The ELI Beamlines Project

ESS, Lund, 07/05/13Radek Toman

ELI Beamlines

General Information

ELI = EXTREME LIGHT INFRASTRUCTURE

ELI = R&D facility in the field of laser physics

ELI = ESFRI Roadmap project; 1st ESFRI project to be built in a new Member state of EU

ELI Preparatory Phase Consortium

ELI DC – backing the project

ERIC – possible future with many querries

Scientific Mission

Plasma-based XUV and X-ray sources (not specifically attosecond)Seeded high-energy XUV lasers, HHGs, plasma betatron, laser-plasma based FEL

Electron, proton and ion accelerationGeneration of 10-50 GeV electrons, >1 GeV protons

Programmatic applications in molecular, biomedical, and material sciencesTime-resolved X-ray diffraction, fast pulse radiolysis, probing early events in interaction of ionizing radiation with matter, probing of diluted systems, femtochemistry, proton therapy

Physics of dense plasma, high-energy-density-in-matter (HEDM) physicsLaboratory astrophysics, WDM, energy transport in high I2 systems

Exotic physicsExperiments with focused intensities 1023-1024 Wcm-2

Prototyping technologies for the high-intensity pillar10 PW and multi-10-PW chains, compression & coherent superposition of multi-10PW ultrashort pulse

ELI Preparatory Phase Consortium

Funding

Origin of the funds

EU funding - European Regional Development Fund (ERDF)

National level: Research and Developement for Inovations OP

Co-funding of the project from national budget (15%)

Managing authority: Ministry of Education

Expenditures eligible until end 2015

Preparatory Phase funded also by EU – DG Research

Funding

Implementation €m

Intangible assets 1.6Tangible assets 233.3

Land 10.0Cost of construction 63.6Machinery and Equipment 150.9Other Equipment 8.9

Material (expendable and operational supplies)6.0ServicesOverhead and travel costs 2.8Payroll 19.7

TOTAL 266.9

Running Costs (operational phase) €m

Salaries 8.9Material and maintenance costs 5.7Travel expenses 1.2Services 2.5Utilities, Overheads 1.3

TOTAL 19.6

Staff FTEs

Employees 300

Final investment cost: 6.800.575.902 Kc(€267 million)

3.5

Current State of Implementation

Current State of Implementation

Main construction phase to be started in May 2013

Laser sources (L1, L2, L3, L4) – some contracting procedures in progress, partly own R&D effort

Beam transmission and equipment of experimental halls – preparation of awarding procedures

Procurement Rules

All procurement processes governed by Act on Public Procurement

Act on Public Procurement = implementation of EU directives (above-the-threshold value)

+ additional RDIOP rules on selection of suppliers

Limits:

Above-the-treshold value – 200 000 Eur – implemented EU directive

Below-the-treshold value – 40 000 Eur – 200 000 Eur – national act on public procurement rules

Small scale value - RDIOP rules – 8 000 Eur – 40 000 Eur

Procurement Processes

Basic principle: open procedure

Only under certain circumstances (or as an exemption): restricted negotiatd procedures

Negotiated procedure for supplies for research activities

Exception from Act – services for researcg activities – confusing interpretation by authorities

Small laboratory equipment (optomechanics, optics), simple services x major technology systems (laser L3: 40 mil. EURO)

2012: 70 contract awarding procedures commenced

Procurement Constraints

Legal constraints

Act unprepared for large scale investment projects: obligation to sum up all similar and related equipment purchased in one year → all purchases in above-the-threshold limit (most strict rules)

Framework contracts x fixed list of suppliers, fixed list of equipment, optomechanics – thousands of items exist

Act unprepared for procurement of special equipment: 1 bid = duty to cancel procedure

Formalism, huge paperwork, demanding for bidders (documents related to qualification criteria)

Often changes

Procurement Constraints

Constraints related to application of law

Office for Protection of Competition – resolves disputes between procurers and suppliers – procedure takes months (up to year)

→ how to avoid objections? – evalution only on bidding price

Penalty Register – 3 months to get excerpt

Managing authority of RDIOP: extremely conservative interpretation of Act and RDIOP rules

Procurement Problems

Case 1 – purchasing of equipment for internal developement

Flexible purchases needed x obligation to sum up → framework contracts

In some fields (optics) FC is not proper solution

Simpification of RDIOP rules (up to 40 000 Eur)

Procurement Problems

Case 2 – Major technology procurement (up to 40 mil. EUR)

Delivered technology will be unique prototypes – next generation of current technology

Negotiated procedures

Major problems in awarding procedures:

Nature of suppliers – public research institutions and

Nature of equipment – prototypes

→ payments in advance (loans constraints); contract motivation tools unacceptable (delay penalties), damages compensation limitations, best effort clauses, choice of law

IPR

We buy only tangible results and unlimited right to use them for purposes of the project (royalty free open-end license)

In case some IPR is result of joint effort, we protect it mutually and share the benefits

Thank you for your attention

Fyzikální ústav AV ČR, v. v. i.Na Slovance 2182 21 Praha 8

eli-cz@fzu.czwww.eli-beams.eu