from there. You will be responsible for any additional charges that result. You should insure

yourself and your equipment and materials against loss or theft. We also recommend that you engage security services from the facility or show management.

All Material Handling Forms submitted to us by you will be checked at the time of pick-up from the booth and corrections will be made where discrepancies exist between the

quantities of items on any form submitted to us and the actual count of such items at the booth at the time of pick-up.

We retain the right to dispose of materials left on the show floor without liability if left unattended, left without labels or not correctly labeled. A disposal fee will be charged to your

account.

We load materials onto the carrier under directions from the carrier or driver of that carrier. Any loading onto the carrier will be understood to be under the exclusive supervision and

control of the carrier or driver of that carrier. We assume no responsibility or liability for loss, damage, theft or disappearance of your materials that is caused by, arises out of or

related to improperly loaded materials.

RE-ROUTED FREIGHT:

In order to expedite removal of materials from show site as required by show management and/or the facility, we shall have the authority to change the your designated carrier if

that carrier does not pick-up the shipment at the appointed time. Where no disposition is made by you, materials may be taken to a remote location to await your shipping

instructions, and/or consigned to carrier of our choice. You agree to be responsible for charges relating to such rerouting and handling.

INSURANCE:

It is understood that FERN is not an insurer. Insurance on exhibit materials, if any, shall be obtained by you, at your sole costs and expense from a third-party insurance provider. You

agree to provide, and to cause your insurance carrier to provide, us with a release of subrogation to the extent of any insurance settlement

CLAIMS FOR LOSS:

You agree that in order to have a valid claim, notice of loss or damage to materials must be given to us or our agent within 24 hours of occurrence of any incident or prior to show

close/removal, whichever is later. All claims reported after such period will be rejected. Such notice must include detail sufficient to identify the materials claimed to be lost or

damaged, asserting our liability for alleged loss or damage and documentation indicating the specified or determinable dollar value of the claim. Damage reports, incident reports,

inspection reports, notations of shortages or damage on freight bills or other documents do not constitute filing of a claim.

(a) PAYMENT FOR SERVICES MAY NOT BE WITHHELD. In the event of any dispute between you and us related to any loss, damage or claim, you shall not be entitled to and shall not

withhold payment or any partial payment due to us as an offset against the amount of any alleged loss or damage. Any claims against us shall be considered separate transactions and

shall be resolved on their own merits.

(b) MAXIMUM RECOVERY. If found liable for any loss, our sole and exclusive MAXIMUM liability for loss or damage to your materials and your sole and exclusive remedy is limited to

$0.50(USD) per pound per article with a maximum liability of $100.00(USD) per item, or $1,500.00(USD) per occurrence/shipment, whichever is less.

(c) BREACH OF CONTRACT AND/OR NEGLIGENCE ONLY. Our liability shall be limited to any loss or damage which results solely from our gross negligence in the actual physical

handling of the items compromising your shipment(s) OR which results from a material breach of this Agreement and not for any other type of loss or damage. In no event shall we

be liable to you or to any other party for special, collateral, exemplary, indirect, incidental, consequential or punitive damages, whether such damages occur either prior or

subsequent to, or are alleged as a result of, tortuous conduct, failure of our equipment or services or breach of any of the provisions of this Agreement, regardless of the form of

action, whether in contract or in tort, including strict liability and negligence, even if we have been advised or has notice of the possibility of such damages, or for any damages caused

by your failure to perform your responsibilities. Such excluded damages include but are not limited to loss of profits, loss of use, interruption of business or other consequential or

indirect economic issues.

February 23 - 25, 2018

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DECLARED VALUE:

Declarations of declared value are between you and your selected carrier ONLY and are in no way an extension of our maximum liability stated herein. We will use commercially

reasonable efforts to transmit the declared value instructions to the selected carrier, however, we will not be liable for any claim arising from the transmittal of, or failure to transmit,

declared value instructions to the carriers, nor for the failure of the carrier to uphold the declared value or any other term of carriage.

FACILITIES AND SHOW ORGANIZERS:

You agree and understand that you, your agents and anyone working on your behalf must abide by and adhere to the rules and regulations of the facility being worked at, as well as

any rules and regulations implemented by the show organizers.

TERMINATION:

We may terminate this Agreement immediately upon written notice in the event you breach any term or provision hereof. We may also terminate this Agreement for any reason or

no reason upon ten (10) days prior written notice to you. In either case, you shall be responsible for any fees or charges incurred prior to the effective date of such termination.

INDEMNIFICATION:

You agree to indemnify, defend and forever hold harmless FERN and our employees, directors, officers and agents from and against any and all demands, claims, causes of action,

fines, penalties, damages (including consequential), liabilities, judgments and expenses including but not limited to reasonable attorney's fees and investigation costs on account of

personal injury, death, or damage to or loss of property or profits arising out of or contributed by any of the following:

• Your negligent supervision of your personnel (including, but not limited to, any labor secured through us) or the negligent supervision of such personnel by any of your employees,

agents, representatives, customers, invitees and/or any EAC.

• Your negligence, willful misconduct, or deliberate act, or the negligence, willful misconduct, or deliberate act of your employees, agents, representatives, customers, invitees

and/or any EAC at the show or exposition to which this Agreement relates, including but not limited to the misuse, improper use, unauthorized alteration or negligent handling of our

equipment.

• Your violation of federal, state, county or local ordinances.

• Your violation of show regulations and/or rules as published and set forth by the facility and/or show management.

WAIVER AND RELEASE:

You agree to waive and release all claims against us with regards to all matters for which we have disclaimed liability pursuant to the provisions of this Agreement.

SEVERABILITY:

If any provision of this contract is deemed to be invalid, illegal, or not enforceable, the remainder of this contract shall remain in effect and not be impacted by such findings.

WAIVER:

No waiver by us of any of the provisions of this Agreement is effective unless explicitly set forth in writing and signed by us. No failure to exercise, or delay in exercising, any right,

remedy, power or privilege arising from this Agreement operates, or may be construed, as a waiver thereof. No single or partial exercise of any right, remedy, power or privilege

hereunder precludes any other or further exercise thereof or the exercise of any other right, remedy, power or privilege.

ASSIGNMENT:

You shall not assign, transfer, delegate or subcontract any of your rights or obligations under this Agreement without our prior written consent. Any purported assignment or

delegation in violation of this Section shall be null and void. No assignment or delegation shall relieve you of any of your obligations hereunder. We may at any time assign or transfer

any or all of its rights or obligations under this Agreement without your prior written consent to any affiliate or to any person acquiring all or substantially all of our assets.

RELATIONSHIP OF THE PARTIES:

The relationship between the parties is that of independent contractors. Nothing contained in this Agreement shall be construed as creating any agency, partnership, joint venture or

other form of joint enterprise, employment or fiduciary relationship between the parties, and neither party shall have authority to contract for or bind the other party in any manner

whatsoever.

NO THIRD-PARTY BENEFICIARIES:

This Agreement is for the sole benefit of the parties hereto and their respective successors and permitted assigns and nothing herein, express or implied, is intended to or shall confer

upon any other person or entity any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this Agreement.

SURVIVAL:

The provisions of this Agreement which by their nature should apply beyond their terms will remain in force after any termination or expiration of this Agreement including, but not

limited to, the following provisions: Insurance, Claims for Loss, Indemnification, Governing Law, Jurisdiction and Survival.

AMENDMENT AND MODIFICATION:

This Agreement may only be amended or modified in a writing stating specifically that it amends this Agreement and is signed by an authorized representative of each party.

GOVERNING LAW, JURISDICTION:

This Agreement shall be construed under the laws of the State of Ohio without reference to the conflicts of laws principles thereof. FERN and EXHIBITOR hereby consent to the

executive jurisdiction and venue of the federal or state courts located in Hamilton County, Ohio for all actions or suits related to the interpretation or enforcement of this Agreement.


Phone: 615.256.0357 Fax: 615.256.0490




SHOW SERVICES & EQUIPMENT ORDERED CREDIT CARD INFORMATION

Furniture Rental $ Card Type: c VISA c MC c AMEX c DISC

Carpet Rental $

Graphics $

Cleaning Services $

Display Labor Services‡* $

In Booth Forklift Services‡* $

Sign Rigging Services‡* $

Vehicle Spotting* $

Material Handling‡* $ City:

Fern Transportation** $ State: Zip Code:

<Select Form or Enter Custom Form Name>$

<Select Form or Enter Custom Form Name>$ X





<Select Form or Enter Custom Form Name>$ Check #:

<Select Form or Enter Custom Form Name>$ Date:

<Select Form or Enter Custom Form Name>$ $

Sub Total: $ BANK WIRE INFORMATION

Sub Total Taxable $

Sub Total Non Taxable $

Sales Tax 5.750% $

Grand Total: $

* Non taxable

‡ Pay Estimated Cost

Amount:

Expiration:

Card Holder's Name:

Card Holder's Address:

Cardholder's

Signature: XBy signing this, I agree to payment terms and conditions outlined by Fern

Exposition & Event Services listed on the Payment Terms & Conditions

Form (TC-03) in this Exhibitor Kit.

CHECK INFORMATION: Checks must be in U.S. funds drawn on a U.S. bank.

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05-11918-18

Send to: MB Financial Bank, 800 W. Madison St., Chicago IL 60607 USA,

Routing #071001737, Fern Exposition Services LLC Depository, 645

Linn Street Cincinnati, OH 45203, Account #1910004197, SWIFT code -

MBFIUS44. Reference your Company Name/Show Name/and Booth

Number. Add $50.00 for processing wire transfer.

** Credit Card payment only is accepted for Fern Transportation

services.

All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.

Discount Deadline:February 8, 2018

Card Number:

EXHIBITOR INFORMATION

Company Name: __________________________________________________________________________ Booth#: _____________

Address: ______________________________________________________________________________________________________

City: ________________________________________________________________ State: __________ Zip Code: ________________

Contact Name: _________________________________________________________ Phone: ________________________________

Fax: ____________________________________ Email: _______________________________________________________________

Signature: _________________________________________________________________________ Date: _____________________


Phone: 615.256.0357 Fax: 615.256.0490




EXHIBITING COMPANY AUTHORIZATION THIRD PARTY CREDIT CARD INFORMATION

Exhibiting Company Name and Booth #: Card Type: c VISA c MC c AMEX c DISC

Exhibitor Signature:

X

Services to be provided by Third Party:

Furniture Rental $

Carpet Rental $

Graphics $ City:

Cleaning Services $ State: Zip Code:

Display Labor Services‡* $

In Booth Forklift Services‡* $ X

Sign Rigging Services‡* $

Vehicle Spotting* $

Material Handling‡* $

Fern Transportation** $

<Select Form or Enter Custom Form Name>$ Date:

<Select Form or Enter Custom Form Name>$ $

<Select Form or Enter Custom Form Name>$ BANK WIRE INFORMATION





<Select Form or Enter Custom Form Name>$ * Non taxable

<Select Form or Enter Custom Form Name>$ ‡ Pay Estimated Cost

Sales Tax 5.750% $

Grand Total $


Card Number:

Expiration:

Card Holder's Name:

Card Holder's Address:

Cardholder's

Signature: X

CHECK INFORMATION: Checks must be in U.S. funds drawn on a U.S. bank.

