TABLE OF CONTENTS - International Program |...

Abbotsford School District – International Program Handbook – Sept. 2015 1

TABLE OF CONTENTS

International Program Staff Information Page 3

Emergency Contact information Page 3

International Assistants Page 4

Application to Renew Page 5

Passport Renewal Page 5

Consulates Page 6

Program Rules and Policies Page 7-9 Refund Policy

Homestay Policy

Drugs

Traveling

Smoking

Drinking

Learning to Drive

Medical Insurance Coverage Page 10-11

Student Travel to the U.S. Page 11

Student Code of Conduct Page 12-13

School Life Page 13-16 Abbotsford Schools

Parent Advisory Council

Parent Volunteers

Attendance

Communicating your Concerns

Emergency Closure of Schools

Emergency Procedures

Reporting on Student Progress

Additional Student Fees

Textbooks

English as a Second Language (ESL) Service Page 16

Secondary School Page 17-19 Academic Life

Planning Your Courses

School Counselor

Peer Tutor

Extra-curricular Activities

Grades

Cultural Adjustment Page 19-22

Banking Page 23

Telephone Numbers Page 24-26

Homestay Program Page 27

Homestay Family Guidelines Page 27

Homestay Family Responsibilities Page 27-29

Homestay Student Guidelines Page 29

Homestay Student Responsibilities Page 29-30

Host Family Screening Page 32

Criminal Record Search Page 32

Educational and Language Support Page 32

Information Sharing and Confidentiality Page 32


Meals Page 33

Homestay Program Communication and reporting Page 33

Asking For help Page 34

When does student isolation require additional attention Page 34

Changing Host Families Page 34-35

State of Accommodation Page 35

Homestay Damage Deposit Page 35

Arrival Date of New Students Page 35

Homestay Payment and Refunds Page 35-36

Payment when the student is away Page 36-37

Summer Vacation Page 37

Host Family Vacation Planning While Hosting Page 37-38

Host Parent Travel and respite Page 38

Outings and Vacations Page 38

Sports Teams and other Organized Activities Page 39

Student Travel to U.S Page 39

Student Planned Activities without Adult Supervision Page 39-40

Student Permission and Forms Page 40

Sleepovers Page 40-41

Healthy Time Management Page 41

Homestay House Rules Page 41

Curfew Page 41

T.V. Page 41

Medical Insurance Coverage Page 42-43

Prescribed Medication Policy Page 43

Computer, and Internet Page 44

Telephone and cell phones Page 45

City Bus and Familiarity with Abbotsford Page 45

Transportation Page 45

Host Family Vehicle Page 46

Visiting Parents Page 46

Household Chores Page 46

Paid Job While in Canada Page 46

Babysitting Page 46

Bank Accounts Page 46

Money and Expenditures Page 47

Receipts Page 47

House Keys Page 47

Bedroom Door Lock Page 47

Laundry Page 47

Bathroom Page 48

ID Wallet Card and electronic device Page 48

Home Insurance Policy Page 48

Insurance for Personal Belongings Page 48

Learning to Drive Page 48

When a Student Leaves or Returns to Abbotsford Page 49

Activities for families Page 50

Student Travel Authorization Request Page 51

Cell Phone and Data Use Plan Permission Page 52

Higher risk Activity Permission Page 53


INTERNATIONAL PROGRAMS

Welcome to our International Program and the community of Abbotsford. Congratulations on

your acceptance into our program! This handbook contains information on the most

commonly asked questions that new international students, their parents, and their host

parents may have, especially in the first few weeks of your arrival. Keep this as a resource for

the future. You can find this handbook on our website http://international.sd34.bc.ca/how-to-

apply/forms

International Program Staff

Elizabeth Cho-Frede, Manager of International Programs

Phone: 604-851-4585 / 604-852-2366 ext 1259

Emergencies only: 604-613-3813

Fax: 604-504-7629

Email: [email protected]

Rose Mann, Homestay Coordinator

Phone: 604-851-4585 / 604-852-2366 ext 1266

Cell: 604-613-1265

Fax: 604 504-7629


Program Assistants (Office)

Henriette Young ([email protected])

Jocelyne Seguin ([email protected])

Marilyn Chang ([email protected])

Phone: 604-851-4585

Fax: 604-504-7629

International Assistants

24 hour International Program Emergency number: 604-217-6647

call 911 for Fire, Ambulance, or Police.

If a student or host family calls 911 or has a personal emergency that they need to speak to

someone about, call 604-217-6647 as well to reach someone in the International Dept.

If a student is feeling unsafe, threatened, or is in serious doubt about a situation call the

International Program emergency number. They will direct your call to the appropriate

person.

If you have an emergency during our regular office hours: 8 – 4:30

call Elizabeth Cho-Frede or Rose Mann.


International Assistants (IAs) help international students integrate into the school

community. They facilitate communication between the families, homestay parents, and

the schools to facilitate clear understanding of expectations, events and issues. They also

assist students with renewal documentation. Each International Assistant is responsible

for specific schools. The International Assistant will meet the student at orientation and

provide them with their business card, contact number and work hours. International

Assistants do not work on the weekend or outside of their working hours. The main

elements of their duties are:

Intake responsibilities:

• Centralized orientations

• Individualized orientations

• School based orientations

Attend meetings called by:

• IP staff

• School principals

Documentation monitoring:

• Student information sheets

• Study Permit renewal

• Passport renewal

• Renewal application forms

• Bi-monthly Student Homestay

Survey

• Homestay application and homestay

move request form

• Online student exit survey

• Online local parent survey

Home-country responsibilities:

• At supervisor’s request, phone

parents regarding issues of

significance

• Prepare school reports for mailing

Participate in:

• Training sessions for IAs

• Some parent-teacher interviews

• Field trips, when appropriate and

with supervisor’s permission

Maintain regular contact with:

• Students & schools

• Homestay parents

Report and maintain records of:

• Intake English assessment scores

• Student/teacher contact

• Weekly Reports to supervisor

• IA student notes

Monitor:

• Student attendance

• Student illness

• Student progress (academic, social,

home)


APPLICATION TO RENEW

February

Every year, students must reapply to attend school. Renewal Application Forms are given

to the International Assistants who will schedule appointments with each student. The

form must be filled in even if students do not plan to return to our program the next

year.

It is very important that all the information is double-checked, especially the student’s

parents’ contact information in their home country (address, home phone number, and

email)

If a student wants to transfer to a different school, please be aware that the request

must be from their parent. The request detailing the reasons for the transfer needs to be

attached to the renewal form. The request is reviewed by the International Program’s

Review Committee, which makes the final decision.

Please understand that the committee bases its decision on the student’s needs, not the

parent’s.

Closing date for transfer requests is the last Friday before the Spring break. No transfer

requests will be accepted beyond this date.

March

A letter will be sent to the student’s parents, their host family here in Abbotsford, and to

the student, which states the due date of the full payment of fees. If our office has not

received payment by the due date, we cannot guarantee school placement. We do not

accept partial payments (installments).

International Students may apply for either a full academic year or only a half academic

year. If a student applies for only a half year and extend their studies later on, an

additional processing fee will be charged.

PASSPORT RENEWAL

Students please be aware of your passport expiry date. To renew a passport a student needs

to contact the Consulate of their home country. Phone numbers for Consulates can be found

online.

Here are a few:


Consulates

Brazil 2020- 666 Burrard Street, Vancouver, BC V6C 2X8

Phone: 604-696-5311, Fax: 604-696-5366

China 3380 Granville Street, Vancouver, BC

Phone: (604) 734-7492

Colombia 1340-1090 West Georgia Street, Vancouver, BC V6E 3V7

Phone: 604-558-1775, Fax: 604-566-9740

Germany 704-999 Canada Place (World Trade Centre), Vancouver, BC V6C 3E1

Phone: 604-684-8377, Fax: 604-684-8334

Japan 800-1177 West Hastings Street, Vancouver, BC V6E 2K9

Phone: (604) 684-5868, Fax: (604) 684-6939

Korea 1600-1090 West Georgia Street, Vancouver, BC V6E 3V7

Phone: (604) 681-9581, Fax: (604) 683-1682, 681-4864

Mexico 710-1177 West Hastings Street, Vancouver, BC V6E 2K3

Phone: 604-684-1859, 684-3547, Fax: 604-684-2485

Spain 9198 Primula Place, Burnaby, BC V3N 4W8

Phone: 604-520-6222, Fax: 604-520-6222

Taiwan Taipei Economic & Cultural office

2008-925 West Georgia St. Vancouver, BC V6C 3L2

Phone: (604)-689-4111

Thailand 1040 Burrard Street, Vancouver, BC V6Z 2R9

Phone: (604) 687-1143, Fax: (604) 687-4434

Passport renewals require a letter of attendance that is issued from the International Program.

Students should talk with their International Assistant who will contact the office and ensure

the letter of attendance is done. When a student receives their new passport they need to

send a photocopy of the first page with their picture on it and the new expiry date, to our

office.


PROGRAM RULES AND POLICIES

Refund Policy

In the event that a student does not come to Canada or decide not to attend or to leave

the International Program for personal reasons, only a portion of the paid tuition fee will

be refunded. In all cases, the application fee will be retained to cover administrative

expenses. The following refund policy will apply for each student:

• Full refund (less application fee) if the Study Permit Authorization is not approved by

Immigration Canada. The supporting documentation of this rejection from CIC must

be supplied.

• 2/3 of the tuition fee will be refunded to the student who withdraws prior to the

commencement of program.

• 1/2 of the tuition fee will be refunded to the student who withdraws within first

month of studies.

No refund will be granted:

• For whatever reason, if the student withdraws after a month of participation in the

program.

• If the student is dismissed from the program due to a violation of this Agreement or

inability to perform or not performing to a reasonable academic standard.

• As the result of the School District being unable to provide education due to causes

beyond its control.

Abbotsford School District Homestay Policy

All students who are under the age of 12 follow these guidelines:

• A parent must accompany the child, reside full-time in Abbotsford, and provide care

and custodianship for their child. If the parent(s) must leave Abbotsford (i.e. return to

home country) while the child is enrolled in the international program, the child must

go with them.

• If requested, the District will permit students under the age of 12 to reside with a

direct relative. We define direct relative to mean that the parent(s) are related to the

individual by bloodline or by marriage. If the child is to be cared for by a relative as

defined above then the parent(s) and the relative must provide the School District

with a letter of verification that has been notarized by a lawyer stating that the

relationship is in compliance with this policy.


All students who are 12 years of age and older follow these guidelines:

• The student is not permitted to live independently while enrolled in our program.

• If a student is here without a family member they must reside in a homestay. That

would be a placement in the Abbotsford School District Homestay Program or in a

private homestay arranged and approved by the student’s parents.

