THE MEPA TECHNOLOGYBackground Overview & Processes

SESSION OBJECTIVES

• At the end of the session, the participants are expected to:

a. Explain the major milestone of MEPA in Region XII;b. Discuss the basic principles of MEPA Technology;c. Familiarize the proposed SIP Guide along with the

Continuous Improvement (CI) Framework; d. Discuss MEPA process from school to Regional Office

vis-à-vis institutionalization of Integrated Regional MEPA; and

e. Develop deeper understanding on how essential MEPA technology in the full implementation of strategic plans vis-à-vis accelerating access, quality and governance.

ACTIVITYDirections: Assess how you conduct Monitoring &

Evaluation (M&E) in your respective District/Secondary Clusters and School by completing the template below:

What went well? What went wrong?

What needs to be improved?

ANALYSIS1. What are the prevailing observations

on the things that went well?

2. What are the prevailing observations on the things that did not go well?

3. What generally are the aspects that need to be improved?

M&E BEFORE & AFTER INSTITUTING MEPA TECHNOLOGY

PRIME MILESTONES AS RESULTS OF USING MEPA TECHNOLOGY

PRIME MILESTONES AS RESULTS OF USING MEPA TECHNOLOGY

TA & MAJOR POLICIES ENHANCED/ DEVELOPED  THROUGH MEPA

2nd Q-RMEPA 2013Focus: Access - Enrolment

3rd Q-RMEPA 2013Focus: Access – Drop-out Rate

4th Q-RMEPA 2013Focus: All KPIs

1st Q-RMEPA 2014Focus: Completion & Quality

TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING 2ND Q-RMEPA

2013: ACCESS - ENROLMENTIssues /

Opportunities Discussed

Technical Assistance / Policies acted by RO

Policy Directions Forwarded to Central

Office

Establishment of Integrated Schools especially in the IP dominated areas in the region vis-a-vis Moratorium on the opening of IS

Regional Office quality assured the accuracy and validity of the information forwarded and conducted schools ocular inspection

RO indorsed to the Central Office for approval.

Secured Exemption and Approval of CO for the Opening of IS

Low number of test takers in the PEPT, considering that this region has high number of over-aged learners and enrollees

RO issued policy Reinforcement to Intensify Advocacy Program of SDOs to encourage learners to take the exam

Encouraged SDOs to have partnership with CSOs for massive information dissemination advocacy and opportunity for sponsorship of the registration

TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING 2ND Q-RMEPA

2013: ACCESS - ENROLMENT

Issues / Opportunities Discussed

Technical Assistance / Policies acted by RO

Policy Directions

Forwarded to Central Office

Transparency on School MOOE utilization

RO issued policy on Establishing Transparency Board to all SDOs and all schools - Region Memo 143, series 2013

RO strengthened monitoring by integrating compliance of transparency board in all PPAs

On establishing continuous better learning environment in the schools

RO reinforced policy on Implementing Guidance on Revitalizing Classroom Structuring cum Child-Friendly School System - Region Memo 245, series 2013

Conduct schools action research to further investigate increase and decrease of KPIs

RO issued 4th Regional Research cum School-Based Management Congress and 1st Communication Festival (ComFest) – Region Memo 297, series 2014 with focus on sharing educational action researches geared towards strategically accelerating access, quality and governance of basic education

TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING 3RD Q-RMEPA

2013: ACCESS – DROP-OUT RATE

Issues / Opportunities

Discussed

Technical Assistance / Policies acted by RO

Policy Directions

Forwarded to Central Office

Lack of tracking mechanism and progress monitoring system for special programs and projects

TA on M&E to improve strategies, system and approaches in program implementation

Policy to provide M&E Tools or information system for the 15 PAPs progress implementation

SBM grants on the provision for IMs vis-à-vis DepEd Order 44, series 2013 Moratorium of Purchase of Instructional Materials

In collaboration with SDOs jointly encouraged LGUs to provide support fund to schools to avail Text2Teach project. TA on TXT2TEACH Teachers Training and Stakeholders Orientation for Cotabato Province and Sultan Kudarat Recipient Schools - Region Memorandum No. 254, s. 2013

Policy of SBM grants on the provision for IMs shall be converted as leverage fund to avail Text2Teach project.

