The National Procurement Service for Wales · The National Procurement Service for Wales ... The...

The National Procurement Service for Wales

Presented by: Sheila Powell, National Procurement Service

Date:

The National Procurement Service - Background

• Concept arose following the McClelland Review into Public Sector Procurement in Wales

• NPS is a pan public sector organisation, for the public sector, of the public which will deliver ’All-Wales’ contracts and frameworks for common and repetitive spend (CaRS) available to any public sector organisation in Wales to use

• 76 public sector organisations have signed up to use the NPS including emergency services

• Sign up process is simple, any public sector organisation can join

• Welsh Government provided Invest-2-Save Funding – to March 2016

• NPS must be self funding by March 2016 via levy model

• Welsh Government are also a customer of NPS but do not have loudest voice

The National Procurement Service – Current State• Go live was 1 November 2013 with the Ministerial launch on 21 November 2013.

• Media campaign, website go live and newsletter release all coincided with Ministerial launch (www.npswales.gov.uk)

• Draft pipeline and priorities are now published on the NPS website

• As an independent organisation, ‘hosted’ by the Welsh Government, NPS is accountable to an independent board, meeting 28.1.14

• The Chair of the NPS Board will be a public appointment, announced w/c 27.1.14

• Sector representation makes up the remaining membership (meets Quarterly)

• All sector leads are now identified as Board Members

• Beneath the NPS Board will be a Delivery Board to endorse the procurements (monthly)

• Work has commenced on building funding model

• Governance structures in place

Interaction

Value Wales

Policy standards, monitoring, supporting capability development

National Procurement Service

Provision of contracts & demand management advice

Wider public sector including Welsh Government

Feed

back

Governance

Diagram of NPS Accountability

Public Service Leadership Group

PSLG Procurement Board

National Procurement Service

BoardDirector NPS – Chairs NPS

Delivery Board

Welsh Ministers

Welsh Government

Officials

Stronger accountability for members of Procurement Board to report sector progress

NPS - Priorities

• Stakeholder engagement, differs sector by sector

• Business continuity on existing frameworks

• Maintaining & refreshing the detailed pipeline (dependent of VW data collection exercise with Bravo).

• Production of Category and Sector savings plans

• Business continuity for existing contracts and frameworks, procurements in progress

• Creation of governance below Independent Board, at category/sector level

• Supplier engagement and SME Development including Community Benefits

• Recruitment: Phase two

NPS - Scope and Membership• The Business Case was built using spend data from a number of public sector

bodies which was then analysed by category and commodity

• Contributing organisations included:• Welsh Government • Natural Resources Wales • NHS Wales • 22 Local Authorities.

• An initial work plan has been developed by sector and by category (2010/11 data)

• 12/13 spend analysis to refresh data, should complete April 2-14

• NPS created based on a category management approach, 7 key categories:

– Fleet (Diana Francis) - Corporate Services & Utilities (Sam Perkins)– IT (Richard Sharp) - Construction Trades, Materials & FM (Claire Powell)– Special Projects (Mark Gwilym) - People Services (Sheila Powell)– Professional Services (Paul Griffiths)

• Each Category Lead is also a sector lead

• Sector Leads:– Education, Mark Gwilym -Emergency Services, Diana Francis– Health, Claire Powell - Welsh Government, Paul Griffiths– Local Authorities, Sam Perkins,

Karen Roberts & Sheila Powell

• Customer charter developed outlining way of working (being presented to Board for approval 28.1.14) will be circulated to all members

• NPS will deliver ‘All Wales’ contracts and frameworks for the key categories agreed in the Business Case

• NPS Board agrees business cases for members wishing to opt out

• Stakeholder groups will be formed around each category to agree specifications and standards for each new contract or framework tendered

• Focus will be on encouraging SME, micro business and voluntary sector in appropriate categories (eg. Resource Efficiency Framework)

• All procurements will be endorsed by the NPS Delivery Board (monthly) which reports to the NPS Board (Quarterly)

• Requests due to go to Sectors for Delivery Board representation w/c 27.1.14

NPS Operating Model

NPS Spend Analysis* – All Sectors

Category Total £ Wales GPS £ No of Suppliers

People, Services & Comms £913,364,724 £27,876,695 7,563

FM, Utilities & Construction £378,571,436 £99,386,577* 2,258

Professional Services £212,153,129 £18,646,270 1,446

Information & Technology £176,085,456 £21,097,423 1,170

Fleet £84,511,624 £19,407,299 685

Office Supplies £44,742,546 £1,076,751 442

Total £1,809,158,915 £187,490,891 13,564

Spend Summary by Category

* Spend Data taken from NPS Business Case based on 10/11 figures (Spikes Cavell)

-Total sector spend via reported Frameworks --Recorded Savings -- Percentage saving –- Review Period - April – November 2013

Current Spend through NPS frameworks

Framework Spend SavingsIT Equipment & Associated Services - ITEAS (III) (Commenced 1 Oct 11) 22,301.89£ 295.82£

