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Bridestowe Village Hall Valid from 03/08/2017 Bookings Brochure Bridestowe Village Hall Pool Hill Bridestowe Okehampton Devon EX20 4EQ Registered Charity No: 1167031 1
Bridestowe Village HallValid from 03/08/2017
Bookings Brochure
Bridestowe Village HallPool Hill
BridestoweOkehampton
DevonEX20 4EQ
Bookings: 01837 861777Email: [email protected]
Website: www.bridestowe.org.uk
Registered Charity No: 1167031
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Bridestowe Village Hall
Our Hall: Bridestowe is incredibly lucky to have a fantastic Village Hall. Not even 10 years old the hall is a wonderful facility and widely used for meetings, exhibitions, wedding parties, various different functions and fundraising events as well as sports, exercise classes and hobby groups. The venue has car parking, a kitchen, a small meeting room, a larger multi use room and a main hall which has a capacity of 200. The rooms can be hired individually or as a whole venue. Bridestowe Village Hall also boasts the most spectacular views! To arrange a viewing, or make a booking contact our bookings clerk using the details on the front page.
Where are we: Bridestowe is about 6 miles west of Okehampton on the old A30 road going towards Launceston. The Village Hall is on the old A30 opposite Bridestowe Garage – just before the left hand turn into the village.
Registered Charity No: 1167031
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Bridestowe Village HallCharges:(Valid from 12 June 2017) Subject to annual review.
Room Hourly RateAll Day and All
Evening - Whole Venue
The Phil Rattenbury Hall £10.00 £270.00120 Seated or 200 StandingMin 2 hour hire/charge
(£7.50) (£200.00)
Margaret Moore Suit £8.00 Wedding & Special Events PackageCapacity: 40 –
Min 2 hour hire/charge(£6.00)
Small Meeting Room £6.00 From 6pm the day before, until 12 noon the day afterCapacity: 12 (£4.50)
Whole Venue £18.00 £400.00(£13.50) (£300.00)
Charging period: 8am – 11.30pm
The reduced rate in red denotes the discount available for regular weekly users or residents within 4-mile radius of Bridestowe Village.
The kitchen is available for preparing refreshments for all hirers. If you require exclusive access please discuss this with the bookings clerk.
Refundable Deposit: A £75.00 refundable deposit is required. Please make cheques payable to Bridestowe Village Hall and send with the booking agreement to The Bridestowe Village Hall Management Committee, c/o Rachel Dewsbery, The Old Sawmill, Rectory Road, Bridestowe, Devon EX20 4EF. We do not accept payment in cash.
Please note the cheques will be cleared, and then a refund issued after your booking. You will need to request your deposit be returned within 14 days of your booking by writing to:
The Treasurer: The Bridestowe Village Hall Management Committee, c/o Rachel Dewsbery, The Old Sawmill, Rectory Road, Bridestowe, Devon EX20 4EF. Email: Jane Neild: [email protected]
Bank Details *Please note new bank account details Bridestowe Village Hall CIOAccount Number: 12929801Sort Code: 09/01/29
To make a booking please contact: The Bookings Clerk tel: 01837 861777 email: [email protected]
Please note, no booking is confirmed until we receive a completed booking agreement.
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Bridestowe Village HallBooking Agreement
Name:
Name for the calendar: (this is published online.) (eg: ‘Birthday Party’ or ‘Smiths Anniversary’)
You can, if you wish, also include a contact name and phone number or email address on the published calendar. The information given above will be shown on the calendar, so only enter what you wish to be seen on the website.
All information given below will be treated as confidential.
Address:
Telephone:
Email:
Purpose of hire:
Date(s) required:
Time(s) required: From: To:
Requirement:
Main Hall ☐ Capacity: 120 Seated/200 Standing (Minimum of 2 hours hire)
Margaret Moore Suite ☐ Capacity: 40 (Minimum of 2 hours hire)
Meeting Room ☐ Capacity: 12
Whole Venue ☐ (Minimum of 2 hours hire)
Kitchen ☐ (Only tick if you require EXCLUSIVE use. Please discuss this with the bookings clerk.)
Alcohol ☐ (Only tick if you will be serving or selling alcohol during the hire period)
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Bridestowe Village HallThis agreement is a binding contract between you personally, as hirer, and the Bridestowe Village Hall Management Committee. All hirers must ensure a signed copy of this agreement is returned to secure the booking. No booking is confirmed until we have received it. You will then receive a confirmation that the booking has been made. Shortly before your booking details for access on the day of your hire will be emailed to you. (Or a brief phone call if no email is available.)
Damage: The Hirer will be responsible for paying for the making good of damage caused during the hire period to the Hall, its fixtures, fittings, furniture, equipment and surrounding grounds.
