Introduction

Features of tally ERP 9

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Technology advantages of Tally ERP 9

Computerized Accounting – XII Class , Indian Community School Kuwait

Open the tally ERP 9

Tally ERP Screen components

1, Title bar – Displays the tally version, system date time and serial number

Computerized Accounting – XII Class , Indian Community School Kuwait

2, Gate way of tally – Displays menu screen, reports and option to select to view the data.

3, Calculator / OBDC (Open database Connectivity) server – its calculate as well as update in OBDC servers

4, Button tool bar – Displays button to quick actions or execute thing, those buttons are visible / active use corresponding screens.

5, Minimize button – its standard feature provided by windows, the tally can hold in task bar and we can open any other application parallel

Creating Contra Entry in Double Entry Mode

The Contra voucher can be recorded using Double Entry mode where we have the option to select multiple Debits and multiple Credits. To select multiple Debit and Credit ledgers in the Double entry mode, set Use Single Entry Mode for Payment/Receipt/Contra

Entering in Double Entry Mode

Go to Gateway of Tally > Accounting Vouchers

Select F4: Contra from the Button Bar or press F4.

Similar to the Contra entry in Single Entry Mode,

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In the Bank Allocation screen, users can select the mode of transaction from the List of Transaction Type as shown:

By default, Cheque/DD will be selected. When Cash is selected as the Transaction Type, a new screen – Cash Denominations

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The cash denominations entered here will be captured in the Cash Denomination details while printing a Cash Deposit Slip for this transaction.

The Difference field will give the difference between the total and and the sum of amounts specified for the Denominations.

Creating a Payment Entry

Payment Voucher is used to record all bank and cash payments, For example: company settles a creditor's bill by cheque.

To view the Payment Voucher entry screen:

Go to Gateway of Tally > Accounting Vouchers

Select F5: Payment from the Button Bar or press F5.

For example: the company settles expenses of Conveyance, Staff Welfare, Postage and Stationery through Cash in one voucher. This entry can be passed in single entry mode where you will be crediting the Cash Ledger only once and the entry appears as shown below.

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Creating a Receipt Entry

To view the Receipt Voucher screen:

Go to Gateway of Tally > Accounting Vouchers

Select F6: Receipt from the button bar or press F6.

For example, if your company receives money from a customer for an earlier transaction say sales, and the same is passed through a Receipt Voucher:

Credit the customer account and debit the Cash account, if you receive cash or Debit the Bank account where you need to deposit the money, if you receive Cheques.

The entry in double-entry mode is displayed as shown:

Special Keys for Voucher Narration Field

ALT+R: Recalls the Last narration saved for the first ledger in the voucher, irrespective of the voucher type.

CTRL+R: Recalls the Last narration saved for a specific voucher type, irrespective of the ledger.

Creating a Sales Entry

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To pass a Sales Voucher:

Go to Gateway of Tally > Accounting Vouchers

Click on F8: Sales on the Button Bar or press F8.

For example, if you are selling goods to Debtor A for a value of Rs. 10000/-

a) Debit Customer’s Account

b) Credit Sales Account

Creating a Journal Entry

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To pass a Journal Voucher,

Go to Gateway of Tally > Accounting Vouchers

Click on F7: Journal on the Button Bar or press F7.

For example, there may be entries made for interest accrued or interest due. If you have to receive Interest from a party, the same can be entered using Journal Voucher.

1. Debit the Party2. Credit the Interest Receivable Account

The Journal entry is displayed as shown:

Computerized Accounting – XII Class , Indian Community School Kuwait