LEPC MEETING February 22, 2017 LEPC Minutes TAMPA BAY LOCAL EMERGENCY PLANNING COMMITTEE (LEPC) NOVEMBER 16, 2016 MEETING Committee Members/ Alternates in Attendance Representing Aleguas, Alfred Tampa General Hospital/Florida Poison Information Center Bloski, Mike (AA) Southern Manatee Fire Rescue Bosley, Tom Citrus County Fire Rescue Brooking, Sandra Pinellas County EMS & Fire Administration Brown, Geoffrey (A) St. Petersburg College/Allstate Center Calig, Hallie City of Tampa/Environmental Coordination Castonguay, Steve Hillsborough County Health Department DeForge, Daniel Florida Department of Transportation/District 7 Dial, Todd Brenntag Mid South DiSabatino, Robin Manatee County BOCC Ford, Kevin (A) Hernando County Emergency Management Frank, Gary Florida Department of Health (Pinellas) Gould, Chris Southern Manatee Fire Rescue Grable, Adam Manatee Port Authority Griffiths, Larry Duke Energy Johnston, James Pasco County Emergency Management Kemp, Jonathan Tampa Bay Times LoCicero, Nick Tampa Fire Rescue Lofgren, Col. Bill Interested Citizen Lopez, Alex Hernando County Fire Rescue Mastandrea, Joe Hillsborough County Emergency Management Meyer, John Tampa Bay Regional Planning Council Morse, Wes Port Tampa Bay Rowe, Charles Yara North America, Inc. Smith, Brady Tampa Bay Regional Planning Council Tobergte, Jeff Florida Department of Environmental Protection Walker Richard Pinellas County Emergency Management Wilson, James Plant City Fire Rescue A = Alternate member with voting standing. Red text signifies meeting Chair. AA = Alternate member attending, but without voting standing due to presence of primary member. AAA= Pending Primary/Alternate attended without voting standing. Members Absent Without Alternates in Attendance Representing Atherton, Chris Florida National Guard/48 th CST Armstrong, Dean Bay Pines VA Health Care System Buck, Sarah Mosaic/Port & Terminal Operations Cullison, Amanda (Excused) American Red Cross/Tampa Bay Chapter Dabrowski, Peter Interested Citizen DeFrancesco, Frank Florida Association of Hazmat Responders Ehlers, Scott Clearwater Emergency Management Jordan, Bretlee Bobby Citrus County Emergency Management Kinley, Ed Universal Environmental Solutions
Transcript
LEPC MEETINGFebruary 22, 2017
LEPCMinutes
TAMPA BAY LOCAL EMERGENCY PLANNING COMMITTEE (LEPC)
NOVEMBER 16, 2016 MEETINGCommittee Members/
Alternates in Attendance Representing
Aleguas, Alfred Tampa General Hospital/Florida Poison Information CenterBloski, Mike (AA) Southern Manatee Fire RescueBosley, Tom Citrus County Fire RescueBrooking, Sandra Pinellas County EMS & Fire AdministrationBrown, Geoffrey (A) St. Petersburg College/Allstate CenterCalig, Hallie City of Tampa/Environmental CoordinationCastonguay, Steve Hillsborough County Health DepartmentDeForge, Daniel Florida Department of Transportation/District 7Dial, Todd Brenntag Mid SouthDiSabatino, Robin Manatee County BOCCFord, Kevin (A) Hernando County Emergency ManagementFrank, Gary Florida Department of Health (Pinellas)Gould, Chris Southern Manatee Fire RescueGrable, Adam Manatee Port AuthorityGriffiths, Larry Duke Energy
Johnston, James Pasco County Emergency Management
Kemp, Jonathan Tampa Bay TimesLoCicero, Nick Tampa Fire RescueLofgren, Col. Bill Interested CitizenLopez, Alex Hernando County Fire RescueMastandrea, Joe Hillsborough County Emergency ManagementMeyer, John Tampa Bay Regional Planning CouncilMorse, Wes Port Tampa BayRowe, Charles Yara North America, Inc.Smith, Brady Tampa Bay Regional Planning CouncilTobergte, Jeff Florida Department of Environmental ProtectionWalker Richard Pinellas County Emergency ManagementWilson, James Plant City Fire Rescue
A = Alternate member with voting standing. Red text signifies meeting Chair. AA = Alternate member attending, but without voting standing due to presence of primary member.AAA= Pending Primary/Alternate attended without voting standing.