Lack of operational mechanism for established school dormitories for schools having far distance between home and school

TA on the processes of employing Alternative Delivery Modes

Policy on Sheltering and Home-based Approach Program for divisions having problem on distance between home and school.

TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING

4TH Q-RMEPA 2013: ALL KPI’sIssues /

Opportunities Discussed

Technical Assistance / Policies acted by RO

Policy Directions

Forwarded to Central Office

Over-lapping schedule of activities

RO issued policy on the creation of UNIFIED CALENDAR OF

ACTIVITIES CUM PLANS FOR FY 2015 – Region Memo 114, series 2013

Hiring of non-licensed locally-paid teacher contributory to decreasing MPS of NAT result

RO issued Moratorium for Hiring Locally-paid Teachers – Region Memo 210, series 013

Issues on graduation ceremonies and opening of classes

RO strengthened advocacy program using tri-media (print, air time program thru Radyo Bombo – DepEd SOCCSKSARGEN: Abanse and Dose, and on-line – depedroxii.org)

TECHNICAL ASSISTANCE ACTED / MAJOR POLICIES ENHANCED/DEVELOPED DURING

1ST Q-RMEPA 2014: COMPLETION & QUALITY

Issues / Opportunities

Discussed

Technical Assistance / Policies acted by RO

Policy Directions

Forwarded to Central Office

Equity of teacher deployment

RO reinforced the Redeployment of Excess Teachers from Elementary and Secondary Schools – Region Memo 147, s. 2014

RO issued Adoptive Measures in Filling-up Vacant Teaching Positions to Institutionalize Equity of Teacher Deployment – Region Memo 151, s. 2014

Adoptive measures in addressing classroom shortages

RO issued policy on “No Faculty Room for Secondary Teachers” Region Memo 155, series 2014

Institutionalize multi-level M&E mechanisms to ensure progress marker of department PPAs to key performance indicators

RO issued Region Memo No. ___ s. 2014: Integrated Regional MEPA Operational Framework to strengthen M&E in the schools, districts, divisions and region.

INSTITUTIONALIZATION OF MEPA AT ALL LEVELS & UNITS

Phase I: Immersion of 6 Non-PRIME Divisions in RMEPA

Phase II: Capacity Building of Senior Managers, EPS, PSDS, SHs (833 – UNICEF)

Phase III: Institutionalization of DepEd XII Integrated Regional MEPA Operational Framework

IMPACT OF MEPA IN PLANNING & DECISION-MAKING

Leadership & Governance

Leadership & Governance

Curriculum & Learning (K to 12)

Curriculum & Learning (K to 12)

Resource Management

Resource Management

Accountability & Continuous Improvement

Accountability & Continuous Improvement

Functionally Literate Citizen

AssessAssess

AccreditAccredit

EvaluateEvaluate

MonitorMonitor

ImplementImplementStructure

Structure

PlanPlan

BESRA THRUSTSNCBTS, ECE, ALS, ETC

CENTRAL,REGION, DIVISIONCENTRAL,REGION, DIVISION

VMGVMG

Self-managing & Self-renewingSelf-managing & Self-renewing

LEARNING COMMUNITYLEARNING COMMUNITY

SBM CONCEPTUAL FRAMEWORK

M&E in SBM: Accountability & Continuous Improvement

A clear, transparent, inclusive, and responsive accountability system is in place, collaboratively developed by the school community, which monitors performance and acts appropriately on gaps and gains.

1. Roles and responsibilities of accountable person/s and collective body/ies are clearly defined and agreed upon by community stakeholders.

There is an active party that initiates clarification of the roles and responsibilities in education delivery.

(1)

The stakeholders are engaged in clarifying and defining their specific roles and responsibilities.

(2)

Shared and participatory processes are used in determining roles, responsibilities and accountabilities of stakeholders in managing and supporting education.