** Credit Card payment only is accepted for Fern Transportation

services.

/

Send to: MB Financial Bank, 800 W. Madison St., Chicago IL 60607 USA,

Routing #071001737, Fern Exposition Services LLC Depository, 645

Linn Street Cincinnati, OH 45203, Account #1910004197, SWIFT code -

MBFIUS44. Reference your Company Name/Show Name/and Booth

Number. Add $50.00 for processing wire transfer.

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February 23 - 25, 2018

Check #:

Amount:

05-11918-18

By signing this, I agree to payment terms and conditions outlined by Fern

Exposition & Event Services listed on the Payment Terms & Conditions Form

(TC-03) in this Exhibitor Kit.

THIRD PARTY PAYOR INFORMATION

Company Name: _________________________________________________________________________ Booth#: ______________

Address: _____________________________________________________________________________________________________

City: __________________________________________________________________ State: _________ Zip Code: _______________

Contact Name: __________________________________________________________ Phone: _______________________________

Fax: ___________________________________ Email: ________________________________________________ ________________

Signature: ________________________________________________________________________ Date: ______________________

Chairs & Stools101 - Armless Side Chair103 - Padded Armless Side Chair105 - Padded Side Chair w/ Arms121 - Swivel Desk Chair, Fabric131 - Padded Armless Stool

Display Tables204 - Pedestal Table, 24”D 18”H215 - Pedestal Table, 30”D 30”H216 - Pedestal Table, 30”D 40”H229 - Display Table, 4’L 40”H233 - Display Table, 8’L 30”H

Note: Item availability and styles may vary per location.

STANDARD FURNITUREChairs & Stools

101 103 105

121 131

229

233

Display Tables

204 215 216


Phone: 615.256.0357 Fax: 615.256.0490




Click here to view the Standard Furniture Rental Brochure

CHAIRS & STOOLS

QTY ITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE

101 Armless Side Chair 81.15$ 105.50$

103 Upholstered Armless Chair 80.25$ 104.30$

105 Upholstered Arm Chair 122.25$ 158.95$

121 Swivel Desk Chair 57.10$ 74.30$

131 Stool - Padded with Back 85.95$ 111.80$

PEDESTAL TABLES (Gray Nebula top)


24" Diameter **CANNOT BE SKIRTED**

204 18"h Pedestal Table 182.75$ 237.50$

206 30"h Pedestal Table 182.75$ 237.50$

208 40"h Pedestal Table 182.75$ 237.50$


207 18"h Pedestal Table 182.75$ 237.50$

215 30"h Pedestal Table 182.75$ 237.50$

216 40"h Pedestal Table 182.75$ 237.50$


209 18"h Pedestal Table 182.75$ 237.50$

224 30"h Pedestal Table 182.75$ 237.50$

225 40"h Pedestal Table 182.75$ 237.50$

Sub Total

Tax 5.750%

Grand Total

Exhibiting Company Name: ___________________________________________________________ Booth # ____________

February 23 - 25, 2018

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Yes, I have completed and included the Payment Authorization Form.

If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service

Center at your show/event prior to leaving. No credits or refunds will be issued after close of the

show/event on items and/or services ordered and not received.


$

Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.Requests made after the deadline will be filled, as available, at the standard rate.

$

$

$

$

$

AMOUNT

$

AMOUNT

Custom

$

$

$

$

$

$

$

$

$

$


http://oe.fernexpo.com/brochure/standardfurniture.pdf



Phone: 615.256.0357 Fax: 615.256.0490




Click here to view the Standard Furniture Rental Brochure

Choices not indicated will be selected by Fern to coordinate with show colors and size of exhibit.

DISPLAY TABLES - 30" high X 2' wide


223 4'X30" h table skirted 3 sides (select skirt color below) 120.20$ 167.90$

233 6'x30" h table skirted 3 sides (select skirt color below) 155.80$ 202.60$


522 Drape 4th side of 30"h table 37.95$ 49.35$

222 4'x30" h table not skirted 55.40$ 72.00$



Table Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)

o maroon (11) o plum (19) o red (14) o teal (18) o white (16)

DISPLAY TABLE COUNTERS - 40" high x 2' wide


229 4'X40" h table skirted 3 sides (select skirt color below) 155.85$ 202.65$



530 Drape 4th side of 40"h table 48.60$ 63.15$




Table Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)


TABLETOP RISERS - 12" wide, Covered White


270 4' Undraped Riser w/Cover 58.70$ 76.35$



Sub Total

Tax 5.750%

Grand Total


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February 23 - 25, 2018

February 08, 2018


All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual

Discount Deadline:

AMOUNT

$

$

$

$

$

$

$

AMOUNT

$

$

Custom

AMOUNT

$

$

$

$

$

$

$

$

$

$

$



401 - Wastebasket with Liner407 - Chrome Easel, Tripod413 - Chrome Clothes Tree425 - Chrome Vertical Sign Frame 430 - Tensa Stanchion

475 - (1) Grid Panel, 2’W 8’H476 - (2) Grid Panel Legs478 - 7-Ball Waterfall for Grid Panel 479 - 2-Way Bag Stand

Note: Item availability and styles may vary per location.

425

407

413

401

430

479

478

476

475

ACCESSORIES


Phone: 615.256.0357 Fax: 615.256.0490




Click here to view the Accessories Rental Brochure

ACCESSORIES


401 Wastebasket with Liner 23.10$ 30.10$

407 Easel, Tripod 55.40$ 72.00$

430 Tensa Stanchion 119.95$ 155.90$

425 Chrome Vertical Sign Frame 22"W x 28"H 83.25$ 108.25$

479 2-Arm Bag Stand 74.95$ 97.35$

413 Chrome Clothes Tree 40.30$ 52.35$

475 2'x8' Grid Panel 87.35$ 117.40$

476 Chrome Grid Legs (for freestanding Grid Panel) 13.55$ 18.50$

478 7-way Waterfall (for Grid Panels) 10.90$ 14.70$

CUSTOM BOOTH DRAPING and SKIRTING

Click here to view skirting and drape colors

Choices not indicated will be selected by Fern to coordinate with show colors and size of exhibit.


505 Vinyl Table Cover 13.55$ $ 18.50

507 30" skirting (per linear foot) 13.05$ 18.00$

Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)


509 40" skirting (per linear foot) 18.50$ 24.50$

Skirt Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)


541 Custom Color Side rail Drape, 36" high (per linear foot) 15.65$ 20.40$

Drape Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)


543 Custom Color Background Drape, 8' high (per linear foot) 19.70$ 25.65$

Drape Color: o black (04) o blue (06) o gold (08) o gray (09) o green (10)


Sub Total

Tax 5.750%

Grand Total


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February 23 - 25, 2018

05-11918-18








Custom

AMOUNT

$

$

$

$

$

$

$

$

$

AMOUNT

$

$

$

$

$

$

$

$

http://oe.fernexpo.com/brochure/Accessories.pdf

http://oe.fernexpo.com/brochure/Accessories.pdf

http://oe.fernexpo.com/brochure/drapery.pdf

http://oe.fernexpo.com/brochure/drapery.pdf

Note: Rental includes material handling, installation, front edge taping, and pick-up at the close of the show. Colors may vary due to facility lighting, manufacturing limitations and dye lot differences. Item availability and styles may vary per location.

CARPETColor OptionsPlush

47 - Ebony 46 - Cherry Red 48 - Burgundy 51 - Berry 61 - Mocha

62 - Colony Blue 63 - White 64 - Grey Pearl 65 - French Biege

Standard

04 - Black OC - Ocean 09 - Gray 14- Red RU - Ruby

IN - Indigo 41 - Evergreen 80 - Madison 81 - Blue Jay

66 - Charcoal

67 - Emerald 68 - Blue Mist

DE - Denim


Phone: 615.256.0357 Fax: 615.256.0490




Click here to view carpet color samples

STANDARD CARPET

o Black (04) o Ocean (OC) o Blue-Jay (81) o Ruby (RU) o Gray (09)

o Madison (80) o Denim (DE) o Indigo (IN) o Red (14) o Evergreen (41)

STANDARD CARPET PACKAGE - INLINE BOOTHS ONLY

Standard Carpet Package includes carpet & paddingSELECT

ONEITEM # DESCRIPTION STANDARD RATE

309 10 ft. x 10 ft. Standard Carpet & Padding 277.95$ 364.30$

310 10 ft. x 20 ft. Standard Carpet & Padding 554.85$ 727.05$

311 10 ft. x 30 ft. Standard Carpet & Padding 832.85$ 1,091.20$

312 10 ft. x 40 ft. Standard Carpet & Padding 1,109.80$ 1,454.20$

STANDARD CARPET ONLY - INLINE BOOTHS ONLYSELECT

ONEITEM # DESCRIPTION STANDARD RATE

301 10 ft. x 10 ft. Standard Carpet 202.25$ 262.95$



304 10 ft. x 40 ft. Standard Carpet 806.95$ 1,049.05$

COMPLETE AREA (requires a minimum order of 100 sq. ft.) - ISLAND AND PENNINSULA BOOTHS

Please select option(s) below and calculate square footage.

QTY ITEM # DESCRIPTION SQUARE FOOTAGE STANDARD RATE

314 Standard Carpet ______ft. x _____ft. = ______sq. ft. 2.35$ 3.10$

350 Padded Area Size ______ft. x _____ft. = ______sq. ft. 0.83$ 1.12$

360 Plastic Covering ______ft. x _____ft. = ______sq. ft. 0.49$ 0.68$

Sub Total

Tax 5.750%

Grand Total


February 08, 2018Discount Deadline:

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DISCOUNT RATE

Standard carpet is a 13 oz. carpet available in 10 colors in 10 ft. width. Standard carpet price includes rental, installation, removal and front edge taping only.

If additional color options are desired, refer to the Custom Plush Carpet Rental form.

05-11918-18

DISCOUNT RATE



$

$

$

$

February 23 - 25, 2018

Prices below are per sq. ft.

DISCOUNT RATE



Center at your show/event prior to leaving. No credits or refunds will be issued after close of

the show/event on items and/or services ordered and not received.