Members Absent Without
Alternates in Attendance Representing
Atherton, Chris Florida National Guard/48th CSTArmstrong, Dean Bay Pines VA Health Care SystemBuck, Sarah Mosaic/Port & Terminal OperationsCullison, Amanda (Excused) American Red Cross/Tampa Bay ChapterDabrowski, Peter Interested CitizenDeFrancesco, Frank Florida Association of Hazmat RespondersEhlers, Scott Clearwater Emergency ManagementJordan, Bretlee Bobby Citrus County Emergency ManagementKinley, Ed Universal Environmental Solutions
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Koontz, Diana Southwest Florida Water Management DistrictMartin, Wayne Nature Coast EMSMettinger, Stan Brooksville Fire DepartmentPatterson, Jeff (Excused) Hillsborough County Fire RescuePoley, LCDR Brittany (Excused) U.S. Coast GuardSchlatterer, Brett Pinellas Park Fire DepartmentShaw, Amanda Hillsborough County Sheriff’s OfficeStewart, Jeff Mosaic/Plant OperationsTarman, Sharon (Excused) Manatee County Emergency ManagementWatson, Alain (Excused) Environmental Protection Commission of Hillsborough County
Staff Coordinator Representing
Meyer, John Tampa Bay LEPC
Guests Representing
Antapasis, John Tampa Emergency ManagementBennett, Elaine Allied UniversalBolling, Sharon Madico Inc.Connors, Lance “Concerned Citizen”Currie, Matt Department of Homeland SecurityDantuma, Danielle Tampa General HospitalGreif, William Growers Fertilizer Corp.Guetschow, Steve American Red CrossHunter, Bené American Red CrossKirk, Jeff Trademark NitrogenLang, Steve U.S. Coast Guard/Sector St. PetersburgLynch, Denise CSX TransportationMcChesney, John St. Anthony’s HospitalReid, Jim Gordon Food ServiceStillwaugh, Don Pinellas County Solid Waste DepartmentTaylor, Dan BrenntagVasudeva, Rishi FGCIWeedon, Warren U.S. Coast Guard/Sector St. PetersburgWilson, Brant BrenntagWoods, Robert Tampa General Hospital
CALL TO ORDER - James Johnston chaired the meeting and called the meeting to order at 10:32 a.m. Followinga brief introduction of attendees, everyone stood and recited the Pledge of Allegiance. With 28 members and/ortheir Alternates present, it was acknowledged that a quorum was present (nine members constitute a quorum). ChairJohnston welcomed the LEPC members as well as the 20 attending from the public.
PUBLIC COMMENT - The Chair inquired whether there were any public comments. No comments wereprovided.
APPROVAL OF MINUTES - The Chair inquired whether there were any suggested additions, subtractions ormodification(s) to the Minutes of the August 24, 2016 LEPC meeting. Hearing none, the Chair asked for motionto approve the Minutes. Wes Morse provided and Jonathan Kemp seconded the motion. The Minutes wereapproved unanimously on voice vote.
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FORMER LEPC MEMBERS - RECOGNITION OF SERVICE
John Meyer recognized that a portion of the LEPC Agenda will always be devoted to recognizing select faithful anddedicated members for their meritorious service to this agency upon their departure through the issuance ofCertificates of Appreciation. However, this item is not applicable this quarter.