• If the student is living with a parent, the parent must not leave Abbotsford while their

child is enrolled in our program. If the parent must leave Abbotsford then they are

required to make the necessary homestay arrangements to cover for their absence

and notify our office of these changes.

Note: Failure to follow this policy may result in the student’s removal from the

International Program.

Drugs

Possession of drugs is illegal. The penalties are severe if a student is convicted of an

offence. The penalties could be jail and deportation. Involvement with illegal drugs is

grounds for immediate dismissal by the Abbotsford School District.

Travelling

Travel outside of the city of Abbotsford must be authorized by the host family and the

student’s natural parent(s). The International Program is the final authority on any

overnight travel outside the city of Abbotsford.

Smoking

Smoking rules in the community, at school, and in the homestay must be followed. In

Canada, the legal age to buy cigarettes is 19 years of age. A store clerk may ask a student

for proper identification if purchasing cigarettes.


Drinking

a) Laws about alcohol in British Columbia are strict.

b) The legal drinking age is 19 years and over.

c) Driving under the influence of alcohol is a criminal offense. This can result in

deportation. It is also grounds for immediate dismissal from the Abbotsford

International Program.

d) If a student is asked to get into a vehicle driven by someone who has been drinking

they should JUST SAY NO! This is very dangerous!

e) If a student is in a vehicle with open liquor, or if someone is walking with open liquor,

or if a student is with people drinking in a public place, they may also be charged by

the police.

f) If someone is 19 years or over and gives alcohol to someone under the age of 19, they

are committing a criminal offence.

g) Involvement with alcohol could be grounds for immediate dismissal by the Abbotsford

School District.

Learning to Drive

The Abbotsford School District does not encourage or endorse international students to

own or drive a vehicle. It is important to know that neither the Abbotsford School

District nor the host parents will be held responsible for any accidents or liabilities arising

from a student owning or operating a motor vehicle.

IMPORTANT NOTICE: Seat belts are mandatory in British Columbia. EVERYONE in any

vehicle must buckle up his or her seatbelt. A driver or passenger without a seatbelt can

be fined up to $200.00


MEDICAL INSURANCE COVERAGE

ALL International Students in British Columbia must have Medical Insurance.

The student’s medical insurance is maintained through the International Program.

MEDICAL COVERAGE: Two phases

PHASE ONE: All new students will be on Private Medical Insurance for the first three months in

Canada. Also if a student is only enrolled for one semester they will remain on the private

insurance until they leave the program at the end of that semester.

If the student is sick or has an accident, there is a Claims Procedure:

The following clinics will accept Guard.me coverage and bill them directly.

Abbotsford Village Medical Clinic

#302-2050 Sumas Way, Abbotsford

Phone: 604-504-7145

Hours: Mon-Fri 9am-8pm

Saturday, Sunday and most holidays 9am-5pm

Medwest Medical Centre

2479 McCallum Rd, Abbotsford

Phone: 604-852-2279

Hours: Mon-Fri 9am-4:30pm, Saturday 9am-Noon

Sunday and holidays closed

At the time of treatment, the student or the host parent may have to pay for the medical

service. If applicable, keep the receipt that is provided at the time of the medical service. File

a completed claim form online or mail the original receipts (keeping a photocopy for the

student) within 30 days to:

Claims inquiries: [email protected]

Each student will be provided a brochure explaining complete coverage when they receive their

Guard.me insurance.

Student Guard will reimburse the student or host parent by sending a cheque in the mail.


If a student requires medical attention at the hospital while on private insurance the adult

person responsible for the student must contact the International Dept. immediately for

instructions about payment.

Translation services are available through Guard.me while students are on Guard.me for critical

care and emergency medical situations.

PHASE TWO: The student will be on the Medical Services Plan of British Columbia (MSP) after 3

months in Canada. (Reminder: students who are enrolled for one semester only and leaving at the

end of that semester will not switch over to MSP)

If a student is sick or has an accident, they only need to present their Care Card at the time of

treatment. The health care service (e.g., the doctor’s office or hospital) needs to see the

number on the card.

The student will receive their Care Card from their International Assistant and it can only be

used by the student – the person to whom it is issued. The student should carry their Care

Card in their wallet or purse at all times. There are no receipts – this medical plan pays the

health care service directly.

For MSP benefit coverage, please visit their website at:

www.health.gov.bc.ca/msp

*** Students travelling anywhere in Canada are fully covered under MSP. Travelling in the U.S. is

covered with restrictions.

Student travel to the U.S.:

When students first arrive they are covered by Student Guard insurance and are covered for travel

anywhere, including the U.S. until they switch over to MSP after 3 months.

MSP is not sufficient medical coverage for anyone travelling to the U.S.

Accidents and illness can happen, so all International students that are on MSP must have extra

medical coverage when travelling to the U.S. even for the day. Students on MSP are considered

residents for the purpose of medical. The student covers the cost of purchasing the extra

insurance but it is the adult responsible for the student that must take them and ensure they have

purchased the extra insurance. Some student's parents buy travel insurance for their child for the

entire time they are away. They would not need extra insurance, but the host parent would have

to have something in writing that says they are insured for U.S. travel.


ABBOTSFORD SCHOOL DISTRICT STUDENT CODE OF CONDUCT

All students in the Abbotsford School District are expected to behave with respect for others.

This is called the District Code of Conduct. That means that you and the Canadian students

you meet are expected to:

Be honest and forthright Attend school every day

Treat others with respect and courtesy Be on time

Respect other people’s property Work to the best of your ability

The School District works actively to keep schools free of:

Lying Prejudice Cheating Racism

Theft Violence Intimidation Harassment

Weapons of any sort All illegal substances

Any student, whose behaviour affects a school environment or operation in a negative way, is

considered to be in breach of the District Code of Conduct. Students who behave this way will

receive a reprimand and may be suspended from school. In very serious cases, an

international student may be asked to withdraw from the Abbotsford School District

International Program. In addition, each school can provide you with their specific rules.

Harassment

The Abbotsford School District is committed to fostering an environment within which all

individuals are treated with respect and are free from harassment. Harassment or

bullying is against the District Code of Conduct and will be dealt with severely and

quickly.

Harassment or bullying includes inappropriate remarks, jokes, taunting, comments,

gestures, sexually suggestive comments or actions that create an uncomfortable or

hostile environment. A bully is someone who:

a) Uses power to hurt others or harm their possessions.

b) Purposely scares or intimidates others.

c) Often hurts the same person repeatedly.

d) Is sometimes supported by other people who just watch.


Complaint Procedures

If a student is being bullied or harassed the student and/or a responsible adult should

take the following steps to try and stop the harassment or prevent if from happening

again. Everyone deserves to feel safe at school.

Students should report all incidents to a person of authority at their school, to their IA,

their parent, or an adult they trust. It is important for a student to tell their parents or

homestay family about any incidents of bullying or harassment that may occur at school,

at school functions, or on their way to and from school.

If the bully or harasser is an adult within a school, it is important to report this

immediately to a parent/host parent, the IA or a trusted adult outside of school. The

student and the adult should contact the Principal.

The IA assigned to the student and the school staff are there to help students. Students

should talk with an IA at their school at any time.

It is important to report all incidents of bullying or harassment; however, false allegations

are a serious matter and can damage a person’s reputation. Students are held

accountable for making false allegations.

SCHOOL LIFE

Abbotsford Schools have:

a) A friendly school climate.

b) An environment in which students are academically challenged.

c) Enthusiastic staff that help all students reach their full potential.

d) Small groupings that allow learners to develop positive relationships with peers, while

at the same time maximizing learning experiences.

e) Schools in which all students can explore, experiment, and discover through a variety

of learning styles.

f) A setting where students are guided to becoming responsible for their own behaviour.

g) Opportunities for building partnerships between families and the community.

h) An array of social settings appropriate for learners.

i) A school culture that fosters the celebration of diversity while promoting tolerance

and social responsibility.

Our schools advocate parents as partners in their child's learning. Home support for each

child's development in emotional, physical and intellectual growth is expected. The

school will do its best in providing a safe, caring and stimulating environment in which

your child may grow in all of the above areas.


Parent Advisory Council (PAC)

Every school has a Parent Advisory Council whose goal is to develop an understanding of

the educational process and policies in order to act as a resource center for others. By

attending monthly meetings, parents can get a better idea of what is happening at

schools. You can find out more about PAC at your school.

Parent Volunteers

Parents are a vital part of the educational process. Schools that have high levels of

student success also show high levels of parental involvement. Our schools welcome and

encourage parents to assist in school related activities. Assistance may be given in a

number of ways. Just a few examples are:

a) Demonstrations of cultural activities, e.g. art, cooking, crafts, etc

b) Service in the library

c) Coaching sports

d) Classroom help

e) Taking part in the PAC sponsored activities

f) Helping at elementary schools on ‘Hot Dog Days’ and other school activities

g) Volunteer drivers

Attendance

Parents/homestay parents are asked to notify the school, before classes begin, if their

child/student is going to be absent for the day.

Communicating Your Concerns

In almost all cases, problems are most easily dealt with at the early stages. If parents

have a concern it should be communicated right away to the person most directly

involved with the problem. International students can find the process of integration

into the classroom stressful. Of course it varies, but if a child/teen exhibits any signs of

withdrawal, anxiety, fatigue, resistance to change, and/or is unresponsive, he or she may

be experiencing culture stress. In order to ensure a successful educational experience for

every child, parents/host parents should talk with a teacher if they feel their

child/student is undergoing any of these behaviours. The teacher may adapt the

instruction in order to help the child feel less stressed. Parents can also talk to the

teacher by using the International Assistant to interpret at a meeting if needed.


Emergency Closure of Schools

Schools will be closed to ensure the greatest possible level of safety for students and staff

during emergency situations. The Superintendent is responsible for all decisions relating

to school closure.

In the event that inclement weather requires a school closure, prior to the start of the

school day, the School District will advise the radio stations and the school district

website as early as possible of the details of the closure. The following stations will

broadcast that information.

a) FM Radio – STAR

b) AM Radio – Chilliwack

c) AM Radio – CKNW

The information will also be available on the voicemail systems at the School Board Office

(604-852-2366) and the Facilities and Transportation Office (604-855-5278).

Emergency Procedures

All schools follow a comprehensive emergency plan. Periodic fire, intruder, and

earthquake emergency drills are held at schools. Students practice specific safe

responses to the emergency being rehearsed. In the event of a real emergency, the

school staff will notify parents. Do not call the school as the phone lines become

overcrowded and cannot make any outgoing emergency calls. Listen to 107 FM STAR

RADIO for local advisories.

Reporting on Student Progress

Our district requires that student progress be reported to parents five times during a full

academic year, one formal written report each term/semester.