AMOUNT

AMOUNT

$

$

$

$

Custom

AMOUNT

$

$

$

$

$

$

http://oe.fernexpo.com/brochure/Carpet2017.pdf



Phone: 615.256.0357 Fax: 615.256.0490




Click here to view carpet color samples

CUSTOM PLUSH CARPET (requires a minimum order of 100 sq. ft.)

o Berry (51) o Blue Mist (68) o Burgundy (48) o Charcoal (66) o Cherry Red (46) o Colony Blue (62)

o Ebony (47) o Emerald (67) o French Beige (65) o Gray Pearl (64) o Mocha (61) o White (63)

CUSTOM PLUSH CARPET PACKAGE - INLINE BOOTHS ONLY

Custom Plush Carpet Package includes carpet and paddingSELECT

ONEITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE AMOUNT

335 10 ft. x 10 ft. Custom Plush Carpet & Padding 444.25$ 579.55$ $

336 10 ft. x 20 ft. Custom Plush Carpet & Padding 888.55$ 1,159.20$ $

337 10 ft. x 30 ft. Custom Plush Carpet & Padding 1,332.90$ 1,738.85$ $

338 10 ft. x 40 ft. Custom Plush Carpet & Padding 1,777.20$ 2,318.50$ $

CUSTOM PLUSH CARPET ONLY - INLINE BOOTHS ONLY

SELECT

ONEITEM # DESCRIPTION DISCOUNT RATE STANDARD RATE AMOUNT

331 10 ft. x 10 ft. Custom Plush Carpet 360.05$ 467.05$ $

332 10 ft. x 20 ft. Custom Plush Carpet 720.25$ 934.10$ $

333 10 ft. x 30 ft. Custom Plush Carpet 1,080.45$ 1,401.20$ $

334 10 ft. x 40 ft. Custom Plush Carpet 1,440.60$ 1,868.30$ $

COMPLETE AREA (requires a minimum order of 100 sq. ft.) - ISLAND AND PENNINSULA BOOTHS

Please select option(s) below and calculate square footage.

QTY ITEM # DESCRIPTION SQUARE FOOTAGE DISCOUNT RATE STANDARD RATE AMOUNT

328 Custom Plush Carpet ______ft. x _____ft. = ______sq. ft. 3.60$ 4.55$ $

350 Padded Area Size ______ft. x _____ft. = ______sq. ft. 0.83$ 1.12$ $

360 Plastic Covering ______ft. x _____ft. = ______sq. ft. 0.49$ 0.68$ $

Sub Total $

Tax 5.750% $

Grand Total $


cust

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plu

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February 23 - 25, 2018

Cancellation after deadline date will be charged at 50% of prevailing rate. Cancellation after installation will be 100% of prevailing rate.

Custom Plush carpet is an upgraded 34 oz. carpet in 12 decorator colors. Custom Plush carpet price includes laying, trimming, seaming, wastage, edge taping,

rental and removal of carpet specifically cut to your exact measurements. Order must be received by Discount Deadline in order to ensure availability of color

selection.

February 08, 2018Discount Deadline:

Prices below are per sq. ft.0

90

11

7-1

21

81

2Requests made after the deadline will be filled, as available, at the standard rate.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.

05-11918-18

Custom








Phone: 615.256.0357 Fax: 615.256.0490




CLEANING SERVICES

c 903

c 901

c 931

c 905

c 909 Mopping - tile / linoleum / floor covering

c 911

-$ per hr ST -$ per hr OT -$ per hr DT

c 913

-$ per hr ST -$ per hr OT -$ per hr DT

Please indicate any special instructions: _____________________________________________________________________________________________

______________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________________

Exhibit Space: ______ ft. X ______ ft. = ______ sq. ft. (100 sq. ft. minimum) X $___________ per sq. ft. X ______ days = $___________

131.60$

Display Wipe Down: ______ hrs. (4 hr. minimum per day) X ______ days X $___________ = $___________

Sub Total

Tax 5.750% $

Grand Total


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All rates are based on the total square footage of your exhibit space

(100 sq. ft. minimum)

Porter Service includes emptying wastebaskets and policing exhibit space at two hour intervals during show

hours. These services are offered on a daily basis.

ESTIMATED CLEANING SERVICE COST

DAILY Vacuum of carpet, empty wastebaskets for space more than

1,000 sq. ft.





Cancellation of any portion of cleaning order after deadline date will be charged at 25% of order.Requests made after the deadline will be filled as work force is available.


Shampoo - ONCE before initial opening of exhibit.

PORTER SERVICE

DISPLAY WIPE DOWN

Display wipe down before initial opening (4 hr minimum)

Display wipe down daily (4 hr minimum)

February 23 - 25, 2018

February 08, 201805-11918-18

VACUUM/SHAMPOO/MOP

Vacuum - ONCE of carpet, empty wastebaskets ONCE before initial

opening of exhibit.

Vacuum - DAILY of carpet, empty wastebaskets before initial opening of exhibit

and daily thereafter.

Discount Deadline:

All rental carpets ordered from Fern Exposition and Event Services are installed in clean condition. Any cleaning service required within your booth space for debris accumulated

during set-up and exhibit hours should be ordered below. Cleaning will be done each evening. Any cleaning service required within your booth the following morning will result in a

re-vacuum charge of $0.21 per sq. ft. There will be an additional charge for cleaning carpets that are subjected to excessive wear and tear such as wood or metal shavings generated

by demonstrations, food sampling, landscape, etc.

Custom

$

$

-$

Prices below are per

square foot

0.42$ (Per Day)

0.57$

-$

Porter Service: X ________ days = $ ________

-$

Price is per day

131.60$


Phone: 615.256.0357 Fax: 615.256.0490




INSTALLATION & DISMANTLE LABOR SERVICES

Plan A (Supervised by Fern) Installation Labor Rate

c 1001 Labor for Installation # of Laborers Req: _________ Est. Hours: _________ 98.40$

c 1003 Labor for Dismantle # of Laborers Req: _________ Est. Hours: _________ Over Time 147.60$

30% charge for Fern Supervised services with a minimum of 49.15$ Double Time 196.80$

Emergency Contact: ____________________________ Phone: ________________________

Plan B (Supervised by Exhibitor Personnel)

c 1001 Labor for Installation # of Laborers Req: _________ Est. Hours: _________

Start time*: ____________ End Time: _____________ Start Date: ________________

c 1003 Labor for Dismantle # of Laborers Req: _________ Est. Hours: _________


Supervisor will be: ____________________________ Phone: _________________________

Estimated Display Labor Cost for Advanced Payment

Installation:

Straight time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Straight Time hours Estimated Cost

Over time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Over Time hours Estimated Cost

Double time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Double Time hours Estimated Cost

Plan A - Add 30% for Fern Exposition Supervision $ ________________

Dismantle:

Straight time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Straight Time hours Estimated Cost

Over time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Over Time hours Estimated Cost

Double time _______ X _______ X _______ = __________ $ ______________# of Laborers # of Hours # of Days Total Double Time hours Estimated Cost

Plan A - Add 30% for Fern Supervision $ ________________

* Start time is approximate and is based on availability of labor.

Sub Total

Tax 5.750%

Grand Total


February 23 - 25, 2018

05-11918-18

Deadline to Return this Form:February 08, 2018

Straight Time

Charges for labor service are based on

prevailing rates of labor and materials. All

labor before 8:00 AM and after 5:00 PM

weekdays and all hours Saturday and Sunday

will be charged at over time rate. Holidays

will be charged at double time rate. Minimum

charge one (1) hour per man & 1/2 hour

increments after the first hour.

For information and cost relative to

unloading and reloading, please see the

Material Handling & Freight Service Order

form enclosed.

Your company is encouraged to carry

insurance covering potential injury, damages

or loss associated with your display. Fern

Exposition & Event Services will NOT be

responsible for injury to personnel or display

damage or loss of display materials. Liability

of Fern Exposition & Event Services will be

limited to a maximum of 50% of the total

labor bill, not to exceed $1000. It is

important that exhibit representative check in

at the Fern Exhibitor Service Center to pick up

labor ordered. Exhibit representative must

also check the labor back in at the Fern

Exhibitor Service Center upon completion of

work. All work is to be done under supervision

of the exhibitor or its representative.

dis

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Professionally trained personnel are used on installation/dismantle, and when possible, all work is

performed on straight time.

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$

$

$Cancellation of any portion of labor order within 48 hours of start will be charged one hour minimum per man of applicable hourly rate.

Requests received after deadline date will be filled as work force is available.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.

Custom


If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center

at your show/event prior to leaving. No credits or refunds will be issued after close of the show/event

on items and/or services ordered and not received.


Phone: 615.256.0357 Fax: 615.256.0490




FORKLIFT TO RIG IN BOOTH

This form is not for loading and/or unloading of exhibit materials. Please refer to the Material Handling form for rates and instructions.

4000 lb forklift 4000 lb forklift

c 1005 Labor for Installation # of Laborers Req: _________ Est. Hours: _________ 295.45$

Start time*: ____________ End Time: _____________ Start Date: ________________ Over Time 345.05$

c 1007 Labor for Dismantle # of Laborers Req: _________ Est. Hours: _________ Double Time 393.55$


Estimated Rigging Labor Cost for Advanced Payment

Installation:

Straight time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Straight Time hours Estimated Cost

Over time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Over Time hours Estimated Cost

Double time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Double Time hours Estimated Cost

Dismantle:

Straight time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Straight Time hours Estimated Cost

Over time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Over Time hours Estimated Cost

Double time ______ X ______ X ______ = _________ $ _____________ # of Forklifts # of Hours # of Days Total Double Time hours Estimated Cost

* Start time is approximate and is based on availibility of labor.

Sub Total $

Tax 5.750% $

Grand Total $


Custom


If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at

your show/event prior to leaving. No credits or refunds will be issued after close of the show/event on

items and/or services ordered and not received. fork

lift

to r

ig in

bo

oth

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February 23 - 25, 2018

Deadline to Return this Form:05-11918-18 February 8, 2018

Cancellation of any portion of labor order within 48 hours of start will be charged one hour minimum per man of applicable hourly rate.Requests received after deadline will be filled as work force is available.


Straight Time

If your exhibit includes large header signs,

cantilever structures, heavy display

components or machinery which cannot

be lifted in place by display carpenters,

you will require a forklift with operator in

your booth for installation and removal.

The forklift with operator cost is billed at

hourly increments with a one (1) hour

minimum. If additional labor is required,

prevailing labor charges will be assessed.

It is important that an exhibit

representative check in at the Fern

Exhibitor Service Center to pick up labor.

Exhibit representative must also check the

labor back in at the upon completion of

work. All work is to be done under

supervision of the exhibitor or their

representative. Straight time rates prevail

from 8:00AM to 5:00PM Monday through

Friday. Over time rates prevail prior to

8:00AM and after 5:00PM Monday

through Friday, and all day Saturday and

Sunday. Holidays will be charged Double

Time rates


Phone: 615.256.0357 Fax: 615.256.0490




SIGN HANGING LABOR

Plan A (Supervised by Fern Exposition & Event Services) High Lift & Crew Rate

c 1051 High Lift and Crew for Installation # of Crews Req: ________ Est. Hours: ________ Straight Time 557.90$

c 1053 High Lift and Crew for Dismantle # of Crews Req: ________ Est. Hours: ________ Over Time 725.65$

30% charge for Fern Supervised services with a minimum of 49.15$ Double Time 943.40$

Emergency Contact: ______________________________________ Phone: __________________________

Plan B (Supervised by Exhibitor Personnel)

c 1051 High Lift and Crew for Installation # of Crews Req: ________ Est. Hours: ________


c 1053 High Lift and Crew for Dismantle # of Crews Req: ________ Est. Hours: ________


Superisor will be: _______________________________________ Phone: ___________________________

Estimated High Lift Labor Cost for Advanced Payment

Installation:

Straight time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Straight Time hours Estimated Cost

Over time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Over Time hours Estimated Cost

Double time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Double Time hours Estimated Cost


Dismantle:

Straight time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Straight Time hours Estimated Cost

Over time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Over Time hours Estimated Cost

Double time _______ X _______ X _______ = __________ $ ______________ # of Crews # of Hours # of Days Total Double Time hours Estimated Cost


* Start time is approximate and is based on availibility of labor.

