T.H. Rogers School

2018 - 2019 T.H. Rogers Staff Handbook page 1

2018-2019 • STAFF HANDBOOK

T.H. Rogers School 5840 San Felipe Road • Houston, Texas 77057

School Song

Raise High The Orange And White

We’re Rogers Rams forever;

We sing to the Orange and White.

We hold our own with the best of them

And never give up the fight.

We pledge ourselves to honor,

We stand for what is right.

As Rogers Rams we sing now,

Raise high the Orange and White!

Home of the

Mighty Rams!

Opened in 1962, T. H. Rogers was originally a zoned middle school that served Uptown area residents. The school was named after Thomas Horace "T. H." Rogers, who served as the principal of HISD’s San Jacinto High School. In 1982 T.H. Rogers was converted into a magnet school, serving PreK-12th grade multi-impaired and Lifeskills students, PreK-8th grade deaf students, and K-8th grade gifted students. Past principals include Sandy Streeter, Meredith Wedin, Linda Andersson, Nancy Manley, and Cathryn White.

SCHOOL HOURS IMPORTANT PHONE NUMBERS

Teacher Bell 7:20a Main Office 713-917-3565

Student Bell 7:23a School Fax 713-917-3555

Classes Begin 7:30a P.E. Offices 713-917-3587

Official Attendance (A.D.A.) 9:30a Attendance Office 713-917-3598

Elementary Lunch varies 10:20a -11:45a PSI/MI Office 713-917-3591

Middle School Schedule(s) See Back Cover RDSPD (Deaf) Office 713-917-3581

Dismissal 3:00p Vanguard Office 713-917-3570

Main Office Hours 7:00 - 5:00p Counselors’ Office 713-917-3565

Afterschool program hours 3:00 - 4:15p West Office 713-917-3571

AfterCare hours 3:00 – 6:00p

It is the policy of the Houston Independent School District not to discriminate on the basis of age, color, handicap or disability, ancestry, national origin, marital status, race, religion, sex, veteran status, or political affiliation in its

educational or employment programs and activities.

http://en.wikipedia.org/wiki/San_Jacinto_High_School


T A B L E O F C O N T E N T S

TOPICS Starting on Page

PHILOSOPHY 5

MISSION STATEMENT 5

LEADERSHIP BELIEF STATEMENTS 6

HISD’S PURPOSE 7

GOALS 7

OFFICE STAFF – WHO DOES WHAT 8

DEPARTMENT CHAIRS & TEAM LEADERS & RESPONSIBILITIES 10

SPONSORS 11

HISD ADMINISTRATIVE STAFF 11

FIRE DRILL, DISASTER & EMERGENCY PROCEDURES 11

ORGANIZATIONAL & OPERATIONAL PROCEDURES 15

SIGNING IN & OUT 15

REPORTING ABSENCES 16

SUPPLIES 16

CHARGE ACCOUNTS 16

CHECK REQUISITIONS 16

PURCHASE ORDERS 17

PROFESSIONAL DEVELOPMENT, OFF-CAMPUS MEETINGS & TRAVEL REQUESTS 17

BREAKFAST TIME 17

STUDENT SUPERVISION 17

COPIES 17

FACULTY, SDMC, FAC, PTO AND INSTRUCTIONAL COUNCIL MEETINGS 17

DUTY 17

STAFF MAILBOXES 17

LESSON PLANNING & SUBSTITUTE FOLDER 18

HISD COMMUNICATIONS & NEWS 18

EMAIL & TEACHER SCHOOLWIRE WEBSITES 18

COMPUTER USE 18

PHONE CALLS 19

TV VIEWING 19

PARKING 19

SMOKING ON CAMPUS (STRICTLY PROHIBITED) 19

COMMUNICATIONS – SCHEDULING CALENDAR, TEACHER & OTHER COMMUN. 19

PARTIES, SHOWERS, CELEBRATIONS 19

SCHOOL STUDENT PARTIES 19



AFTER SCHOOL BUS DUTY 20

STAFF DRESS CODE 20

CAMPUS ACTIVITIES 20

FIELD TRIPS 22

STUDENT ACTIVITY FUND 23

SECURING MONEY 24

ENROLLMENT AND ATTENDANCE 25

REQUESTING RECORDS 27

ADMINISTRATIVE ROLES AND RESPONSIBILITIES 29

STAFF INFORMATION , ADDRESS/PHONE NUMBER CHANGES 30

ACCIDENT/INCIDENT REPORT 30

INCLEMENT WEATHER DAYS 30

KEYS AND BUILDING SECURITY 30

SECURITY & PERSONAL SAFETY 31

HARASSMENT 31

MAINTENANCE REQUEST 31

UTILITIES 31

VISITORS 31

WORKMANS COMP 31

BELL SCHEDULES (BACK COVER) 31

BUSES 31

REPORTING CHILD ABUSE 31

CLINIC & MEDICATIONS 32

LIBRARIES 32

COPYRIGHT LAW 32

CONFERENCE/PLANNING PERIOD 32

ACADEMIC HONESTY POLICY 33

CONDUCT GRADES 34

DISCIPLINE MANAGEMENT PLAN 35

CORPORAL PUNISHMENT 35

DISCIPLINE REFERRAL SHEET 35

DISCIPLINE ACTIONS BY ADMINISTRATOR 36

IN-SCHOOL SUSPENSION 36

GRADING POLICY 36

GRADING SYSTEM 36

LATE WORK POLICY & MAKE-UP WORK 37

STUDENT ACADEMIC CHALLENGES & BEFORE/AFTER + LUNCH TUTORIALS 38



STUDENT SUPPORT – THE IAT PROCESS & INTERVENTIONS 39

VANGUARD GROWTH PLANS & NON-RENEWAL TIMELINE 40

SPECIAL EDUCATION REFERRAL FLOWCHART 40

CLASS SYLLABUS 41

REPORT CARDS 41

LOCKERS 41

SENDING STUDENTS ON ERRANDS 41

CLASSROOM/CAMPUS CLEANUP 41

TEACHER-PARENT RELATIONS 42

PARENT CONTACT 42

PLANNERS 42

SCHEDULE CHANGE 42

MASTER CALENDAR 42

SUBSTITUTES 43

TEXTBOOKS 40

PTO 41

ADDENDA – HISD BOARD POLICIES

A. EHAC (LEGAL): BASIC INSTRUCTIONAL PROGRAM – REQUIRED INSTRUCTION

B. DH (LOCAL): EMPLOYEE STANDARDS OF CONDUCT

C. DEC (LOCAL): COMPENSATION AND BENEFITS – LEAVES AND ABSENCES

D. EIA (LOCAL): GRADING AND PROGRESS REPORTS TO PARENTS

E. FO (LOCAL): STUDENT DISCIPLINE

F. EIE (LOCAL): ACADEMIC ACHIEVEMENT – RETENTION AND PROMOTION

G. DNA (LOCAL): TEACHER APPRAISAL & DEVELOPMENT (TADS)

H. DGBA (LOCAL): EMPLOYEE COMPLAINTS/GRIEVANCES

Fire and Disaster Drill Procedure The city of Houston requires our school to have one fire drill every month.

The following are the signals and the procedure for the signals:

FIRE & DISASTER DRILL SIGNALS

STACCATO BELL - Leave building quietly and calmly. ONE (1) BELL - STOP! TWO (2) BELLS - Return to building THREE (3) BELLS - Follow the directions of the adult in charge. (Disaster Drill)


Philosophy

The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. Over the years, HISD has implemented many educational improvement initiatives to help our education advance student learning. We have seen the positive effects of these efforts. To maximize our impact, we integrate these initiatives into a cohesive educational improvement model. As a result, we utilize the ASPIRE (Accelerating Student Progress, Increasing Results & Expectations) model in order to see our vision for connecting our many educational-improvement activities and initiatives realized. Additionally, this framework supports our mission of providing high-quality educational opportunities that result in college- and career-readiness for every student.

These components serve as the primary catalyst to help us achieve HISD’s overall mission of providing high-

quality and relevant educational experiences resulting in all students’ being college and career ready.

T. H. Rogers Mission Statement

The mission of T. H. Rogers School is to provide all students with the educational opportunity to develop to their fullest potential. The school will ensure that a safe, supportive learning environment will integrate the special populations, provide enhanced learning opportunities, and reflect a continuing commitment to excellence.


T. H. Rogers Leadership Belief Statements

1. We believe all decisions should be consistent with our mission and goals, should be data based, should be anchored in sound theory and practice, and should be focused on what is best for the short and long term interests of all students.

2. We believe all decisions should be made at the most appropriate level in the

organization and should be as close to the point of implementation as possible. The competency and commitment levels of those involved will help determine the appropriate level.

3. We believe our behavior should promote and encourage empowerment

throughout our organization. Empowerment should be highly individualized and be a function of their development on the maturity continuum within the context of belief statement # 1.

4. We believe we have an obligation to establish and maintain cohesive

interdependent teams that have a high commitment to the organization’s mission and goals.

5. We believe our behavior should promote and encourage professional autonomy

and growth from independence to interdependence for individuals and teams throughout the organization. We believe that we have an obligation to build in quality control and quality assurance strategies throughout the organization. Building feedback loops into the system will assist leaders in aligning mission, strategies, structures, and systems to ensure quality control and assurance throughout the organization.

6. Most importantly, we believe a student’s journey through our program should be guided by learning, compassion, achievement, open communication, and a strong sense of self-worth.


HISD’s Purpose A prerequisite to achieving effective schools and an effective school district is understanding the purpose of our schools and the district. The Purpose: The Houston Independent School District exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. The district believes that every student can and will learn if presented the appropriate opportunity. The delivery of a quality education to each student in HISD will allow each student the opportunity to become a successful contributing member of today’s society.

Goals The district’s primary goal is to increase student achievement.

Primary Goal 1: Increase Student Achievement HISD student performance will demonstrate gains as evidenced by scores on STAAR, SAT, and other state and national tests, while performance gaps between minority and nonminority students will narrow.

