Texas 4-H Recordbook Tutorial

Texas 4-H Recordbook TutorialPresented by

Cheryl Newberry

Extension Program Specialist—4-H

“For The Record” Forms

• Member Achievement Plan (M.A.P.) • Record Improvement Guide (instructions for the

completing a 4-H Recordbook)

• Texas 4-H Report Form • Texas 4-H Recordbook Scoresheet• Texas 4-H Clover

Recordbook Objectives

• There are 5 Recordbook Objectives which are:

1. Attain a broad knowledge of 4-H projects and activities and the way they improve family and community life.

2. Acquire life skills essential for becoming an active, skilled, productive, and responsible citizen.

3. Adopt and apply the latest practices and research findings to everyday living.

4. Use all 4-H training and experiences in choosing and preparing for a job.

5. Develop leadership skills that promote positive youth development.

Tips in Meeting Recordbook Objectives

• Your goal is to eventually meet all the objectives through your project work.

• Beginning 4-Hers will not be able to achieve all objectives.

• Objectives do not have to be listed in a recordbook in their entirety, however, they must be noted.

• The objectives will be revised annually to address issues affecting youth development.

Texas 4-H Report Form

• Sections of Texas 4-H Report Form– Personal Information Page (page 1)– 4-H Project Experiences (pages 2-4)– 4-H Leadership Experiences (page 5)– 4-H Community Service (page 6)– Other 4-H Projects (page 7)– 4-H Recognition and Awards (page 7)– Non-4-H Activities (page 8)

• 4-H Recordbook Check Sheet

Texas 4-H Report Form– Personal Information Page

– Recordbook Category – Pertinent Information

• Date/Year of Birth• Current 4-H Age (4-H Age is based on

August 31of the current 4-H year)• Signatures

Texas 4-H Report Form– Section 1

• 4-H Project Experiences/4-H Project Summary

What is your project?

How did your project change or grow?– List the recordbook category entered as your

first project.– Current 4-H year’s experience should always

be listed first.– This page should include, but not limited to,

such things as: items bought, items made and/or raised, places visited, profits/losses, and number of people taught.

Sample of one way to format Section 1 – 4-H Project Experiences (page 2)

Year 4-H Events# Served

Food Service# Served

Charities #Served

FamilyMeals

$’s Saved Hours # Taught/Reached

03-04 528 195 185 156 $468 231 366

02-03 1430 180 144 152 $456 276 340

01-02 85 200 100 117 $351 198 215

00-01 103 240 150 93 $279 184 325

Total 2146 815 579 518 $1554 889 1246

# Served = the number of individuals served a complete dinner or luncheon plate4-H Events Include: Burger Ranch, Fish Camp, Goat Workshop Luncheon, Volunteer Recognition Luncheon and more.Food Service Events Include: HEB Camps, various banquet type events, etc. not sponsored by 4-H.Charities include: Annual Welcome Meal to Mentally Challenged at Down Home Ranch, meals to homeless, and BBQ dinners at Down Home Ranch Yam Bake Fundraiser and more.Family Meals include: preparations of 3 meals per week for a family of 6.$ Saved = savings of low-cost home cooked meal versus fast food or higher cost meals at home and was calculated based on a $3 average for a complete meal for my family of 6.

Texas 4-H Report Form – Sample of Section 1

Texas 4-H Report Form—Section 1

• 4-H Project Experiences/4-H Learning Experiences and Knowledge Gained (page 3 & 4)

What have you done and what have you learned?– This page should include such things as, but don’t limit

yourself to, workshops, contests, tours, research, computer learning programs, study of written material, interviews, etc.

– Do not list items where you were a teacher or instructor.

– Knowledge Gained means what did you learn from the experience (How to give injections; the parts of a presentation; the importance of food safety in health)

Texas 4-H Report Form—Section 1

• 4-H Project Experiences/4-H Learning Experiences and Knowledge Gained

What have you done and what have you learned?– Everything a 4-H member does in 4-H is at

some level. A member should code each experience - local (L), county (C), district (D), regional (R),state (S), national (N) and international (I).

– Make sure you tie the learning experiences back to the objectives! (Example: Obj. 3)

Texas 4-H Report Form—Example for pages 3 & 4

Food & NutritionProject

2003-04 2002-03 2001-02 2000-01

Project Meetings 1S, 3D, 8C,8L

2S, 2D, 9C,12L

1D, 1C, 8L 5L

Demos, Talks,Workshops,Interviews

2S, 4D, 10C,3L

3S, 6D, 11C,1L

1D, 9C, 1L 12C, 1L

Field Trips, Tours,Exhibits

1S, 2D, 8C,12L

2S, 1D, 9C,13L

8C, 9L 7C, 5L

Cooking Shows:TV,Videos & Websites

18 21 12 6

Contests: Foodshows,Fair Entries, QuizBowls

12S, 3R, 1D,2C, 1L

3S, 1R, 1D,2C, 1L

3S, 3C, 2L 1D, 6C, 1L

Highlights: Texas Food & Nutrition Advisory Team Retreat; SpecTra; Tours of Schlitterbahn Food Services, Renaissance Hotel, Sysco, Randalls, Webb Farms, Central Market, White Egret Farm. Best web-site: http://calcium.tamu.edu/mickey.htmlWhat I learned in Food & Nutrition:2003-04 – learned various ways to transport food safely & how it applies to catering and food service at a outdoor park (Obj. 1,2 &3). Learned about restaurant preparation of gourmet foods and garnishes (Obj 3&4). Explored careers: Food & Beverage Director & 2 Restaurant Owners (Obj. 4). Strengthened leadership while planning County Food Show, Food Camp, District Food Workshop and District Food Show Community Service (Obj. 5). Used 6 Pillars of Character from Teen Retreat at Burger Ranch Program (Obj. 2&5). Conducted numerous mock Nutrition Quiz Bowls throughout the District (Obj. 1&5). 2002-03 – *** list learning experiences for each year ***