Sub Total

Tax 5.750%

Grand Total


sign

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February 23 - 25, 2018


If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at


items and/or services ordered and not received.


Your company is encouraged to carry

insurance covering potential injury,

damages or loss associated with your

display. Fern Exposition & Event

Services will NOT be responsible for

injury to personnel or display damage

or loss of display materials. Liability of

Fern Exposition & Event Services will

be limited to a maximum of 50% of

the total labor bill, not to exceed

$1000.

Straight time will be charged 8:00AM-

5:0PM, Monday thru Friday. Over

time will be charged 6:00AM-8:00AM

and 5:00PM to Midnight, Monday

thru Friday; 6:00AM to Midnight on

Saturday and Sunday.Double time

will be charged holidays and

Midnight-6:00AM, Monday thru

Sunday. Minimum charge one (1)

hour per crew.

Cancellation of any portion within 48 hours of labor start time, exhibitor will be charged one hour minimum per man of applicable hourly rate.Requests made after the deadline will be filled as work force is available.

All orders are subject to the terms and conditions as outlined on the in the Exhibitor Service Manual.

05-11918-18

Custom


Phone: 615.256.0357 Fax: 615.256.0490




SIGN HANGING INFORMATION & DIAGRAM

This completed form must accompany your Sign Hanging order form.

Sign Hanging Regulations

l All ceiling rigging must conform to Show Management Rules and Regulations.

l

l Set up instructions must be provided for signs needing assembly.

l Hanging or anchor points must be prefabricated and ready to use.

l

l

l Height limitation from the floor to the bottom of the sign is 16' unless otherwise specified in show rules and regulations.

l Additional charges will apply for rental materials used (i.e., cables, clamps, rods, wires) to hang your sign.

Sign Description & Placement

For signs other than banners, please include blueprint or drawings with detailed information so anchor points can be determined.

Type: Cloth Banner Metal or Wood Other _____________________

Shape: Square Triangle Rectangle Other _____________________

Size & Weight: Length _________ Width ___________ Height ___________ Weight ___________

Does your sign require electricity? Yes No Does your sign require assembly? Yes No


____ feet in from left Aisle #_____

February 23 - 25, 2018

05-11918-18

All overhead hanging must be installed and removed by Fern. Fern can assemble your hanging sign. Please complete Display Labor form enclosed in this

Exhibitor Service Manual.

Overhead hanging signs are to be sent in separate containers directly to the advance warehouse (labels included in this ESM). This container MUST arrive

no later than one week prior to the first exhibitor move-in day. If these procedures are not follwed, Fern cannot guarantee the hanging of your sign.

Electrical Signs must be in working order and in accordance with the National Electric Code. ELECTRICAL SERVICE requirements must be ordered in

advance on the enclosed Facility Electrical Service Order Form.

Use the diagram below to represent your booth space. Indicate how far in from each boundary you would like your sign placed. The ceiling structure and

relation to support beams may require your sign to be moved from your specified location.


sign

han

gin

g in

form

atio

n &

dia

gram

_____feet from floor ____ feet in from right Aisle #_____

____ feet in from front of Aisle #______

____ feet in from back of Aisle #______

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Cancellation of any portion within 48 hours of labor start time, exhibitor will be charged one hour minimum per lift of applicable hourly rate.Requests made after the deadline will be filled, as available, at the standard rate.



If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Center at your show/event prior to leaving. No

credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.


Phone: 615.256.0357 Fax: 615.256.0490




EXHIBIT LOSS OR DISAPPEARANCE - Please refer to Terms and Conditions (TC-01 and TC-02) in this Exhibitor Services Manual.

DISPUTES - Please refer to Terms and Conditions (TC-01 and TC-02) in this Exhibitor Services Manual

INSURANCE - Please refer to Terms and Conditions (TC-01 and TC-02) in this Exhibitor Services Manual.

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February 23 - 25, 2018

05-11918-18

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STRAIGHT TIME RATES QUOTED are for Monday through Friday 8:00am - 4:30pm. Freight handled on OVERTIME, before 8:00am and after

4:00pm on weekdays and on Saturday, Sunday or a Holiday, an additional 25% per cwt will be charged.

RATES APPLY to each pound subject to the published minimum weight and are based on the actual or estimated INBOUND weight. No

allowance will be made for attrition during the convention. Each shipment is considered separately. NO cumulative weights will be allowed

on minimums, split shipments, free astrays, etc. Special service rates will not be split for mixed shipments.

SHIPMENTS OR EQUIPMENT REQUIRING SPECIAL HANDLING at the convention facility will be subject to a surcharge as indicated on the

freight rate schedule. This classification shall be applied to, but not limited to, van shipments or shipments which are packed in such a

manner as to require unloading by hand (i.e. loose display parts, uncrated equipment not delivered on a flat bed truck, etc.). Material will be

unloaded from vans, exhibitor's truck or trucks of others at the convention facility, delivered to the exhibitor's booth, picked up at the close

of the show, moved to the loading area and reloaded on trucks. It is incumbent on the exhibitor to provide written and accurate weight

information on each shipment. Shipments received without receipts or freight bills such as UPS or U.S. Mail will be delivered to the booth

without guarantee of piece count or condition. No liability will be assumed for such shipments.

SPECIAL SERVICES AND RATES - Fern Exposition & Event Services will provide steel banding services at $1.00 per ln. ft. as well as shrink wrap

services for packaging of displays and equipment at $55.00 per skid-shrink wrap. Please see the Fern Exposition & Event Services Desk.

Forklifts and drivers are available for spotting equipment in the booth at prevailing rates for equipment and labor. Mobile equipment will be

moved in and out of the exhibit facility for $151.3.00 per round trip.

COLLECT SHIPMENTS may be refused or accepted at the option of Fern Exposition & Event Services. In cases where Fern Exposition & Event

Services elects to receive such shipments, the responsible exhibitor or shipper will be notified immediately and payment in full for all charges

due must be wired to Fern Exposition & Event Services within 24 hours. A twenty-five percent (25%) special service will be added to the

freight bill for handling any consignments under these conditions. A $10.00 MINIMUM fee will apply to this service

HAULING TO OR FROM LOCAL FACILITIES will be charged at prevailing hourly rates. In addition, appropriate weight charges for services

rendered in accordance with the freight rate schedule will be applied.

INBOUND AND OUTBOUND TRAFFIC SCHEDULES are the responsibility of Fern Exposition and Event Services. To assure orderly and

expeditious handling of exhibit material into and out of the convention hall, it is suggested that exhibitors, including local companies, clear all

movement of exhibit material through Fern Exposition & Event Services, who is prepared to handle local pick-ups and deliveries on a co-

ordinated schedule. In order to minimize congestion and comply with union requirements, all shipments should be channeled through Fern

Exposition & Event Services.

EXHIBITS TO BE STORED will be charged at a rate of $0.05/lb per month, with a minimum monthly rate of $200.00 or fraction thereof. No

charge for storage will be made for inbound shipments when received 30 days prior to the show.


Phone: 615.256.0357 Fax: 615.256.0490




MATERIAL HANDLING

A 200 lb. minimum charge per shipment applies.

ADVANCE WAREHOUSE SHIPMENTS

Category Description Rate per cwt

DIRECT TO SHOW SITE SHIPMENTS

Category Description Rate per cwt

OTHER SERVICES


February 23 - 25, 2018


Rates below include receipt of your freight; delivery to the booth; storage and return of empty crates; and reloading. Additional charges may

apply if your shipment does not arrive/depart during the designated move-in/out times.

mat

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0For delivery of shipment at the close of show back to Fern warehouse, for loading on

to outbound carriers or for post-show storage

C Shipment requiring special handling

Minimum Charge

A Crated or skidded shipment via common carrier and dock height van lines

B Crated or skidded shipment Fed Ex, UPS or USPS

112.85$

132.55$

149.45$

265.10$

298.90$

225.70$

0 -$

L 186.55$ 373.10$

D Crated or skidded shipment via common carrier and dock height van lines 93.10$ 186.20$

Shipment received late to warehouse

0 -$

Minimum Charge

E Crated or skidded shipment via Fed Ex, UPS or USPS 119.45$ 238.90$

F Shipment requiring special handling 139.30$ 278.60$

0 Shipment received early to event site -$ -$

PSmall package shipments not exceeding 50 lbs per shipment via Fed Ex, UPS or

overnight carrier54.60$ $ 38.20




0 Outbound Only -$ -$

$ - $ -

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All orders are subject to the terms and conditions as outlined in the Exhibitor Services Manual.

PLEASE COMPLETE THE ESTIMATED MATERIAL HANDLING CALCULATION PAGE AND

SUBMIT WITH PAYMENT BY DEADLINE DATE.

each addl'

125 Fernco Drive

Nashville, TN 37207

Phone: 615.256.0357

Fax: 615.256.0490




MATERIAL HANDLING GUIDELINES

SHIPPING ADDRESSES

Category # of pieces Weight (200 lb Min.) Rate Estimated Total

Shipment 1 ________________ ________________ ________________ X _______________ = $_____________________

Shipment 2 ________________ ________________ ________________ X _______________ = $_____________________

Shipment 3 ________________ ________________ ________________ X _______________ = $_____________________

Shipment 4 ________________ ________________ ________________ X _______________ = $_____________________

Shipment 5 ________________ ________________ ________________ X _______________ = $_____________________

Sub Total $

Tax 5.750% $

Grand Total $

Exhibiting Company Name: __________________________________________________________ Booth # ____________

February 23 - 25, 2018

Shipments must arrive by:

Tuesday, February 20, 2018

Label each piece of shipment(s) as follows:

DIRECT TO SHOW SITE

(Exhibiting Company Name)

c/o Fern Exposition

Walter E. Washington Convention Center

Wednesday, February 21, 2018

Landover, MD 20785

All shipments are subject to the terms and conditions as outlined on the Terms & Conditions Form in the Exhibitor Service Manual.

c/o Fern Exposition

YRC7600 Preston Dr.

2. Rates are based on per shipment basis. A shipment is considered freight received from one shipping origin on one day. Each separate

delivery is considered a separate shipment.