For secondary students, the report will be at the end of January and June, with interim

reports at mid-course. Students in grades 4-12 receive letter grades and comments,

while students in Kindergarten to grade 3 receive comments but no letter grades. The

comments inform the parents of their child’s standing in relation to other children of the

same age. In addition, there are two informal reports that may be done in writing, by

telephone, or by appointment. It is the teacher’s responsibility to contact the parent

when reporting informally and to log the activity in writing. Teachers are available to

discuss student progress during the year. Contact the student’s teacher by note or by

phone, or with the assistance of the IA to arrange an appointment.


Additional Student Fees

International students in full year or half year programs DO NOT pay for:

a) Student agendas

b) Student course fees

c) Locker rental fees

d) Student activity fees

e) Field trips that cost under $30

Note: Students whose status (i.e. permanent resident) change during the year do not pay

above fees until the end of the semester.

International students in full year or half year programs do pay for:

a) Additional project material fees in courses such as woodwork, art, etc.

b) Athletic fees (to participate on school teams as per school policies, including uniform

rentals)

c) Extra-curricular and optional field trips that cost more than $30

d) Parking fees (if applicable)

e) Yearbooks

Textbooks

Classroom teachers loan textbooks to students. Some books can be kept for the whole

course. Some books are loaned for a short time. The student is responsible for returning

the book to the teacher who loaned it to them. If a textbook is not returned, or is lost or

damaged, the student must pay for the textbook.

ENGLISH AS A SECOND LANGUAGE (ESL) SERVICE

Elementary and Middle School ESL

ESL services are delivered in numerous ways, including, but not limited to:

a) Separate ESL instruction, where students are taken out of their regular classroom

b) Support services within a mainstream classroom, where an additional teacher comes

into the regular classroom

c) ESL specialist support to the classroom teacher, where additional planning and

materials may be provided for the classroom teacher

Integration is the key that allows students to be included in educational settings with

their peers, and to be provided with the necessary tools to be successful.


The language learning process is a long one and some students may find school life

challenging and exhibit some, or all, of the following:

a) Enthusiasm that can turn into frustration and anger

b) Often feeling unwell, or not wanting to attend school

c) Refusing to speak any English at all

d) Rejecting their own culture and language

e) Changes in behaviour at home and at school

Secondary School ESL

Secondary ESL instruction is a block course, like any other course it is offered during the

instructional day. English as a Second Language (ESL) Course placement:

a) All students are assessed at orientation for their level of English language abilities.

Only students with a test score of advanced proficiency will be exempt from taking

ESL.

b) Students identified as needing an ESL support, will be enrolled in ESL.

c) Students should discuss their timetable with their counselor so that it matches the

student’s English ability, academic background, and their interests. The International

Assistant will assist in this process.

d) The amount of time spent in ESL courses will differ from person to person. ESL classes

are vital to a student’s success in other courses. International students gain valuable

English skills in ESL. The number of regular academic classes a student takes will

increase as the student’s English improves.

SECONDARY SCHOOL

Academic Life

a) International students are expected to take the same courses as Canadian students.

b) International students must maintain a grade average of C. If not, the student must

improve their academic performance. If there is difficulty with a course, they should

first talk to the teacher. Tutoring is available at the student’s expense.

c) The Principal has the right to make the final decision about a student’s grade.


Course Planning

a) This is very important and it can be difficult.

b) The student must find out what is needed to take to get into specific courses, which

lead to graduation, and those which meet admission requirements for

college/university.

c) Students should be realistic; they should choose what they are good at doing and

what they are interested in studying.

d) An appointment with a school counselor will be made to talk about course planning.

School Counsellor

a) Students will be assigned a counselor when they arrive at school.

b) The counselor will help with the academic program and give information the student

needs to help them at their school.

c) The counsellor will also answer questions or talk to students about personal issues.

d) Students should get to know their counselor – they should keep him/her informed of

their progress at school.

e) If a student is having academic and/or English difficulties DON’T WAIT! The student

should talk to their counselor as soon as they realize they are having some problems.

The longer a student waits to ask for help, the more difficult it is to correct the

problem.

Peer Tutor

a) A Peer Tutor is a Canadian student who will help other students in any subject in

which they are having difficulties.

b) A student applies for a Peer Tutor through their Counselor.

c) If a student needs a private tutor, their International Assistant can help them locate

one.

Extra-curricular Activities

Students are encouraged to participate in sports, clubs, and activities at their school. It is

an important part of their cultural and educational experience. The more involved a

student is in school life, the easier the adjustment to Canadian culture will be. Students

will make new Canadian friends!


Grades

Grades for each course are based on some or all of the following:

quizzes

classroom participation

work done in class

final examination

projects

homework

mid-term examination

assignments

Each course will have a letter grade. The following table shows the letter grade, how

many points to calculate the Grade Point Average (GPA), the percentage needed, and

what each letter grade means.

Letter Grade

Grade Point Average

Percentage

Interpretation

A

4.0

86 - 100%

Excellent

B

3.0

73 - 85%

Very Good

C+

2.5

67 - 72%

Good

C

2.0

60 - 66%

Satisfactory

C-

1.5

50 - 59%

Passing

IP

0

0

In Progress

Fail

0

0 – 49%

Fail

• The Grade Point Average is a standard set by the Ministry of Education. It is

important, especially if a student plans to continue on to college/university.

• If a student receives a C- on a final exam, the report card will say, ‘Pass’.

• Each secondary school varies in its implementation of honor roll status for students.

CULTURAL ADJUSTMENT

Do you think each person who comes to Canada to study feels stress? If you said yes, you’re

right!

Each person will feel some stress because of the differences between their home culture and

Canada. Some people feel very stressed! Some people feel very little stress! Everyone is

different.

What do you think might be some signs of culture stress (shock)?


Anxiety, confusion, withdrawal from people activities, silence/unresponsiveness, fatigue,

distractibility, resistance to change, feeling disoriented and feeling depressed are all real

signs of culture stress!

Some people will become physically ill after a month or two – especially if they are from a

different climate. Some people get headaches, stomachaches, or colds.

Recognize that these symptoms are real and are a sign that the student needs to take

care of themselves and talk with somebody who understands. There are many places in

the community to talk with people who have undergone the same experience. Anyone in

the International Program would be very glad to help any student through the transition

and assist in finding a cultural contact.

What do you think is the biggest difference between a student’s culture and Canadian

culture?

If you answered food, you are among the majority. Food, weather, language, and

different ways of behaving, are the top 4 things that students find very different from

their own culture.

What qualities does a student need to adjust?

A sense of humor: Students need to be able to laugh at some of the problems.

A sense of adventure: students should be willing to try different things even if they

discover they really don’t like it. After trying something a student can decide not to do it

or take part again.

Students should have an open mind to other cultures. Canada is a multicultural country

and there are international students and families from many different countries.

Students should try to establish relationships with people both in their own culture AND

others!

Participate, participate, and participate! Students should get out and join a club, go

swimming. Make Canadian friends.

Students should find out how to solve problems that come up. They should find out who

they should talk to about problems. It may be a teacher, a counselor, or a host mother or

father.

Expect change. Traveling and studying in another country brings about personal change,

so students should expect themselves to change. This is the cycle of change that a

student may experience while they are here.

Stress � Change � Learn & grow � Adapt


How does a student know they are experiencing culture stress?

Usually, before a student leaves their home country to come to Canada, they probably

feel a mixture of excitement and fear! They do not know what they will see and what

their experience will be like when they arrive.

When they arrive, they may still feel excited and/or afraid – but many people feel very

excited and have a high level of interest because life seems exciting and full of new

experiences.

After a while, a student may begin to feel worried – many new students are worried

about their English abilities and are mostly concerned about not understanding what

people are saying in English. They may be concerned that they cannot keep up a

conversation in English. They may often feel sick to their stomach or have headaches.

One day, they may feel really ‘up’ – then the next day, feel really ‘down’. Reactions to a

new culture are different from person to person – but everyone will experience cultural

stress.

Remember – some stress is good for you! It helps a person to learn about the new

culture, your new language, and about yourself.

Culture stress is the extreme feeling of being alone. Some people may experience

depression (negative feelings about themselves). But many people have negative

feelings about their new culture.

If a student:

• Stays in their room more often than being with family

• Feels like they are alone in the world

• Cries and are not sure why they are crying

• Has a constant headache

• Refuses to change anything about themselves and are angry, especially at their new

culture,

Then, they are probably are experiencing culture stress.

What should a student do if they think they have culture stress?

They should talk to their family and with other international students/parents that have

been here for a while, they truly understand about culture stress.

A student can also talk to their International Assistant at school, or their school

counsellor. They are there to help. Here are some ideas:


• A student should ask themselves what they know about Canadians. Do they know

about Canada and Canadians from television and movies? Perhaps they expected

something else before they came here.

• Can they laugh at themselves when they make a mistake? They shouldn’t get angry

with themselves or other people. A sense of humor will help alleviate stress.

• Can a student talk about their feelings to someone? Again, they should talk to their

host family, a school counselor, one of our international program staff, or a friend

when feel lonely, homesick, or discouraged.

• Is a student being critical about Canadians because they do things differently than

they do at home? They should try and be open-minded. They should try to

understand why things are done differently in Canada than in their home country.

• Can the student change and adapt to the new culture? This does not mean they

should completely give up their own culture – but they should listen when people talk

about the new culture. Students should learn as much as they can about their new

culture.

• Students will not like everything they do or see in Canada. It is natural to feel that

your own culture, customs and beliefs are the best.

• Accept that different does not mean better or worse and that judging Canadian

culture as being of lesser value than your own will create a block to your learning.

• Be respectful. Students should think about the relationship with their host family,

teachers, and friends.

By trying to follow these suggestions, you can enjoy your learning experience in Canada!!

Cultural Note:

Students may not understand everything they hear and see – and they may not agree

that everything they hear and see in Canada is right! That’s OK – it is normal for a person

to feel that their customs and culture are the best. But remember – KEEP AN OPEN

MIND! Different does not mean wrong. Positive thinking and talking can create greater

understanding with the host family, school life and new friends. Have responsible fun!

Think before doing.


BANKING

Types of bank accounts

Chequing Accounts

This is a safe and convenient way for a student to pay rent, tuition fees, and other bills.

Most students now have their homestay payment made through the International Office,

and most have a bank/credit card that was arranged by their parents prior to their

arrival.

Interac

Many people use the Interac service. This is a bankcard that looks like a charge card. The

bank will assign one to the customer and give them a private identification number.

Students may use this card at any store when making a purchase and the money is

directly debited from their account.

Savings Accounts

This is a bank account where a person can withdraw cash at any time. A student can also

purchase money orders from this account to pay bills.