Additional goals are established in support of increasing student achievement, as follows:

Goal 2: Provide a Safe Environment The district shall develop and implement a strategic plan with specific long-range actions that ensure the safety and security of all who are at district schools and facilities or attending district-related events. Goal 3: Increase Management Efficiency HISD will have in place a decentralized organizational structure with operational practices and procedures that distinguish between the school district’s pedagogical and business aspects and employ best practices with proven business and administrative operational principles for efficient delivery of services and goods to the schools. Goal 4: Improve Public Support and Confidence in Schools The local, state, and national public will view HISD as a large urban district in which achievement is primary, performance is high, educators accept responsibility for student learning, administrators and support-services personnel exist to support the relationship between teacher and student, accountability exists at all levels, and there is respect among all segments of the community. Concomitantly, public confidence in public schools will improve. Goal 5: Create a Positive District Culture HISD will have a clearly articulated purpose, with specific goals and objectives that support it. Those will serve as the catalysts for creating a powerful sense of community and shared direction among HISD personnel, parents, students, and the public. Goal 6: Provide Facilities-to-Standard Program A program will be in place which is designed to make all necessary repairs and renovations to bring HISD facilities up to standard. The plan will include the level of long-range and preventive maintenance necessary to keep the buildings properly up to standard.


T. H. ROGERS OFFICE STAFF – WHO DOES WHAT

Principal DAVE MUZYKA is the instructional leader and administrative head of T.H. Rogers.

Assistant Principals CHRISTIAN WINN is the Elementary administrator and instructional leader, as well handling Operations.

DONALD LAM is the Secondary administrator and instructional leader, as well as handling technology.

Special Education Department Support

JOHN DIXON is the Special Education chairperson who coordinates PSI/MI/RDSPD and is responsible for ARDs, leadership, and instructional support.

Vanguard Specialist/Dean of

Instruction

Responsible for leadership and instructional support of Vanguard students and staff, including coordinating of District benchmark assessments. ▪ JESSICA WILLIE

Vanguard Coordinator

BARBRA HEARNE is responsible for the Vanguard application process, campus tours, student academic support and progress monitoring.

Counselors

Plan and deliver a comprehensive school counseling program to support students’ academic, social and emotional growth. Coordinate college & career readiness. Provide resource information for teachers and parents. Coordinate testing, student and master scheduling. Coordinate IAT, 504, LPAC and Homeless services. ▪ BRADLEY EVANS - Elementary ▪ LA DORA MATHEWS - Secondary

Social Workers

Provide services to students and their families to help students attain maximum benefits from their educational programs. Liaison for family and Homeless services. ▪ JENIFER SCHLAICH - RDSPD Elementary ▪ RHONDA HOWARD - RDSPD Secondary

Librarian

Provide all students with an enriched Learning Resource Center environment containing a wide variety and range of materials that will invite intellectual growth, and to aid students in acquiring the skills needed to take full advantage of library resources. Recruit and coach students for Name That Book and other literary competitions. Campus support for all District literacy initiatives. ▪ STEPHANIE HATLEY ▪ CHERYL HARRIS – Library Aide


Nursing Team

Maintains a cumulative health record on each student and assists students and teachers who become ill or injured during school hours. Supports the maintenance /development of healthy lifestyle choices for students and staff. ▪ DEBORAH BATES, RN/Head Nurse; ANGELA ALLEN , RN; MINNIE BAKER, RN; & LAVONDA SHELBY, CNA

School Secretary

MARIA HERNANDEZ is responsible for management of the school and principal’s calendar, District requests, Field Trips, process Procard/procurement requisitions, maintain personnel records, coordinate special events, Student Activity funds, and serves as back-up for OneSource payroll, requisitioning and procurement.

Main Office & Finance Clerks

ASIA BUIRSE provides front counter assistance and support. Serves as backup for VIPS applications and school communications. JANICE JACKSON provides support for students, staff and families in the Main Office, handles lunch applications, produces school communications, and serves as our LPAC clerk and VIPS coordinator. GWEN THOMPSON handles payroll OneSource, ProCard procurement, special events, classroom supplies, and provides support to the Elementary AP.

SI Specialist LIBBY CALKINS is responsible for the entry, validation, analysis, and reporting of student data utilizing Chancery and PEIMS, as well as student records.

Attendance Clerk and Data Entry

SYLVIA GUERRERO is responsible for student attendance, class lists, Honor Roll, and discipline input, serves as an ARD interpreter, interprets school communications, and coordinates substitute teachers.

Vanguard Office Clerks

Provide support to the Vanguard program including coordinating Vanguard activities, presentations, publicity, file requests and student records. ▪ LINDA TURPIN & MERESELDA VALDEZ

West Office Clerk Provides support to the Secondary AP, Dean, counselor & teachers. ▪ BRENDA SCOTT

Technology Support

THOMAS WILSON handles maintenance of all campus infrastructure, including supplies, coordinates space requests/ room reservations, assist with the school/staff websites, technology trainings, and campus inventory.

RDSPD Clerk RITA PERALTA provides support to the RDSPD program, is an ARD interpreter, and handles ProCard requisitions.

MI/PSI Clerk LATRICIA HARDY provides support to the MI/PSI program and serves as a payroll backup.

Cafeteria Manager DELIELA HENDERSON is responsible for management of cafeteria.

Plant Operators

Are in charge of the general maintenance of the school and the duties of the custodial/operations teams. ▪ LARRY CLINTON is the Day Plant Operator. ▪ THOMAS WINSTON is the Night Plant Operator.


DEPARTMENT CHAIRPERSONS & TEAM LEADERS

MS Language Arts Lauren Clinger

MS Mathematics Cecilia Cheng

MS Social Studies Steve Ghorbanian

MS Science Jessica Bautista

Foreign Language (all) Stella Cruz

Secondary PSI/MI Marlena Kondraciuk

MS RDSPD Bailey Gates

Health Fitness/PE Tim Neckar

Elementary PSI/MI Alice Moma

PreK – 5 RDSPD Karen Panlilio

K /1 Vanguard Shannon Mattison/Mari Hilderman

2 - 3 Vanguard Samantha Ortiz/Colleen Efstratiou

4 - 5 Vanguard Courtney Walker/Suparna Vashisht

6th Vanguard Cecilia Cheng

7th Vanguard Lauren Clinger

8th Vanguard Barrett Doke

Core Enrichment (all) Stephanie Hatley

Elem. Mathematics Samantha Ortiz

Elem. ELAR Courtney Walker

Elem. Science/Social Studies Alexa Fontana

DEPARTMENT CHAIR and TEAM LEADER RESPONSIBILITIES ▪ Be familiar with subject matter of the department, materials, equipment, supplies, budget demands, student

achievement, programs of remediation, test result reports, etc. ▪ Attend District content area meetings and share information with department team; act as a liaison between members of the department, the campus administration and the district coordinator/director. ▪ Help new teachers and substitutes throughout the school year by providing continuing information to them as needed. ▪ Conduct department meetings, route printed materials and work directly with other department chairmen to provide a sense of cohesiveness within the school. ▪ Interview prospective applicants when called upon by the Principal or the Administrative Team. ▪ Support and facilitate campus leaderships’ initiatives and goals. ▪ Facilitate RTI meetings and documentation. ▪ Vanguard: Attend ARD meetings as the general education teacher.


SPONSORS Art Jennifer Thelander & Meredith Soto

Athletics Tim Neckar

Orchestra Joyce Jang

Music Norman Thomas

National Jr. Honor Society Jessica Willie

Student Council Lam & Muzyka

Junior Council Alexa Fontana & Karen Panlilio

Secondary Yearbook Jennifer Thelander

Elementary Yearbook Parent volunteer

HISD ADMINISTRATIVE STAFF

2018 - 2019

Interim Superintendent of Schools

Chief School Officer – West Office

School Support Officer

Assistant Superintendent for School Choice

Assistant Superintendent for Special Education

Manager - AI/VI Services

FIRE DRILL PROCEDURES The purpose of a drill is to give practice in quiet, orderly, and rapid departure from the building. The City of Houston requires one drill per month. ALL PERSONS MUST EVACULATE THE BUILDING.

GENERAL RULES 1. Maintain silence at all times. 2. During a fire drill, keep students in single file unless specifically ordered

otherwise. 3. Everyone must leave the building. 4. Recall will be signaled when conditions are suitable. 5. Silence should be maintained when re-entering the building. 6. Violators of fire drill rules should be appropriately disciplined.


TEACHER DUTIES 1. The teacher should remain with his/her class at all times. 2. Make sure all the pupils in the room know and follow fire drill regulations. 3. Take student roster/roll book with you to check attendance when outside the building. 4. Hang red fire tag on the door. Do not lock your classroom door. 5. The students will follow the fire drill exit plan as specified by the ancillary teacher’s room plan (if

they are not in their homeroom). 6. Only adults may assist students (i.e. wheelchair, preschool or PSI/MI) out of the building and back

to their assigned classroom. 7. Sub folder must be maintained on your desk. Keep class lists current and fire/emergency

instructions readily at hand.

EMERGENCY PROCEDURES I. General Procedures

A. Notify Team I (Administrators). 1. Converge in Main Office. 2. Designate Administrator in charge. 3. Provide assignments.

B. Follow procedures for specific emergencies. C. Contact HISD West Office (713-556-9123). D. The switchboard operator, administrator in charge, and other personnel as designated secure

two-way radios. E. Call 911 if the emergency requires it.

II. Specific Procedures A. Bus/Car Accident

1. Make specific arrangements, if not at site, identify who is to go to the site. 2. Contact Administrator, who will in turn contact the HISD West Office. 3. Get student information, contact parents (and hospitals if necessary).

B. Intruder on Campus/Active Shooter 1. “An intruder is in the building. Lock down immediately” over P.A. 2. If the gunman is not in the classroom, run away from the area of the shooter if

possible. 3. Quickly survey the hallway and order students into your room. 4. Advise administration of anyone in the restroom, missing, or away from your room. 5. Lock the door and move students to a corner of the room away from the door. 6. Turn off the lights. 7. Open the door only to proper authorities. 8. If told to evacuate, take your class roster and follow your primary evacuation route. 9. Return when “all clear” message is announced. 10. If approached by an active shooter, do not challenge or agitate the gunman in any

way. Follow his/her orders. If it is safe to do so, press the emergency/call button to alert campus administration for assistance.

11. If it is not safe to run, ask the gunman if students may be evacuated from the room. Stay calm and quiet. If permitted to evacuate the students, do so in a calm manner.


C. School Closure 1. The decision to close schools shall be made by pre-designated HISD Administration. 2. Information regarding school closures will be provided to Houston-area media for immediate broadcast. Hotline: 713-267-1704

D. Suspicious Envelope or Package 1. If you notice or receive a suspicious envelope/package, treat it as suspect. 2. Do not use cell/telephones or radios within a radius of 1000 feet. 3. If an administrator is not available, contact HISD police at 713-892-7777.

E. Fire and Bomb Threat 1. Evacuate classroom (see map for primary and secondary evacuation routes). 2. Take class roster, close door, leave unlocked. 3. Confirm student count, report missing students to administration and/or fire

department. 4. Do not attempt to go back in the school for any reason. 5. Return when “all clear” message is announced. 6. If area is obstructed, avoid area. Follow secondary evacuation route.