Texas 4-H Report FormSection II - 4-H Leadership Experiences

• Promotion Leadership: How have you told someone about 4-H?

• Volunteer Leadership: How and what did you do to lead or teach others in 4-H?

• Elected/Appointed Leadership: What did you do to help?

Texas 4-H Report FormSection III - 4-H Community Service

• Ask yourself: “What did I do to help other people because of 4-H?”

• Leadership– “Y” Yourself– “P” Provided Primary Leadership– “M” Member of a Group

Texas 4-H Report FormSection IV - Other 4-H Projects

• List any 4-H project(s) not listed in Section I.– If a 4-H member has been involved in only

four projects, list the fourth project in Section IV. This will prevent the loss of points for not including information in this section.

Texas 4-H Report FormSection V - 4-H Recognition and Awards

• Highlight 4-H4-H recognition and/or awards.

• The keyword is 4-H4-H..

• Emphasize recognition received during the past 4 years.

Texas 4-H Report FormSection VI - NONNON-4-H Activities

• List leadership, community service, awards and recognition from other activities such as school, church and other community organizations. (Example: FFA, NHS, and Clover Kids)

• Clover KidsClover Kids involvement should be reported in this section

4-H Story and Photo Portfolio

“Here is my 4-H life.

Look at what I have done!”

4-H Story and Photo PortfolioWhat should be included in a 4-H Story and Photo Portfolio?

• Title: “My 4-H “My 4-H (Recordbook Category) (Recordbook Category) Story and Photo Portfolio”Story and Photo Portfolio”

• Information about yourself, your family, and your community.

• When and why you joined 4-H.

• Tell about the recordbook category in which you are submitting your recordbook. (What have you learned in 4-H?)

4-H Story and Photo PortfolioWhat should be included in a 4-H Story and Photo Portfolio?

• Explain how 4-H has helped you become a better leader and citizen.

• Highlight other 4-H projects and activities – be sure to show how you incorporate these activities into your main project.

• Explain how being a 4-H member has helped you set goals (tell what the goals are) and develop new interest.

• Describe how 4-H has influenced your future plans or career goals.

4-H Story and Photo PortfolioWhat are the requirements?What are the requirements?

• MaximumMaximum of 10 pages10 pages for the 4-H Story and Photo Portfolio.

• Length:– Text --Minimum Minimum of 3 pages3 pages of double-spaced typedouble-spaced type and a

minimumminimum of a 10 point font10 point font or equivalent oror it may be handwritten.

– Pictures -- MinimumMinimum equivalent of 3 pages3 pages of pictures. Each picture should have a brief caption that explains the actions and lesson learned.

– Remaining Four pages is up to your discretion.– Story and photos may be combined.

4-H Story and Photo Portfolio

• Photography RecordbooksPhotography Recordbooks– Six (6) additional pages of pictures

– Pictures must have been taken in photography project

– Insert at the back of your recordbook

4-H Story and Photo PortfolioWhat are the requirements?What are the requirements?

• Text Margins:– Top, bottom and right margins = 1 inch1 inch.– Left margin = 1 1/2 inches1 1/2 inches – These margins only apply to TEXT - borders,

artwork or pictures may extend to the edge of the page.

4-H Story and Photo PortfolioWhat are the requirements?What are the requirements?

• Paper Type:– Typing paper and bond weight paper are

acceptable. – ProhibitedProhibited

• Construction Paper

• Sheet Protectors

• Tabs

• Dividers

4-H Resume’(Senior Members Only)(Senior Members Only)

• The 4-H resume’ is a 1- page (front only) summary of:– Skills – Accomplishments– Experiences– Education

4-H Resume’(Senior Members Only)(Senior Members Only)

• Sell yourself

• Use active language

• Be consistent

• Present information in reverse chronological order within categories

• Check grammar

• Ensure that the resume’ is neat and visually appealing.

4-H Resume’(Senior Members Only)(Senior Members Only)

• No photos are allowed on the resume.

• No business or letterhead may be used.

• Resume’ should not be done by a resume’ service or professional.

Resume’ ExampleResume’ Example

Putting Your Recordbook Together

Place the parts of the recordbook in this order when complete:

• Personal Information Page

• 4-H Story and Photo Portfolio

• Texas 4-H Report Form

• Seniors Only – Resume’

• Photography Category Only – up to 6 additional pages of photography project photos

http://texas4-h.tamu.edu/youth/recordkeeping.htmlhttp://texas4-h.tamu.edu/youth/recordkeeping.html

Contact your local County Extension Agent for more information!