The Career and Technical Education (CTE)Master Schedule Collection, Student Record Collections,

CTE Annual Performance Report and Data Analysis Report

March 27, 2014

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End of Year and Summer Student Record CollectionsProvides data for the Preliminary and Final Completer Demographic Reports

Master Schedule Collection and End of Year Secondary Enrollment Demographic Form (SEDF)Provides data for the SEDF Division Verification Report

Data Collections

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CTERS Users Manual 2013-2014:http://www.doe.virginia.gov/info_management/data_collection/instruction/career_tech/cters/users_manual.pdfStudent Record Collection: http://www.doe.virginia.gov/info_management/data_collection/student_record_collection/index.shtmlMaster Schedule Collection:http://www.doe.virginia.gov/info_management/data_collection/master_schedule_collection/index.shtml

• CTE Office must coordinate closely with the division Student Information reporting staff.

• Review reports after each data submission for irregularities and errors.

Instructions for Collections

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• Secondary Student Career Cluster Enrollment Report (SSCCER)

• Completer Demographic Report• Preliminary and Final

• Student Enrollment Demographic Form (SEDF)• Fall and End of Year reports

Division Reports

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SSCCER

For the Secondary Student Career Cluster Enrollment Report (SSCCER) the Student Record collection data elements for all CTE students include the CTE Career Cluster codes (1-16) representing each of the clusters.

The SSCCER had been reported from the Spring SRC and is now part of the End-of-year Student Record Collection.

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Completer Demographic Report

Student Record collection data elementsfor all CTE students:

• CTE Finisher codes (1-5)• CTE Special Population codes (4,5,6)

For CTE Finishers:• CTE Competency Attainment Flag (y/n)• Student contact information (phone # and

address)New this year for CTE Finishers:

• Career Pathway code (in Appendix K)

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SEDF Division Report

Review the Student Enrollment Demographic Form Division Verification Report after each Master Schedule Collection (MSC).

• Review Data Abnormalities and Teacher Threshold Report pages if any,

• Check “Course Minutes” column,• Check “Course Descriptions” for

matches based on SCED codes in the MSC.

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• Providing data for Federal Perkins Reporting• Providing the Board of Education and

General Assembly with CTE enrollment data• Providing measures of accountability used

in CTE Local plans• Serves as a basis in allocating CTE State

funding• Assuring State and Federal OSHA

regulations on class size are met

How is SEDF data used?

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• MSC provides specific data in SEDF reports

• There is no spring collection of data• End-of-Year collection based on the

data from the last day of school• All Fall and End of Year collections

include data for all classes taught throughout the 2013-14 school year

What is new this year with SEDF?

Threshold explanations are entered in the SEDF as in prior years for:

•classes with over 35 enrollments; and•teachers with over 54,000 minutes of CTE instruction reported.

Warning: These explanations are erased on each MSC re-submission.

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What’s the same as before in the SEDF?

On the Division Verification Report,Data abnormalities pages display:

•Class size limits that have exceeded maximum enrollments; and•Classes with over 35 students.

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What’s the same as before in the SEDF?

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• Division Annual Performance Report

• School Data Analysis Report

CTE Annual Performance Reports

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• Provides information on Perkins measures and performance

• Used in the preparation of the CTE Local Plan

Division Annual Performance Report

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Provides information on Perkins measures for divisions having more than on high school to review school level performance.

Data Analysis Report

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Summary

Good review of data in your information systems now will provide all stakeholders with accurate information for funding allocation and decision making.

Also, it is easier to get it right when the data is validated early.

The next video stream will be on Thursday, April 3, 2014 at 1:30 pm.

“A Strategic Review of Work-Based Learning Methods of Instruction in Virginia: Expanding Opportunities for Students”

Upcoming Session

Please take a few minutes to provide feedback about the benefit of this technical assistance video streaming session.

Your input will be useful in our planning efforts for future video training sessions.

The Survey Monkey link for the online evaluation is:

https://www.surveymonkey.com/s/YYMGQLW

Session Evaluation

Contact Us

For questions about CTE regulations and reporting requirements, please contact the:

Mark Burnet, CTE Data SpecialistVirginia Department of Education

Office of Career and Technical Education ServicesP. O. Box 2120

Richmond, VA 23218-2120804 225-2052 (office)804 530-4560 (fax)

CTE@doe.virginia.gov

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