APPROVAL OF 2017 LEPC MEETING SCHEDULE - The Chair advised that the LEPC meeting dates areestablished in conjunction with the November LEPC meeting for the next calendar year. While trying to maintainthe traditional meeting dates of the fourth Wednesday of February, May, August & November, it was detected thatthe regularly scheduled November 2017 meeting date would fall during Thanksgiving week, similar to 2016.Jonathan Kemp made a motion to alternatively schedule the November 2017 meeting on November 15. The motionwas seconded by Wes Morse. This alternative meeting date was approved unanimously upon voice vote.
Therefore, the 2017 LEPC meeting schedule is:
!!!! February 22nd
!!!! May 24th
!!!! August 23rd
!!!! November 15th
30th ANNIVERSARY OF THE EMERGENCY PLANNING AND COMMUNITY RIGHT-TO-KNOW ACT
(EPCRA) VIDEO - Mr. Meyer indicated that a short video will be shown to commemorate the 30th anniversary ofEPCRA to highlight some of the accomplishments. The Act was designed to “help improve the public's knowledge
and access to information on chemicals at individual facilities, their uses and their releases into the environment...
in order to protect public health and the environment.”
FDEP EXECUTIVE RULE #62-4.161 - PUBLIC NOTICE OF POLLUTION POWERPOINT PRESEN-
ATION - Mr. Jeff Tobergte of FDEP/Office of Emergency Response provided a PowerPoint presentation intendingto provide a little guidance on the newly implemented FDEP Executive Rule #62-4.161. This Rule was recentlyenacted by the Governor and has been viewed as “temporary” until permanent legislation can be established. A
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series of nine public hearings were held around the State on October 17-26. While separate rules were previouslyestablished many years ago regarding reporting thresholds and procedures, the new Rule requires notification of thepublic and the government within 24 hours of the release and the media within 48 hours. It was notable that thedefinition of Pollution contained in the Rule did not even mention “soil.”
The following constitutes the slides contained in Mr. Tobergte’s presentation:
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TAMPA BAY LEPC MEMBERSHIP CHANGES & LEPC MEMBERSHIP ROSTER - Mr. Meyersummarized the following LEPC membership modifications approved in association with the October 14, 2016SERC meeting:
! Commissioner Robin DiSabatino was appointed from the Manatee County Board of County Commissioners.Mr. Meyer added that the LEPC membership had been seeking membership under the “State/Local Elected
Officials” category for the past 15 years or so;! Amanda Cullison has replaced departed Pam Bartley from the American Red Cross. Ms. Cullison
redesignated Robert Gallen to serve as her LEPC Alternate.! Sarah Buck has replaced departed Lynne Vadelund from Mosaic/Port & Terminal Operations. Ms. Buck
designated Travis Strickland to serve as her LEPC Alternate.
RECAP OF QUARTERLY OCTOBER 13-14, 2016 SERC MEETINGS - Mr. Meyer identified that acomprehensive summary of the October 13-14, 2016 SERC meetings, held at the Sandestin Golf & Beach Resortin Miramar Beach, was included in the detailed Agenda materials transmitted to all LEPC members and additionallyavailable on the LEPC website. While Mr. Meyer indicated that some of the items discussed will be addressed asseparate LEPC items later in the Agenda, Mr. Meyer did identify the following additional highlights:
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! Hazardous Materials Field Operations Guide (FOG). The FOG update was approved at the SERCmeeting.
! 2016 Thomas Yatabe Award Nominations. Each of the ten LEPCs nominated their own award winnerfor the 2016 Thomas Yatabe Award. All other nominations will be recipients of a Certificate of
Appreciation for their accomplishments. All nominations were accepted and approved by the SERC. TheAwards will be presented in association in the January 2017 SERC meeting. The names of these recipientswere intentionally not identified to maintain an element of surprise.
! New Questions posed within E-Plan when Filing Electronically. Three voluntary questions will be raisedwhen facilities file their Tier II inventories for 2016 in E-Plan. Those simple questions, requesting “Yes”or “No” responses, will be:
K Does your facility have a written emergency response plan?K Does your facility have a hazardous materials response plan?K Does your local fire department have a CURRENT pre-plan for your facility?