Bank charges

Bank charges (service fees) and interest rates are different from bank to bank. When

opening an account, the bank will inform the customer if there are any restrictions or

service fees charged on the account.

Bank Drafts

Money sent to a student from their home country is best in the form of a bank draft. It

can be sent directly into a Canadian bank account. A student should be sure to get a

receipt from the bank as proof if they receive one. Also, expect a bank draft to take at

least two weeks to clear (that means it takes at least two weeks to get the money from

the home country into the bank account).

Opening a bank account

A student will need their passport to open a bank account.

Important

Ask if the bank can receive money sent from a home country. Some credit unions cannot

do this.


TELEPHONE NUMBERS

FOR LIFE THREATENING EMERGENCIES, CALL 911 FOR FIRE, POLICE, or AMBULANCE.

Elementary Schools

Aberdeen Elementary (K-7) 604-856-5137

Abbotsford School of Integrated Arts-North Poplar campus 604-859-3101

Alexander Elementary (K-5) 604-859-3167

Auguston Traditional Elementary (K-5) 604-557-0422

Barrowtown Elementary (K-7) 604-854-5996

Blue Jay Elementary (K-5) 604-852-0802

Bradner Elementary (K-7) 604-856-3304

Centennial Park Elementary (K-5) 604-853-9148

Clearbrook Elementary (K-5) 604-859-5348

Dave Kandal Elementary (K-5) 604-856-7342

Dormick Park Elementary (K-5) 604-859-3712

Dr. Roberta L. Bondar Elementary (K-5) 604-864-8572

Dr. Thomas A. Swift Elementary (K-5) 604-853-7730

Dunach Elementary (K-7) 604-856-2186

Godson Elementary (K-5) 604-853-8374

Harry Sayers Elementary (K-5) 604-852-9665

Jackson Elementary (K-5) 604-859-5826

John Maclure Elementary (K-5) 604-853-6450

King Traditional Elementary (K-5) 604-857-0903

Margaret Stenersen Elementary (K-5) 604-859-3151

Matsqui Elementary (K-6) 604-826-8181

McMillan Elementary (K-5) 604-859-0126

Mountain Elementary (K-5) 604-852-7299

Mt. Lehman Elementary (K-7) 604-856-5083

Prince Charles Elementary (K-5) 604-852-9323

Ross Elementary (K-7) 604-856-6079

Sandy Hill Elementary (K-5) 604-850-7131

South Poplar Elementary (K-5) 604-853-1845

Ten-Broeck Elementary (K-5) 604-850-6657

Terry Fox Elementary (K-5) 604-859-8403

Upper Sumas Elementary (K-7) 604-852-3900

Middle Schools (6-8)

Abbotsford Middle 604-859-7125

Abbotsford Traditional Middle 604-850-3511

Chief Dan George Middle 604-852-9616

Clayburn Middle 604-504-7007


Colleen & Gordie Howe Middle 604-859-8700

Eugene Reimer Middle 604-504-5343

William A. Fraser 604-859-6794

Middle / Secondary School (6-11)

Abbotsford School of Integrated Arts - Sumas Mountain campus 604-850-5207

Secondary Schools (9-12)

Abbotsford Senior Secondary 604-853-3367

Abbotsford Traditional Secondary 604-850-7029

Rick Hansen Secondary 604-864-0011

Robert Bateman Secondary 604-864-0220

W.J. Mouat Secondary 604-853-7191

Yale Secondary 604-853-0778

Community Recreational Facilities

Abbotsford Recreation Centre -34690 Yale Rd. 604-853-4221

Matsqui Recreation Centre – 3106 Clearbrook Rd. 604-855-0500

Centennial Pool (Emerson Street) 604-855-0500

*Swimming, skating – Call to find out about schedules including cheap times for

swimming and skating.

Libraries

There is a lot more to libraries than books! Community libraries have free internet

access, CD ROM encyclopedias, videos, magazines and access to over one million books!

Check out the website at http://www.fvrl.bc.ca for great homework sites, current news

and entertainment sites.

Clearbrook Library – 32320 George Ferguson Way 604-859-7814

MSA Centennial Library – 33660 South Fraser Way 604-853-1753

Note: The library offers on-line FREE tutoring for cardholders.

Sports / Athletic Clubs

Abbotsford Judo Club (Mr. Tokue Suda) 604-852-8014


Abbotsford Karate Club (long distance) 604-792-3941

Abbotsford Kyokushin Karate Club 604-819-2830

Abbotsford Minor Soccer 604-859-3033

Athletes in Action Friday Night Basketball 604-854-5150

Badminton Club (all levels of players 604-853-6316

604-852-9218

Bowling – Galaxy Bowl 604-853-1366

Dogwood Bowling & Billiards 604-859-6721

Mini Hoops Basketball 604-853-5141

Volleyball – free mixed drop-in, Oct to May 604-859-3134

Abbotsford Youth Commission (outings/drop-in) 604-854-8785

Transportation

Central Fraser Valley Transit (local bus system) 604-854-3232

(Get your bus schedule and book of tickets at the

Library, City Hall, Shopper’s Drug Mart, McMillan Pool,

PharmaSave, or Abbotsford or Matsqui Pool).

Airport Link Shuttle 604-852-2399

Arts / Drama

Arts Council, enjoy volunteering to teach arts & crafts 604-852-9358

Creative Edge School of Arts (drama/art/music lessons) 604-855-3343

Personal Services

Planned Parenthood / Family Planning Clinic 604-855-7111

Health Unit – 2391 Crescent Way

(Nurses and a doctor available to answer your questions, confidentially)

Grocery Stores

T&T – Various locations throughout Vancouver specialize in Asian foods. Check the

Vancouver phone book for addresses.


District Homestay Program

Guidelines, Policies and Procedures:

A reference for Host Families and

International District Homestay Students


Homestay Family Guidelines:

Welcome to the Abbotsford School District Homestay Program. This section contains guidelines

and expectations for making this international experience an enriching and enjoyable one, as well

as answers to questions that are most commonly asked by host families or students. The homestay

experience is the cornerstone of international education, allowing the student to have the

adventure of living as a Canadian while the host family is exposed to and learns about another

culture. This is an opportunity for families to share a cultural experience together.

Parenting children from another family is a challenging and rewarding experience. It is natural and

common for problems to arise. Please contact the Homestay Coordinator for support or guidance at

any time.

Homestay Family Responsibilities:

Homestay families undergo a thorough screening process in order to be accepted into the

International Program. All approved homestay families must comply with high standards,

expectations, and guidelines. It is mandatory for new families to attend homestay orientation prior

to receiving their first student. It is also strongly recommended that all host families attend as well

even though they have had previous students. This evening is part of our training provided to all

host families as topics change and policies and procedures are updated to provide opportunity for

best outcomes for our students.

1. All approved families must complete the Homestay Application, in-home interview by the

Homestay Coordinator, three references and a Site Inspection of the home. Each family must

provide a Criminal Record Search (CRS) for each household member over 18 years of age.

Criminal record checks must be renewed every three years. Families are required to pay for

the criminal record checks. Long term guests are also required to have criminal record checks.

2. Host parents should have the expectation and capability of spending enough effort and time

with the student to ensure a successful experience.

3. Family members must be able to communicate effectively in English and speak ONLY English

in the home. Students learn their English through immersion so English in the home is very

important.

4. Homestay parents must be in good emotional and physical health.

5. Host families must have a valid driver’s license and access to a vehicle.

6. Involve the entire family in the decision to host a homestay student. Having a student in the

home causes different family dynamics. Age and the personality of your student and your own

children may be difficult at times. Ensure this is the right time for your family to be hosting.

7. Attend homestay information/orientation and training sessions as requested.

8. Provide a family profile about their family. This will include information about the host family

and pictures of the family, the home and the student’s bedroom.


9. Meet all Site Inspection expectations and continue to for the duration of the student

placement. The home should be clean and tidy. Provide the student with a clean, private

bedroom which includes:

- Minimum size room: 80 square feet.

- A functioning window large enough for emergency escape.

- Clean, comfortable bed (including linen, duvet cover, blanket, and two pillows).

- Night table, dresser, lamp, and alarm clock/radio

- Work desk with chair and desk lamp with sufficient lighting

- Closet or wardrobe and mirror

- Provide a keyed or code lock on the student’s bedroom door and a house key.

- Inspect the student’s room with the student weekly to ensure it is clean and tidy.

- The room is for the student’s use only; remove any items that are not the student’s

10. Be clear about house rules and expectations. Provide a list to the student for their reference.

Enforce all house rules as explained to the student. Issues related to imposing consequences

shall be logical and related to the broken rule. If unsure contact the Homestay Coordinator.

11. Orient the student to the home, Abbotsford and the neighbourhood. Remember they are in a

completely new environment and may need to be told many times about instructions and

expectations.

12. Orient the student to household fire and earthquake safety procedures.

13. Continually provide the student with a safe and clean home environment.

14. Provide three wholesome meals each day and nutritious food for snacks. It is expected that

the family and student will eat most meals together as a family. This is an important time for

family members to get to know one another and spend time together. Set the example from

the very beginning that you will be spending time together as a family, especially at meal

times.

15. Provide access to bathroom, laundry and other shared facilities and instructions on use. You

may have to use some Post-It notes for some instructions.

16. Enforce all house rules and program expectations as explained to the student. Be open and

honest, tolerant and respectful in communicating with the student.

17. Complete written evaluations of student placement as requested.

18. Notify the Homestay Coordinator of any changes that may affect the student, such as: illness

or a change in household members (i.e. children leaving, parents separating, long term guests

staying).

19. Host one student (single placement) at a time, unless approved by the Homestay Coordinator

or Program Manager. Do not host students from a private arrangement while hosting for the

District Homestay Program.


20. Provide 14 days written notice to the student and the International Education Program if

ending a placement.

21. The host parents will ensure that all members of the household abide by program

expectations.

22. Abide by all expectations outlined in The International Student Handbook, those presented by

the Homestay Coordinator or the Program Manager either verbally or written and as outlined

in this agreement.

*** Students cannot be charged any extra money by anyone in the home over and above the

homestay monthly fee. Any extra expenses must be approved by the Homestay Coordinator and/or

the Program Manager. Please retain all receipts that may be relevant for reimbursement.

The International Education Program neither guarantees nor promises occupancy to the host

family. International student placement is based on a request and booking basis.

Abbotsford School District International Education Program does not assume any responsibility for

any damages incurred by the student while in the host family’s care.

Homestay Student Guidelines:

It is a privilege to be invited to stay in another family’s home. It is an honor for another family to take

on the parenting role for a teenager from another country. It can be a special relationship, a cultural

exchange, English language integration and a time to blend the lives of international students with

local families and community. In order to get the most out of the Canadian experience, it is

imperative for the student to be immersed in living their daily life within the context of Canadian

culture, rules, and responsibilities.

