The Planning and Implementation of a WebinarAn Interactive “How To” Event
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The Planning & Implementation of a Webinar!
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To Get Started
Kathy Whitener
Rebecka AndersonSpecialQuest Technology Coordinator
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Today’s Presenter
Her
Not Him
Orientation
Communication
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Orientation
Orientation to DimDim Environment
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Tool Overview
Participant List
Private Chat
Public Chat
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Up Next!
Live Format?Event ProducerRoles & DutiesTime to PlanTimeline
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Up Next!
Do You Need to be Live?
Record Your Presentationhttp://www.slideshare.net
Use Email, Forum, Teleconference For Follow-Up
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Event Producer
Event Producer’s Role
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Event Producer Skills
List the skills an event producer should have:• Be comfortable with technology
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use public chat to respond
Duties & Roles
Content Preparation (script)
Content DeliveryPowerPoint CreationCustomization of Conferencing SoftwareEvent Host (starts up web conf. mtg)
Presenter SupportModerator (start/close mtg, help organize chat)
MarketingRegistrationProofreadersTech SupportPractice SupportTimekeeper
Event Producer
Presenter
Admin Support
Web Designer
Graphic Designer
Tech Support
Moderator
Committee Members
Roles Crossover
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ROLES DUTIES
Duties & Roles
Content Preparation (storyboard/script)
Content DeliveryPowerPoint CreationCustomization of Conferencing SoftwareEvent Host (starts up web conf. mtg)
Presenter SupportModerator (start/close mtg, help organize chat)
MarketingRegistrationProofreadersTech SupportPractice SupportTimekeeper
Event Producer
Presenter
Admin Support
Web Designer
Graphic Designer
Tech Support
Moderator
Committee Members
Roles Crossover
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ROLES DUTIES
Time to Plan
How Much Time Does It Take?
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use public chat to respond
Mark
Time to Plan
Tool SelectionStaff/Presenter Training of ToolCreate Marketing MaterialsMarketingRegistration PeriodCreate Web Page For Info/Reg.Contracting
Committee MeetingsApproval ProcessesScriptingPowerPoint DevelopmentMissed DeadlinesPractice SessionsEvaluation
For Your First Webinar: 6-8 Weeks
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Time to Plan
Create Master Timeline
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Meetings
Weekly Check-ins
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Questions
We’ve Covered
• Live Format?• Event Producer• Roles & Duties• Time to Plan• Timeline
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use public chat to ask a question
Up Next!
Service Selection Training Script, PPT Length User Feedback
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Up Next!Up Next!
Select a Service
Review & Select a Web Conferencing Service
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Training
Train Yourself & Presenters
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Script, PPT
Plan Ahead!
• Limited Amount of Time• Participant’s Time
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Outline, Script, PPT
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Who Time Topic Script Visual Interaction Plan BRebecka 1min Intro Today I would like to
introduce…Slide with name & photo of presenter
As for volunteer using chat
Phone
Outline Script PowerPoint
http://www=full
Guess!
What is the maximum length of a Webinar?
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use public chat to respond
60 Minutes
Do NOT Exceed 60 Minutes
• Practice
• Read it Out Loud
• Consider Question/Interaction Time
• Buffer Time
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User Feedback
Every 5 Minutes
• Engage Participants• Clarity
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Questions
We’ve Covered
• Service Selection• Training• Script, PPT• Length• User Feedback
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use public chat to ask a question
Up Next!
Technical Requirements Timekeeper Practice Sessions Plan B
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Up Next!Up Next!
Use
Hosts & Presenters
No VoIP No Cell Phones No Video No Wireless
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It’s possible to do all of the above, but avoiding these reduces your chances of technical glitches.
Use
Guess!
How many computers does it take to run a webinar?
use public chat to respond
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Use
Guess!
Host Presenter
Windows View
Mac View
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Questions
Computer Use?
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use public chat to ask a question
Timekeeper
Designate a Timekeeper
• Use a Script
• Add Q & A Time
• Practice
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use public chat to respond
Use
Guess!
How many practice sessions?
use public chat to respond
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Use
Practice
3 Practice Sessions• Required• Contract• 1st Practice Review• 2nd Practice Nearly Final• 3rd Dress Rehearsal
if you don’t
practice, expect failure
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Use
Plan B
Have a Plan B
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Questions
We’ve Covered
• Technology Requirements• Timekeeper• Practice Sessions• Plan B
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use public chat to ask a question
Up Next!
Slide Tips Preparing Your Attendees
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Up Next!Up Next!
Slide Tips
Photo of Speaker & Slide Number
light background and dark text
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http://www=full
Visuals
Choose Visuals That Enhance
http://www.istockphoto.com
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Prepare
Prepare Your Attendees
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Questions
We’ve Covered
• Slide Tips• Preparing Attendees
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Questions
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Evaluation = Resources
• Complete an Evaluation• Access Resource• Final Questions