F. Gas Fumes/Chemical Emergency

1. “A chemical spill has happened in the building/area, shelter-in-place immediately” 2. Follow subsequent announcements for evacuation or shelter-in-place as determined

by HAZMAT investigation. 3. Confirm student count, report missing students to administration and/or fire

department. 4. If instructed to shelter-in-place, seal door and windows to prevent contamination. 5. Do not release anyone from your location. 6. Quickly survey the hallway and order students into your room. 7. Report non-rostered students at your location to administration. 8. Activate procedures for evacuation if told to do so.

G. Drowning or Emergency at Pool 1. Contact 911 if a life threatening emergency occurs. 911 button is located on east wall.

Phone and office call buttons are both available. 2. Staff will be directed to the pool as needed. 3. Contact the nurse; tell her if you have already notified/called 911. 4. Follow medical emergency procedures.


H. Medical Emergency 1. Contact 911 if a life threatening emergency occurs. Notify office immediately. 2. Principal/designee will announce “medical emergency” via radio. 3. Clinic staff will report to emergency area. 4. Transport student to clinic if deemed appropriate by nurse. 5. Administrators and emergency response team will block all hallway traffic until

paramedics arrive and provide treatment. 6. Hallways will be accessible based on administrative determination. 7. Fill out the clinic’s student information form. 8. Clinic and administration will direct parent communication. 9. Administrator designates a clerk to record events. 10. The administrator reports the incident to the West Area office. 11. The administrator designates an individual to accompany the ambulance as needed. 12. Nurses complete the follow-up form and give a copy to the teacher in a timely

manner.

I. Long-term Evacuation Locations 1. North to pavilion and baseball fields – Long term Post Oak Trotter YMCA 2. East to Gables Tanglewood courtyard 3. South to Westminster Methodist Church 4. West to parking lot and baseball fields

J. Emergency Personnel 1. Deborah Bates and Nursing Staff 2. Any Administrator 3. Support staff

Note: PE staff, Nursing staff, many teachers and teacher aides have also been CPR trained.

K. First Aid Kit & Defibulator (AED) Locations 1. Main Office 2. Clinic 3. Gym (2) 4. PSI/MI Office 5. West Office (rm. 202) 6. RDSPD Office 7. Motor Lab (First Aid Kit only) 8. Multisensory Lab/Rm 150B (First Aid Kit only) 9. Kitchen (First Aid Kit only) 10. Preschool

** SEE THE DISTRICT EMERGENCY HANDBOOK LOCATED IN UNIT AND ADMINISTRATOR OFFICES FOR MORE DETAILS


ORGANIZATIONAL AND OPERATIONAL PROCEDURES FOR STAFF

1. Signing In/Out All faculty and staff members are to use the Timeclock to sign in and out for the day. For safety purposes, it is vitally important that this procedure is followed. Timeclocks are located in the Main Office and West offices. If you leave campus during the day with the intention of returning, inform your immediate supervisor of your plans and sign out and again upon return, using the binder located in the Main Office. NOTE: It is against District policy to sign in or out for another employee. This is auditable documentation for payroll and must be completed accurately.

Missed Punch Remedy

When your time record is showing missed punches when signing in and out, please follow these procedures to avoid errors in your pay:

▪ Clock IN when coming to work ▪ Clock OUT when leaving each day

If uncontrollable circumstances keep you from signing out: ▪ The clock asks if you forgot to sign out - press yes. ▪ This will sign you in for the day. ▪ Don’t forget to sign OUT before you leave. ▪ Do not sign in or out for another employee! Please do not loiter in the main office - leave the area free for parents and visitors who need front-office assistance.

2. Signing Out for Special Situations During the School Day

A. If it is necessary for you to leave the building for some special reason during the school day, please complete the blue leave form and get the signature of an administrator. You may get the form from the Payroll Clerk or an administrator. As well, you must go in to OneSource Employee Self-Service and code your absence appropriately regarding hours and leave bank. After administrative approval, please give the form to the Payroll Clerk, and sign the Check-Out Log located in the Main Office. Be sure to sign back in when you return to campus and notify the payroll clerk that you have returned. Put the actual time you arrive so that you won’t be counted absent for the day. 24 hour notice if at all possible! Unless approved by an administrator, teachers must be on campus during work hours.

B. Overtime can only be accumulated with prior approval from Mr. Muzyka. C. COMP time can only be accumulated with prior approval from Mr. Muzyka. Employees

can earn up to five (5) days of COMP time per school year. It does not carry over from year-to-year. A form for tracking COMP time can be found in the Payroll Clerk’s office. If you have COMP time, you are responsible for updating the information with the Payroll


clerk at the time that the comp time occurs. Prior approval as to when comp time can be taken must be pre-approved by an administrator. An administrator’s signature is required on the Comp Time Form. **** Comp time will only be granted for work done outside of the normal work hours.

3. Reporting Absences

Teachers If you know you are going to be absent on a certain day, email the reason (ODOC, personal business, jury duty, or sick) for the absence and the date of the absence to the Payroll Clerk, your immediate supervisor, and your appraiser (if different). You must go in to OneSource Employee Self-Service and code your absence appropriately regarding hours and leave bank. This information can be provided on the absence-from-duty form and/or in the AESOP system under the ‘Notes to Administrator’ section.

PLEASE BE SURE TO USE THE AESOP SYSTEM TO ARRANGE FOR A SUBSTITUTE TEACHER.

Teacher Assistants and Other Staff Not Requiring a Substitute If you know you are going to be absent on a certain day, email the reason (ODOC, personal business, jury duty, or sick) for the absence and the date of the absence to the Payroll Clerk, your immediate supervisor, and your appraiser (if different). You must go in to OneSource Employee Self-Service and code your absence appropriately regarding hours and leave bank. If you call in the morning of your absence, please call the school no later than 6:00 a.m.

4. Supplies

There are some HISD supplies that are issued to you for your use during the school year. A requisition form must be completed for all supply requests and emailed to Gwen Thompson at [email protected]. Your order will be processed as soon as possible. Supplies purchased from local retailers will be completed on one designated day per week. Supplies can only be purchased from approved HISD vendors.

5. Charge Accounts The business office of the District has instructed that absolutely no charge accounts should be opened by individuals and charged to the school or in the school’s name. The District cannot be held responsible for materials charged.

6. Check Requisitions

Administrative approval must be secured prior to incurring expenses which will be reimbursed through check requisitions. Complete the appropriate form found in the Finance clerk’s office. Please expect a minimum of 7-10 business days for your check to be distributed.

NOTE: SCHOOL OR DISTRICT FUNDS MAY ONLY BE SPENT ON HISD APPROVED VENDORS. PLEASE SEE THE FINANCIAL OFFICE FOR THAT LIST OR GO TO: http://www.houstonisd.org/Page/154804

mailto:[email protected]


7. Purchase Orders To request materials or equipment that have not been provided, please complete the requisition/order form and submit to finance clerk Maria Hernandez for administrator approval. Requests will be honored based on the availability of funds and the priorities of the School Improvement Plan. Make sure forms are filled out completely. Do not make purchases and expect District reimbursement.

8. Professional Development, Off-Campus Meetings & Travel Requests All administrator-approved professional development, off-campus meetings and travel requests must be turned in to office clerk Gwen Thompson six (6) weeks in advance. Please be sure all forms, relevant information and documents are fully completed before submission. Failure to provide appropriate documentation or requisition changes on approved travel may default to reimbursement only. Local professional development and District meetings are to be approved by an administrator as well.

9. Breakfast Breakfast in the cafeteria will be from 7:00-8:00 a.m. RDSPD literacy enrichment will take place starting at 7:20 to 8:00 in the cafeteria. Teachers are to join their classes at 7:20.

10. Student Supervision Students must NOT be left unsupervised at any time for any reason. Note – staff on playground duty, please be sure you are actively monitoring your students at recess. AFTER-SCHOOL EVENTS: Students staying for games are to report to After-Care and pay the $5 fee which covers supervision and entry fee. Students staying for concerts, plays etc – the sponsor will determine with administration the supervision and snack fee per event, as well as volunteer coordination.

11. Copies Each classroom teacher has a personal identification number for the copy machine in their unit office. Please do not use school paper and equipment for personal use. The West Office (Rm. 202) will accept copy requests on a first-come basis – limit of 30 single copies or less. Copy requests (30+) are to be submitted to WAC, with an expected 2 day turn around. Packet requests requiring collating may not exceed more than 200 sheets total. Malfunctioning copiers are to be immediately reported to the nearest unit office.

12. Faculty, SDMC, FAC, PTO, and Instructional Council Meetings Please see the separate handout with all our campus meetings for 2018-2019.

13. Duty All teachers will be assigned to the various duty positions during the school year. The complete duty roster will be printed and handed out. Please note your duty times in your lesson plan book in case a substitute is following your schedule. All teachers are to be in the hall during all passing periods, actively monitoring students. All Staff, Aides/Assistants will be on duty at their assigned times and locations. PSI and elementary RDSPD/SLL teachers report to morning duty in the cafeteria at 7:25 am.

14. Staff Mailboxes Mailboxes are located in the Main Office. Middle School Vanguard/RDSPD mailboxes are located in the West Office (Rm. 202). All staff are expected to check their mailboxes daily.


15. Lesson Planning It is an HISD Board Policy requirement that teachers write lesson plans and have them available for administrators to review and for substitute teachers to use in the event of an absence. It is a Principal’s decision as to how those lesson plans will be displayed or handled on each campus. Board Policy EEP (Local) Instructional Arrangements-Lesson Plans states:

Written lesson plans shall be required of every teacher to facilitate effective instruction of the District curriculum. The lesson plan will serve as a means of administrative monitoring of the instructional program. In the absence of the teacher, the lesson plan shall provide the substitute teacher a guide for presenting the daily activities. For students with disabilities, a current Individualized Education Plan (IEP) shall be used as the basis for the development of lesson plans.

Adequate planning is the key to an effective instructional program. Lesson plan folders (to be utilized by substitutes) will be issued to you with supplies. Please be sure to post your following-week lesson plans to the appropriate designated folder on the HUB by the Thursday 11:59 p.m. prior to that week. Your plans must include relevant content according to District curricula or I.E.P.s, instructional materials and strategies. Lesson plans can be asked for at any time.

▪ SUBSTITUTE FOLDERS: In case you are ill and/or absent, instruction for the substitute must be outlined in your substitute folder. Included in your folder are current class rosters, emergency procedures, seating chart, teacher daily schedule, list of supervisory responsibilities and duties, students with medical needs and nurse’s pass. bell schedule, and two days of assignments. Your sub folder should be placed in a highly visible area of your classroom.