HMEP PLANNING PROGRAM/FACILITY DISASTER PLANNING SUBCOMMITTEE (FDPS) - Mr.Meyer advised that the FDPS The HMEP Planning Team remains ready to conduct Siren Workshops and companionShelter-in-Place presentations on short notice at the request of various schools, community groups and/or civicassociations located in close proximity to the Port of Tampa.
The scheduled October 26, 2016 meeting of the LEPC's Facility Disaster Planning Subcommittee (FDPS) wascanceled due to the fact that the appropriate presenters could not be determined and/or located as of the plannedmeeting date. The current task of the FDPS is to make progress towards the issue of “Universal Credentialing/
Badging.” It was agreed that FDPS staff would invite representatives from Tampa, Hillsborough and PinellasCounty law enforcement agencies to provide brief presentations at the next FDPS meeting to determine whetherthere is any commonality and/or universal credentials that would/could be provided to all agencies which wouldexpedite entry of “essential” employees into an affected areas. It is hopeful that these presentations can and willbe re-scheduled in association with the next planned FDPS meeting. Subsequently, it was identified that“Hillsborough County’s re-entry plan is presently being updated. Hillsborough County is working with the City
of Tampa to ensure one seamless system for the process. Although HCSO and TPD are working collaboratively,
the Hillsborough County Re-entry Plan will be written and maintained by the Hillsborough County Fire Rescue
Office of Emergency Management.” Additionally, in Pinellas County, the Pinellas County Sheriff's Office (PCSO)will have the lead in the re-entry program that would be instituted in Pinellas County. The PSCO has recently doneaway with any sort of formal documentation requirements in favor of suggested essential employees providing acorrespondence on company letterhead from a "high ranking official" indicating the need for (INSERT EMPLOYEENAME) to be granted prompt access to the site following a disaster due to the presence of hazardous materials attheir facility. As would be commonly understood or expected, it will be imperative that such employee also providesufficient identification to demonstrate that they are the recognized employee.
Mr. Meyer advised that he keep the LEPC apprised of progress being made towards this initiative.
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HMEP TRAINING PROGRAM - HMEP Training Subcommittee Chair James Johnston identified that theSubcommittee accounted for the allotment of $87,528 in HMEP Training funds received from the U.S. Departmentof Transportation as administered through the Florida Division of Emergency Management. The followingconstitutes the finalized FY 2015-16 HMEP Training expenditures:
Quar-ter Date Name Expenses Cumulative Remaining
1FUNDING OF 2015-16 HMEP CONTRACT = $87,528.00 ($61,766 Base+ $25,752 converted from HMEP Planning)
8/15/16Acquired add’l training Props for Regional Hazmat Trailer (i.e. A-Kit,B-Kit, C-Kit, Plugging/Patching Kits and Clamps)
$ 9,927.10 9 $ 66,845.81 $20,678.19
8/23-8/25/16 Three 8-Hr. Meters with Chemist Driven Training [Pinellas] $ 5,610.501/10 $ 72,460.31 $15,067.69
9/06-9/08/16 Three 8-Hr. Ammonia Awareness for 1st Responders [Manatee] $ 7,062.201/11 $ 79,522.51 $ 8,005.49
9/29-30/16 Two 8-Hr. Air Monitoring Detection Courses [Hills./Pin.] $ 8,132.681/12 $ 87,655.19 -$ 127.19
FOOTNOTES:
1. “Course Management” (CM) fees consist of staff time to pre-plan, schedule, coordinate, recruit, contact instructor(s) and/or document approvedcourse following conduct as well as facilitate instructor payment following conduct. To the extent available and/or appropriate, CourseManagement fees are often inclusive of staff’s presence at the training for “welcoming” purposes and to identify the LEPC’s role.