License to sell alcohol: If your event will be providing alcohol for sale whether for cash or by inclusion in the ticket price, this must be discussed with the Booking Clerk in advance.
Hirer’s Responsibilities: The Hirer must be at the Hall at the agreed time and must remain at the Hall until the end of the Hire Period. It is the Hirer’s responsibility to ensure that the terms and conditions of necessary licences and special conditions (alcohol, performing rights, fire regulations, etc) are strictly adhered to, and ensure that the premises are used only for the purposes specified in the booking contract. The premises may not be sub-let to any other user.
Our licenses have been granted provided that the following conditions are adhered to:
The following can be found in the red folder in the Margaret Moore Suit:
The premises will adopt a challenge 21 policy. The only acceptable forms of ID will be a photo driving license, passport or a government approved PASS Card.
An incident book will be kept to record details of public disorder. A full copy of our license is available to view, and should be inspected at the start of hire. Only hirers and events booked through the Bridestowe Village Hall Management Committee who have
made agreement will be allowed to sell or supply alcohol at a function. Alcohol is not to be stored on the premises either overnight or when the hirer is not on site. The hirer
must be on site at all times Free drinking water will be available at all times All bottles and glassware are to be cleared away once empty If there are disabled people present you should ensure a safe means of evacuation for them in case of
an emergency There will be no activity or entertainment of a clearly adult or sexual nature permitted on the
premises
Fire Regulations: The Hirer is responsible for making themselves familiar with the full Fire Regulations as displayed in the Hall. The Hirer will be responsible for ensuring that the number of 200 people standing (120 people seated) in the Main Hall and 40 people in The Margaret Moore Suite is not exceeded at any time. The Hirer is responsible for knowing how many people are on the premises at any given time. The fire exits must not be obstructed.
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Smoking: Smoking is prohibited throughout the Hall premises. The Hirer is responsible for ensuring that this is strictly enforced. This policy strictly applies to electronic cigarettes as well.
Noise: The Hirer will be responsible for ensuring that the noise levels are maintained within environmental health guidelines, i.e. noise shall not emanate from the premises such as to cause people in the neighbourhood to be unreasonably disturbed. Additionally, music of any kind is prohibited after 11.45pm on Saturdays and 1.00am Monday to Friday, unless a license is requested from the Management Committee Chairman in advance. The Hirer is asked to ensure that all persons attending the function show consideration to those living in the vicinity of the Hall by arriving at and leaving the premises quietly.
Completion of Hire: The Hirer will be responsible for ensuring that the Hall is vacated at the end of the hire period and that a written notice of breakages or damage is given to the Bookings Clerk within 24 hours. Should you need to make contact during the hire period or immediately afterwards contact details for the management committee are available beside the main doors. Should you have any feedback please do contact the bookings clerk or any member of the management committee to pass it on. However please ensure the following:
All tables and chairs are to be left as found, either set up in the MM Suite and Small Meeting room or stacked away in the PR Hall
All crockery and cutlery, surfaces and equipment must be clean and put away as found. All refuse should be removed from the premises. All floors should be swept or vacuumed if soiled. Lavatories should be flushed and left clean and tidy. All lighting should be switched off and all windows and doors should be closed and locked. Cleaning equipment can be found behind the stage at the bottom of the stairs.
Public Liability Insurance: In the event of an accident, the Hirer must provide full details in writing to the Management Committee Treasurer within 24 hours. Details to: Mrs. Jane Neild, 4 Fore Street, Bridestowe, Okehampton, Devon EX20 4EL Telephone: 01837 861416.
Deposit: A deposit of £75.00, to be paid separately, will be required for most bookings. (The Bookings Clerk will advise.) You will need to request your deposit be returned within 14 days of your booking by writing to The Treasurer: Mrs. Jane Neild: [email protected] Any damage or cleaning costs will be deducted from the deposit after a member of the management committee has discussed this with you.
Cancellation charges: If the booking is cancelled within 7 days of the Period of Hire, the deposit will be retained unless the Hall is subsequently re-let for the same Period.
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Payment: An invoice will be dispatched shortly after the booking is accepted. The Hirer must ensure that full payment is made promptly and certainly a minimum of 2 weeks before the event.
We hope and expect that everyone who uses the Hall will take great care to leave it in at least as good a condition as they found it! We welcome feedback on the hall, which can be provided through any
member of the management committee or our Bookings Clerk.
Please return this form by email to: [email protected] The Bridestowe Village Hall Management Committee, c/o Rachel Dewsbery, The Old Sawmill,
Rectory Road, Bridestowe, Devon EX20 4EF. Telephone: 01837 861777
I am over 18 and have read, understood and agree to the booking agreement as described:
Signature of hirer: Date:
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Floor Plan
The Phil Rattenbury Hall
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The Margaret Moore Suit
The Small Meeting Room
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The Kitchen
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