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The ELI Beamlines Project ESS, Lund, 07/05/13 Radek Toman
The ELI Beamlines Project
ESS, Lund, 07/05/13Radek Toman
ELI Beamlines
General Information
ELI = EXTREME LIGHT INFRASTRUCTURE
ELI = R&D facility in the field of laser physics
ELI = ESFRI Roadmap project; 1st ESFRI project to be built in a new Member state of EU
ELI Preparatory Phase Consortium
ELI DC – backing the project
ERIC – possible future with many querries
Scientific Mission
Plasma-based XUV and X-ray sources (not specifically attosecond)Seeded high-energy XUV lasers, HHGs, plasma betatron, laser-plasma based FEL
Electron, proton and ion accelerationGeneration of 10-50 GeV electrons, >1 GeV protons
Programmatic applications in molecular, biomedical, and material sciencesTime-resolved X-ray diffraction, fast pulse radiolysis, probing early events in interaction of ionizing radiation with matter, probing of diluted systems, femtochemistry, proton therapy
Physics of dense plasma, high-energy-density-in-matter (HEDM) physicsLaboratory astrophysics, WDM, energy transport in high I2 systems
Exotic physicsExperiments with focused intensities 1023-1024 Wcm-2
Prototyping technologies for the high-intensity pillar10 PW and multi-10-PW chains, compression & coherent superposition of multi-10PW ultrashort pulse
ELI Preparatory Phase Consortium
Funding
Origin of the funds
EU funding - European Regional Development Fund (ERDF)
National level: Research and Developement for Inovations OP
Co-funding of the project from national budget (15%)
Managing authority: Ministry of Education
Expenditures eligible until end 2015
Preparatory Phase funded also by EU – DG Research
Funding
Implementation €m
Intangible assets 1.6Tangible assets 233.3
Land 10.0Cost of construction 63.6Machinery and Equipment 150.9Other Equipment 8.9
Material (expendable and operational supplies)6.0ServicesOverhead and travel costs 2.8Payroll 19.7
TOTAL 266.9
Running Costs (operational phase) €m
Salaries 8.9Material and maintenance costs 5.7Travel expenses 1.2Services 2.5Utilities, Overheads 1.3
TOTAL 19.6
Staff FTEs
Employees 300
Final investment cost: 6.800.575.902 Kc(€267 million)
3.5
Current State of Implementation
Current State of Implementation
Main construction phase to be started in May 2013
Laser sources (L1, L2, L3, L4) – some contracting procedures in progress, partly own R&D effort
Beam transmission and equipment of experimental halls – preparation of awarding procedures
Procurement Rules
All procurement processes governed by Act on Public Procurement
Act on Public Procurement = implementation of EU directives (above-the-threshold value)
+ additional RDIOP rules on selection of suppliers
Limits:
Above-the-treshold value – 200 000 Eur – implemented EU directive
Below-the-treshold value – 40 000 Eur – 200 000 Eur – national act on public procurement rules
Small scale value - RDIOP rules – 8 000 Eur – 40 000 Eur
Procurement Processes
Basic principle: open procedure
Only under certain circumstances (or as an exemption): restricted negotiatd procedures
Negotiated procedure for supplies for research activities
Exception from Act – services for researcg activities – confusing interpretation by authorities
Small laboratory equipment (optomechanics, optics), simple services x major technology systems (laser L3: 40 mil. EURO)
2012: 70 contract awarding procedures commenced
Procurement Constraints
Legal constraints
Act unprepared for large scale investment projects: obligation to sum up all similar and related equipment purchased in one year → all purchases in above-the-threshold limit (most strict rules)
Framework contracts x fixed list of suppliers, fixed list of equipment, optomechanics – thousands of items exist
Act unprepared for procurement of special equipment: 1 bid = duty to cancel procedure
Formalism, huge paperwork, demanding for bidders (documents related to qualification criteria)
Often changes
Procurement Constraints
Constraints related to application of law
Office for Protection of Competition – resolves disputes between procurers and suppliers – procedure takes months (up to year)
→ how to avoid objections? – evalution only on bidding price
Penalty Register – 3 months to get excerpt
Managing authority of RDIOP: extremely conservative interpretation of Act and RDIOP rules
Procurement Problems
Case 1 – purchasing of equipment for internal developement
Flexible purchases needed x obligation to sum up → framework contracts
In some fields (optics) FC is not proper solution
Simpification of RDIOP rules (up to 40 000 Eur)
Procurement Problems
Case 2 – Major technology procurement (up to 40 mil. EUR)
Delivered technology will be unique prototypes – next generation of current technology
Negotiated procedures
Major problems in awarding procedures:
Nature of suppliers – public research institutions and
Nature of equipment – prototypes
→ payments in advance (loans constraints); contract motivation tools unacceptable (delay penalties), damages compensation limitations, best effort clauses, choice of law
IPR
We buy only tangible results and unlimited right to use them for purposes of the project (royalty free open-end license)
In case some IPR is result of joint effort, we protect it mutually and share the benefits
Thank you for your attention
Fyzikální ústav AV ČR, v. v. i.Na Slovance 2182 21 Praha 8