16. HISD Communications and News

HISD sends out school news, professional development, and other pertinent information on a frequent basis. Please check your email and the portal main page daily.

17. E-mail & Teacher Schoolwires

Please check your email daily during non-instructional times. The Administration will send important information via email. If you do not have email, see Mr. Lam for the proper forms. As well, all teachers are to update their Schoolwires website at least weekly by Thursday 11:59 p.m. for the following week, providing information pertaining to your class to parents. If you have an independent website, please be sure it is linked to your Schoolwires page. Please see Thomas Wilson for technical support.

18. Computer Use Computers should not be used for personal use during instructional time. No computer games are permitted during school hours. Post break and lunch times on the side of the computer.


19. Phone Calls Keep all personal phone calls to a minimum. No employee will be called to the phone unless it is an emergency. All emergency phone calls will be cleared through the Principal’s office. If it is not an emergency a message will be taken and placed in your mailbox. Cell phones are to be used in the teacher lounges. Do not talk or text on the phone during instructional or supervisory time.

20. Parking

Staff parking is available on the east and west sides of the building – you may obtain a parking permit from Ms. Valdez. Please park only in the designated staff parking area, leaving our limited parking spaces in the front of the building for staff members who often need to use their cars during the day and for guests. Staff members working on the west side of campus are given priority for the limited spaces in the west parking lot. If you require the use of a handicapped parking space, you must register your permit with the School Secretary, Mereselda Valdez. You will be assigned a space. Do not park in the back of the cafeteria - this is a service area reserved for HISD maintenance workers and school deliveries. Staff parking in fire lanes will be issued a citation.

21. Smoking All HISD facilities are designated as non-smoking facilities. On our campus, that includes the playgrounds, pavilion and athletic field areas as well as vehicles while parked on HISD property.

22. Communications

Scheduling Calendar – The official school calendar will be in the faculty handbook and on Outlook. All school activities must be approved by the administration and recorded on the calendar. Please see Maria Hernandez to place events on the school’s scheduling calendar. As well, to reserve common campus spaces (Living Room, Conference Room, etc.), please go to the reservation link provided on the school’s webpage. Teacher Communications – Each teacher will be responsible for preparing and posting their next week’s class updates on Schoolwires/cluster calendar by each Thursday by 3:15 p.m. Other Communications – All important announcements, including admin items, will be sent by e-mail, written on the board in the hallway near the Main Office, and/or placed in mailboxes.

23. Staff Parties, Showers, Etc.

Parties, baby showers, wedding showers, birthday parties, etc., for staff members may be held only after school. The planning and implementation of social events during the school day may only be done with the Principal’s approval.

26. Student School Parties

Two school parties for students will be allowed: A Winter Holiday Party and an End-of-Year Party. All birthday parties for students will be held at the end of the school day in the classroom. No other parties are allowed.


27. After-School Bus Duty Every teacher/teacher assistant is required to escort their class to the buses or be at assigned duty posts at dismissal. When taking a child to the bus, the staff member must deliver the child to another adult. It should be “hand over hand”.

NO CHILD SHOULD BE LEFT UNATTENDED ON THE BUS RAMP.

Each teacher is expected to do their assigned duty times to ensure the safety of all students. STAFF DRESS CODE

Due to our school’s unique programs and the hugely diverse student population, comfortable yet modest clothing is encouraged. We must be mindful that all staff members are role models for our students. We are also the first lines of leadership to meet our parents and visitors. At all times good grooming and professionalism should set the tone of the T.H. Rogers family. The following clothing is prohibited from the T.H. Rogers work environment:

▪ After five or evening wear. ▪ Strapless blouses, spaghetti straps, midriffs, tank tops, tight fitting tops and blouses with necklines showing cleavage. ▪ All skorts, skirts and dresses are to be at least knee length. ▪ No ‘Short shorts’, biker shorts and spandex. ▪ Permitted with restrictions---opaque leggings and leggings may be worn only under a skirt, dress, or loose-fitting top that are no shorter than fingertip length or longer. ▪ T-shirts that depict or refer to alcoholic beverages, drugs, nudity or contain obscene and/or suggestive slogans. ▪ Hair curlers. ▪ Flip flops. ▪ Visible undergarments. ▪ Note: Summer attire is less formal but always with professionalism in mind. Skorts or shorts may be worn ONLY during summer school or on outdoor field trips, with the appropriate length being to 3” from the knees. ▪ Proper undergarments are to be worn at all times.

CAMPUS ACTIVITIES 1. Volunteering

One of our greater achievements at T.H. Rogers School is our Volunteer Program. This program is an on-going program that takes place throughout the school year. During the fall and spring our volunteers consist of students in 1st through 8th grade assigned to a multiply-impaired class. The students help in reading, art, music, bus dismissal and a host of other activities. In our summer program, volunteers continue to help the multiply-impaired unit. In addition, T.H. Rogers accepts volunteers from outside the school in our neighboring areas.

Both volunteers and students share and work with one another; learning about social interaction and independence skills breaking the barriers among our disabled population.


All volunteers will now have to pass a background check to work in the school (including chaperoning field trips) – Janice Jackson in the Main Office has the necessary forms for parents to fill out for volunteering. Allow 3 weeks for the background check to be completed.

2. Gardening One of the strongest inclusion efforts at T.H. Rogers School is our Gardening Program. Various classes across the campus adopt areas of our grounds to plant and care for. The program serves as:

1. A beautification project; 2. An interdisciplinary teaching guide (i.e. Science, Art, Life Skills); 3. A socialization vehicle for varied student groups; and 4. A parental involvement activity.

Our gardening program currently includes a Remembrance Garden and a vegetable plant garden.

3. Enrichment The planned clubs at T.H. Rogers are the Student Council, Honor Society, UIL Athletics, Intramural sports and clubs for specific content areas. Clubs will be organized and extra-curricular activities planned when there is sufficient student interest and faculty sponsorship. We hope that many faculty members will be interested in becoming involved in student activities.

4. Media/Broadcasting Studio Policies and Procedures for the studio will be added as an addendum later in the year. If your class or organization is planning an activity that you want publicized on the in-school station, please contact Barrett Doke (Room 213) twenty-four hours in advance to send a photographer. Mr. Wilson can post your pictures or movies on the website. Remember that students in these pictures require a media release form if they are identified.

5. Assemblies Teachers need to escort their students and actively monitor at school-wide assemblies if the class is participating.

6. Dances/Socials All socials/dances that are school sponsored must be scheduled with the building Principal and placed on the school calendar. Throughout the school year various student council/honor society socials/dances have been scheduled.

The following policies will be followed: ▪ All school rules in regard to conduct and dress will be enforced. ▪ After arriving at a social/dance, a student will not be allowed to leave unless accompanied by his/her parent. ▪ Students currently assigned to the AEP, Suspension, or District AEP are prohibited from attending socials/dances. ▪ Only students enrolled at T. H. Rogers School are permitted to attend school socials/dances. ▪ Students must be picked up promptly from the dance or they will not be allowed to attend the next social/dance. ▪ All socials/dances will be closely chaperoned by school staff and parents.

Note: All teachers are encouraged to attend school dances/socials.


SCHOOL SPONSORED FIELD TRIPS

The field trip, like any good lesson, requires careful planning. Because it is removed from the school environment, it necessitates District, administrative and parental approval, behavior suitable for the occasion, and sufficient orientation to insure the most effective learning outcomes. Any trip is of questionable value unless the class and the teacher together determine why they are going and what they hope to see and do. NOTE: Please be sure District field trip guidelines have been followed. ALLOW AT LEAST 4 WEEKS FOR THE APPROVAL PROCESS TO BE COMPLETED. Field trips may not leave before 8:30 a.m. and must return by 2:30 p.m.

The following are suggestions and requirements for such trips:

1. The sponsor must complete the Field Trip Approval Form for submission to school secretary Maria Hernandez. Please note – all forms must be typed. Be sure to submit the bag lunch request as well.

2. Transportation will then be arranged with Maria Hernandez, school secretary, immediately after the date, time and destination have been decided and permission has been received.

3. The person coordinating the field trip should contact the site and make the necessary reservations. 4. Transportation and site plans should be confirmed two days ahead of the trip. 5. Plans for lunch should be arranged at least TWO WEEKS in advance with the cafeteria manager. Please

email the manager as soon as you have confirmation of your trip. 6. Arrange for medications with the clinic. Please be sure to consult with Deborah Bates to determine if a

nurse will be needed to attend the trip. 7. Collect any money from students, record properly on an AF104 form and deposit with Maria Hernandez

or Gwen Thompson on a daily basis. Coordinate with Maria to set-up a School Pay account for online payments. Money should be in correct cash or checks made out to T.H. Rogers School. Please see your administrator to make arrangements for any students in need of financial assistance.

8. Parent permission must be secured in writing and kept on file in the school. 9. If the trip extends longer than planned, please notify the school as soon as possible so that information

can be distributed. 10. Have some means of identification of every pupil (badge, ID card, buddy system, group leader and

patrols). 11. Have enough adults to supervise the group. The number of adults depends upon the type of trip. A

minimum of one adult to ten pupils is required. Staff and chaperones may not bring children with them who are not T.H. Rogers’ students scheduled for the trip.

12. Chaperones should be spread throughout the bus to minimize inappropriate behaviors. First and last seats on the bus are always reserved for staff.

13. Inform pupils to dress for the occasion and for the weather. 14. Know what to do in the event of accident or illness while on the trip.

a. Render first aid or call the local authority. b. Contact administration as quickly as possible. c. Notify the parents so that the pupil may be referred to the family doctor.

15. Check roll upon boarding bus and recheck roll every time students re-board the bus. Please do not leave a student behind!

16. Turn in the HISD bus “pink trip slip” to Maria Hernandez, school secretary.


PROCEDURES TO USE FOR STUDENT ACTIVITY FUND ACCOUNT

The Student Activity Fund account includes monies that have accumulated through fund-raising, donations, PTO support, etc. These are not budgeted funds that must go through the purchasing department. Do not, at any time, collect monies from students without the Principal’s approval.

1. When applicable, a Request for a Money-Raising Activity form must be filled out and returned to the School Secretary (Maria Hernandez) one month prior to the starting date for the fundraiser. Written approval must be received.