(3)

Monitoring & Evaluation

Absence of M&E results to:

Absence of M&E results to:

MEPA OBJECTIVES

2. DMEPA 3. RMEPA

4. CO MEPA

1. SMEPA

•School KPIs•PIR of AIP• Operational Concerns

All KPIsPerformance & Drop-out

Actual EnrolmentAR & CR

MAJOR TRAINING OUTPUT

• Enhancement of Session Guides for the Regional Roll-out to PSDS & SHs

• Finalization of Schedule of SDO Trainers for 2 Batches

• Contextualization of MEPA Operational Framework per SDO

• Interfacing of Regional TA Teams with their respective baby SDO

DepEd XII INTEGRATED REGIONAL MEPA OPERATIONAL FRAMEWORK

MEPA MECHANICSI. In-depth Analysis of KPIs• In-depth Analysis of KPIs - Access: 2nd & 3rd Quarter;

Quality: 1st Quarter; Access & Quality: 4th Quarter)• Implementation Status of the 15 PPAs• Agenda affecting program design, policy standard,

system and TA neededII. Discussion/Interpellation• Lead Discussant as Facilitator• Interpellation by: PPA Holders(DMEPA/RMEPA); SPT

(SMEPA)III. Synthesis• Highlighting TA needs to be addressed• Policy Directions flaggedIV. Next Steps & Agreement (Plan Adjustment)

The SMEPA Meeting

Objectives:To enable the SCHOOL to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery

• Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation

• Respond to technical and training needs of teachers• Identify enhancements to education policies and guidelines

SMEPA Meeting

SCHOOL MEPA (1 Day)Discussion of KPI & AIP Implementation

The DMEPA Meeting

Objectives:To enable the DIVISION OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery

• Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation

• Respond to technical and training needs of teachers• Identify enhancements to education policies and guidelines

SMEPA Meeting DIVISION MEPA (2 Days)

Presentation & Discussion of KPI & AIP Implementation

The RMEPA Meeting

Objectives:To enable the REGIONAL OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery

• Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation

• Respond to technical and training needs of teachers• Identify enhancements to education policies and guidelines

SMEPA Meeting REGIONAL MEPA (2 Days)

Presentation & Discussion of KPI & AIP Implementation

DASHBOARD: QUALITY (1st Quarter)

• Focus on DepEd’s KPIs on QUALITY: NAT, CR, SReA, EGRA, Phil IRI, NCAE

• Review on the bottlenecks of all PPAs vis-à-vis “PRODUCING CHILDREN WITH QUALITY LEARNING”

• Leading review to a more systematic and systemic analysis of DepEd policies on quality

DASHBOARD: ACCESS (2nd Quarter)• Focus on DepEd’s KPI on ACCESS: - SMEPA: Enrolment Rate (Community Mapping),

Attendance - DMEPA: Enrolment Rate, Enrolment Pattern - RMEPA: Participation Rate, GER, Enrolment

Pattern• Review on the bottlenecks of all PPAs vis-à-vis

“KEEPING ALL CHILDREN IN SCHOOL”• Leading review to a more systematic and systemic

analysis of DepEd policies on access - enrolment

DASHBOARD: ACCESS (3rd Quarter)• Focus on DepEd’s KPI on ACCESS: - SMEPA: Drop-out Rate (Absolute number) - DMEPA: School Leavers (Absolute number) - RMEPA: Cohort Survival Rate, School Leavers• Review on the bottlenecks of all PPAs vis-à-vis

“KEEPING ALL CHILDREN IN SCHOOL”• Leading review to a more systematic and

systemic analysis of DepEd policies on access – CSR & SLR

DASHBOARD: ALL KPIs (4th Quarter)• Focus on all DepEd’s KPIs on ACCESS & QUALITY: - SMEPA: Enrolment, Drop-out, NAT - DMEPA: Enrolment, School Leavers (Absolute

no.) - RMEPA: NAT, PR, GER, CSR, SLR• Review on the bottlenecks of all PPAs vis-à-vis

“KEEPING ALL CHILDREN IN SCHOOL & PRODUCING WITH QUALITY LEARNING”

• Leading review to a more systematic and systemic analysis of DepEd policies on quality & access.

The MEPA STRATEGIC MODEL

38

SIP Guide + CI ProcessGuide in developing and implementing School Improvement Plan (SIP)

SIP Guide (July 2014)Continuous Improvement

(14 Aug 2014)Combined

(as of 19 August 2014)[approved by usec lino]

Phase I: Preparatory Activities

Phase II: Planning WorkshopSession 1: Opening, Levelling Off, and Perspective Setting

Session 2: Situational Analysis of Children and Learners

Session 3: Situational Analysis: The Community Session 4: Situational Analysis: The School