3. Complete terms and conditions are outlined in the Terms & Conditions.

2018 Washington DC Progressive

International Motorcycle Show(Booth #)


International Motorcycle Show(Booth #)

Label each piece of shipment(s) as follows:

(Exhibiting Company Name)

ADVANCE WAREHOUSE

0

1.The Advance Warehouse will ONLY accept packaged shipments, including crates, boxes and skids. Uncrated or unwrapped pieces should be

sent DIRECTLY to the CONVENTION FACILITY to arrive AFTER 8:00AM on the first day of exhibitor installation.


801 Mt Vernon PL NW

Washington, DC 20001

Shipments cannot arrive before:

ESTIMATED FREIGHT PAYMENT CALCULATION

Enter estimated total pounds of all your shipments by rounding up each total shipment weight to the nearest 100 pounds (i.e., 530 lbs of any

number of pieces would be figured as 600 lbs), any shipment with a total of 200 lbs or less should be calculated at the 200 lb minimum.

o Yes, I have completed and included the Payment Authorization Form.

If you have any questions or concerns about your invoice, please visit the Fern Exhibitor Service Desk at


items and/or services ordered and not received.

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Phone: 615.256.0357 Fax: 615.256.0490



MOBILE EQUIPMENT & DISPLAY VEHICLES

Rates are for round trip

QTY ITEM# DESCRIPTION RATE TOTAL

4810 Mobile Equipment $ 151.30 $

4811 Truck/Car/Van/SUV $ 151.30 $

4812 Motorcycle $ 56.05 $

4813 RV's/Oversized Specialty Vehicles $ 151.30 $

Mobile Equipment & Display Vehicle Guidelines

CARTLOAD SERVICE

QTY ITEM# DESCRIPTION RATE TOTAL

4701 Cart Service $ 117.85 $

Cartload Service Guidelines

Sub Total $

Grand Total $

Exhibiting Company Name: ____________________________________________________________ Booth # ____________

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All order cancellations made after deadline will be charged at 50% of the prevailing rate.Requests received after deadline date will be filled as work force is available.

February 23 - 25, 2018Walter E. Washington Convention Center, Washington, DC05-11918-18

Deadline to Return this Form: February 8, 2018

All Exhibitors will be charged a spotting fee for any vehicles, carts, trailers, specialized vehicles and mobile equipment being

displayed in their booth space. If you have questions or have specific needs, please contact Fern Exposition & Event Services.

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Cart Service includes cart and labor for exhibitors planning to carry their small exhibit material during move-in and move-out

and consists of a one-way trip from dock to your booth and/or from your booth to the dock. The charge for this service if for

each trip. This service will be available during move-in and move-out only.

This service is for those who have small hand carry items that will fit on a cart approximately 3' wide x 5' long and 3' high.

Individual cart load can be no more than 400 lbs in freight weight. Total freight weight for all carts will be no more than 1600

lbs per exhibitor. POV's are defined as cars, small vans, SUV's, 1/2 ton pick-up trucks or company owned truck with a trailer

length no greater than 12' in length.


If you have any questions or concerns about your invoice, please visit the Fern Exhibitor

Service Center at your show/event prior to leaving. No credits or refunds will be issued

after close of the show/event on items and/or services ordered and not received.

All mobile equipment and display vehicles being delivered for placement in booths will be received and escorted to the booth.

If your mobile equipment is delivered outside of your targeted move-in time, there may be an additional labor charge if items

need to be moved to allow access to your booth. Please contact Fern Exposition & Event Services for targeted move-in time

information.


Phone: 615.256.0357 Fax: 615.256.0490




SERVICE SELECTION (select the following)

Level of Service: Ground 2nd Day Air Next Day Air

Special Handling: Lift-Gate Residential Pick-up Inside Pick-up

Declared Value: Insurance cost (min. $100): $4.25 per $100.00

For a quote, please contact Fern Transportation at:

SHIPMENT BEING SENT TO (please check one): Advance Warehouse Show Site

PICK UP ADDRESS PICK-UP DATE: _________________ FACILITY HOURS: ___________________

Company Name:

Contact Name:

Address:

City: State: Zip Code:

Email: Phone:

BILL TO ADDRESS

Company Name:

Contact Name:

Address:


Email: Phone:

EXHIBITOR SHIPMENT AUTHORIZATION PACKAGE DESCRIPTION

Pkg #1 Description: Est. Wt.:

Printed Name Pkg #2 Description: Est. Wt.:

Emergency/Mobile Phone # Pkg #3 Description: Est. Wt.:



Total Estimated Weight:

SPECIAL INSTRUCTIONS

Exhibiting Company Name: ____________________________________________________________ Booth # ___________


FERN TRANSPORTATIONFern offers personalized service with a representative who is an expert in exhibit transportation and is familiar with all details pertaining to each tradeshow. We also

provide pre-printed labels and shipping documents for inbound and outbound shipments. For your convenience, our representative will be on show site and available to

assist with all your transportation needs.

Note: If Fern Transportation is not your freight carrier, please do not return this form.

February 23 - 25, 2018

05-11918-18

Note: Air Freight will

be billed on Actual or

Dimensional Weight,

whichever is greater.

Signature X

By signing Exhibitor Shipment Authorization below, you and/or company agree to payment terms

& conditions (listed in the show Exhibitor Services Manual), limits of liability (listed above) and

authorizes Fern to use any payment method on file (including credit cards). All shipping charges and

weights are estimates until the shipment is delivered.




This form is not subject

to a deadline date

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Phone: 615.256.0357 Fax: 615.256.0490




# of Labels Needed

Carrier Requested

CARRIER SELECTION (select one of the following)

Fern Transportation Common Carrier Expedited Carrier Company Truck/POV Van Line

Level of Service: Ground 2nd Day Air Next Day Air

Special Handling: Lift-Gate Residential Delivery Inside Delivery

Declared Value (optional): Insurance cost (min. $100): $4.25 per $100.00

SHIP TO ADDRESS

Company Name:

Contact Name:

Address:


Email: Phone:

BILL TO ADDRESS

Company Name:

Contact Name:

Address:


Email: Phone:

EXHIBITOR SHIPMENT AUTHORIZATION PACKAGE DIMENSIONS

Pkg #1 Dimensions: Est. Wt.:

Printed Name Pkg #2 Dimensions: Est. Wt.:

Emergency/Mobile Phone # Pkg #3 Dimensions: Est. Wt.:



Total Estimated Weight:

SPECIAL INSTRUCTIONS

Exhibiting Company Name: ____________________________________________________________ Booth # ___________

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credits or refunds will be issued after close of the show/event on items and/or services ordered and not received.All orders are subject to the terms and conditions as outlined in the Exhibitor Service Manual.

Note: Air Freight will be

billed on Actual or

Dimensional Weight,

whichever is greater.

All Carriers must be checked-in by time and location published in the Exhibitor Service Manual

Signature X

By signing Exhibitor Shipment Authorization below, you and/or company agree to payment terms &

conditions (listed in the show Exhibitor Services Manual), limits of liability (listed above) and

authorizes Fern to use any payment method on file (including credit cards). All shipping charges and

weights are estimates until the shipment is delivered.

February 23 - 25, 2018Deadline to Return this Form:

05-11918-18 <Enter Date>IMPORTANT INSTRUCTIONSEvery shipment must be labeled and requires a Fern Bill of Lading (BOL) for each destination.

1. Exhibitor must complete request form and return before show close

2. Fern will create a BOL and shipping labels that will be printed

3. BOL and shipping labels will be delivered to your booth or held at the Service Center

4. Exhibitor must properly pack each shipment and apply labels

5. Exhibitor must return the signed BOL to the Service Center with piece count and est. weight

To: ___________________________________ To: ___________________________________

c/o Fern c/o Fern

YRC YRC

7600 Preston Dr. 7600 Preston Dr.

Landover, MD 20785 Landover, MD 20785

Booth Number: ________________________ Booth Number: __________________________


International Motorcycle Show

Must Arrive By:Tuesday, February 20, 2018

EXHIBIT MATERIAL EXHIBIT MATERIAL

RUSH RUSHADVANCE WAREHOUSE ADVANCE WAREHOUSE

(Exhibiting Company Name) (Exhibiting Company Name)

Tuesday, February 20, 2018

Must Arrive By:



To: ___________________________________ To: ___________________________________

c/o Fern c/o Fern

Walter E. Washington Convention Center Walter E. Washington Convention Center

801 Mt Vernon PL NW 801 Mt Vernon PL NW

Washington, DC 20001 Washington, DC 20001

Booth Number: ________________________ Booth Number: __________________________

Wednesday, February 21, 2018

Cannot Arrive Before:Wednesday, February 21, 2018

(Exhibiting Company Name) (Exhibiting Company Name)





Cannot Arrive Before:

EXHIBIT MATERIAL EXHIBIT MATERIAL

RUSH RUSHEVENT SITE EVENT SITE


Phone: 615.256.0357 Fax: 615.256.0490




FOUR COLOR DIGITAL SIGNS Click here for Graphics Submission Guidelines


861 7" x 11" Digital 32.40$ 43.75$

863 11" x 14" Digital 43.25$ 58.20$

865 14" x 22" Digital 53.55$ 72.60$

867 7" x 44" Digital 53.55$ 72.60$

871 14" x 44" Digital 80.35$ 108.65$

873 22" x 28" Digital 80.35$ 108.65$

875 28" x 44" Digital 101.95$ 137.50$

879 24" x 96" Digital 247.50$ 347.10$

881 48" x 96" Digital 514.50$ 694.20$

882 Foam core ______ x ______ = ______ sq ft (price is per sq ft) 16.45$ 22.15$

883 Sentra ______ x ______ = ______ sq ft (price is per sq ft) 18.00$ 24.20$

885 SGL Banner ______ x ______ = ______ sq ft (price is per sq ft) 18.00$ 24.20$

887 DBL Banner ______ x ______ = ______ sq ft (price is per sq ft) 28.30$ 38.10$

Sign Copy: _________________________________________

Color of Background: _________________

Color of Lettering: _________________

Sign Orientation: o Vertical o Horizontal

Sub Total

Tax 5.750%

Grand Total


$

$

Custom





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No refund on orders cancelled after the deadline date.Requests made after the deadline will be filled, as available, at the standard rate.


AMOUNT

$

$

$

$

February 23 - 25, 2018

Prices indicated are based upon process color printing, mounting and laminating on showcard or foam core. Signs other than sizes listed will be prepared on a

sq. ft. basis, rounded to the nearest 1/2 ft. x 1/2 ft. Minimum order is $30.00.

Emblems, trademarks, logos, special style lettering, etc., are inclusive of the above prices. Please go to our graphics submission guidelines for additional

information. If you have any questions on formats supported please contact Fern Exposition and Event Services.

Discount Deadline:February 08, 201805-11918-18

$

$

$

$

$

$

$

$

$

$

http://oe.fernexpo.com/brochure/graphics.pdf

http://oe.fernexpo.com/brochure/graphics.pdf

Welcome to Hi-Tech Electric!

We are pleased to be your electrical, plumbing and rigging services provider for your upcoming

event.

Hi-Tech Electric is going green!