2. To collect money, the teacher responsible for the money should do the following:

Properly fill out an AF-104 form in duplicate by filling in all information asked for on the form plus have each student, who pays, sign his or her name with the exact amount owed (only take the exact amount from each student). Never give a student change for a check made out for too much money. This will need to be noted on information that goes home to parents regarding the fundraiser). Please do not use whiteout – you may strike out errors. Whiteout is prohibited with the audit, and you must fill out a new AF104.

3. When monies are turned in to the Finance clerk (Maria Hernandez), they will be counted and

receipted with the responsible teacher signing the cash receipt. 4. A box has been built for all PTO fund raiser monies to be dropped in the Main Office and not given

to school employees. Before spending any amount of money that is to come out of the Activity Fund, please see Maria Hernandez. The following procedures must be followed:

1. Fill out a purchase authorization form. Give this form to School Secretary (Maria Hernandez) for Principal approval. You will get a copy of the approved form in your box. No purchases may be made until this procedure has been followed.

2. Get a tax-exempt letter from Maria Hernandez to make purchases as you cannot be reimbursed for tax.

3. After making your purchase or purchases, you must give your receipts to Maria Hernandez for documentation for the auditors within three days.

4. Turn in all bills, invoices or any other documentation that you have for orders or services rendered by vendors within three days.

5. You will not be reimbursed for monies spent out of pocket unless you follow the proper procedures. NEW ACTIVITY FUND PROCEDURES AND GUIDELINES

The following new procedures and guidelines regarding deposits, vendor payments, and reimbursements will be implemented, effective immediately, as part of the centralized management system.


Deposits - All funds must be receipted through the master cash receipt book. Money remitted to the finance clerk should be counted in the presence of the payer and a cash receipt signed by both parties should be issued at that time. - Funds collected for student activities may be remitted to the finance clerk between the hours of 9:00-10:00 a.m. and 3:30-4:30 p.m. Only one person may remit money at a time. - Money collected by an employee should be remitted to the finance clerk when the amount exceeds $20 in any one day. - All funds collected will be deposited daily in the school safe.

Payments to Vendors

- Vendors will provide an invoice for goods/services rendered and a payment request will be processed via OneSource. - If payment advances are required for an event or school activity, a check request will be processed via OneSource. - If an advance is requested for a field trip, attach a list of participating students and other documentation related to the event to the disbursement voucher form. - Once the event is completed, the Advance Support Documentation form, and supporting documents and receipts should be reviewed for accuracy and signed by the finance clerk. - The settlement of all advances should be completed no later than two weeks after the termination of the activity for which the check was advanced. - Under no circumstances can a payment to an employee for services be made directly to the employee by an activity fund check or from petty cash. An AF-106 form will be completed and entered into the OneSource payroll system.

Reimbursements

- Employees must use the Sales Tax Exemption Certificate when making purchases for the school. Sales taxes are not reimbursable. - Submit original receipts and allow 5-7 business days for the reimbursement via direct deposit. Retain a photocopy for your records. - Reimbursement payments will be made separately from payroll checks and will not be taxed. - If an employee pays a person for a service rendered, he/she will not be reimbursed.

SECURING MONEY

Teachers should not keep money in their school desk or files. All money from school related activities will be turned in to Maria Hernandez before the end of each day. When turning in money, be prepared to remain present until all money is counted and verified.


ENROLLMENT AND ATTENDANCE

Elementary Kindergarten through 2nd grade and all PSI/MI homeroom teachers will be provided with student info stickers to be placed on a color-coded card on each student in his/her class. Each card should contain all the following information: NAME DATE OF BIRTH GRADE LEVEL ADDRESS STUDENT I.D. NUMBER ADA TEACHER PARENT NAME ENTRY DATE RACE/ETHNICITY TEACHER NAME SCHOOL YEAR

The front of the card must have the student’s name and signature (if possible). THIS CARD MUST BE COMPLETED IN BLACK OR BLUE INK BY THE HOMEROOM TEACHER! Complete and send to the Attendance Clerk the first day the student enrolls.

Middle School Homeroom teachers are to complete a color-coded card on each student in his/her class. Each card should contain the same information as listed above for elementary and self-contained rooms.

Unit to Unit/Classroom to Classroom Transfers Once approved by an administrator, the Attendance Clerk must be notified when a student transfers from unit to unit, or classroom to classroom.

ENROLLMENT AND ATTENDANCE Elementary 3rd through 5th grade and middle school homeroom teachers are to complete a color-coded enrollment card for each student in his/her class. Each card should contain the following information:

NAME ADA PERIOD TEACHER STUDENT ID DATE OF BIRTH HISPANIC (Y/N) ADDRESS ZIP CODE RACE HOME PHONE PARENT/GUARDIAN GENDER

DATE ENROLLED SCHOOL YEAR GRADE LEVEL

The front of the card must have the student’s name and signature. (If a student is unable sign, the teacher must print the student's name) THIS CARD MUST BE COMPLETED IN BLACK OR BLUE INK! Complete and send to the Attendance Clerk the first day the student attends class at ADA time and return during the attendance block.

Unit to Unit/Classroom to Classroom Transfers Once approved by an administrator, the elementary and middle school counselors must be notified when a student transfers from unit to unit, or classroom to classroom.

ATTENDANCE Daily attendance is submitted through GradeSpeed promptly at 9:15 a.m. (with the exception of the first day of school; see First Day Procedures for additional details). Daily Absentee Report forms may only be used when GradeSpeed is not working. As with the GradeSpeed system, the absentee forms must be received in the main office by 9:30 a.m.; it is imperative to complete these forms accurately (see instructions below). Middle and High school teachers are to enter attendance in GradeSpeed for EVERY class period!


Any student who is absent from the classroom at the ADA time must be included on the form (unless you have been notified that the student is participating in a school-sponsored activity). If a student enters the classroom after you have completed the report, it is your responsibility to notify the Attendance Clerk (Sylvia Guerrero) with a written correction (corrections are accepted via e-mail) and the will change will be made to the attendance report. In the event that GRADESPEED is not working, please follow these instructions, using the Daily Absentee Report form (white, 5x8 form):

HISD Official Daily Absentee Report 1. Black or blue ink only 2. Correct date 3. Correct cycle 4. Student’s legal name 5. ID # 6. Grade level 7. Teacher’s original signature

A student entering the classroom after the bell rings or after attendance has been taken is considered tardy. . However, students cannot be counted tardy for the ADA period. If the student is not in class at 9:15 you must mark the student absent. Students are to be counted present for partial class attendance if they are present for at least 35 minutes of the class period (or 60 minutes of a 90-minute class period); this policy does not pertain to students participating in a school-sponsored field trip or other activity.

On the first day of school, teachers are to adhere to the FIRST DAY PROCEDURES packet distributed by the Attendance and SIR clerks. A summary of these procedure are as follows:

First Day Procedures for Teachers ELEMENTARY AND SECONDARY SCHOOL

1. Use the classroom roster provided by the clerk to take attendance at 9:15 a.m. On the first day of school no student is to be marked absent. A STUDENT IS NOT TO BE MARKED ABSENT UNTIL HE HAS ATTENDED SCHOOL AT LEAST ONE DAY.

2. Teachers, DO NOT SUBMIT ATTENDANCE ON GRADESPEED ON THE FIRST DAY OF SCHOOL. You will begin using GradeSpeed from second day of school and beyond.

3. Every teacher will receive an ADA class roster every day for the first week of school. Please make sure you sign and date your rosters, and return them each day to the main office by 9:30 a.m.

4. Each student who is present on the first day of school should be marked with a check or a "P".

5. Mark one single line through the name of any student on the list who is not in the classroom at 9:15 a.m. and mark “NS” to the right of the student’s name.


6. Accept students with official enrollment documentation from the main office and include them as an

add-on by writing their first and last names at the end of your roster.

7. Record the total number of students present, and sign and date the roster in blue or black ink (no pencil).

8. Do not “trade” students with another teacher without written approval from the principal, who in turn,

gives the information to the Attendance Clerk.

ELEMENTARYAND SECONDARY SCHOOL 9. Color-Coded Cards (if applicable)

• Must be completed in blue or black ink (no pencil) • No erasures or white out • Must be signed by official ADA teacher • Must be signed by student (mandatory) • Must include date of student’s first day of attendance in class • Grade level should be verified

Absences A student who has been absent must present a written excuse from the parent/guardian to the

Attendance Clerk no later than three (3) school days after the date of the absence(s).

Please be advised of the following:

1. If a student starts the day at school, then leaves for a doctor's appointment before the ADA attendance time, he should be marked absent until he brings the doctor's note either the same day or the next morning. The absence should be removed for only ADA purposes. The absences should be changed to an EXCUSED absence for Grade Reporting purposes. ***Handwritten notes from the parent ARE NOT an acceptable as a doctor's note; in this case, the absence should be changed to excused.

2. If a student arrives to school after the ADA attendance time with a doctor's or health facility note, his

absence should be removed from the ADA time and the absence should be excused for all other periods. Again, it has to be a note from the doctor or health facility.

PROCEDURES FOR REQUESTING RECORDS AND TRANSFERRING STUDENTS (VANGUARD RECORDS) These records are kept in files alphabetically by teachers and grade levels in the Records Office (Room

137). Teachers may check student folders out through the office for use during school hours only. These records are not to be kept overnight or taken off campus without the Principal’s approval. Parents may submit a written request for copies of their child’s records to Libby Calkins. Students may not request records.


Out-of-District Records Requests When a request for records is received from an out-of-district school, a photocopy is made of the permanent record. The report card and the test record card are sent. Original records are never sent out of district. Additional information may be sent upon request. Transfers Students checking out of school in district and out of district should fill out a Student Check-Out Sheet. The parents are given the white copy of Student Check-Out Sheet and copies of any records that parents may request to take with them. These records are then put into the inactive files until a request for the records is received or additional information is needed. Photocopies are made and sent to the receiving school. Inactive files are maintained on campus for 5 years. Students leaving after the first six weeks or in the middle of the semester to attend another school, or going out of district should fill out a Student Check-Out Sheet which will reflect the withdrawal grades at time of check out and the parent signed permission requesting the release of records. If an in-district records request is received, the cumulative is sent. All transcripts are sent immediately upon request.

Admittance or Withdrawal of Students Any student who enters or withdraws after the first day of school must be admitted or checked out by both the Attendance and SIMS clerks. Teachers, please verify the clerks when a student enters or withdraws. The notification should be received on the actual date of entry or withdrawal.


ADMINSTRATION ROLES AND RESPONSIBILITIES T. H. Rogers’ administrative responsibilities are divided among the Principal and Assistant Principals as shown in the chart below. Please refer any questions you may have about these specific areas to the person indicated.

