Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011 The British Triathlon Federation Minutes of the Annual General Meeting Held at 4:30 pm on Saturday 12 November 2011 at the Barceló Hinckley Island Hotel, Hinckley, Leicestershire Present: British Triathlon Triathlon England Dr Sarah Springman* OBE, President & Chair Derek Biggs 1 David Rigby Zara Hyde Peters* OBE, Chief Executive Jem Lawson * Lawrence Green Ian Howard*, Independent Director Business Jane Vine John Lunt Ian Braid*, Director, Major & National Events Jane Wild John Petrides Ryan Wilkinson*, Independent Director, Finance Welsh Triathlon Howard Vine Chris Kitchen*, Director, Performance Dr Dean Hardie * 1 Martin Harris Malcolm Westwood*, Director, Age Group Teams Steve Butler Dave Bellingham Neill Craigie*, Director, Marketing & Communications Tom Roberts Graeme Maw Tom Chambers*, triathlonscotland representative Bethan Fowler Richard Fuller Triathlonscotland Sue Fuller Geoff Earl 1 Nina Foord Paul McGreal Gemma Simpson Mark Barfield, Director of Development and Maisie Bancewicz English Operations Dechlan Wilson Helen Wyeth, Director of Operations Judith Brand (Minutes) 1 Voting Member, with names of accompanying Delegates underlined * BTF Board Member
Transcript
Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011
The British Triathlon Federation
Minutes of the Annual General Meeting Held at 4:30 pm on Saturday 12 November 2011
at the Barceló Hinckley Island Hotel, Hinckley, Leicestershire
Present:
British Triathlon Triathlon England Dr Sarah Springman* OBE, President & Chair Derek Biggs1 David Rigby
Zara Hyde Peters* OBE, Chief Executive Jem Lawson* Lawrence Green
Ian Howard*, Independent Director Business Jane Vine John Lunt
Ian Braid*, Director, Major & National Events Jane Wild John Petrides
Ryan Wilkinson*, Independent Director, Finance Welsh Triathlon Howard Vine Chris Kitchen*, Director, Performance Dr Dean Hardie*1 Martin Harris Malcolm Westwood*, Director, Age Group Teams Steve Butler Dave Bellingham
Neill Craigie*, Director, Marketing & Communications Tom Roberts Graeme Maw
Tom Chambers*, triathlonscotland representative Bethan Fowler Richard Fuller
Triathlonscotland Sue Fuller Geoff Earl1 Nina Foord Paul McGreal Gemma Simpson Mark Barfield, Director of Development and Maisie Bancewicz English Operations Dechlan Wilson Helen Wyeth, Director of Operations Judith Brand (Minutes) 1Voting Member, with names of accompanying Delegates underlined * BTF Board Member
Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011
1 Opening Remarks The President (SMS) welcomed those present to the fifth Annual General Meeting of the British Triathlon Federation. The meeting observed a minute of silence in acknowledgement of Remembrance Day. SMS expressed thanks to John Lunt, who had kindly agreed to deliver a short presentation prior to the formal business of the meeting. SMS was pleased to welcome Derek Biggs, the newly elected President of Triathlon England. Apologies Paul Groves
2
President’s Report (see Appendix 1) The President gave her report of the activities of the Federation since the previous Annual General Meeting. She highlighted the phenomenal success of the 2011 season with medal winning performances across the whole spectrum of the sport and outlined the achievements in building performance (inclusion of the triathlon mixed relay in the Commonwealth Games for 2018), profile (paratriathlon in the Paralympics in Rio 2016), participation and business operations. SMS informed the meeting that a Strategic Review for the post-Olympic quadrennial was currently being undertaken by the Board and Senior Management Team. SMS expressed thanks to the Board for their commitment and support over the past 12 months.
3
Chief Executive’s Report (see Appendix 1)
The meeting received the Chief Executive’s report.
4
Audited Annual Accounts The Independent Director for Finance, Ryan Wilkinson (RW) presented a financial overview (see Appendix 1) including a summary of the audited income and expenditure accounts for the year to 31 March 2011. This indicated a healthy position, the approved reserves policy target being substantially met. RW highlighted an amendment to the printed Annual Report and advised that an addendum would be circulated. By unanimous vote, the members accepted the audited Annual Accounts.
Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011
5 Appointment of Auditors RW advised that due to work in implementing partial exemption of VAT it had been decided not pursue a tender process for the appointment of Auditors. It was advised that this would be undertaken next year. Approval for reappointment of Haysmacintyre as the Federation’s Auditors was requested. Proposed: Derek Biggs Seconded: Geoff Earl Carried unanimously. SMS expressed thanks to Ryan Wilkinson.