Homestay Student Responsibilities:

As set out in the International Program Student Participation Agreement, the Abbotsford school

district has expectations of students accepted to study in our program. These expectations include

important obligations on the part of each student, and we set a high standard requiring all students

to meet their obligations. As a homestay student you are expected to be open, honest and

accountable, and to honor your responsibilities and obligations as outlined. When a student conducts

themselves in this manner, the relationship with the homestay parents will be a positive experience

based on mutual trust and communication. A homestay student is a part of a family and therefore

must respect and adhere to guidelines/rules for living in the household as given by the homestay

family.

The student should:


1. Behave respectfully toward all family members, and their personal belongings and household

pets.

2. Treat the home and the property with respect, care and attention.

3. Expect to be included in the family’s daily activities, especially mealtimes. The student should

contact their International Assistant or the Homestay Coordinator if they feel they are not being

included as part of the family.

4. Expect to be given house rules. Host parents will explain and write down the house rules and

expectations. All students should participate in the daily upkeep of the home by assisting with

chores.

5. Request permission, a day or two in advance, to have a guest in the home. It is customary for

students to introduce their friends to the host parent(s).

6. Inform host parent(s) where they are going, with who and their phone number, and when they

will return. This is very important! All parents expect their family members to do the same –

Host parents are responsible for a student’s safety and well-being.

7. Do their very best to keep their room clean and tidy at all times. Food may not be allowed to be

taken into the bedroom. If not, the student should ask the host parents where they can keep

extra food that has been purchased. The hosts shall request a weekly inspection of the bedroom

to ensure that the room is tidy, clean, and without damage to walls or furniture.

8. Pay homestay fees on time if the student is responsible for making the payment in accordance

with the homestay program fee policy.

9. Meet all personal expenses for travel, entertainment, telephone calls, medical expenses, and

other personal and incidental costs including personal hygiene items such as toothpaste,

deodorant, shampoo and hair products.

10. Complete written evaluations of homestay placement as requested.

11. Ensure the Handbook has been read and understand all of the International Program’s Policies

and Procedures.


Homestay Program Policies, Procedures and Guidelines

Host Family Screening

After a host family has met all the screening criteria: Application, Family Interview, Reference checks,

approved Criminal Record Searches, and Program Contract they will be placed on an availability list

for students. The home must meet Site Inspection expectations and continue to do so for the

duration of the homestay placement. If the family moves, it is the family’s responsibility to notify the

International Program and request a current Site Inspection. The family must also provide a family

profile that includes information about the host family and photos that can be sent to the student

and their family.

Criminal Record Search

A Criminal Record Search (CRS) must be completed for all persons living in the home over the age of

18. The CRS must be renewed every three years and the International Education Program reserves

the right to request a current CRS at any time. Any adult living in an Abbotsford District Homestay

home that is charged with an offence must report that offence immediately to the International

Program Manager or Homestay Coordinator. Any criminal offences that are reported on the CRS or

by any other means must be approved as per District Criminal Record Search Guidelines for

Homestay Families. The cost of a CRS is incurred by the family. Any long-term adult guests or adults

that are sharing in the care of a student must also be cleared.

Educational and Language Support

English must be the only language spoken in the home by all family members and with the student

when the student is at home. Conversation is an important part of the student’s learning process.

The student needs the host family’s help and encouragement. Host parents should spend a minimum

of 15 minutes per day in one on one conversation with the student, remembering to speak slowly,

simply and clearly. Assist the student, where possible, with homework and school assignments.

Attend parent/teacher conferences at the student’s school. Host parents cannot charge the student

for tutoring. If a student reports that English is not the first language in the home, the host family will

not be permitted to continue hosting.

Information sharing and Confidentiality

Host parents should be considerate of confidentiality when discussing students with family, friends

and co-workers. Ask yourself; would my student want me talking about this?


Meals

Host parents are expected to provide three wholesome meals per day and snacks. Breakfast foods

should include opportunity for hot breakfast not just cereal or toast. Host parents should teach their

student how to cook eggs or breakfast sandwiches that have an egg and cheese etc. If the host parent

is not preparing the lunch for the student then the host parent should ensure there are enough food

choices for the student to make their own lunch. Most teens do not make their own lunch so your

student may need your help to make a lunch they are taking to school. Also most countries do not eat

sandwiches so your student may need something different. It is unreasonable to think that a person

is going to change their eating habits just because they are in another country. They may want to

take dinner left-overs from the night before etc. Dinner should always be provided to the student. If

the host parent is not going to be home for dinner for some reason then there should be something

preplanned that the student can warm up without much difficulty.

Homestay Program Communication and Reporting

It is critical for host parents to understand the importance of reporting information to our program

about their student. Our program must be informed of anything notable that could impact our

students such as potential legal issues, anything that could cause harm or affect a student’s well-

being, difficult or out of ordinary behaviour, problematic academic behaviour, and issues that are

troubling beyond the realm of “normal”. Children and teens that are not being parented by their

biological parents are at greater risk of being exploited, taking part in inappropriate activities, and of

being abused. It is imperative to communicate any concerns relating to a student to our program

staff. In most cases as their Custodian (immigration requirement to be in Canada) and as the program

responsible for our student’s safety and well-being, district staff must be involved in all important

issues with our students.

Students are informed repeatedly by the Program Manager and the Homestay Coordinator and the

IA’s not to take part in any illegal activity while they are in our program. Unfortunately a few students

every year make the wrong choices. If a host parent is informed of any controversial or illegal activity

by any student in our program it must be reported to our office. Failure to report significant activity

that could affect the well-being of our students will result in the host family not being permitted to

continue hosting.

Correspondence between the Homestay Coordinator and host families by email is essential. Host

parents must notify the International Program if they change their email address. Also please provide

an email address that is checked often, as there could be important notices sent out regarding

homestay or the students.


Asking For Help

Host parents and students should feel comfortable getting in touch with the Homestay Coordinator

regarding any problems that arise. Host parents are also advised to have contact with the home

country parents. We encourage host parents to network and keep in touch with other host parents of

International Students.

Host parents must consider and realize that the student is an adolescent, and sometimes a very

young one. He/she is lonely, often disoriented with the new physical and social environment and

may be struggling to learn a new language. The culture stress often produces a sense of insecurity.

Be tolerant, honest, and courteous when communicating with your student.

When does student isolation require additional attention from district staff?

- Withdrawal from family and friends

- Extreme home sickness

- Negative view of new culture

- Not wanting to be around people different from themselves

- Sadness / Loneliness

- Anxiety / Frustration

- Trouble concentrating

- Don’t care attitude with most aspects of daily living

- Unusual behaviours or behaviour not typical of your student

If a student is displaying any of these conditions contact the Homestay Coordinator immediately.

Host parents may also want to raise the concerns with the school counselor. The IA’s role in these

cases is to ensure that host parents are put in contact with the Homestay Coordinator and possibly

the School Counsellor.

Changing host families

Changing homes is very difficult for children and youth. It is preferred that students do not move

during their school term. Families and students are expected to make every effort to make the

homestay a success. Host parents and/or students should contact the student’s International

Assistant or the Homestay Coordinator right away if a student is experiencing difficulties. The

Homestay Coordinator will try to help resolve the problem through clear communication between

those involved. Everyone should try and be open and honest when discussing the problem.

Disguising a problem to “save face” can create confusion and may not be the best way to deal with a

problem. Often, what appears to be a problem may be based on cultural difference or

communication problems and can be easily solved when discussed openly. If after meeting with the

International Assistant and the Homestay Coordinator and a move is deemed necessary, a two-week

(14 days) notice must be given to the International Program Department and the host family.

If a student requests a move from the School District Homestay Program to a Private arrangement

there are a number of conditions that must be met before the private placement can proceed. The

student will need to provide the IA with the following information that will then be verified:

- Full details of the adult person that the student will be living with including their age, first and last

names, address, home and work phone number.

- The name of the person who found the homestay.


- Written consent from the student’s parent or custodian permitting the move.

The International Assistant will contact the privately arranged host family and ensure that the current

homestay is aware of the move out date (please refer to the required 2 week notice period). They

will also ensure that the private homestay is aware that they are to assist the student with the move.

Only after this information has been verified will the School District permit a student to move.

State of Accommodations:

Homestay parents must ensure that the student treats their home and the property with care and

respect. The host parents shall request a weekly inspection of the bedroom to ensure the room is

tidy, clean and without damage to walls or furniture. They shall also ensure the environment is free

of garbage, dirty dishes, food etc. It is the host’s decision to permit food and eating in the student’s

bedroom. If the host parent finds anything in the room that is damage or illegal they should report it

immediately to the homestay coordinator.

Homestay Damage Deposit:

Homestay Damage Deposit is Not collected by the Abbotsford School District. Homestay families

must make every effort to ensure the student’s bedroom and private/shared bathroom are always

clean and tidy.

Arrival date of new students

New students are taken to the new host family by the airport service, their local agent, or someone

else the family has chosen. Our office staff will call all the host families when our office receives the

arrival information. We will give the host family the date of arrival and the approximate time that the

student will arrive at the homestay. Students are discouraged to arrive more than 9 days prior to our

student orientation date. That gives the student time to settle in and purchase school supplies etc.

Host parents should not make vacation plans that do not include their student during this time. This

can be a very stressful time for many students, so respite should not be considered when they arrive.

Homestay Payment and Refunds

The homestay payment period is from the first to the last calendar day of each month.

Most home country parents now use the service we provide to directly pay the host family through

our office. If the student’s family has chosen the “Service Package” then the homestay payments

would be given to the International Program at the beginning of the semester and our office will

disperse them each month directly into the host family’s bank account. The payments are processed

to the host family usually on the last Friday of each month. If that Friday is too close to the end of the

month then our office will make a decision to pay the host families one week prior.

If the host family is being paid from our office, we do not handle homestay payments for the month

of July for students that do not leave by June 30 or July and Aug or for students that are staying for

summer school. Those payments must be made by the student to the host family. Our program

“payment service” for direct payments is from arrival for Sept. semester to June 30th only.


The payment is $800.00 per month

- To accommodate mid-month arrival and departure, a nightly rate of $27 will be charged on a per

night basis for the portion of the month.

- If the student is paying the homestay fee directly to the host parent then students should pay

their homestay fee by cheque or cash directly to the host parents. If the homestay fee is paid in

cash the host parent should provide a receipt and keep a copy in case there is a discrepancy.