2. NOT APPLICABLE
3. The 40-Hr. Marine Firefighting for Land-Based Firefighters course cost was $14,440 (i.e. $11,000/Vendor [$1,100 X 10 Students] +$2,475/Lodging [5 Double-Occupancy Rooms X 5 Nights X $99/night] + $965 CM fee).
4. The 20-Hr. “Hazmat Symposium” expense was $9,438 (i.e. $4,550/Registration [$175 X 26 Attendees] + 3,702 Lodging [13 Double-OccupancyRooms X 2 Nights X >$150/night max) + $1,186 CM fee.
5. Two 8-Hr. Hazmat IQ: Above the Line/Below the Line courses cost was $11,465 (i.e. $10,900/vendor + $565 CM fee).
6. One 8-Hr. Chlorine Refresher course was conducted at the Manatee County Public Safety Center in Manatee County on June 1st at a cost of$1,660.69 (i.e. $1,000/Vendor + ~$669.49 CM fee). CM fee was a little disproportional to course cost due to attendance of LEPC Coordinatorat course to assist with facilitation of the course.
7. One 40-Hr. Hazmat Medic course was conducted at Pinellas County Fire & EMS Administration building. The course cost was ~$19,655 (i.e.$18,655/Vendor + $851.06 CM fee). However, Pinellas County contributed $2,655 towards course costs, rendering the true LEPC cost to be$16,851.06.
8. The HMEP Training Subcommittee agreed to fund the attendance of four Hazardous Materials Technicians from Hernando County Fire Rescueto attend the 160-Hr. Hazardous Materials Technicians Certification course at the State Fire College at a cost of $3,067.96 (i.e. $2,370 for course[$690 X 3 Students + $300 X 1 Student] + 697.96 CM fee).
9. The Tampa Bay LEPC has ordered the following additional Chlorine training props to be stored at Hillsborough County Fire Rescue and beconsidered “regional assets” to fulfill future Districtwide training needs: A-Kit, B-Kit, C-Kit, Universal Hazmat Kits A & E, Internal Pipe PluggingKit C1, External Pipe Patching Kit C2, Hazmat Plug & Patch Kit D and Aluminum Dome Clamps. No Course Management Fee were imposed.
10. Three 8-Hr. Utilizing Meters with Chemist Driven Training course were approved for conduct on August 23-25, 2016. The course cost was$5,610.50 (i.e. $5,000/Vendor + $610.50 CM fee).
11. Three 8-Hr. Ammonia Awareness for First Responders courses were approved for conduct on Sept. 6-8, 2016. The course cost was $7,062.50(i.e. $6,375/Vendor + $687.20 CM fee).
12. Two 8-Hr. Air Monitoring Detection and Analysis courses were approved for conduct on Sept. 29 (in Hillsborough) and Sept. 30 (in Pinellas).The course cost was $8,132.68 (i.e. $7,360/Vendor + $772.68 CM fee).
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Chair Johnston added that the Subcommittee met earlier this morning to embark on a strategy of potential trainingcourses to be conducted in our District during the 15-month FY 2016-17 HMEP Training Contract period. This yearwe have an allocation of approximately $74,000.
Similar to FY 2015-16, the LEPC will be funding 26 First Responders to attend the 2017 Hazmat Symposium inDaytona Beach. The funding will entail registration costs (i.e. $185/attendee) and three nights of lodging(reimbursement based on a maximum of $150/night, three nights maximum, double occupancy) only.
It was further relayed that we will be promoting the potential use of quality, qualified local instructors from the localfire departments so that the training can be maximized and associated costs minimized.
TRAINING, WORKSHOP AND CONFERENCE OPPORTUNITIES - Chair Johnston advised that the SERTTRAC training calendar was included with the Agenda materials. It identifies a variety of courses that are beingconducted within the District between now and February 2017. No other potential courses were identified and/ordiscussed.
