The Planning and Implementation of a WebinarAn Interactive “How To” Event

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The Planning & Implementation of a Webinar!

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To Get Started

Kathy Whitener

Rebecka AndersonSpecialQuest Technology Coordinator

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Today’s Presenter

Her

Not Him

Orientation

Communication

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Orientation

Orientation to DimDim Environment

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Tool Overview

Participant List

Private Chat

Public Chat

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Up Next!

Live Format?Event ProducerRoles & DutiesTime to PlanTimeline

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Up Next!

Do You Need to be Live?

Record Your Presentationhttp://www.slideshare.net

Use Email, Forum, Teleconference For Follow-Up

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Event Producer

Event Producer’s Role

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Event Producer Skills

List the skills an event producer should have:• Be comfortable with technology

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use public chat to respond

Duties & Roles

Content Preparation (script)

Content DeliveryPowerPoint CreationCustomization of Conferencing SoftwareEvent Host (starts up web conf. mtg)

Presenter SupportModerator (start/close mtg, help organize chat)

MarketingRegistrationProofreadersTech SupportPractice SupportTimekeeper

Event Producer

Presenter

Admin Support

Web Designer

Graphic Designer

Tech Support

Moderator

Committee Members

Roles Crossover

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ROLES DUTIES

Duties & Roles

Content Preparation (storyboard/script)

Content DeliveryPowerPoint CreationCustomization of Conferencing SoftwareEvent Host (starts up web conf. mtg)

Presenter SupportModerator (start/close mtg, help organize chat)

MarketingRegistrationProofreadersTech SupportPractice SupportTimekeeper

Event Producer

Presenter

Admin Support

Web Designer

Graphic Designer

Tech Support

Moderator

Committee Members

Roles Crossover

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ROLES DUTIES

Time to Plan

How Much Time Does It Take?

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use public chat to respond

Mark

Time to Plan

Tool SelectionStaff/Presenter Training of ToolCreate Marketing MaterialsMarketingRegistration PeriodCreate Web Page For Info/Reg.Contracting

Committee MeetingsApproval ProcessesScriptingPowerPoint DevelopmentMissed DeadlinesPractice SessionsEvaluation

For Your First Webinar: 6-8 Weeks

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Time to Plan

Create Master Timeline

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Meetings

Weekly Check-ins

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Questions

We’ve Covered

• Live Format?• Event Producer• Roles & Duties• Time to Plan• Timeline

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use public chat to ask a question

Up Next!

Service Selection Training Script, PPT Length User Feedback

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Up Next!Up Next!

Select a Service

Review & Select a Web Conferencing Service

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Training

Train Yourself & Presenters

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Script, PPT

Plan Ahead!

• Limited Amount of Time• Participant’s Time

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Outline, Script, PPT

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Who Time Topic Script Visual Interaction Plan BRebecka 1min Intro Today I would like to

introduce…Slide with name & photo of presenter

As for volunteer using chat

Phone

Outline Script PowerPoint

http://www=full

Guess!

What is the maximum length of a Webinar?

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use public chat to respond

60 Minutes

Do NOT Exceed 60 Minutes

• Practice

• Read it Out Loud

• Consider Question/Interaction Time

• Buffer Time

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User Feedback

Every 5 Minutes

• Engage Participants• Clarity

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Questions

We’ve Covered

• Service Selection• Training• Script, PPT• Length• User Feedback

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use public chat to ask a question

Up Next!

Technical Requirements Timekeeper Practice Sessions Plan B

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Up Next!Up Next!

Use

Hosts & Presenters

No VoIP No Cell Phones No Video No Wireless

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It’s possible to do all of the above, but avoiding these reduces your chances of technical glitches.

Use

Guess!

How many computers does it take to run a webinar?

use public chat to respond

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Use

Guess!

Host Presenter

Windows View

Mac View

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Questions

Computer Use?

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use public chat to ask a question

Timekeeper

Designate a Timekeeper

• Use a Script

• Add Q & A Time

• Practice

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use public chat to respond

Use

Guess!

How many practice sessions?

use public chat to respond

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Use

Practice

3 Practice Sessions• Required• Contract• 1st Practice Review• 2nd Practice Nearly Final• 3rd Dress Rehearsal

if you don’t

practice, expect failure

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Use

Plan B

Have a Plan B

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Questions

We’ve Covered

• Technology Requirements• Timekeeper• Practice Sessions• Plan B

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use public chat to ask a question

Up Next!

Slide Tips Preparing Your Attendees

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Up Next!Up Next!

Slide Tips

Photo of Speaker & Slide Number

light background and dark text

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http://www=full

Visuals

Choose Visuals That Enhance

http://www.istockphoto.com

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Prepare

Prepare Your Attendees

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Questions

We’ve Covered

• Slide Tips• Preparing Attendees

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Questions

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Evaluation = Resources

• Complete an Evaluation• Access Resource• Final Questions