- Homestay payment refunds are given from hosts to student when the student does not require

accommodations a portion of the month paid. As an example:

a) A student is leaving Abbotsford on June 15th: The homestay fee would be $27 x 14(nights) =

$378.00. The host parents would reimburse the student: $800 - $378 = $422.00

b) A student leaving on June 27th: The homestay fee would be $27 x 26 (nights) = $702.00.

The homestay hosts would reimburse the student: $800 - $702 = $98.00

c) A student gives notice to move on April 20th and plans to move out on April 25th. To

calculate the homestay payment, the 14 night notice needs to be included and would cover

the dates from April 20th to May 3rd. In this case, the student would owe additional rent for

May 1-3 calculated at $27 x 3 nights = $81.00

Homestay Payment when the student is away

During vacation breaks, if a student is going away for longer than 5 nights they will pay half the

nightly rate ($13.50) for the nights they are away. The formula will always be $800 minus the amount

calculated for the nights away.

Some host parents are unhappy with this calculation as they think they should be paid anyways. The

host family is not providing meals for a significant portion of the month so the student should not

have to pay for what they are not consuming. Also we ensure that host parents are paid for every

night a student is in their home when they arrive early etc. It is only fair to provide the same

calculation to the student. Host parents should be proactive in sorting this out and should not make

this an awkward moment for the student.

As an example:

� A student departs December 28th and returns January 10th : The homestay fee for December

would be $800 minus (December 28-31) $13.50 x 4(nights) = $54

Total payment for December $746.00

The homestay fee for the month of January would be (January 1-9) $13.50 x 9(nights) =

$121.50: $800 – 121.50 = $678.50

Total payment for January $678.50

� A student departs March 14th and returns March 24th : The homestay fee for March would be

$800 minus (March 14 - 24) $13.50 x 10 (nights) = $135

Total payment for March $665


During summer break, if a student wants their host family to hold their accommodation for them

with the understanding that no one else will use the student’s room while he/she is gone, the student

will pay 50% of the regular homestay amount for July and August. This amount shall be paid in

advance before departure. If the student takes all his/her belongings with him/her, no payment is

required. Many host parents put their student’s belongings in the garage or storage room at no cost.

Summer Vacation

The School District Homestay Program provides homestay to students attending our academic school

year, which runs from September – June. Homestay is not normally available to students during the

summer months and the expectation is that students return to their home country during summer

break. There are exceptions to this only if the student/parent has made arrangements with the

International Program in advance. The following criteria must be met and understood:

a) To qualify for homestay during July, students need to be enrolled in Summer School or an

equivalent program. Students are not to remain in Abbotsford if they are not enrolled in a

program of study.

b) Due to host family holiday schedules, it may not be possible for the student to remain in their

current homestay and a temporary homestay may need to be arranged.

If a student meets the above conditions they need to notify their I.A. and the host family needs to

notify the homestay coordinator by email.

Students that are not returning to Abbotsford for the following school year must leave the District

Homestay Program by June 30th. Their parent or agent should book their travel plans accordingly.

Host Family Vacation Planning While Hosting

Host families should try and plan their family vacations for semesters when they are not hosting,

especially for one semester placements. If a family is taking a vacation while hosting the following

should be considered:

The Homestay Coordinator does not normally arrange respite for families during the school year. As

parents making plans for your family, it is up to host parents to make those arrangements and

considerations as we would for our own children.

It is very difficult for teens and children to go to respite. Many times they feel very displaced. Most

families would never consider sending their own children to strangers when they take a vacation.

Most parents taking a vacation without their children would usually arrange for a family member or

friend to take or supervise their kids. That is why it is strongly recommend that if a family does need

to be away that they first consider a friend of the student so that there is familiarity for the student,

or having someone come in to their home so that the student can stay in familiar surroundings.

For emergency situations the Homestay Coordinator can be of assistance for alternate arrangements,

but for the most part please consider these respite suggestions and please consider how this may

impact your student.


Also if host parents are going away and they do make alternate arrangements, they should forward

the dates they are away and provide the name and contact information for who will be caring for

their student to the Homestay Coordinator. The respite family should also be familiar with our

program handbook and expectations, and the host parent should contact the student’s home country

parents as well about when they are away and where their child will be.

If host parents are interested in providing respite for other families, they should let the Homestay

Coordinator know and they will be added to a list of families that have an extra bedroom available.

Host Parent Travel and respite

Students are not permitted to stay overnight on their own. If the host parent(s) are going to be

absent overnight, they must notify the Homestay Coordinator of their travel dates and the name and

contact numbers for the respite caregiver. Host parent(s) must arrange for a responsible adult over

the age of 25 years to be present in the home to care for the student, or another approved host

family can be used for respite. Please remember that Respite parents will make arrangements for pay

with the Current host parents, and all program expectations are the same as if it was their student.

All respite exchanges, transportation, and plans are between homestay parents. The respite

caregivers receive the full $27 per day homestay fee as they are providing all of the care required,

and they are accommodating the needs of the original host family. Please ensure that the adult you

are choosing for respite is responsible and trustworthy. Families that leave their student alone

without respite will not be permitted to continue hosting.

Outings and Vacations

Students come to Abbotsford for cultural and academic experiences. Enrich the student’s experience

with the occasional day trip to areas of interest. The homestay program expects that every family will

minimally do one activity per month with their student. If the host family plans an overnight trip and

would like the student to join them, the host family must contact the Homestay Coordinator and

provide travel plans and dates. Permission from home country parents is needed and can be

obtained through email and forwarded to the Homestay Coordinator. If the student accompanies the

host family on holidays, outings or trips, the family pays for the travel expense, accommodations and

food. In terms of entertainment, the student pays for his or her admission tickets and/or personal

expenses. In some cases the student will join the family on a vacation where the student will have to

pay a flight cost etc. This extra charge to the student must be approved by the Homestay

Coordinator.

Sports teams and other organized activities

It is difficult and sometimes not possible for international students to play on community sports

teams. Registration for soccer and hockey for example requires registration in the spring before the

students even arrive. Also there are rules for bringing in players from other communities and

countries. We highly recommend that if a student wants to play a sport while they are here that they

do it through their school. Some students sign up for dance, swimming, skating and martial arts.


Student Travel to the U.S.

Not all students can travel to the U.S. Some students will have a visa that will allow them entry to the

U.S. and some can obtain a temporary visitor’s Visa depending on the country they are from. Long

term students can also apply for a U.S. Visa after they arrive. The student can apply online and if

accepted they will be required to see the consulate in Vancouver when they are given an

appointment, which usually takes about 4-6 weeks.

If a student is going to the U.S. for any reason they/you must have permission from their parents in

an email with the dates and details of the trip and they must have extra insurance if they are on MSP.

This applies for day trips as well. For the first three months while new students are on Guard.Me

insurance or the one semester only students as well, they are covered for U.S. travel, but if they

switch over to MSP they must have extra insurance for travel outside of Canada just like all B.C.

residents. Some host families may make a choice not to get extra coverage for themselves while

travelling to the U.S. but they have a responsibility to ensure that their student is covered. Accidents

happen, and our students need to be covered in that event. The cost of travel insurance when

needed will be covered by the student.

If a student is considering a high-risk activity while in the U.S. the student and the host family must

ensure that the activity is covered within sufficient accidental medical coverage.

Some student's parents buy travel insurance for their child for the entire time they are away. They

would not need extra insurance, but the host parent would have to have something in writing that

states they are insured for U.S. travel. For long term students, yearly extra coverage can be

purchased at a reasonable cost and then the student will always be covered for trips across the

border.

Student Planned Activities without Adult Supervision

Some students plan activities that may require adult supervision or activities that the host family

does not approve of. There are many factors to consider: age of the student, type of activity, risk

assessment, permission needed and consideration of the host parent’s values. For example: because

of Abbotsford’s proximity to Vancouver many students plan to visit there with friends. Many host

parents would not let their own children go to Vancouver alone so they are uncomfortable allowing

the student to go. There is also potential conflict within their own family for having different rules for

students and their own children.

Our program suggests that host parents consider if their student is mature and responsible enough to

go to Vancouver alone, find out who they are going with, what transportation plans they have made,

when they will return and what their safety plan is if needed. Students are never given permission to

stay overnight anywhere without approved adult supervision.

Many of our students come from very large cities and are used to travelling around on their own. The

age limit to travel to Vancouver by Greyhound unescorted is 15. In most cases 15 and older is a

reasonable age for students to go to Vancouver on their own given all the preparations and

expectations are covered.


Travel outside of the city of Abbotsford must be authorized by the host family and the natural

parent(s). The International Program is the final authority on any overnight travel outside the city of

Abbotsford.

Winter, mountain and some other activities that could be considered high-risk require written

permission from home country parents. Permission can be obtained through email and forwarded to

the Homestay Coordinator. Contact the Homestay Coordinator if you need any clarification or

questions regarding activities. A form will be provided that host parents can email to home country

parents for permission and liability.

If a student is considered missing, that is their whereabouts are unknown and it has been an

unreasonable amount of time since contact, or if the time away is out of character for that student,

call the emergency cell phone number immediately. Try to remember and write down, when you

last saw or heard from your student, what they were doing, who they were with and what they

were wearing.

Student Permission and Forms: Travel and High Risk form/email at the end of the handbook.

Host parents can sign school permission forms for students for field trips and regular activities that

are not considered high risk. This includes school items such as lockers and books etc.

Host parents must get permission by email from home country parents for skiing, snowboarding, rock

climbing, boating, and travel outside of Abbotsford. Students are not automatically granted

permission to do something while they are here because their home country parents or their host

parents say it is “ok”. Home country parents may not be aware of the risk and/or the policies of our

program. Please check with the Homestay Coordinator if you have questions about permission. Travel

outside of the city of Abbotsford must be authorized by the host family and the natural parent(s).

The International Program is the final authority on any overnight travel outside the city of

Abbotsford. A form will be provided that host parents can email to home country parents for

permission and liability waiver.

Sleepovers

Just as we would for our own children, we need to know within reason where our students are. If

your student is requesting a sleepover it must be verified with the other parents and there must be

an adult present overnight. Please check the following:

- How much planning was done? Was this a last minute request?

- Who is going to be at the friend’s house?

- Have you spoken to the parents living in the house where the sleep over is going to happen?

- Do you have all of the contact information?

- Have you met the parent/family before? If not, do you want to meet them before you approve

your student sleeping over at their home?

- Is this sleepover plan something you would want for your own child


Healthy Time Management

After school and weekend hours shall be spent in healthy age appropriate activities. All children and

teenagers need a certain amount of ‘free time’. If students tend to gravitate to the mall and/or

computers, homestay parents are expected to set limits. We encourage students to participate in

outings and activities with families and friends. Student socialization with their Canadian family and

friends is of the utmost importance for optimum cultural integration. It is important to venture to

festivals, hiking, camping, day trips, etc…. with the student. A family that plays together stays

together.

