TBTAK 2236 Co-Funded Brain Circulation Scheme Midterm Evaulation Meeting TBTAK Department of Science Fellowship and Grant Programs (BDEB) TBTAK Project Tag TitleCo-Funded Brain Circulation Scheme (Co-circulation) Approval Date24/02/2012 Agreement No Duration5 years (4 calls) Support Quota100 researchers (25 for each call) Support Duration months (12 months for last call) Budget11,299, -EU contribution: 4,519,905 -TBTAK contribution: 6,779,875.5 TBTAK Objectives of the Project to enhance career perspectives of ERs and assist them in obtaining an independent research position as well as contribute to the establishment of sustainable cooperation between ERs and their respective host institutions. Yurt dndaki kendi uzmanlk alanlarnda sekin bilim insanlarnn/aratrmaclarn aratrmalara katlmak ve teknolojik yenilikler getirmek amacyla niversite, kamu ve zel sektr kurulularnda kadrolu istihdam edilmesini salamak Trkiyeyi aratrmaclar iin cazibe merkezi haline getirmek To promote Turkeys scientific and technological colloboration with the countries of the prospective fellows TBTAK Project Progress Promotion Campaign: Kick-off Meeting: 101 university representatives. Printed Materials: Leaflets, brochures (distributed all over Turkey including universities, R&D Centers, Research Institutes and Industry) Official Letters Project Website Networks (databases of over universities in the world ) TBTAK Project Progress Call 2012 info: Application dates: Number of Applications: 66 (61 eligible 5 ineligible) Call 2013 info: Application dates: Number of Applications: 78 (57 eligible 21 ineligible) TBTAK Call 2012 Application phase TBTAK Call 2012 Application phase TBTAK Call 2012 Application phase TBTAK Call 2012 Application phase TBTAK Call 2012 Evaluation Phase Eligible applicants are evaluated in 7 panels Chemistry Enviroment&Geosciences and Energy Economic&Social Sciences Life Sciences Mathematics Physics Engineering&Information Sciences Number of evaluators: 69 ( 10 international experts, 59 national experts) TBTAK Call 2012 Evaluation Phase TBTAK Call 2012 Evaluation Phase TBTAK Call 2012 Support Decision TBTAK Call 2012 Support Decision TBTAK Call 2013 Application Phase TBTAK Call 2013 Application Phase TBTAK Call 2013 Application Phase TBTAK Call 2013 Application Phase TBTAK Call 2013 Evaluation Phase Eligible applicants are evaluated in 8 panels by 66 expersts Biology Chemistry Enviroment&Geosciences and Energy Economic&Social Sciences Life Sciences Physics Engineering Information Sciences TBTAK Call 2013 Evaluation Phase TBTAK Call 2013 Evaluation Phase TBTAK Call 2013 Support Decision TBTAK Call 2013 Support Decision TBTAK Monitoring Process In two calls, 52 researchers have been accepted to be awarded. 27 of them have started their fellowship while 22 of them are waiting to start their fellowship. 3 researchers cancelled their fellowships. TUBITAK has signed Grant Agreement with related hosting institutions while hosting institutions have signed Employment Contract with accepted applicants. Co-Fund fellows are requested to prepare semi-annual reports. Received reports together with the evaluation forms are sent to the experts in related fields for evaluation. Continuation of fellowship is fully depended to status of semi-annual reports. TBTAK Financial Affairs Management of the project budget 1.Hosting institutes open a project budget bank account 2.TUBITAK transfers money of an approved project to the project bank account in 4 parts at the beginning Although all these payments are decided to be issued using fixed Euro-TL exchange rate of application approval date, due to the important exchange rate changes, it is decided to use not only one fixed exchange rate but 4 different exchange rates belonging to the money transfer date of each 4 parts. TBTAK Financial Affairs TBTAK Financial Affairs TBTAK Financial Affairs TBTAK Issues Experienced and Possible Solutions Employment contract Inexperienced hosting institutions in contracting with international researchers Work permit Long and sofisticated process: Monitoring of monthly payments University accountants behavior: Research support management Tracking: Euro-TL exchange TTS System: unstable excahge rate: Personally attendance of international experts in evauation phase Time: Visa: Database