Telephony Collaborative Purchasing Agreement 22,301.89£

Mobile Framework 114,894.33£

PSN Services Lot 6 Mobile Voice and Data Services (from July 2012) 16,155.63£

Photocopiers and multi functional devices (From Dec 2008) RM450 223,146.93£

Stationery 32,855.27£

Copier Paper 13,542.58£

Computer Consumables 38,970.46£

Photocopiers and multi functional devices (From Mar 2012) RM1599 18,678.97£ 2,874.98£

Printer Consumables III 27,477.53£ 6,319.83£

Print Framework 13,844.58£

Hire of Car, Commercial and Specialist Vehicles - CARS 9,094.00£

Hire of Car, Commercial and Specialist Vehicles - COMMERCIAL 336,674.00£

Purchase of Cars and Light Commercial Vehicles 460,478.51£ 8,165.78£

Total 1,305,812.79£ 17,656.41£

Priorities for Sector

Construction materials Cost pressures due to increasing economic activity, particularly within the private sector housing market and some large infrastructure projects

Construction TradesPressure on availability of skilled workers

Keeping spend in Wales Main contractor can use Sell2Wales to advertise contract opportunities, meeting the sustainability and local agenda

Corporate SpendMaximising value on corporate spend to provide resources

for front line requirements

Sector Specific Issues

Engagement in NPS

Main focus of sector is housing provision and linked contracts, however NPS offers opportunities to be involved in a much wider range of collaborative contracts covering general corporate requirements, IT, stationery, paper and printing. Sector currently uses these contracts but take up is not universal

NPS Draft Category Pipelines

For information

Annex A

People, Services & Comms – Sheila Powell

Sourcing Process

Sub Category

Q42013

Q12014

Q22014

Q32014

Q42014

Q12015

Q2-2015

Q32015

Q42015 Current Frameworks Expiration

Date

Corporate Wear &

Uniforms

WPCHEPCW PPEESPO PPE+Corp 144

July 2015Aug 2014May 2014

Recruitment Advertising

Services

HEPCW Dec 2014

Admin & Clerical Staff

GPS RM692WPC/VW/CardiffMSTAR 653F YPOHEPCW

May 2014Jan 2015April 2014Jan 2015

Print Audit Services

GPS RM1599HEPCW

Feb 2014Feb 2014

His Vis Clothing &

PPE

WPCHEPCW PPEESPO PPE+Corp 144

July 2015Aug 2014May 2014

Hotel Accom &

Conferences

YPO/ESPO RM808-13HEPCW ConfHEPCW HotelsGPS RM808GPS RM1034

Aug 2014Mar 2016Dec 2013Aug 2014Oct 2017

Vending Machines &

Stock

WPCESPO 900

April 2013June 2015

Child Care Vouchers

ESPO 329YPO 319HEPCW

March 2014March 2015July 2014

Proposed Category Pipeline Q4/2013 – Q4/2015

Analysis

Spend Analysis

Strategy Delivery & Benefits

Realisation

Sourcing Strategy

Sourcing Plan –Creation &

ImplementationOpportunity Assessment

Opportunity Selection

Current State Analysis

Category Forum

Decision Award ImplementTender

Analysis Tender Decision Award Implement

Analysis Tender Decision Award


Implement

Implement

Decision Point

Analysis Decision Award ImplementTender




Version 1Wednesday, 20 November 2013 Unrestricted

FM & Construction – Claire Powell

Sourcing Process

Sub Category

Q42013

Q12014

Q22014

Q32014

Q42014

Q12015

Q2-2015

Q32015


Date

General Building Products

YPO/NEPO 12WPCGPS RM 632

Jan 2015Mar 2014Mar “014

Plumbing & HVAC

YPO 000190WPCHEPCWNEPO 141

Nov 2014Oct 2013Oct 2014Mar 2014

AggregatesWPCNEPO 219

Oct 2013TBA

Timber Supplies

YPO/NEPO 185WPC

Dec 2014Nov 2013

Tools & Equipment

WPCNEPO 96NEPO 131

April 2015April 2015Nov 2013

Cleaning & Janitorial Supplies

WFEPCHEPCW

Oct 2015June 2014

PAT TestingYPO/NEPO 306HEPCW

July 2015Oct 2014

Portable Fire Equipment

NEPO 225/WCEWPC

Dec 2014June 2013

Office Furniture

WPCNEPO 282

June 2013Mar 2014


Analysis

Spend Analysis


Realisation

Sourcing Strategy





Category Forum






Implement

Decision Point





Tran

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Wednesday, 20 November 2013 Unrestricted Version 1