MUZYKA Principal

WINN Elem AP

LAM Secondary AP

Academic Data Distribution X X X

Admission, Review, and Dismissal (ARDs) X X X

Alternative Education Program (AEP) X X X

Attendance Committee X X X

Budget - Instruction and Operation X X

Budget – Campus Activity Account X X

Bells and Bell Schedule X

Bus Duty X X X

Cafetería/Lunch Duty X X X

Calendar (Master) X

District Assessments X X X

Shared Decision Making Committee (SDMC) X X X

School Improvement Plan (SIP) X X

Curriculum – Elementary X X

Curriculum – Secondary X X

Detention Program X X

Discipline – Elementary X

Discipline – Secondary X

Duty Assignments/Notification X X X

Emergency Drills X

Employee Appraisals X X X

Field Trips X X X

Fixed Assets X X

Fund Raisers X

Hall Duty X X X

Keys X

Lesson Plans X X X

Lockers X X

Maintenance and Custodial X

Master Schedule w/ Counselor X X X

Meetings – General Faculty X X X

Meetings – Grade Level Team X X X

Meetings – Vertical and Learning Teams X X X

Advocacy Program X

New Teacher Mentor Program X X

Operations & Safety Committee X X

Parent Involvement X X X

Parent Teacher Organization (PTO) and Newsletter X

Program/Meeting Set Up X X X

School Pictures X X

Schedule (Student) X

Staff Development X X X

State Assessment X

Substitutes X X

Technology X

Textbooks X

Transportation/Week X X

Tutoring X X

UIL X


STAFF INFORMATION FORM Staff information forms must be completed at the beginning of the school year and revised before summer break. If your address or phone numbers change during the school year or your emergency contact info needs updating, please notify Maria Hernandez as soon as possible. ACCIDENT/INCIDENT REPORT Any incident with injury that occurs on campus or during a school activity must be reported to the school nurse and Principal as soon as possible, but no later than the close of the school day. Follow up contact with the parent by the teacher is strongly suggested. INCLEMENT WEATHER DAYS During the course of the school year there may be days when the weather is too bad to hold school or open school later than regular. Please listen to local radio or television stations beginning at 6:00 A.M to be advised which plan the Superintendent orders.

Plan A: All schools and administrative offices are closed. Plan B: All schools are closed; administrative offices are open.

Please do not call school officials.

When school is closed due to inclement weather or other conditions, employees are urged to listen to their radio or television for information about who is and who is not to report to work. Call the HISD Weather Hotline at (713) 267-1704 in the event of poor weather conditions or check the HISD website, www.houstonisd.org, and click “Emergencies.” KEYS AND BUILDING SECURITY All keys are to be obtained from Gwen Thompson. Upon the issuance of keys, the following rules must apply:

• All keys are the property of HISD and are not to be duplicated.

• Keys are not to be loaned out to anyone without prior approval from an administrator.

• Students are not to be allowed to use the keys or to be in possession of the keys at any time for any reason.

• Keys are not to be left in the desk drawer, mailboxes, or in any other unsecured area.

• In the event that the key is lost; the loss will be reported to the Assistant Principal immediately upon noticing the loss. There is a $50 fee to replace the key.

• All keys must be turned in at the end of the school year.

Faculty members will cooperate with all other school personnel in keeping the building and all its equipment secure by locking their classrooms when they are not in use. Any evidence of damage discovered by a teacher visiting the building during the evening hours or weekends should be reported immediately to the Assistant Principal by telephone. The building is secured after hours and on weekends. Teachers returning to the building during these hours must follow security regulations during the week he/she will be able to stay in the building until the custodial staff leave.

http://www.houstonisd.org/


SECURITY AND PERSONAL SAFETY ALL SCHOOL AND HISD EMPLOYEES MUST WEAR THEIR OFFICIAL HISD I.D. BADGE WHILE ON CAMPUS. Please lock your purse/wallet and valuables in your desk or cabinet. If you are going to be in the building after hours, please notify the main office.

HARASSMENT HISD maintains a policy prohibiting all forms of discrimination, offensive behavior and sexual harassment or violence against students, or employees. All persons are to be treated with respect and dignity. Sexual violence, sexual advances or other forms of harassment by any person, which create an intimidating, hostile or offensive environment, will not be tolerated. Report any such incident to an administrator immediately. District employees should also be aware that if they have knowledge of an incident of harassment and fail to report the incident, they could be held personally liable. Forms are available on the portal.

MAINTENANCE REQUEST Maintenance requests should be directed to the plant operator and to Ms. Winn and reported on a “Work Request” form. Teachers should report safety or security problems immediately.

UTILITIES Please conserve electricity and water. Budgetary funds allocated for utility expenditures have been reduced from prior years. Therefore restrictions on after-school building usage may become necessary. Please assist us in conserving energy - turn off monitors and computers when you leave, and turn out lights in the classroom when leaving the room or for the evening.

VISITORS Parents are always welcome to visit T.H. Rogers School. All visitors must report to the Main Office upon arrival and receive a visitor’s badge to be worn while in the building. For specific appointments with teachers, parents are asked to talk to the teachers directly. Please remember to tell the parent if you plan to meet them in the Main Office or in your room. Teachers are to immediately report trespassers to the main office. If a parent comes to a teacher’s classroom without an appointment please notify the main office. The administration supports instruction in the classroom with no distractions to the students.

WORKERS COMPENSATION If you are injured on the job you should report it IMMEDIATELY to the Principal and school secretary. All required forms must be completed prior to a physician visit as required by HISD. Please provide copies of all reports, including the Return-To-Work release, to the school secretary. It is your duty to report all follow up appointments etc. to the school secretary and payroll clerk. Please make sure that you follow through with this process. BELL SCHEDULES – PLEASE SEE THE BACK COVER FOR OUR VARIOUS BELL SCHEDULES BUSES Bus route rosters are posted in the main hallway and Cafeteria. REPORTING CHILD ABUSE Any person having cause to believe that a child’s physical or mental health or welfare has been or may be adversely affected by abuse or neglect is required to report suspected abuse or neglect under the provisions of Texas Family Law Code. Teachers should report suspected cases to the building Principal, either before or after


they have filed a formal report with CPS. Teacher’s reports will be kept in strict confidence during the investigation and processing of such reports by the school district. CLINIC & MEDICATIONS School health services are provided to assist parents and teachers in promoting the health of the student to enable them to function to the maximum of their capabilities. Registered nurses promote the health of students by:

▪ Providing emergency care and first aid ▪ Vision and hearing screening ▪ Communicable disease control ▪ Counseling on individual health problems ▪ Health education ▪ General first aid training will be provided to all staff by the nurses during opening inservices.

The clinic staff members are also a resource for the school faculty. Teachers are not allowed to administer prescription or non-prescription medicine to students. Students needing medicine will report to the clinic to take the medication under the supervision of the school nurse. All medications, prescription or non-prescription, brought to school by a student must be:

▪ Stored in the original container or properly labeled bottle. ▪ Accompanied with written request from the parent stating that the school administer the medication. ▪ Non-prescription medication shall be properly stored as authorized by the building Principal. ▪ Prescription medication shall be properly stored in the clinic or office area in a locked container.

LIBRARIES The first floor library serves all Elementary programs, second floor library all Secondary programs. Most classes will have a weekly scheduled library visit. Please see the library staff to schedule additional research or story times. Secondary students will require a permit from a teacher to come to the library individually. COPYRIGHT LAW Teachers have an ethical responsibility to be in compliance with the Copyright Law. A copy of the Copyright: School and Fair Use will be available in the library. When questions arise as to the legalities of duplicating copyrighted material, the guidelines outlined in this publication will be used to determine what is permissible. CONFERENCE/PLANNING PERIOD An individual conference/planning period has been included in the daily schedule as a means of improving the quality of instruction. This is a period in which the teacher may:

▪ Work out details of class procedure; ▪ Conduct library research; ▪ Plan the use of audio visual aids and/or technology; ▪ Make copies;


▪ Survey cumulative folders; ▪ Grade papers; ▪ Confer (either by phone, email or in person) with parents; ▪ Collaborate with other staff members; ▪ Perform other duties relevant to work.

Teachers Teachers should conference with each other to discuss problems relative to the education process. The pooling of knowledge relative to a student may often contribute to solving problems. Teachers are to be available and on campus during their planning periods unless prior specific arrangements have been made with an administrator. See Signing Out in this handbook for further information.

Parents When students appear to be experiencing either academic or social difficulties, teachers need to schedule conferences with parents. When possible, these conferences should be held during teacher planning periods, but staff members are urged to meet with parents before or after school in an attempt to render assistance to students.

Students As teachers and students feel the need for conferences, they should be held to discuss such factors as personal problems, academic work, behavior, attitude, or other matters they deem appropriate. Many problems can be avoided by establishing effective communication between teacher and student.

Administration Teachers should feel free to confer with members of the administrative staff on matters of concern. Administrators are committed to working with fellow educators to improve the educational climate of the classroom and the school.

ACADEMIC HONESTY POLICY

I. PURPOSE The T.H. Rogers Academic Honesty Policy was established to be the cornerstone of academic integrity for our school. It is the foundation upon which the student builds personal integrity and establishes a standard of personal behavior. The high standards set by this school are crucial to our credibility with the communities we serve. NOTE: All middle school students will sign an acknowledgement that they have received and reviewed this policy. II. POLICY and PROCEDURE OF IMPLEMENTATION

IIa. The Academic Honesty Policy (AHP) Code

“WE WILL BE HONEST IN ALL OF OUR ACADEMIC ACTIVITIES.”

IIb. Faculty Responsibility

Faculty and/or staff members are responsible for: • orientating students over AHP through describing the procedures and penalties of the code,


• minimizing students' temptation to violate the code by enacting adequate security precautions in the preparation, handling, and administering of any assigned work, • reporting incidents of alleged violation of AHP to an Administrator.

IIc. Student Responsibility

Students are responsible for • maintaining the academic integrity of T. H. Rogers by following the AHP code • reporting incidents of alleged violation of the code to the faculty member involved.

IId. AHP Code Violations.....Definitions and Examples

A Violation of the AHP code is any activity which compromises the academic integrity or subverts the educational process of the school, including, but not limited to, the following: > Cheating, which is defined as any unethical method used by students to secure information for any assigned work. > Plagiarism, which is the use of other's ideas or products as one's own. > Providing or receiving information for unauthorized use during exams, quizzes, or any other assigned work, including homework. > Copying work from another student on or off campus. > Any other conduct intended to obtain academic credit fraudulently or dishonestly which a reasonable person in the same or similar circumstances would recognize as dishonest or improper in an academic setting. > “Cutting and pasting” information from the internet without documenting the resource. > NOTE: Please refer to the 2018-2019 HISD Code of Student Conduct concerning the acts of changing/altering school documents and forgery

IIe. Penalities

√ Students will receive a grade of "0" on the assignment. √ Students who permit their papers or input to be used in this violation will also receive a “0”. √ Students will receive an administrative and class conduct grade of "P" or "U" depending on the number of prior conduct cuts received in the teacher's room or from an administrator.