In support of saving the environment as much as possible, we now offer a new convenient,

paperless, and secure online ordering for all of our services. This new system allows exhibitors to

access their account 24/7, update account and payment information, upload floor plans, and

download invoices. The online ordering system is PCI (Payment Card Industry) compliant ensuring

a secure environment for all credit card transactions and data storage. Upon order completion, an

automatic email is sent to confirm the order.

Please visit our website www.hi-techelectric.com to begin the order process.

If you still prefer to print out the service contract, please send it to

[email protected] or fax them to 202-249-3601.

Thank you for your cooperation and we are looking forward to working with you!

801 Mount Vernon Place, NW Washington, DC 20001

202-249-3600202-249-3601 FAX

1

***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO

***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES *****

ELECTRICAL OUTLETS / LIGHTING SERVICES Power strips and extension cords available to rent onsite

Please read page 3 regarding additional labor and material charges “Description of Outlet Location & Distribution Charges”

24 Hr Power and dedicated 20amp / 120v outlets are double the listed price

Signature on page 2 is required. Full payment for services ordered and retainer credit card must be remitted to process this contract.

Fed ID # 88-0437088 2018-2019****

Event Name: Event Dates:

Company Name Booth No.

Credit Card Billing Address (exact address for credit card)

City / State / Zip Phone Country

Credit Card No Exp Date Check Number

VISA MC AMEX Cardholder Name as it appears on card (Please Print)

Authorized Contact Name (Please Print) Phone Authorized Contact Email

Description Of Service Total Outlets

Incentive Base 24 Hr or Dedicated 20 amp

Overhead Service

Floor Service Total Price

120 V Outlet - Maximum of One (1) connection per outlet

5 Amp / 500 watts 107.00 130.00

10 Amp /1000 watts 132.00 159.00

20 Amp / 2000 watts 200.00 248.00

208 V 1Ø Motor & Equipment Outlet - Maximum of One (1) connection per outlet

20 Amp-Minimum for European Power 355.00 435.00

30 Amp 482.00 593.00

40 Amp 607.00 750.00

50 Amp 671.00 834.00

60 Amp 875.00 1074.00

100 Amp 1086.00 1326.00

208 V 3Ø Motor & Equipment Outlet - Maximum of One (1) connection per outlet

20 Amp 478.00 589.00

30 Amp 716.00 837.00

60 Amp 1057.00 1,308.00

100 Amp 1,918.00 2,311.00

200 Amp 3,766.00 4,709.00

400 Amp 6,198.00 7,748.00

801 Mount Vernon Place, NW Washington, DC 20001 202-249-3600202-249-3601 FAX [email protected] www.hi-techelectric.comDeadline Date for Incentive Rates:January 31, 2018

ELECTRICAL SERVICE CONTRACT

mailto:[email protected]

http://www.hi-techelectric.com/

2

Transformer(s): Check off European Power column in this section. If you have European Power. European Power is all 60HZ 208v transformers to 240 1ph European. 60HZ 480v-3ph transformer to 380v/3ph European: Hi-Tech Electric or the United States power does not offer 50 HZ. Please check your equipment to see if it can operate at 60 HZ. Pricing for transformer includes the transformer and power. Labor, Materials, and Lift are additional to installation.

Description Of Service Qty Incentive Base European Power

Total Price

Boost 208V to 230V Euro Transformer 208V-

240V (Min 20 Amp/208/1ph)(Max 30 Amp/208/1ph) 534.00 648.00

European Transformer 480V -380V (Min 60 amp 480V 3ph)

907.00 1,299.00

480V 3Ø Motor & Equipment Outlets

25KW/Kilowatts 30A-480v 714.00 856.00

50KW/Kilowatts 60A-480v 1,271.00 1,524.00

100KW/Kilowatts 100A-480v 2,752.00 3,557.00

200KW/Kilowatts 200A-480v 5,504.00 7,153.00

Overhead Quartz Lights: Please Use Exhibitor Rigging Order Form

Additional Booth Lighting Services

90 Watt On Stanchion Inline Booths Only 107.00 130.00

250 Watt Krypton On Stanchion - Inline

Booths Only 167.00 202.00

Stem Lights Hard Wall Use Only-10’spreader

bar required 107.00 130.00

Track Lighting – (3) 75watt fixtures 233.00 244.00

See Terms and Conditions Section for Labor Rates Subtotal of Charges $

THIRD PARTY PAYMENT

Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled onsite prior to the event closing.

Labor Request Section:

Send PDF or DWG for all Island booths 30x30 or larger to: [email protected]

[ ] Floor Plan included with outlet locations/orientation

[ ] Floor Plan to follow

[ ] OK to proceed without exhibitor present

[ ] Do Not proceed until exhibitor is onsite

Scaled floor plan showing all outlet locations and booth orientation required

Installation Labor date:

Installation Time:

Size of Booth:

Type of Booth: Inline [ ] Island [ ] Peninsula [ ] Other [ ]

*****Indicate all 24 hr and dedicated outlets on floor plan

Authorized Signature:

I agree that I am the Authorized Card Holder on behalf of the Exhibitor, and I accept Hi-Tech Electric’s payment policies and terms of contract described below on pages 3-5.

Print Name: Signature: Booth No:

3

TERMS AND CONDITIONS

Page (2) must be signed in order for electrical installation to be scheduled Additional Labor and Material Fees May Apply (See Terms and Conditions below for Details)

ELECTRICAL LABOR RATES FOR OUTLET DISTRIBUTION AND CONNECTION

$103.00 per hour during Straight Time: 8am-4:30pm M-F $196.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays Lift Rates: $187.00 per hour (one hour minimum) plus operator’s time. The minimum charge per booth is one hour installation and ½ the total time for dismantle.

RIGGING LABOR (For overhead booth lighting, Hanging Structures 200lbs & over, Chain Motors, Truss, Points)

Please Use Exhibitor Rigging Order Form $103.00 per hour during Straight Time: 8am-4:30pm M-F $196.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays Lift Rates: $187.00 per hour (one hour minimum) plus operator’s time. A four (4) hour minimum per man labor call applies.

DESCRIPTION OF OUTLET LOCATION & DISTRIBUTION CHARGES

All electrical outlets will be installed on the floor at the baseline back wall of in-line pipe and drapedbooths unless otherwise ordered by the exhibitor.

All electrical outlets for Island booths will be dropped from one main drop location per the exhibitor’sfloor plan. Delays in installation can occur if no main drop location is provided.

All Island booths will be charged labor and materials which are determined by the diagramsubmitted.

All booths or displays requiring multiple outlet distribution and connection are chargeable on a timeand material basis.

Re-distribution of such installation, additional power drops, and/or additional locations will becharged on a time and material basis.

All 208 volt outlets will require labor and materials. All overhead services will require lift, labor, and materials. 24-hour power and dedicated 20amp/120v circuits are double the listed price. Indicate total outlets

on order form. Electricity will be turned on within 30 minutes of show daily. Payment: Payments must be received in full 21 days before show move-in to secure the incentive

rate. No credit or refund will be issued for connections installed and not used. Full payment isrequired to process order. A retainer credit card is required. All balances must be settled prior toevent closing. An outstanding balance may preclude the Exhibitor from retaining HTE services atany future event domestically or internationally. Any amount not paid at event closing is subject tointerest up to the maximum amount allowed by law. Any outstanding balance is subject to in-housecollections or to a credit reporting debt collection agency.

Unauthorized Power Usage: Exhibitors using outlets without an order will be charged the baserate. A memo will be delivered onsite to all booths accessing outlets without an order.

Labor Rates: All Labor Rates are subject to the current labor contract effective at time of performedlabor.

4

HI-TECH ELECTRIC JURISDICTION

Only Hi-Tech equipment is allowed for electrical distribution. Exhibitors are not permitted to bring their own distribution system. Hi-Tech installs all motor and equipment hook-ups requiring hard wiring connections. Hi-Tech performs all installations and/or repair of electrical fixtures. Hi-Tech performs installations of all electrical motors and electrical apparatus to be energized. Hi-Tech electrical labor is required to inspect pre-wired equipment that connects to Hi-Tech

distribution systems. Exhibitor must give HTE notice of intended use of pre-wired equipment andschedule an inspection by Hi-Tech. Hi-Tech is not responsible for any loss or damage resultingfrom the use or installation of pre-wired equipment. The Exhibitor is responsible for any loss ordamage caused by the use or installation of pre-wired equipment to Hi-Tech distribution systems.

Hi-Tech provides labor for all overhead truss rigging and overhead booth lighting. Hi-Tech performs all installations of electrical cords under any booth space flooring. The exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric for any

and all work related accidents.

RIGGING JURISDICTION (All Rigging is installed by the in house Rigging Contractor GLP.)

Rigging includes all motorized rigging-to-building structures. All exhibit hall rigging must provide a floor plan for approval by Hi-Tech Electric/GLP. All motors for rigging must be ordered through Hi-Tech Electric/GLP. All labor for rigging-to-building structures will be provided through Hi-Tech Electric/GLP. No other Contractor or Persons may attach motorized equipment for rigging to building.Hi-

Tech/GLP is not responsible for any loss or damage resulting from any other Contractor or Personattaching motorized equipment to the building.

Failure to start labor as scheduled due to any delays with client-owned equipment will result in thehourly charges per man per hour of delay.

A four (4) hour minimum applies per rigging labor call.

SPECIAL EQUIPMENT

Special Equipment orders require 30 days notice prior to move-in.

HI-TECH ELECTRIC MATERIALS

All materials and equipment furnished by Hi-Tech Electric shall remain the property of Hi-Tech and shall be removed only by Hi-Tech at the close of the show.

FLOOR COVERINGS Unless otherwise directed, Hi-Tech Electric personnel are authorized to cut floor coverings to permit installation of service. H-Tech Electric is not liable for any costs incurred by the Exhibitor for such cuts.

RAMPING UTILITY LINES

All ramping of utility lines in booth are done on Straight Time plus materials. Laying of lines under carpet or floor or spotting from ceiling will incur additional labor charges. Minimum per removal of lines is 1 hour each. Floor plan is required with order to show location of lines.

5

ESTIMATES / REVISIONS

Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days inadvance before move in begins in order to prevent delays in processing. Reductions made to anexisting order are subject to a 10% surcharge.

SUPERVISION FEES/INVOICES

All booths and displays with labor incur a 20% supervision fee of the total labor charge. Invoices are available upon request onsite at the service desk or via email. Please email

[email protected]

CANCELLATIONS

Cancellation up to 21 days prior to event start date is subject to 20% charge of services ordered. Cancellation within 21 days of event start date is subject to 50% charge of services ordered. Once services are installed, there is no refund.

DISCONNECTION / INTERRUPTION OF SERVICES

All services will be disconnected and/or shut-off at the conclusion of the show unless advancenotice given by the Exhibitor and acknowledged by Hi-Tech Electric.

Exhibitor may have services disconnected if payment has not been rendered in full at the beginningof the event.

DELAYS

In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, Hi-Tech Electric or GLP is due payment for all executed work, labor, and materials.