Homestay House Rules

House rules are very important! If a host family’s house rules are not written out students may be

unclear what the expectations are. Host parents should have a discussion with their family about

house rules before the student arrives and be clear about rules and expectations. A list should be

provided to the student for their reference. All house rules should be enforced as explained to the

student. Issues related to imposing consequences shall be age appropriate, logical and related to the

broken rule. List rules in a positive, clear manner. “Pick your battles” and host parents should decide

what is important for their home and family members. If unsure contact the Homestay Coordinator.

Not enforcing house rules is problematic for the student and for the program. Consistency is the key

to success and students should all have some similar expectations in all of our homestays.

Curfew

Host parents should decide before the student arrives what an age appropriate curfew is for their

student. It is expected that the host parents will do their best to ensure that students are in by

curfew. Of course there are exceptions for constructive activities, but if students are just out with

friends it is important to expect them home by curfew. Although there will be some variance

between families, curfews are generally similar. Host families with extreme curfews (too early or too

late) may be contacted by the Homestay Coordinator for alternative considerations.

It is a serious issue and curfews must be followed.

- Curfews are imposed for safety.

- Encourage and teach teenagers a respect for rules

- Parents care about their teens and worry about them when they are not home.

T.V.

If you subscribe to a provider that offers pay per view, ensure that you have parental controls on your

T.V. Not only could students access inappropriate material (accidentally or intentionally), but you

could have rental charges as well. The program will not be responsible for charges incurred by the

student if you do not have parental controls set.


MEDICAL INSURANCE COVERAGE

ALL International Students in British Columbia must have Medical Insurance.

The student’s medical insurance is maintained through the International Program.

MEDICAL COVERAGE: Two phases

PHASE ONE: All new students will be on Private Medical Insurance for the first three months in

Canada. Also if a student is only enrolled for one semester they will remain on the private insurance

until they leave the program at the end of that semester.

If the student is sick or has an accident, there is a Claims Procedure:

The following clinic will accept Guard.me coverage and bill them directly.

Abbotsford Village Medical Clinic

#302-2050 Sumas Way, Abbotsford

Phone: 604-504-7145

Hours: Mon-Fri 9am-8pm

Saturday, Sunday and most holidays 9am-5pm

At the time of treatment, the student or the host parent may have to pay for the medical

service. If applicable, keep the receipt that is provided at the time of the medical service. File

a completed claim form online or mail the original receipts (keeping a photocopy for the

student) within 30 days to:

Claims inquiries: [email protected]

Each student will be provided a brochure explaining complete coverage when they receive their

Guard.me insurance.

Student Guard will reimburse the student or host parent by sending a cheque in the mail.

If a student requires medical attention at the hospital while on private insurance the adult

person responsible for the student must contact the International Dept. immediately for

instructions about payment.

Translation services are available through Guard.me while students are on Guard.me for critical

care and emergency medical situations.

PHASE TWO: The student will be on the Medical Services Plan of British Columbia (MSP) after 3

months in Canada. (Reminder: students who are enrolled for one semester only and leaving at the

end of that semester will not switch over to MSP)


If a student is sick or has an accident, they only need to present their Care Card at the time of

treatment. The health care service (e.g., the doctor’s office or hospital) needs to see the number

on the card.

The student will receive their Care Card from their International Assistant and it can only be used

by the student – the person to whom it is issued. The student should carry their Care Card in

their wallet or purse at all times. There are no receipts – this medical plan pays the health care

service directly.

For MSP benefit coverage, please visit their website at:

www.health.gov.bc.ca/msp

*** Students travelling anywhere in Canada are fully covered under MSP. Travelling in the U.S. is

covered with restrictions.

Exclusions to Guard.Me medical coverage:

11. participation in professional sports or hazardous activities such as motorized contests of

speed, parachuting, skydiving, hang gliding, bungee jumping, cave exploring,

mountaineering, rock or cliff climbing, or scuba diving; and

12. operating any type of aircraft or travelling as a passenger on any non-commercial flight;

operating any form of motorized transport on land or water without a licence valid for the

area where operating; travelling in or on a motorcycle, snowmobile, or any kind of

vehicle while racing or off-road, unless no roads exist in the area in question;

There are exceptions and the following are allowable:

• Facilities that are on school property such as climbing walls and trampolines, and activities that are

school sanctioned and supervised e.g. a canoe trip.

• Activities run by certified licenced tour operators i.e. white water rafting

• Activities such as skiing/snowboarding are fine provided students are going to a licenced mountain (no

back country hiking or skiing) and that they adhere to the rules and regulations of the mountain.

Wearing a helmet is not yet the law on the mountains but we strongly recommend it. There was a

student death in another district that may well have been prevented if he had been wearing one.

Mountain biking and all non-motorized biking is fine but in BC the law is that they must wear a helmet.

Any medications, accidents or serious illness must be reported to the Homestay Coordinator. If a

student is ill for an unreasonable period of time, or has unexplained pain or symptoms, the host

parent should seek medical attention as soon as possible. If the host parent is working they should

arrange for someone else to accommodate the student’s needs while they are sick and/or at a clinic,

doctor’s office or hospital. Host parents should discourage and report any student who is taking non-

prescription medications.

Prescribed Medication Policy

Our District Homestay Program has a medication policy. We usually do not accept students if they are

taking prescription medications. Students are asked on their application if they are taking any

medications. If they answer “yes” then a decision is made by our program whether to accept the

student or not. If a student does not disclose that they are taking medications and the host family


discovers they are taking a prescribed medication the Homestay Coordinator must be notified and

the situation needs to be assessed and a form must be completed by the home country parents and

the student. All prescription medications must be kept in a safe place by the host parent and

administered by an adult. Please consult with the Homestay Coordinator for further guidelines.

Computer and Internet

Most students will have their own laptop or electronic device and require internet access. Internet

access needs to be provided at no extra cost to the student.

Computer time is becoming an increasing problem with youth worldwide! Many parents find they

need to limit and control the amount of time their children are on the internet. Students that spend

excessive amounts of time online are not spending enough time with their families. When possible

the internet should be shut off at a reasonable time at night to avoid problems. Also international

students use the internet as a way of communicating with their home country. Although this is an

inexpensive and fun way to keep in touch, it can also become obsessive and problematic. Please call

the Homestay Coordinator if you think the computer time is a problem. Letting a student spend

excessive amounts of time online is discouraged because it does not meet the expectations of the

homestay program. If phone and/or internet is a continuing problem host parents should have their

student put their device somewhere else in the home at a reasonable age appropriate time at night.

We advise that host parents not permit their student to use the family computer. If your student

did not arrive with a computer, they should speak to their parents and arrange to purchase one. If

the homestay permits the student to use the home computer they do so at their own risk of

computer repair and/or computer replacement.

Internet usage rates: Shaw and TELUS who are the providers for most homes for internet are now

tracking and charging for streaming services because of Netflix and Movie and TV show watching on

the internet. This is a fact of life for 2015. As a host family with someone from another country it is

more than probable that your student will be streaming some shows, therefore you must check with

your internet provider and ensure that you have purchased an internet plan that provides for

streaming. You can see these plans online at TELUS and Shaw. The average data plan at TELUS is 150

GB or more.

500MB data

is… 1GB data is… 2GB data is… 4GB data is…

Accessing Web Pages 900 web pages 1,800 web

pages

3,600 web

pages

7,200 web

pages

Basic e-mail/instant message 150,000 350,000 700,000 1,400,000

Rich e-mail/IM (with

attachments) 1,000 2,000 4,000 8,000

Downloading/streaming music 100 songs 200 songs 400 songs 800 songs

Downloading/streaming video 1 hour 2 hours 4 hours 8 hours

Skype voice call 15 hours 30 hours 60 hours 120 hours

Skype video call 2 hours 4 hours 8 hours 16 hours

Listening to online radio 8 hours 16 hours 32 hours 64 hours

Downloading/updating apps 40 apps 75 apps 150 apps 300 apps


Telephone and cell phones:

Host families do not charge the student a fee for the monthly home telephone service.

All students in our District Homestay Program are required to have a working cell phone. Almost all

teenagers in Canada and other countries as well have cell phones. The host parents need to be able

to contact their student if needed and the student needs to be able to let their host parents know

where they are and what they are doing, and if they are going to be late or if they may have a

problem or emergency while they are out in public.

Many students have an inexpensive pay-as-you-go phone that they use here for calling and texting.

The phone does not need a data plan unless their parents choose to purchase one. An average cost

for a plan without data is approximately $40 per month.

For host families who help their student get a cell phone after they arrive, host parents and students

should contact the home country parents for approval of cost. A form is provided that host parents

should email to home country parents (at the end of the Handbook).

Similar to the internet, having a phone has advantages but it can also be problematic. Many parents

have problems with the amount of time and how late the students are on the phone. If phone and/or

internet is a continuing problem, host parents should consider having their student put their devices

somewhere else in the home at a reasonable age appropriate time at night.

City Bus and Familiarity with Abbotsford

Host parents should show the student how to get to school and provide them with an orientation of

the city. This may involve walking the student to school and bus stops and possibly riding the bus with

them the first few times they use the system. Students can purchase city bus passes at their school

office. The International Program does not provide city bus passes.

Newly arrived students will not be familiar with our city or the bus system. In many cases they will

have little or no English and understandably will be apprehensive in getting around on their own.

Host parents need to take extra time with their student and show them how the bus system works.

If the host family lives in a neighbourhood that is beyond the school district’s walk limit and a school

bus is provided, the school district will cover the cost of the school bus. The host parent registers the

student with the District Transportation Dept. just as they would for one of their own children. The

Homestay Coordinator will provide the Transportation Dept. with a list of students who are exempt

from payment.

Transportation

Students are to discuss their transportation needs with the host in advance. The student will also

need to understand that it may not always be possible for the host to accommodate their request.

Hosts are to provide, within reason, transportation to their student. Hosts are to exercise the same

level of responsibility for their homestay student’s safety as they would for their own under age child.

Homestay parents do not charge their student for transportation within a 35 km radius of their home.


Should there be transportation requests beyond this range the host could request payment for gas

and parking expenses if required. The student can only be charged if the transportation in question is

for the student only, and is not part of a family outing. For example: the host family is going to

Vancouver and the student asks to be dropped off at Metrotown. The host family cannot charge the

student for transportation.

Host Family Vehicle

The host family’s vehicle should accommodate all the members of the family with a seat belt for

outings and sightseeing trips. It is highly recommended that the host family’s third party liability be 3

million dollars minimum. It is a reasonable cost to purchase and something all people should have

that are transporting non-biological children.