NOTE: Any staff member who observes a violation of the Academic Honesty Policy has the responsibility to report the violation to an administrator. Repeated violations of this policy or any violation which severely damages the academic integrity of T.H. Rogers will result in suspension.

CONDUCT GRADES Students will receive a conduct grade based on their behavior:

Our classroom discipline plan is based on a conduct cut system to calculate a conduct grade. Teachers give conduct cuts for a variety of misbehaviors including but not limited to the following: being off-task, rudeness, talking, chewing gum, eating, disrespect, horseplay, being unprepared, violating class rules, etc. The teacher will issue a formal warning for conduct below an “S”.


Conduct grade # cuts Definition

E Excellent 0-2 The student has an exemplary attitude, is always cooperative, and always observes school rules and regulations.

S Satisfactory 3-6 The student has a good attitude. He/she cooperates and observes school rules.

P Poor 7-8 The student has shown a poor attitude, with a pattern of infractions of the school rules. Evidence of intervention and documentation of parent contact is required.

U Unsatisfactory 9+ The student’s attitude is poor and uncooperative. The student disrupts class and shows little respect for the school rules. Issued with approval by administrator. Documentation of parent contact is necessary.

P’s and U’s should be based on a pattern of student behavior and should be discussed with parents, a counselor, and the assistant principal. U’s may only be issued on progress reports or report cards with administrative approval.

Note: Before lowering a student’s conduct grade, notify the parents.

DISCIPLINE MANAGEMENT PLAN Strong classroom management is a prerequisite to classroom learning. Students who are well disciplined direct their interests, effort and abilities toward greater achievement. Those who are not disciplined waste their own individual opportunities as well as make learning difficult for their classmates. School-wide expectations and norms for behavior are to be modeled and promoted for all students on a daily basis.

The following suggestions will improve discipline management in the classroom and school: ▪ Please be sure to model your own expectations. ▪ Be in your classroom on time. ▪ Do not leave your students unsupervised. ▪ Be at your door between classes, and assist in regulating student traffic in the hallways. ▪ Visit restrooms periodically near your classroom. ▪ Be consistent when enforcing the school rules. ▪ Model desired behavior. ▪ The bell does not dismiss class - the teacher does. ▪ Students should not stand at the door waiting for the bell to ring. The last 5 minutes of class should be spent on reviewing the day’s lesson. Remember: Closure and reinforce the importance of writing daily assignments in the student planner.

CORPORAL PUNISHMENT Under NO circumstances is a staff member to administer corporal punishment. The Board prohibits the use of corporal punishment in the District. Students shall not be spanked, paddled, or subject to other physical force as a means of discipline for violations of the Code of Student Conduct.

DISCIPLINE REFERRAL SHEET Level I behaviors are handled by the teacher in the classroom. The discipline referral sheet is to be used by all teachers for all Level II and above infractions as listed in the HISD Code of Student Conduct. Complete and accurate details should be clearly stated on this sheet and submitted to the office at the appropriate time. Teachers must call parents and document other behavior interventions prior to the discipline referral. The best discipline is handled in the classroom, but the administration will assist and support you as needed. Please remember that copies of the discipline referrals are sent home. It is extremely important that comments written


on the referral be accurate and free of personal opinion and emotion. All referrals should be written by the witnessing teacher.

DISCIPLINE ACTIONS (ADMINISTRATIVE) Administrators will use the following sequence of consequences when appropriate and applicable in dealing with discipline problems:

1. The student will receive a warning from an administrator; call to his/her parents. 2. The student will receive a lunch or Saturday detention; call to his/her parents. 3. The student will be placed in the school's In-School suspension; call to his/her parents. 4. The student will receive Out-of-School suspension; call to his/her parents.

IN-SCHOOL SUSPENSION (ISS) In School Suspension is for students who violate school rules. In School Suspension (ISS) requires the students to forego all regular classroom activities in favor of an assignment to a location which is supervised throughout the day by a certified staff member. Teachers will be notified by email when a student is going to ISS. Teachers will be notified of the ISS assignment sheet for each student placed in ISS. All assignment sheets must sent to ISS no later than 7:45 AM. Teachers are strongly encouraged to visit their students in the ISS location.

GRADING POLICY AND FRAMEWORK FOR GRADING Grading policies will be aligned to the HISD District policy (see HISD Grading Policy addendum).

GRADING SYSTEM

Grading Philosophy of our SDMC based on teacher input: - Grading should always reflect learning. -The end goal is absorbing knowledge and showing the teacher a reflection of that knowledge. -Grading policies should provide opportunities for support and recovery. -Rubrics should provide descriptors for all performance assessment areas. -Grades should be timely (maximum 1 week) and provide feedback. -Multiple opportunities to demonstrate learning should be provided. -Practices and policies should be written and openly shared with students and parents. -Consistency and uniformity in policies and practices should exist across the grade level. -Per HISD Policy: Parents must be directly notified by the teacher if a student is failing. - Gradespeed is not a primary form of communication. Grades are based upon several areas - quizzes, daily participation, reports, projects, written assignments, presentations, tests, homework, class work and projects. Each of these should be given significant weight so that not one area would cause a student to not be successful. Each teacher should ensure that all grades are reluctant to the subject taught and no “fluff” grades are included, example: conduct grades, notebook checks (not related to subject), attendance, etc.

90 -- 100 Excellent quality of work - thorough mastery of subject matter

80 -- 89 Good quality of work - above average with consistent effort

75 -- 79 Satisfactory quality of work - average achievement

70 -- 74 Below quality work expected - below average achievement

50 -- 69 Unsatisfactory quality of work - poor work, failing


Teachers will explain to students and communicate to parents their specific grading procedures. Please note that T.E.A. policy prohibits participation in ANY extracurricular activity for students earning below a "70" grade point average in any course. Finally, middle school Vanguard students may be required to maintain a grade sheet in specified core academic classes. This grade sheet will provide recent grades achieved for that current 9-weeks.

Categories and weights are applicable to grades 1-8. No one particular grade shall represent more than 15% of a 9-week class average. Grades may not be counted twice. Conduct and attendance may not be factored in to class grades. Formative assessments may not be used as a grade.

Category weights

Tests/Projects/Performances: 30% (minimum 3 grades per 9-weeks) Quizzes: 20% Classwork: 30% Homework: 20%

LATE WORK POLICY (All student assignments)

Teachers/grade level teams shall embed a system of level one interventions within their late work policy as an effort of student support. Strategic interventions are expected for all teachers/grade level teams. Teachers/grade level teams are expected to develop and manage a system of intervention to avoid zeros, and to ensure an accurate and fair assessment of student learning. This system shall include, but not be limited to providing at least two formal attempts to collect missing work within a five (5) day period prior to issuing a zero for a missing assignment. Opportunities to do so exist during lunch, homeroom/study lab, and before- and after-school tutoring. Teachers are expected to facilitate these level one interventions.

The purpose of establishing a consistent Late Work Policy is to remain focused on maximizing

student learning and success while teaching student responsibility through timely work

submission. Ultimately it’s about the learning.

Grade level 1-2 3-4 5-7 8

Maximum penalty 10% 15% 20%

25% Fall/50% Spring

MAKE-UP WORK

Excused Absence A student who has excused absences has the right and responsibility to do make up work when he returns to school. Students are allowed five school days to complete make up assignments. Teachers must require students to make up all tests and projects covering two or more day’s work. The individual teacher should exercise individual good judgment relative to daily assignments. Any modifications of this policy must have the approval of the Principal.

Unexcused Absence An unexcused absence does entitle the student to make up daily work and receive credit. Students are allowed five school days to complete make-up assignments.

Truancy Students who are truant are not to receive credit for work missed, including major exams. However, teachers may request that students make up work missed.


Out of School Suspension Absences Students who are assigned to out of school suspension are given five days to turn in their assignments from the day they return to school. Tests will be required to be made up within five school days of their return.

Extended Absence The Principal must approve all extended absences in advance. Students who are given assignments prior to their absence will be required to turn in their work no later than five days following their return to school. Additionally, students will be required to make up exams, notebooks, labs, or other major projects within five days of their return.

Note: A student may not be given credit for a class unless the student is in attendance for at least 90% of the time classes meet. An attendance committee, appointed by the Principal, would hear petitions for class credit by students who are in attendance fewer than 90% of the days due to extenuating circumstances.

After an absence of three consecutive days or more, parents may contact the school to secure their child's assignments. Tests should be made up before or after school, not during class time.

STUDENT ACADEMIC CHALLENGES & BEFORE/AFTER-SCHOOL AND LUNCH TUTORIALS 1. A teacher must individually, directly contact a parent if their student is failing. Teachers will develop an action plan when the class, assignment or test failure rate crosses the 20% threshold. Remember that Gradespeed is not a primary form of communication. 2. Tutorials will take place in an organized and determined manner aimed at further student success. Sign-in sheets will be utilized, and tutoring notes will be made for each student participating, including topics covered. 3. Teachers will be actively engaged with students, covering academic areas of weakness. 4. Teachers will follow up with parents regarding academic progress. 5. A tutorial plan must be specified in your class syllabus. Tutorials may be embedded in the instructional block. STUDENT SUPPORT – IAT


T.H. Rogers Student Support/ Decision-making Process for IAT Tier II and or III Instruction and Intervention

Step 1 Teacher (Math/Reading) will administer Ren. 360.

Administer Universal Screener to all students. Based on results, make initial identification of students for Tier II/Tier III services. Which students meet the criteria for Tier II/Tier III services according to screener results?

Step 2 PLCs Student Support Meeting to Identify IAT students.

Compare Universal Screener results and other available data for confirmation. Eliminate false positives. Venues for reviewing data and identifying students might include Professional Learning Communities (PLCs), Intervention Assistance Teams (IATs), and grade-level team meetings. This step involves a team approach. Are screener results representative of student’s abilities? Documentation in the RtI/PGP feature of Chancery (Progress Monitoring Section) must be provided before escalating a student to Tier II.

Step 3 IAT Referral Form Document strengths and areas for growth. Identify target skills.