ON-SITE PAYMENTS / TIPPING

All payments must be submitted only to a Customer Service Representative or Hi-TechManagement.

Tipping or any gratuity or gift, is not permitted to be accepted by any Hi-Tech personnel.

INDEMNITY

The Exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric, LLC or GLP for any and all work related claims, accidents, losses, and damage.


1


TRUSS / MOTORIZED HOIST / RIGGING LABOR

Description Of Service Qty Incentive Base Total Price

Overhead Quartz Lights: Booth Package for All Booths in Halls ABC Only Includes Power, Rigging, Labor & One Time Focus (One Time Focus labor must be scheduled on straight time)

25% of total price added if installed between 4:30 pm – 8:00 am Monday – Friday, Holidays & Weekends

Package Price Per Each Overhead Quartz Light: For Hall ABC

796.00 1,022.00

Overhead Quartz Lights: For Hall DE 388.00 474.00

Overhead Quartz Lights: For booths that are supplying their own truss: Power, Rigging, Labor, Focus not included.

Call for Quote

Dimmer Boards / Custom Truss / Satellite Cable Run (Please call for Quote) Subtotal of Charges

$

Signature on page 2 is required. Full payment for services ordered and retainer credit card must be remitted to process this contract. Fed ID # 88-0437088 2018-2019**







Authorized Contact Name (Please Print) Authorized Contact Email

TRUSS

10X12X12 Truss 208.00 239.00

Corner Blocks 135.00 154.00

CHAIN MOTOR up to 1 Ton 577.00 612.00

GLP provides all motors for all overhead rigging

Price includes power and points

ROTATING MOTOR 577.00 612.00

RIGGING POINTS Per Point 124.00 139.00

801 Mount Vernon Place NW Washington, DC 20001

202- 249-3600 202-249-3601 FAX [email protected] www .hi-techel ectric.com Deadline Date for Incentive Rates:January 31, 2018

RIGGING SERVICE CONTRACT Exhibitor Order


2

Page 2 must be signed in order for Rigging Services to be scheduled

Authorized Signature: I agree that I am the Authorized Card Holder on behalf of the Exhibitor, and I accept Hi-Tech Electric’s payment policies and terms of contract described below on pages 3-5.

Print Name: Signature

Labor Request Section: 4 Hour Minimum per Man

See Terms and Conditions Section for Labor/Lift Rates


RIGGING LABOR

$103.00 per hour during Straight Time: 8am-4:30pm M-F

$196.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays

A four (4) hour minimum per man labor call applies.

Lift Rates: $187.00 per hour (one hour minimum) plus operator’s time.

RIGGING JURISDICTION

Rigging includes all motorized rigging-to-building structures.

All exhibit hall rigging must provide a floor plan for approval by HTE/GLP

All chain motors for rigging must be ordered through HTE/GLP. HTE/GLP only hangs structuresover 200lbs unless the hanging item is a speaker, light or a piece of special equipment. Please emailto [email protected] for a quote.

Rotating motors are available by request; however, exhibitor may also bring own rotation motor.Rotating motors not supplied by HTE/GLP will require a separate order for overhead power.

All labor for rigging-to-building structures will be provided by HTE/GLP.

No other Contractor or Persons may attach motorized equipment for rigging to building. HTE/GLP isnot responsible for any loss or damage resulting from any other Contractor or Person attachingmotorized equipment to the building.

Failure to start labor as scheduled due to any delays with client-owned equipment will result in thehourly charges per man per hour of delay.

A four (4) hour minimum applies per rigging labor call.

SPECIAL EQUIPMENT / ONSITE ORDERS

Special Equipment orders require 30 days notice prior to move-in.

Onsite orders increase by 50%.

Installation Day/Date No. Stagehands No. Riggers Dismantle Day/Date No. Stagehands No. Riggers

M M

T T

W W

Th Th

F F

Sa Sa

Su Su


3

HI-TECH ELECTRIC/GLP MATERIALS

All materials and equipment furnished by HTE/GLP shall remain the property of HTE/GLP and shall be removed only by HTE/GLP at the close of the show.


Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days inadvance before move in begins in order to prevent delays in processing. Estimate requests aresubject to a minimum of one hour labor per revision.

Reductions made to an existing order are subject to a 10% surcharge.

SUPERVISION FEES

All booths and displays with labor incur a 20% supervision fee of the total labor charge.

CANCELLATIONS

Cancellation up to 21 days prior to event start date is subject to 20% of services ordered. Cancellation within 21 days of event start date up until decorator move-in date is subject to 50% of

services ordered. Once services are installed, there is no refund for cancellation.

THIRD PARTY PAYMENT

Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled prior to the event closing.

DISCONNECTION / INTERRUPTION OF SERVICES

All services will be disconnected and/or shut-off at the conclusion of the show unless advance noticegiven by the Exhibitor and acknowledged by GLP/HTE.

Exhibitor may have services disconnected if payment has not been rendered in full at the beginningof the event.

DELAYS

In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, Hi-Tech Electric,LLC/GLP is due payment for all executed work, labor, and materials.

TIPPING

Tipping is not permitted to HTE/GLP employees. All payments must be made to a Customer Service Representative or HTE/GLP Management.

INDEMNITY

The Exhibitor, Display House, and Show General Contractor will indemnify GLP/ Hi-Tech Electric, LLC for any and all work related claims, accidents, losses, and damage.

1


AIR / WATER / DRAIN Please read page 3 regarding additional labor and material charges “Description of Outlet Location & Distribution Charges”

Drain Outlets ½” & ¾”

1. First outlet at rear of booth 191.00 235.00

2. Additional outlets 142.00 173.00

3. Number of connections 86.00 104.00

* Size of connections

Signature on page 2 is required. Full payment for services ordered and retainer credit card must be remitted to process this contract. Fed ID # 88-0437088 2018 – 2019 **







Authorized Contact Name (Please Print) Phone Authorized Contact Email

Description Of Service Total Outlets

or Connections

Incentive Base 24 Hour Service Add 50%

Total Price

Compressed Air: 90-100 lbs. PSI

1. First outlet at rear of booth (24 hr Service: Add 50%) 253.00 304.00

2. Additional outlets (24 hr Service: Add 50%) 200.00 243.00


*Size of connections

*PSI (Required)

*CFM (Required)

Water ½” and ¾”

1. First outlet at rear of booth 253.00 304.00

2. Additional outlets 200.00 243.00


*Size of connections

*GPM

Continuous Water & Drain 355.00 424.00

801 Mount Vernon Place, NW Washington, DC 20001 202-249-3600202-249-3601 FAX [email protected] www.h i-techele ctric.com

Deadl ine Date for Ince ntive Rates: January 31, 2018

**PLUMBING SERVICE CONTRACT**



2

See Terms and Conditions Section for Labor Rates THIRD PARTY PAYMENT

Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled onsite prior to the event closing.

Labor Request Section:

Send PDF or DWG for all Island booths 30x30 or larger to: [email protected]

[ ] Floor Plan included indicating all plumbing services

[ ] Floor Plan to follow

[ ] OK to proceed without exhibitor present

[ ] Do Not proceed until exhibitor is onsite

Scaled floor plan showing all outlet locations and booth orientation required. Labor will not begin without floor plan, service locations, and booth orientation.

Installation Labor date:

Installation Time:

Size of Booth:

Type of Booth: Inline [ ] Island [ ] Peninsula [ ] Other [ ]

Indicate all 24 hr services on floor plan

Authorized Signature:

I agree that I am the Authorized Card Holder on behalf of the Exhibitor, and I accept Hi-Tech Electric’s payment policies and terms of contract described below on pages 3-5.

Print Name: Signature: Booth No:

Description Of Service Quantity Incentive Base Total Price

Sinks & Water Heaters Booth Package

1. Single Sink : Includes cold water,drain,labor/materials 900.00 1,225.00

2. Double Sink : Includes cold water,drain,labor/materials 1,124.00 1,350.00

3. Hot Water Heater/ 40 gallons (includes electric) 586.00 697.00

* Based on straight time labor.25% of total will be added if installed between 4:30pm-8:00am M-F Plus Weekends & Holidays

Fill and Drain

1. Fill and Drain 0 -199 Gallons 142.00 173.00

2. Fill and Drain 200 - 399 Gallons 211.00 259.00

3. Fill and Drain 400 – Gallons and over 315.00 375.00

Natural Gas

1. First outlet at rear of boothCall for estimate of total invoice

390.00 576.00

Subtotal of Charges $

3


Page (2 ) must be signed in order for Air / Water / Drain installation to be scheduled Additional Labor and Material Fees May Apply (See Terms and Conditions below for Details)

PLUMBING LABOR RATES FOR SERVICES ORDERED

1. $103.00 per hour during Straight Time: 8am-4:30pm M-F2. $196.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays3. The minimum charge for plumbing service is one hour installation and ½ the total time for dismantle.4. All drain dismantle labor hours will be equal to the Fill installation labor hours

DESCRIPTION OF OUTLET LOCATION & DISTRIBUTION CHARGES

Outlet Locations: All first outlets will be installed on the floor at the back wall of booth. Added outlets must be indicated on floor plan and will be charged on a time and material basis.

Special Equipment: Hi-Tech Electric (HTE) requires 30 days-notice prior to move-in to supply special regulators, strainers, traps, etc.

Hi-Tech Electric Materials: All materials and equipment furnished by HTE shall remain the property of HTE and shall be removed only by HTE at the close of the show.

Service/ Repairs: HTE has exclusive jurisdiction to make Plumbing service connections or repairs.

Floor Coverings: Unless otherwise directed, HTE personnel are authorized to cut floor coverings to permit installations of service.

Equipment Requiring Water: All equipment using water must have an inlet and outlet properly tagged by exhibitor representative for installation by HTE.

Moisture/ Sediment/ Loss of Pressure: HTE is not responsible for the accumulation of moisture, oil, or water in air lines. Exhibitors should supply their own filter or equipment to handle moisture or water. HTE is not responsible for sediment, color, or taste of water in line. HTE is not responsible for loss of pressure. Pressure may vary. No guarantee can be made of minimum or maximum pressure. If pressure is critical, the exhibitor should arrange to have a pressure regulator valve or pump installed. HTE is not responsible for any costs associated with such accumulation in air lines or loss of pressure. Water filters are recommended and are available on request.

Cylinders: All cylinders must be firmly attached to exhibit. If cylinder must be made secure by HTE it is subject to a labor charge. A connection of a regulator to cylinder or equipment will be subject to a 1 hour minimum labor charge plus material at the prevailing labor rate.

Ramping of Utility Lines: All ramping of utility lines in booth are done on a time and material basis. Laying of lines under carpet or floor or spotting from ceiling will incur an additional labor charge.

4


Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days inadvance before move in begins in order to prevent delays in processing. Estimate requests aresubject to a minimum of one hour labor per revision.

Reductions made to an existing order are subject to a 10% surcharge.

SUPERVISION FEES All booths and displays with labor will incur a 20% supervision fee of the total labor hours.