6 6.1 6.2
Items of Special Business
The Board had submitted an amendment to the Articles of Association of the British Triathlon Federation to:
Alter the Company’s Articles of Association by deleting the number ‘5’ from the first line of Regulation 32 and replacing it with the following words; .’. 50% of the total number of Board members at the time of the meeting (which shall for the avoidance of doubt include any co-opted directors)’..
Proposer: Dean Hardie Seconded: Geoff Earl Carried unanimously. Triathlonscotland had submitted an item of special business to ... “agree that from 1 April 2012 Youth and Junior members of the Home Nations are excluded from the British Triathlon Federation £6.00 non-Olympic levy”. Geoff Earl explained the rationale behind the proposal. ZHP advised that after consideration of the implications of the proposal the BTF Board presented the following amendment for consideration: “That a working group be established comprising representatives of all three members, plus the CEO of British Triathlon, to review the financial model for affiliation for senior members of the Home Nations with a view to continued financial sustainability of the whole sport. This group should report back to the member Boards and the British Triathlon Federation Board by April 2012. By unanimous vote, the members approved firstly the amendment to the item of special business and then the item of special business.
Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011
7 Concluding remarks The President expressed thanks to the Board and the Home Nations representatives and their members for their attendance at the meeting.
Close of meeting 17.55.
Delivering on our Strategy
Dr Sarah Springman OBE
A platform for success
• On target for the final year of our 4 year plan to 2012
• The core building blocks of the 3Ps remain our focus: – Build Performance – Build Profile – Build Participation ...supported by excellent Business Operations
• We are achieving our milestone targets
Reflections on 2011
• Anthems and Flags • 50% elite medals won by British
athletes in Beijing / Hyde Park • Including all 4 golds!
• World Triathlon Mixed Relay
Champions
Building Performance Olympic Triathlon
• UK Sport milestone target: – 1 medal at either London
WCS or WCS Grand Final Beijing and 4 different athletes finishing top 8 across both events
• Actual performance: – 6 medals Elite / U23:
3 Gold, 1 Silver, 2 Bronze – 4 different athletes in top 8
elite at Beijing
• Team relay developed from YOG 2009 to Olympic aspirations
• Successfully applied for Commonwealth status • GB Juniors won gold at the European Championships • GB seniors are World Champions
Building Performance Triathlon Mixed Relay
• Duathlon:
– Katie Hewison took individual senior World gold – Trigold athlete Matt Gunby won silver at U23 World and European – GB Team won silver in World Duathlon Mixed Relay
• Long Distance Triathlon: – Chrissie Wellington triumphs in Kona for the third time – Rachel Joyce took the ITU World Long Distance Triathlon title – Leanda Cave took silver in the ITU World Long Distance Triathlon and
bronze in Kona • Aquathlon:
– Richard Stannard takes World gold • Cross Triathlon:
– Scottish triathlete, Lesley Paterson takes over from Julie Dibens maintaining GB supremacy in the Xterra World Championships
Building Performance Multisport
Celebrating success across the sport …
Building Performance
Multi-medalling GE paratriathlon team on the journey to Rio - European Championships - 7 medals including 4 Gold - World Championships - 9 medals including 4 Gold
Building Performance Age Group domination
• GE GB Age Group teams set the standard for performance and participation in ETU and ITU competitions
• 76 Gold, 74 Silver and 68 Bronze medals won
• 1287 age group competitors
Building Profile • Iconic events
– GE Canary Wharf super sprint eliminator brought triathlon to the City‟s doorstep
– Fast furious racing watched by thousands of spectators on a summer‟s evening
– Elite international racing alongside corporate team relay
• London WCS 2011 hosted Olympic testing and attracted record participation; British male and female elite winners and a showcase paratriathlon event
• Triathlon Live! took the event around the country with live streaming of the men‟s and women‟s elite races supported by “have a tri” staged by local teams at 6 venue Live Sites
Building Profile
Building Profile
• TV & Media interest growing – BTF delivered Super Series: 2 million
viewers across all platforms – London WCS: 1.1 million peak – Beijing WCS Final highlights: 1.6 million – More media coverage (online and print)
than ever before
• Splendid sponsor support – GE facebook and competitions – Tata sponsorship of London WCS
Building Profile International Influence
• Chris Kitchen graduated successfully from the UK Sport International Leadership Programme
• BTF Directors continue to contribute at the highest level through presence on Boards, Committees and Commissions:
Sadly Jem Lawson had to step down from ETU on health grounds, we thank him and are pleased he is still able to contribute fully to TE and BTF
• >1000 British athletes (elite+, paratriathletes, age group)
• WE ARE IN THE GAMES!!!!!!! • Paratriathlon for the
Paralympics! • massive BTF contribution to
bid and lobbying • great athletes • December 2010
• Triathlon Mixed Relay as an optional Commonwealth Games Programme Sport
• high possibility that triathlon becomes a CORE sport on the strength of our sport‟s impact
• excellent ts, TE, BTF, World Champions and WT support
• news Thursday! – from 2018 – „Possible‟ in Glasgow!
