Tele: 23019638 E2 Works (PPC) Sub Dte Dte of Works, E-in-C's Branch Integrated HQ of MoD (Army) Kashmir House, Rajaji Marg, New Delhi — 110011. A/37696/12-158/Pol/E2W (PPC) I g Oct 16 List 'A' and S' E-PROCUREMENT IN MES 1 Reference following: - (a) SOP on e-procurement issued vide this HQ letter No A/37696/12- 158/Pol/E2W (PPC) dated 31 Mar 16 (Policy No 04/2016). (b) An amendment issued vide this HQ letter No A/37696/12-158/Pol/E2W (PPC) dated 26 May 16 (Policy No 08/2016). 2. Representations/ complaints are being received from the environment on the closure of CDS, procurement of stores by the CsWE and e-tendering policy. 3. The SOP was issued after due deliberation at the E-in-C's Branch to bring in more transparency in the system as also to implement Government guidelines on e-procurement. The draft SOP before issue was sent to all CEs Command and the comments received were deliberated and were approved by the Competent Authority before issue of the SOP. 4. E-in-C's Branch had issued a policy on closure of CDS to ensure that quality products are incorporated in the MES works through supply and fix for all original works. However, the store for maintenance would continue to be procured through DG S&D/ LP as applicable by the GEs/ CWEs. Subsequent to closure of CDS, the GE became the indentor, procurer, receiver and the consumer of such stores. Therefore in the interest of probity, it was decided to make the next higher engineer authority responsible for vetting the requirement projected by the GE and place the supply order, through e-procurement, as per Government instruction. To bring in further transparency, it was decided that the stores would then be received in the Divisional Stocks and inspected by a board of officers including user representative ordered by the CWE (agency concluding the Supply Order). The advantages accrued by this system would ensure the following: - (a) Vetting of demand from GE as per the Maxima/ Minima board and the holding state of GE by the next higher engineer authority. (b) Ensure procurement of quality stores as the products are approved by the Command product approval board and approved by the GOC-in-C or equivalent.
Transcript
Tele: 23019638 E2 Works (PPC) Sub Dte Dte of Works, E-in-C's Branch Integrated HQ of MoD (Army) Kashmir House, Rajaji Marg, New Delhi — 110011.
A/37696/12-158/Pol/E2W (PPC) I g Oct 16
List 'A' and S'
E-PROCUREMENT IN MES
1 Reference following: -
(a) SOP on e-procurement issued vide this HQ letter No A/37696/12- 158/Pol/E2W (PPC) dated 31 Mar 16 (Policy No 04/2016).
(b) An amendment issued vide this HQ letter No A/37696/12-158/Pol/E2W (PPC) dated 26 May 16 (Policy No 08/2016).
2. Representations/ complaints are being received from the environment on the closure of CDS, procurement of stores by the CsWE and e-tendering policy.
3. The SOP was issued after due deliberation at the E-in-C's Branch to bring in more transparency in the system as also to implement Government guidelines on e-procurement. The draft SOP before issue was sent to all CEs Command and the comments received were deliberated and were approved by the Competent Authority before issue of the SOP.
4. E-in-C's Branch had issued a policy on closure of CDS to ensure that quality products are incorporated in the MES works through supply and fix for all original works. However, the store for maintenance would continue to be procured through DG S&D/ LP as applicable by the GEs/ CWEs. Subsequent to closure of CDS, the GE became the indentor, procurer, receiver and the consumer of such stores. Therefore in the interest of probity, it was decided to make the next higher engineer authority responsible for vetting the requirement projected by the GE and place the supply order, through e-procurement, as per Government instruction. To bring in further transparency, it was decided that the stores would then be received in the Divisional Stocks and inspected by a board of officers including user representative ordered by the CWE (agency concluding the Supply Order). The advantages accrued by this system would ensure the following: -
(a) Vetting of demand from GE as per the Maxima/ Minima board and the holding state of GE by the next higher engineer authority.
(b) Ensure procurement of quality stores as the products are approved by the Command product approval board and approved by the GOC-in-C or equivalent.
(c) Ensure consolidated supply order for better rates through e-procurement.
(d) Ensure quality of stores received as per requirement with user representative also as part of the store receiving board.
(e) Implement timely forecasting and planning of procurement instead of reactive procurement.
(f) Render more time to GE for focussing on execution of work on ground rather than getting involved in procurement/ tendering action.
5. In addition, the policy on e-procurement has also been issued to ensure that all procurements over 2 lakhs are done through the e-procure portal. Based on the feedback from the environment and in consonance with the GFR 2005 guidelines, the policy was amended to include the Limited/ Closed Limited tender options. This was adopted to ensure timely delivery of stores through registered suppliers whose antecedents have been verified during registration processes, in line with the existing time tested procedure. The existing procurement procedure allow local purchase from registered/ enlisted suppliers/ vendors in accordance with powers given in Table 'B' of RMES 1968. Hence, there is no change in existing policy other than e-procurement mode.
6. Para 142 of GFR 2005 also mention that 'a head of department may also register suppliers of goods which are specifically required by that department or office. Hence, vendors registration and procurement of goods from departmentally registered vendors is in line with GFR guidelines. Also there is no restriction in procurement of goods from DG S&D, where the goods/ products matching required quality are available. The SOP also permits unlisted supplier/ vendors meeting the eligibility criteria to participate in the bids.
7. All the fundamental principles of public buying mentioned at Rule 137 of GFR 2005 have been incorporated in the SOP for E-procurement.
8. It is also pertinent to mention here that such procurement done by MES executives are as per Table 'B' of RMES — 'Powers of MES executives' issued vide Gol, MoD letter No A/97508/Rev RMES/Pol/E2W (PPC)/3259/D (Wks-I1)/2014 dated 01 Jan 15 which are even more restrictive than the GFR provisions.
9. In view of the above, it is directed that the policy be implemented without any changes.
10. For your information and necessary action please.