CANCELLATIONS

Cancellation up to 21 days prior to event start date is subject to 20% charge of services ordered.

Cancellation within 21 days of event start date is subject to 50% charge of services ordered.

Once services are installed, there is no refund for cancellation.

DISCONNECTION All services will be disconnected and/or shut-off at the conclusion of the show unless advance notice given by the Exhibitor to (and acknowledged by) HTE.

CLAIMS AND/OR INVOICE DISPUTES Any claims or disputes to charges with regards to the services provided by HTE will not be placed under review by HTE management unless filed by the Exhibitor prior to the close of the exposition. Such dispute must be in writing by the Exhibitor and provided to HTE management. HTE management will conduct a billing audit and handle such disputes on a case by case basis.

DELAYS In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, HTE is due payment for all executed work, labor, and materials.

PAYMENT Payments must be received in full 21 days before show move-in to secure the incentive rate. No credit or refund will be issued for connections installed and not used. Full payment is required to process order. A retainer credit card is required. All balances must be settled prior to event closing.

ON-SITE PAYMENTS / TIPPING All on-site payments must be submitted only to a Customer Service Representative or HTE Management. Tipping or gratuity of any kind is not permitted.

LABOR RATES All Labor Rates are subject to the current labor contract effective at time of performed labor.

INDEMNITY The Exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric, LLC for any and all work related claims, accidents, losses, and damage.

To review and order our services visit https://orders.smartcitynetworks.com

Television Service

HD Service

Telephone Service

Single-Line

Multi-Line

ConferenceTelephone Services

Hardwired Internet Service

Shared or DedicatedBandwidth Services

Wireless Internet Service

Custom Hot Spot

On-Site / On-DemandServices

Smart City is the exclusive telecommunications and television service provider for the Walter E. Washington Convention Center.

<Sample Event Name> February 23th – 25th, 2018

Order 21 days prior to the 1st day of the event move-in for incentive rate. Incentive deadline for the above event is January 31, 2018

Questions? Contact us at (888) 446•6911 or [email protected].

https://orders.smartcitynetworks.com/center.aspx?center=015

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When your order is processed, you will receive an email with a link to Smart City Networks payment portal. Payment in full is required prior to the event.

With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments.

View complete Terms & Conditions at: orders.smartcitynetworks.com/tc.aspx?center=015

Print Authorized Name Accepting Terms and Conditions: Authorized Signature Accepting Terms and Conditions:

Dedicated Wired Internet Routers Allowed

Connection speeds of 3Mbps and up

Required for:

• Web Casting

• HD Streaming

• Routers(wired or wireless)

Includes 5 Static Public IP Addresses

Broadband Wired Internet No Wired or Wireless Routers

Connection speeds 1.5mbps Burstable to 3mbps, DHCP Recommended for:

• Internet Applications

• Social Media

• Multi Media Downloads

Includes 1 Private IP Address

Wireless services are NOT included on this form – contact the event venue for specific rates.

ORDER ONLINE: orders.smartcitynetworks.com/ordering.aspx

***Incentive rate applies to orders received with payment 21 days prior to 1st day of show move-in***

Effective January 1, 2018 – December 31, 2018 Customer No: 2018 - 015 -

Exhibitor Company Name: Show Name:

Billing Company Name: Show Dates: / / To / /

Billing Company Address: Incentive Order Deadline: January 31, 2018

City, State / Country, Zip: Booth / Room #:

Contact Name: Phone Number: ( ) -

Contact Email: Cell Number: ( ) -

On-Site Contact: On-Site Number: ( ) -

1. Internet Services – Routers Prohibited QTY Incentive Base On-Site Total a. Broadband Internet Service $895 $1,140 $1,368

b. Additional Device for Broadband Service, Per Device Up to 4 $185 $220 $255

If you require 6 or more devices – Please call (888) 446-6911. 2. Dedicated Internet Services – Routers Supporteda. Dedicated 3Mbps w/ 5 Public IP address $3,495 $4,370 $5,244

b. Dedicated 6Mbps w/ 5 Public IP address $5,900 $7,375 $8,850

c. Dedicated 10Mbps w/ 5 Public IP address $7,850 $9,810 $11,772

Higher Bandwidth Services Available – Please call (888) 446-6911 for quote. 3. Internet Equipment & Labora. Switch Rental – 8-port 24-port $185 $225 $270

b. Patch Cable (up to 50’) – Cat5e $50 $62 $74

c. Labor / Floor Work – Fee Per Hour $125 $125 $125

4. Voice Services: PBX Service – Domestic LD Includeda. Single Line – Instrument, Non Dial 9, Int’l LD $275 $345 $414

b. Multi-line Phone w/ 1 main number & 1 rollover line $415 $520 $624

c. Conference Phone Line w/ Instrument (Conference service notincluded)

$465 $575 $690

5. Cable TV Servicea. Digital Cable TV Service w/ set top box converter $625 $780 $936

6. Special Quote – Attachment A or Statement of Work (if applicable)

7. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue x (number of lines)

For extension of 3rd party data circuits (ISDN, DSL, T-1, DS3, Ethernet) please call for quote.

SUBTOTAL Make Checks Payable to SMART CITY NETWORKS

Send Completed Orders with Payment To: ESTIMATED 10% TAX / FEES

5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118 (888) 446-6911 FAX (702) 943-6001 [email protected] GRAND TOTAL

Network Security Declaration

Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name:

Show: Booth / Room #:

Customer / Ref #: 2018 - 015 -

The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage.

Network Security Policy:

Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software, Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem resolution.

Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol (ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City network(s).

Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444.

Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative.

Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident that we can provide network services that perform as expected for all clients.

*** Please inform all show site personnel about the importance of Smart City’s Network Security compliance issues ***

*** Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements ***

Device(s) Operating System: Total # of Devices Connecting to Smart City’s Network:

Type of Anti-Virus Software Installed: Norton McAfee Other:

Virus Scan Last Updated - Date: / / Security Updates Last Performed - Date: / /

Are You Renting Computers? Yes No Rental Company Name:

Rental Company Contact: Contact Number:

With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service(s) and is subject to change without notice.

Signature Date

Printed Name Title

5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001

Floor Plan – Communications Cable

Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name:

Show: Booth / Room #:

Customer / Ref #: 2018 - 015 -

Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling.

Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6) and all other data and telecommunication cable fall under Smart City’s area of expertise.

IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).

Adjacent Booth or Aisle#

Adjacent Booth or Aisle#

X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be

delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed.

T = Location of Telephones, Fax lines or other telecommunications equipment “T”.

I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to

perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.

Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or

more would be more helpful) for Smart City to accurately install your services.

Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to ft.


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Floor Plan – Communications Cable

Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Company Name: A B C E x a m p l e C o m p a n y

Show: A B C E x a m p l e S h o w Booth / Room #: 1 2 3 4

Customer / Ref #: 2018 - 015 - XXX - XXXX

Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6) and all other data and telecommunication cable fall under Smart City’s area of expertise.

IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your ownfloor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width).

X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be

delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed.

T = Location of Telephones, Fax lines or other telecommunications equipment “T”.

I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to

perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in.

Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or

more would be more helpful) for Smart City to accurately install your services.

Size = Booth dimensions (example 10x10) 20 x 20 . Scale = 1 Box is equal to 2 ft.


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ĞůŝǀĞƌǇ ƌĂƚĞ ŝƐ ΨϮϱϬ ĨŽƌ Ăůů ƌĞŶƚĂůƐ ƵƉ ƚŽ ΨϭϬϬϬ ZĞŶƚĂůƐ ŵŽƌĞ ƚŚĂŶΨϭϬϬϬŵƵƐƚďĞƋƵŽƚĞĚŽŶĂƉĞƌŽƌĚĞƌďĂƐŝƐƌĞƉƌĞƐĞŶƚĂƟǀĞĨƌŽŵǇŽƵƌĐŽŵƉĂŶǇŵƵƐƚ ďĞ ŽŶ ŚĂŶĚ ƚŽ ƐŝŐŶ ĨŽƌ ĞƋƵŝƉŵĞŶƚ ZĞƉĞĂƚ ĚĞůŝǀĞƌŝĞƐĂŶĚŽƌƉŝĐŬ-ƵƉƐĂƌĞƐƵďũĞĐƚƚŽĂŶĂĚĚŝƟŽŶĂůĐŚĂƌŐĞ

Zz'EKd/E>h

/ E ^d> > d /KE

/ŶƐƚĂůůĂƟŽŶĂŶĚŝƐŵĂŶƚůĞĐŚĂƌŐĞƐƚŽďĞƋƵŽƚĞĚĂƐƌĞƋƵŝƌĞĚ

WzDEd

EDZ ƌĞƋƵŝƌĞƐ ƉĂǇŵĞŶƚ ŝŶ ĨƵůů Ăƚ ƚŚĞƟŵĞ ǇŽƵƌ ŽƌĚĞƌ ŝƐ ƉůĂĐĞĚ WĂǇͲŵĞŶƚŝŶĐůƵĚĞƐďƵƚŝƐŶŽƚůŝŵŝƚĞĚƚŽƋƵŝƉŵĞŶƚZĞŶƚĂůĞůŝǀĞƌǇĂŶĚdĂǆ

Z /d Z

&Žƌ ǇŽƵƌ ĐŽŶǀĞŶŝĞŶĐĞ ǁĞ ǁŝůů ƵƐĞ ƚŚŝƐ ĂƵƚŚŽƌŝǌĂƟŽŶ ƚŽ ĐŚĂƌŐĞ ǇŽƵƌĐƌĞĚŝƚĐĂƌĚĨŽƌǇŽƵƌĂĚǀĂŶĐĞŽƌĚĞƌƐĂŶĚĂŶǇĂĚĚŝƟŽŶĂůĨĞĞƐŝŶĐƵƌƌĞĚĂƐĂƌĞƐƵůƚ ŽĨ ŽŶ-ƐŝƚĞ ŽƌĚĞƌƐ ƉůĂĐĞĚ ďǇ ǇŽƵƌ ƌĞƉƌĞƐĞŶƚĂƟǀĞ;ƐͿ dŚĞƐĞ ĨĞĞƐŝŶĐůƵĚĞĂŶǇƐĞƌǀŝĐĞƐƉƌŽǀŝĚĞĚďǇEDZ/ŶĐŽƌĐŚĂƌŐĞƐǁĞŝŶĐƵƌŽŶǇŽƵƌ

EDZ^ƚĂŐŝŶŐΘǀĞŶƚƐϮϴďĞĞůZŽĂĚDŽŶƌŽĞdǁƉE:Ϭϴϴϯϭ

y,//dKZ/E&KZDd/KE WzDEd/E&KZDd/KE

;ůůŽƌĚĞƌƐŵƵƐƚďĞĐŽŶĮƌŵĞĚďǇEDZŽŶĮƌŵĂƟŽŶηͿ

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25'(5&200(176

$3URFHVVLQJ)HHZLOOEHDSSOLHGWRDOORUGHUSD\LQJZLWK&UHGLW&DUGV

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