• we need to lobby together for 2014
Building Profile International Influence
Recognising „Golden Alumna‟
during ITU EB meeting Meetings with IPC at
their HQ in Bonn
Building Profile International Influence
Building Participation BTF continues to support our Home Nation partners in growing the sport with increased race starts, more events, more clubs registered and a growing demand to be met;
• Triathlon England continues to recruit new members with the new
rolling membership, DD payments and enhanced membership benefits package marketed to good effect
• Welsh Triathlon and Triathlon England are developing new websites alongside British Triathlon to provide easier access to the sport
• triathlonscotland is continuing to capitalise on WDC 2010 legacy with BTF/TS events staff cooperation and a redesign of their event licensing scheme and membership
Achieving our Operational Objectives
Zara Hyde Peters OBE
Performance Pathway • Managed a difficult staffing situation (loss of Head Coach)
without negatively impacting athlete performance
• Olympic Performance Group set up to deliver on Olympic objective working with and supporting senior team
• Support from the WC Performance team who continue to deliver WC pathway
Performance Pathway
• Talent emerging – ETU Youth relays: GB teams
win gold and silver
• World Champs Beijing: 1-2-3 Men‟s U23 Championships
• Medal winners from all three HNs
Our Olympic Journey • Marketing/communications key to achieving our objective:
To be the most memorable Olympic event of 2012
• Working with sponsors to raise profile
• Using social media and web to reach wide audience
• Re-launching TriNews in response to member feedback and creating stronger communications platforms
• Recruiting celebrity ambassadors and encouraging stakeholders to shout about triathlon (e.g. BOA)
Events and Competitions
• Model for delivering unique ITU WCS/LOCOG test event/Olympic qualifier was a huge success; – Partnership with Upsolut strengthened
– Basis for successful bid to host 2013 WCS Grand Final
• Competition review feedback shared with HNs; – Pilot TE competitions delivered (National Sprint Championships,
Club Championships
– British Championships‟ festival approved and planning started for 2013 launch
Business Operations
• Achieved green status on UK Sport/Sport England self assurance audit for third year running
• Progressed the IT projects identified in strategic planning to create stronger back office systems and support growth in the sport
• Managed continuity in HR provision through staffing changes
• Renewed appointment of Mike Townley as legal adviser • Delivered services and support by agreement to HNs
2012 Challenges • Managing the post 2012 cliff – for staff and athletes • Creating sustainability in the sport…financial and other
legacy impacts • Keeping performance on track under pressure due to
increased expectation • Winning continued levels of public investment against
government targets for sport • Developing the Rio paratriathlon plan against a backdrop of
uncertainty regarding the final classification and medal opportunities
Governance - post 2012
• Ensuring BTF Governance is fit for purpose post 2012 (organisational legacy) – UKS funding indicators 2012 and beyond – Building on experience from the birth of BTF in 2007 – Lessons learnt going forward – Developing recommendations to HNs
• Status: Currently under review • Process : consultation through BTF Board and with HNs • Final approval through constitutional process (EGM in 2012)
Finance Overview
Ryan Wilkinson
Financial overview
• Turnover of £5.18m. Increase of 33% year on year (2010:
£3.90m). • The surplus for the year after taxation amounted to
£494,895. Almost a 2.7 fold increase from prior year‟s
result of £184,006.
Result
• Approved reserves policy target of £1m substantially met with members fund reserve of £943,923
(2010: £449,028). • Cash balance of £1.7m (2010: £1.2m)
Financial overview
Income & Expenditure Analysis
Material Movement in Income:
• General Sponsorship - up £447k • Membership and day licences - up £125k • Age group teams - up £120k • Grant income - up £608k
Key to financial success is control over costs:
Administration Expenses as % of turnover, fallen from 97% to 91%
Membership
March
2009/10 11,798 498 776
March
2010/11 13,651 638 801
15.7% 28.1% 3.2% TE contribution to reserves in 2011: £110,000
Balance Sheet Analysis
• Current assets increased by 57% to £2.49m • Current liabilities increased by 41% to £1.55m
• Improvement of the „quick‟ liquidity test ratio to 1.58