Analyze available data from multiple sources to identify the student’s strengths and areas for growth. All teachers are involved in the IAT referral process. Identify target skills and strategies for instruction that are linked to the student’s areas for growth. What is each student’s current status? Performance gap? What foundational skills and strategies does the student need to meet grade-level expectations? Do any students have similar areas for growth?

Step 4 Pre IAT Meeting Using HISD Initial form write and document performance goals

Write performance goals for each student that are realistic, obtainable, specific, and measurable. Performance goals are based on the target skills and grade-level standards. Document in Chancery in the RTI/PGP record. Based on available data, what are reasonable, measurable goals for each student? Should any language goals be included? Are you able to establish a goal based on lexile levels? Are you able to establish goals based on the fluency rate (i.e. words per minute) and/or running record data? Are you able to establish goals based on Istation Ability Scores or percentile ranks?

Step 5 Notify parents of IAT Meeting Document notification and involvement.

Notify parent(s)/guardian(s) of each student receiving Tier II/III services. Inform them of the intervention plan. Solicit feedback. How will the parents be notified? How will the parents be included in the intervention plan to support the student’s growth? Document parent notification and involvement in Chancery in the Special Services record.

Step 6 Official IAT Meeting Invite parents develop, implement, and document intervention plan.

Use HISD Initial IAT Meeting Form. Develop an intervention plan utilizing evidence-based instruction/intervention. Implement the plan. Document in the Chancery RtI/PGP record. What evidence-based instructional materials/programs are appropriate and match the needs of the student? When will intervention be delivered? By whom? How often and for how long? Have you referred to the district’s asset inventory of available district-wide interventions?

Step 7 HISD IAT Progress Monitor Form document progress

Monitor & document progress using HISD IAT Progress Monitor Form** of performance goals. Progress monitoring examples include standards-based quizzes, Istation student summary report, high-frequency word evaluation, fluency probes, and timed math facts quizzes. What assessment tools will you use to monitor progress every two weeks? How will data be collected and organized?

Step 8 PLCs IAT Follow-up Evaluate results.

Evaluate results to determine whether students are showing adequate improvement and/or have met their goals. Have students met their performance goals? If not, have they shown some improvement? No improvement?

Step 9 Determine IAT Outcome. Evaluate plan and document any changes.

Inform parents or guardian. Determine whether to continue, reduce, discontinue, or increase interventions. Document in the Chancery RTI/PGP record. Based on analysis, should any students be exited? Should interventions be continued? Revised? Should any students move from Tier II to Tier III services? Should any student be considered for a Special Education or 504 referral?


VANGUARD GROWTH PLANS & NON-RENEWAL OF TRANSFER TIMELINE Signed Entrance Agreement (EA), Proof of Residency • When student enters the magnet program

Growth Plan • Started by January 12

• Signed by parent

• GP can only be implemented after a student has not been successful through the IAT Process

Warning Letter • Sent by February 2 after growth plan meeting to remind parents that student was placed on growth plan and possibility of non-renewal

Growth Plan Review Data • On or before April 9 (Must provide at least 1 grading cycle from start of growth plan).

School Decision to Non-Renew Submission (Student names due to OSC during scheduled non-renewal review meeting May 1 - 11) (Also include name(s) of voluntary withdrawals with signed form)

• For each student present the following: 1. Signed EA 2. Signed Growth Plan/ Interventions 3. Warning Letter

Non-Renewal Review Meeting at OSC • Scheduled May first 2 weeks in May

Send Final Non-Renewal Letter certified mail • Send letter by Mid-May

• Submit Certified Mail receipt to OSC

SPECIAL EDUCATION REFERRAL FLOWCHART


CLASS SYLLABUS Every teacher is expected to formulate and distribute a syllabus for every class they teach. Please be prepared to submit a copy of each syllabus to your Assistant Principal. Each syllabus will need to be reviewed and approved prior to its distribution to the students/parents. Please include the following items:

▪ General course description ▪ Course calendar and policy regarding major projects ▪ Tutorial/student support plan (specific days/times) ▪ Textbook/resource titles ▪ Materials needed ▪ Homework and Late Work policies ▪ Grade level/cluster Grading policy ▪ Classroom rules ▪ Student support strategies ▪ Tutorial & extra help opportunities ▪ Conference period & Email address

Please be sure to post these materials to your Schoolwires/Google Classroom page as well.

REPORT CARDS Reports of student grades and absences will be distributed to parents every nine weeks. If a student receives a grade of less than 70 in any class or subject not previously noted at progress report time, the parent must be notified in writing by the teacher. Report card information in regard to grades, attendance and conduct are to be submitted by the teacher. Every effort should be made to be accurate in recording information.

LOCKERS Every student is assigned a locker for storage of books and personal items. Middle school students also are assigned a locker in the physical education dressing rooms. A student-supplied combination lock (no keyed locks permitted) must be kept on all lockers. Students are responsible for maintaining lockers in an orderly fashion and may not mar or deface them in any way. Stickers, pictures, etc. may not be affixed to the inside or outside of lockers since they are virtually impossible to remove. Locker numbers and combinations of locks are recorded with the homeroom teacher. NOTE: Backpacks are not allowed in the classroom. Students may use them to transport materials to and from school, but they must be kept in the student’s locker during the school day.

SENDING STUDENTS ON ERRANDS The classroom teacher should never send a student on an errand out of the building or off campus. This is applicable to all students and all staff members. If on campus, the student must have their agenda signed by the sending or requesting teacher or a hall pass.

CLASSROOM/CAMPUS CLEANUP Housekeeping at T. H. Rogers School is everyone’s responsibility. Students and staff can assist in keeping the school clean by proper disposal of waste paper, wrappings and other debris.

TEACHERS, before leaving each day, please make sure the following tasks are accomplished:

▪ Remove trash from the floor. ▪ Close the windows and blinds, and lock your door. ▪ Place the chairs and stools on top of the tables. Chairs and stools must be stacked in order to clean floors. ▪ See that workrooms and work areas are left neat and orderly.


The building can be kept free from damage and defacements through the earnest cooperation of all teachers and students. Help create pride in the school and encourage good citizenship on the part of the students. Teachers should discourage students from sitting on desk tops, leaning back in the chairs and other practices that lead to broken furniture and defaced equipment. Any student who willfully defaces or otherwise fails to respect all school property will be required to pay for any damage. Teachers observing acts of defacement of equipment will require the students involved to remove the markings(s). If this cannot be done, the teacher will refer the student to the Assistant Principal to make restitution for damages and for appropriate discipline. TEACHER-PARENT RELATIONS In the “process of education”, there are three vital individuals - STUDENT, TEACHER, AND PARENT. Generally the “process of educating” has an excellent chance of succeeding if these individuals work together in a positive manner. For this reason, it is extremely vital for teachers to initiate a cooperative, open line of communication with parents. When a child falters, teachers and parents should work together to achieve success with the student. Teachers are expected to contact parents by telephone, email, personal letter, progress report and/or personal conference. PARENT CONTACT Positive parent communication is encouraged and highly critical to the success of the students. Teachers are required to notify parents by phone or email anytime a student exhibits a pattern of inappropriate behavior or academic irresponsibility. No student should fail a course unless the teacher has contacted a parent in ample time for the parent-teacher partnership to work with the child in an effort to help them achieve success. If a student’s grade slips between marking periods, parent contact is required. DOCUMENT ALL PARENT CONTACTS FOR YOUR RECORDS, including emails, phone logs, notes, etc. There can never be too much communication with the parents. PLANNERS In order to help students with organizational skills and long-range planning, planners are issued free of charge to all students. Daily use of the planner by students in all core classes under teacher guidance to record their daily assignments, homework and long-term projects. If a student loses his/her planner, he/she must purchase a new one from the school for $5.00. Grade level teams are responsible for establishing accountability for their students regarding the planners. SCHEDULE CHANGE Using the course tallies obtained from the students’ choice sheets, a master schedule of course offerings will be designed in order to accommodate a maximum number of students’ choices with a minimum amount of conflict. Personnel assignments will be made based on the students’ choices. Therefore, it is imperative that the students give careful thought and consideration to their selections. Schedule changes will only be considered based on inappropriate placement, lack of prerequisites, error in enrollment, or a scheduling conflict. All changes initiated by the teachers through the counselors must have Principal approval. Teachers should not make any schedule changes without first discussing the possibility with the Counselor or Principal. MASTER CALENDAR The Master Calendar of all school events is kept by the School Secretary and contains significant dates pertaining to student and teacher activities on and off campus. A person making a request to be posted to the Master Calendar should check with the School Secretary to see if the date/time is clear. The Principal must approve a


“Master Calendar Request” form before the activity can be posted to the calendar. A “Master Calendar Request” form must also be completed to schedule the use of the auditorium. Each Friday, a calendar of events for the following and subsequent weeks will be compiled and distributed to the faculty. The District now has a Master School Calendar available for viewing online. SUBSTITUTES Teachers – please be sure you are well-versed and confident about using the AESOP Substitute Request program. See Ms. Guerrero or any administrator if you need any assistance with the AESOP system. Teachers will prepare a substitute folder at the beginning of the school year. The substitute folder should contain the following information, and should be updated frequently and readily available for a substitute teacher to easily find:

▪ Desk copies of textbooks, manuals or work sheets ▪ Daily Attendance Report form, Attendance procedures, class rosters and seating charts ▪ Daily lesson plan written in sufficient detail with two days of student assignments ▪ Daily time schedule of classes and lunch period ▪ List of supervisory responsibilities, or duties ▪ Fire drill and other emergency procedures ▪ Discipline referrals- remind students of appropriate behavior procedures. ▪ Be sure to identify students with medical needs and nurse passes!

TEXTBOOKS/PROCEDURES

Requisitioning Books 1. Fill out duplicate Book Requisition Cards and drop them in the textbook coordinator’s mailbox. The

orders will be filled on a first come-first serve basis. 2. Books will be delivered to your classroom. 3. Count the books as soon as they are received. If there is a discrepancy, let us know immediately in

order that they may be corrected.

The teacher is responsible for every book checked out from the bookroom. Teachers are to keep account of all textbooks distributed to students. Book checks should be made every nine weeks.

Returning Books 1. Fill out duplicate Book Return Cards and drop them in the Textbook Coordinator’s box. 2. Teachers will be notified of textbook pickup date.

PTO The THR Community enjoys an incredible level of support from our PTO. We work in partnership to support our students and staff members. We advocate joining the PTO for all Faculty and strive for 100% membership each year from our Staff. We hope that you will join this incredible, hard-working group of dedicated parents!

Date post:	17-Mar-2022
Category:	Documents
Upload:	others
View:	8 times
Download:	0 times

T.H. Rogers School

Documents