Professional Services – Paul Griffiths

Sourcing Process

Sub Category Q42013

Q12014

Q22014

Q32014

Q42014

Q12015

Q2-2015

Q32015


Date

Legal Services-Technical

HEPCW One StopGPS RM919 WPCWFEPC

Feb 2015Jan 2015June 2014April 2014

Financial Services-Banking Services

WPC Lot 1WPC Lot 2NEPO 384South Wales PoliceNHS

May 2013June 2013Mar 2014June 2014Oct 2013

Financial Services –

Cash Collection

WPCYPO 338NEPO 324FHEPCWNHS

Sept 2014Oct 2016July 2013Sept 2016Oct 2013

Consultants-Technical

GPS RM1502VW/CPS Tech ConsHEPCW OnestopYPO/NEPO 664

May 2015April 2014Feb 2015Jan 2015

Consultants-Public Analyst

Services

NEPO 348WPC

TBADec 2014

Welsh Translation & Interpretation

GPS (YPO) RM987 Dec 2015


Analysis

Spend Analysis


Realisation

Sourcing Strategy





Category Forum




Decision Point



Award Implement

Spend AnalysisSourcing Strategy

Opportunity Assessment



Category Forum

Tran

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Information & Technology – Richard Sharp

Sourcing Process

Sub Category Q42013

Q12014

Q22014

Q32014

Q42014

Q12015

Q2-2015

Q32015


Date

Consumables

VW Consumables IIIYPO 413WFEPCHEPCW

July 2015Feb 2014Jan 2014May 2016

LaptopsNotebooks

GPS RM721/RM653GPS RM1692Sprint II RM720

Feb 2014July 2014March 2014

Audio VisualWPCWFEPC (VW)HEPCW

Aug.2013Nov 2014Mar 2015

MFD/Copiers GPS RM1599HEPCW

Feb 2014Feb 2014

Printers GPS RM720 Sprint IIGPS RM1692HEPCW

March 2014 July 2014Oct 2014

Desktops

GPS RM653GPS RM721VW ITEAS IIIHEPCW

Feb 2014Feb 2014Sept 2014July 2016

Software

GPS RM713GPS RM865 LGSASGPS RM1557 IIGPS RM1557 IIIYPO 936/Y10178HEPCW

Dec 2013July 2014Oct 2013May 2014Mar 2015Dec 2015

Mobile Telecoms

GPSHEPCWGPS Janet 3G

June 2014June 2014July 2015


Analysis

Spend Analysis


Realisation

Sourcing Strategy


Implementation




Category Forum



Decision Point








Fleet – Diana Francis

Sourcing Process

Sub Category

Q42013

Q12014

Q22014

Q32014

Q42014

Q12015

Q2-2015

Q32015


Date

Tyres & Associated

GPS RM955Value WalesESPO 222YPO 48WPC

Aug 2016Feb 2015Dec 2013Mar 2014Feb 2015

Vehicle Hire Spot (Cars & Commercial)

Value Wales /CMUGPS 807ESPO 271HEPCWYPO 52South Wales Police

Mar 2014Mar 2014Feb 2015Oct 2014Nov 2015Aug 2013

Mechanical Sweeper Brushes

WPCCardiff Council

April 2014Mar 2014

GPS RM858ESPO 218HEPCW (P&L)YPO Y11063WPC

May 2015June 2017Oct 2014PendingMar 2014

Leased Vehicles

YPO Specialist 324ESPO Specialist 215RESPO 215D VehiclesHEPCW

July 2016July 2016June 2015Oct 2015

Purchased Vehicles

Fuel CardsGPS RM536ESPO 307WPCSouth Wales PoliceCardiff Council

Mar 2014Aug 2013Mar 2015Aug 2013Mar 2015


Analysis

Spend Analysis


Realisation

Sourcing Strategy





Category Forum






Implement

Decision Point


Tran

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Corporate Services & Utilities – Sam Perkins

Sourcing Process

Sub Category

Q42013

Q12014

Q22014

Q32014

Q42014

Q12015

Q2-2015

Q32015

Q42015 Current Frameworks End dates

Printing Services

Value Wales/CPSGPS LCD/00013/2010NHS Printing Services

Jan 2014May 2016Dec 2014

PaperPre Cut & Specialist

Value Wales/CPSGPS RM655WFEPC Copier PaperGPS/YPO PaperCardiff - Canon

Jan 2014Jan 2014Oct 2015Dec 2017Open

Gas & Electricity

GPS RM550 NH Elec GPS RM864 HH ElecGPS Gas D RM896GPS Gas N.D RM897YPO Gas & Elec 2017HEPCW Gas & Elec

Mar 2014Aug 2015Mar 2016Mar 2016Mar 2017Feb 2015

Heating OilGPS Fuels RM1013 WPC Fuel OilYPO Ref 301 Pro5

Aug 2015Mar 2015Sept 2015

Postal & Courier

Tran

sitio

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Pl

anni

ng

GPS Postal RM782HEPCW Mail RoomHEPCW CourierHEPCW AirmailHEPCW Franking MacYPO 000217 Mail Room Equipment

Aug 2014

Mar 2014July 2014July 2015Aug 2014


Spend Analysis


Realisation

Sourcing Strategy


Implementation




Category Forum





Implement

Decision Point



Questions ?

Contact number: 0300 790 0170Email: [email protected]: www.npswales.gov.uk

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