2017 HAZMAT SYMPOSIUM - Mr. Meyer identified that the 2017 Hazmat Symposium will be held at the PlazaResort and Spa hotel in Daytona Beach on Tuesday, January 17 through Friday, January 20, 2017. While theSymposium will be held concurrently with the annual Fire Rescue East Conference, like has occurred the past threeyears, the courses will be held in the Plaza hotel conference rooms rather than at Ocean Center conference facility.The training has been expanded by one full day. A total of 38 courses with 160 hours of training will be madeavailable to the attendees.
Chair Johnston added that hazmat teams will be competing again this year for awards/recognition. It is hopeful thatthe Tampa Bay LEPC District will be represented in the competition with the entry of a team or two. Each teamshould be comprised of 3 members with an alternate. The competition is open for the first 15 teams to register.
More information, the training course schedule and registration procedures are all avilable on the following
Symposium website: www.flhazmatsymposium.org.
RISK MANAGEMENT PLAN (RMP) SITE AUDIT/INSPECTION SCHEDULE FOR 2016 - Mr. Meyerindicated that FDEM staff conducted Risk Management Plan Audits/Inspections for three Hillsborough Countyfacilities in July 2016. Three more RMP Audits/Inspections are scheduled for TSE Industries, South Cross BayouWastewater Treatment Plant & the City of Largo Wastewater Reclamation Facility in Pinellas County on December6-8, 2016 respectively.
TAMPA BAY LEPC HAZARDOUS MATERIALS EMERGENCY RESPONSE PLAN STATUS UPDATE
- Mr. Meyer affirmed that the Tampa Bay LEPC Hazmat Plan was approved by the SERC in association with theOctober 14, 2016 meeting. The updated Tampa Bay LEPC Plan has been subsequently posted to the LEPC websiteand provided electronically on a CD to all relevant parties.
RECENT HAZARDOUS MATERIAL INCIDENTS IN THE TAMPA BAY LEPC DISTRICT - Mr. Meyeradvised that reports are generated by the (Florida) State Watch Office concerning the more serious hazardousmaterials incidents involving CERCLA 103/EPCRA releases, Section 304 releases and/or Natural Gas releasesrequiring evacuations. A summary of such incidents that occurred during the quarter was included in the LEPCAgenda materials. LEPC staff will continue to provide comparable information in future LEPC Agenda materialsregarding incidents in Citrus, Hernando, Hillsborough, Manatee, Pasco & Pinellas Counties. There were only sixidentified for this past quarter.
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LEPC MEMBER COMMENTS/OTHER BUSINESS - Chair Johnston inquired whether there are any LEPCmember comments or additional business to be brought before the LEPC.
Mr. Meyer identified that members needing a copy or two of the 2016 Emergency Response Guidebooks to pleasemeet with him following the meeting.
LEPC member Gary Frank acknowledged that DHS conducted a full-scale nuclear exercise in Hillsborough Countyduring September. The exercise drew the participation of 200+ players from various levels of government. Mr.Frank indicated that the “radiological equipment worked well” and that the “forensics was interesting.” Finally, Mr.Frank added that all enriched special nuclear materials (SNM) have a “footprint” like our DNA, so that it could bedetermined where the SNM came from (Country).
TAMPA BAY LEPC LOGO SHIRTS - Chair Johnston advised members to contact John Meyer if interested inacquiring LEPC shirts. Mr. Meyer reminded members that “contrary to popular belief, the LEPC does not have
a stockpile of shirts in various styles, colors and sizes.” Alternatively, we would put you in touch with our apparelvendor to select the shirt style, color and size you desire and we would provide the LEPC logo to the vendor to beembroidered.
NEXT MEETING - Chair Johnston announced that the next LEPC meeting date is Wednesday, February 22, 2017(same time and location) and for everyone to have nice and safe holidays in the interim.
ADJOURNMENT - Hearing no more business to be brought before the LEPC, Chair Johnston solicited a motionto close the LEPC meeting (Geoffrey Brown), a second was provided by Jonathan Kemp. The meeting wasadjourned at 11:20 a.m.
Respectfully submitted and signed this 22nd day of February, 2017