Session 5: Setting Objectives and TargetsSession 6: Formulating Strategies

Session 7: Action PlanningSession 8: Closing the Workshop

Phase III: Post-Workshop ActivitiesWriting the SIPOther Post-workshop activities

ASSESS•Mobilize School Planning Team -- Understanding your school measures and performance•Talk with learners and other stakeholders - Data Gathering•Walk the process - Map the process, Detail the Steps and Support Systems•Identify priority improvement areas•Set strategic objectives and targets

ANALYZE•Do root cause analysis•Develop solutions•Finalize improvement plan

ACT•Organize Implementing Team•Test the solution•Roll out solution •Check progress

ASSESSOrganize and Mobilize School-Community Planning Team Voice of the learner Voice of other StakeholdersAnalyze the Situation:

a. Children and Learnerb. Schoolc. CommunityIdentify priority improvement areasDo root cause analysis

PLANSet Strategic Objectives and TargetsDevelop solutions Finalize Improvement Plan

ACTOrganize Project Teams to implement solutionsDevelop detailed Action PlanImplement solutionCheck progress (Assess and start process again)

REGIONAL TA TEAMS

SDO REGIONAL PERSONNEL

Sarangani Agney Taruc & Johnny Sumugat

GSC Dr. Napoleon Gio & Kathrine Lotilla

Koronadal City Gilda Orendain & Shirley Saur

South Cot. Dr. Glenn Bisnar & Walid Abdullah

Tacurong City Joelita Aguilar & Gerrardo Magno

Sultan Kudarat Josenette Braña & Luz Lalli Ferrer

Kidapawan City Magdaleno Duhilag, Jr. & Rogelio Radaza

Cotabato Prov. Dr. Shirley Bulosan, Gilbert Barrera, Regan Dagadas

Cotabato City Norman Valeroso & Suzanne Berba

OUTCOME INDICATORS

Level % No. of SchoolsElem. Level: 1,712 SBM Level 1 50% 856 SBM Level 2 40% 685 SBM Level 3 10% 171Secondary Level: 456 SBM Level 1 50% 228 SBM Level 2 40% 182 SBM Level 3 10% 46

1. All schools to be upgraded in the SBM Level of Practice: Level 1 (50%); Level 2 (40%); Level 3 (10%) by 2019.

OUTCOME INDICATORS

2. All schools have realigned their SIP with new template and established Continuous Improvement (CI) Framework vis-à-vis SMEPA.

3. SDO through District/SC to close the gaps in terms of addressing operational concerns of schools vis-à-vis implementation of PPAs of schools on access and quality.

MEPA ROLL-OUT SCHEDULEBatch Date Participants Office

Batch I: Senior Managers

Dec. 8-10, 2014

70 pax: RO – 20 pax: RD, Chiefs, EPS; & SDOs - 45 pax: SDS, ASDS, SGOD Chief/M&E Coord., SBM Coord., DPO; 5 Trainers

RO & All 9 SDOs

Batch II-A: PSDS & SHs (1 Central & 1 Non-Central School)

Dec. 15-17, 2014

Cluster A: 114 pax - 38 PSDS & 76 SHs; 5 Trainers

North Cotabato, Sarangani & Cotabato City

Cluster B: 120 pax - 39 PSDS & 78 SHs; 5 Trainers

North Cotabato

Batch II-B: PSDS & SHs (1 Central & 1 Non-Central School)

Dec. 18-20, 2014

Cluster A: 114 pax - 38 PSDS & 76 SHs; 5 Trainers

GSC, South Cotabato, Kidapawan City

Cluster B: 120 pax - 39 PSDS & 78 SHs; 5 Trainers

Sultan Kudarat, Tacurong City, Koronadal City,

Batch III: Secondary Cluster Heads & SHs (1 IU & 1 Non-IU School)

Dec. 21-23, 2014

Cluster A: 150 pax: 50 SCHs, 50 SHs from IUs, 50 SHs from Non-IUs

North Cotabato, GSC, Kidapwan City

Cluster B: 150 pax: 50 SCHs, 50 SHs from IUs, 50 SHs from Non-IUs, 5 trainers

Sultan Kudarat, Sarangani, South Cotabato, Cotabato City, Tacurong City, Koronadal City

APPLICATION

How do you plan to institutionalize MEPA in your division:

- DMEPA?

- SMEPA?

CLINCHERMake a reflection on the statement

below: What challenge does it pose?