Visiting Parents

The Homestay Program provides housing for students while they are attending school. Visiting

parents shall make arrangements to stay in one of our local hotels. Please communicate with the

Homestay Coordinator if you have any questions or concerns.

Household Chores

The host parent(s) should assign household chores for which the student will be responsible. In

Canada each member of the family assumes chores to maintain the cleanliness of the house. As a

member of the family, it is important that the student participate in the household routines and

chores. Families appreciate it when help is given in the home. Students should ask what they can do

to help. Host parents should not be asking their student to do any excessive housework.

Paid Job While in Canada

Immigration Canada does not permit students to take a paying job in Canada while on Study Permit.

Babysitting

Students are not permitted to babysit or be responsible for minor/younger children at any time.

Bank Accounts

Host parent(s) are to immediately assist their student in opening a bank account if they need one.

Students should be encouraged to have a chequing account if they are paying the homestay payment

to the host family and to use cheques to pay homestay payments. When opening the account, the

student should use the name they have on their passport. Students should be discouraged from

carrying a lot of cash. Many students now use a bank card supplied by their parents which they

deposit money onto and then the student accesses it with the card.


Money and expenditures

Students are expected to provide their own spending money to cover incidental expenses, such as

personal items, school supplies, city bus passes, entertainment and admissions; however, when the

family goes out to an occasional movie or to dinner at a restaurant, the student should not be asked

to pay. The host needs to discuss these financial matters with their student shortly after arrival.

Even though this may seem awkward, it prevents hard feelings later on if you are clear from the

beginning.

Receipts

Students cannot be charged anything over and above their homestay fee unless approved by the

Homestay Coordinator or the Program Manager. This includes payments for possible damage,

vacations or food provided in the home. Check with the Homestay Coordinator if you are unsure. If

you do think you may be eligible for reimbursement for something ensure you keep the receipts for

reference.

House Keys

The host is required to provide the student with a house key. Students should ask their host parents

about locking and securing the house. The host needs to ensure that the student understands

security measures and that the house key is the student’s responsibility. The key is not to be lost! It is

highly recommended that one of the home’s entry doors has a code lock. This can be changed at any

time and you do not have to worry about lost or stolen house keys.

Bedroom Door Lock

The Homestay Program requires the student’s bedroom door to have a keyed lock or a lock with a

code. If the student’s room has a keyed lock please ensure that host parents keep a copy of the key

for safety reasons. A student’s privacy is very important so please have a working lock on the door

prior to their arrival. This will ensure that they have privacy from little children and/or other teen

siblings or their friends and anyone else that may have access to their room.

Laundry

If the student is doing his/her own laundry, the host must give clear instructions on how to use

machines, size of loads, amount of detergent, separating colours etc. You may want use a Post-It on

the machines so your student knows each time what is required. Host parents should discuss with

their student how laundry was done in the student’s home country. Like bathrooms, laundry is

different around the world and some students will want to continue laundering their clothes the way

they did before.


Bathroom

Host parents need to make sure the student understands the differences between Canadian and

Asian and South American bathrooms. In particular, that there is no floor drain, and that water must

be kept in the tub or shower, and that the shower curtain goes inside the tub or the shower doors are

closed. Students should keep their own bathrooms tidy. Also discuss with your student what does or

does not go in the toilet. Some countries do not put toilet paper in the toilet because it does not

break down properly in their system. They wrap it and put it in the trash can. That is why some

families find large amounts of paper in the bathroom trash. Explain to your student that we flush

reasonable amounts of paper away in the toilet. Explain how a plunger works. Your student may not

know how to use one or they will be too embarrassed to ask if the toilet is plugged. Be proactive; do

not wait for a bathroom flood to have the conversation!

ID Wallet Card and Electronic device

The host should provide the student with an ID wallet card that includes the host family name,

address, home phone, and work numbers for both host parents, and an emergency contact person,

such as a neighbour or relative. If they have a phone or electronic device ensure this information is

added. People do not remember phone numbers because they do not have to “dial” them anymore,

so if your student loses their phone or their phone is off or broken they will not know anyone’s

contact numbers.

Home Insurance Policy

The host is expected to notify their homeowner insurance company that they have an additional

person living in their house. Ensure that you have adequate liability insurance coverage. This is

usually called, “Insurance for a Paying Boarder” and premiums vary with different companies. Also

check to see if the student’s personal belongings are covered by your insurance policy while he/she is

residing in your home. If there is accidental damage caused by a student the maximum charge to a

student will be $500 or the insurance deductible, whichever is the lesser amount. The family’s home

owner insurance or the family will have to cover amounts exceeding $500. A report must be made to

the Homestay Coordinator for accidents or damage that a family is requesting reimbursement for.

The decision for reimbursement will be made by the International Program.

Insurance for Personal Belongings

In most cases the host family Home Insurance policies do not cover a student for their personal

belongings in the event they are lost, damaged or stolen. The host should discuss this with the

student and have the student contact his/her parents to ensure the necessary arrangements have

been made to have their child’s personal property insured while studying abroad.

Learning to Drive

The Abbotsford School District does not encourage or endorse international students to own or drive

a vehicle. It is important to know that neither the Abbotsford School Board nor the host parents will

be held responsible for any accidents or liabilities arising from the student owning or operating a

motor vehicle.


When a student leaves or returns to Abbotsford

i) Transportation to the Airport during the school year for holidays and breaks.

Students often return to their home country for Christmas and Spring breaks. The student and the

hosts need to communicate about travel dates well in advance to ensure transportation needs to the

airport, are in place. Host families are responsible for making these arrangements on behalf of

their student but the cost is incurred by the student.

ii) Transportation to the airport at the end of a semester (for one semester students) or school year

for others.

When a student is leaving at the end of the school year it is expected that the host parents will take

them to the airport and say their good-byes just as they would for their own child. Although it is

preferred that the host parents drive the student to the airport, this may not always be possible.

Please exhaust all possible transportation ideas before making alternative arrangements as most of

us would not send our own child to the airport on a bus or in a van. If the host parent must make

alternative travel arrangements, the cost will be incurred by the host family.

Aero Car Service – Phone: 1-888-821-0021 (car service, not a van with other people)

Airport Link Shuttle - Website: www.airportlinkshuttle.com

Phone: 604-852-2399 or 604-852-1999

Language Limousine Services - Web: www.languagelimousine.com

Phone: 604-988-7639


Island Express air – Phone: 604-856-6260

Fly between Abbotsford and Vancouver airports for just $100 and a 12 minute flight. Customers are

permitted a carry-on and one suitcase up to 30 lbs. There is a charge for more luggage.

ii) Returning Students: If a student is returning for another school year in Sept. the student and their

host parents need to communicate about return dates well in advance to ensure transportation

needs from the airport are in place. It is the host family’s responsibility to pick up the returning

student at the airport. Only students new to a homestay are taken to the new family upon their

arrival.

iii) Closing out Student Bank Account

If a student is leaving and not returning then they will need to close their bank account. Host families

should remind students and assist them if required.


This is an excellent website for activities:

http://www.findfamilyfun.com/main.htm

International Student & Homestay Family Fun Activity Ideas: Add your own!!

At Home:

Movies Cooking Sports Board Games Crafts

Arts Sleep Over Family Fun Nights

In the Community:

Shopping Movies Restaurants Sight-seeing

Berry Picking Camping Hiking/Cycling Karaoke

Flea Markets Garage Sales Abbotsford Air Show Birchwood Dairy

Libraries Museums Agrifair Castle Fun Park

Volunteering

Other Areas to Explore:

White Rock Beach Fort Langley Festivals PNE

Harrison Lake Cultus Lake Water Slides

Granville Island Victoria Gulf Island Day

Whistler Vancouver Stanley Park

Science World/Vancouver Aquarium New Westminster Quay North Vancouver

Richmond Night Market Capilano Suspension Bridge


Student Travel Authorization Request

Completed by the host parents:

Student name:

Travel dates: From___ to ___

Travel destination:

Contact information of the adult supervisor:

Name:

Contact phone number:

Address:

Completed by the home country parent or agent:

I hereby give consent for my child _____ to travel without the supervision of the Abbotsford School

District. I acknowledge that Abbotsford School District or the supervisor for the travel shall not be

held liable for any possible injury or accidents that may occur for the duration of the travel. I am

aware that I am responsible for all expenses incurred on this trip.

If this trip is outside of Canada the host parent shall ensure that the student has appropriate medical

coverage as per the Abbotsford School District Homestay Program Guidelines.

Parent name:

Signature of parent or agent: By returning this email to the host parent with this portion completed, you are

consenting to the information provided in this email.

Date:

Agent (if applicable):


Cell Phone and Data Use Plan Permission

Your son or daughter will need a cell phone while they are studying in Abbotsford. This letter is to

inform you of the cost of your child’s phone and to inform you that you/your child is responsible for

all costs and responsibility related to purchasing a cell phone and usage plan. The host family will help

your child access the phone, but your child is responsible for discussing with you the options available

and the cost associated with them. Phone and usage prices vary depending on the type of phone and

the usage plan. The host family is not responsible for the choices your child makes. The host parent

will give a copy of the phone bill to the student each month.

Completed by the host parents:

Student name:

Duration of study in Abbotsford (months):

Cell phone plan and cost per month:

Cell phone cost:

End date of plan:

Date of notice to cell phone company (if applicable):

Completed by the home country parent or agent:

I agree that my child ______ can purchase a cell phone and/or a usage plan while they are studying

in Abbotsford. As their parent I will be responsible for providing the monthly cost, and any added

costs due to usage and/or lost or damaged phones etc. If there are any outstanding amounts owing

for the phone or the plan at the end of my child’s stay, I will pay those costs if my child has not.

Parent name:

Parent or agent signature: By returning this email to the host parent with this portion completed, you

are consenting to the information provided in this email.

Date:



Higher Risk Activity Permission

Completed by host parent:

Student name:

Activity:

Date(s) of activity:

Activity location:

Equipment needed for activity: (example: Skiing – must wear a helmet.)

Person supervising: (if applicable)

Person providing transportation: (if applicable)

Completed by home country parent and/or agent:

I waive any and all claims I may have against and release all liability of the Abbotsford School District

and my child’s host parents and anyone providing transportation, for any personal injury, death,

property damage, or loss sustained as a result of my child’s participation in this higher risk activity.

Accidents can be the result of the nature of the activity or the behaviour of the person taking part,

and can occur with or without any fault on either the student or the facility where the activity is

taking place. By allowing my son/daughter to participate in this activity, I am accepting the risk of an

accident occurring and agree that this activity as described above, is suitable for my child.

Parent name:

Signature of parent or agent: By returning this email to the host parent with this portion completed, you are

consenting to the information and activity described in this email.

Date:


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