The Smart Scholars Early College High School Program

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The Smart Scholars Early College High School

Program-Intermediary RFP

Webinar – August 31, 2009

Presenter: Joseph P. FreyAssociate Commissioner, Office of Higher Education

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Smart Scholars ECHS Intermediary RFP Webinar

Today’s Agenda

BackgroundOverview of Smart Scholars ECHS

Intermediary RFPQuestions from participants

via chat box

The recording of this webinar will be posted on our website:

http://www.emsc.nysed.gov/smartscholars.html

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Purpose of the Smart Scholars ECHS Program To increase high school graduation rates

To increase the number of students who complete a postsecondary credential or degree

Target student population: students from populations traditionally underrepresented in college

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The Smart Scholars Early College High School Program

In 2007, the Board of Regents proposed the Smart Scholars ECHS Program to help close the student achievement gap.

This comprehensive program builds upon programs that provide college courses to high school

students

the active work of the Department’s opportunity programs to assist educationally at-risk students to graduate from high

school and achieve success in college.

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ECHS Early Research Research conducted since 2002 by the American Institutes for

Research and SRI International to evaluate the Early College High School Initiative (ECHSI).

ECHS are reaching their target populations: 67% of ECHS students are members of minority groups 59% qualify for free or reduced price lunches 46% will be first-generation college students

ECHS have high attendance rates Average daily attendance = 94% 85% progress from one grade to the next

ECHSI Evaluation

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ECHS Early Research

ECHS students are earning college credit Graduates earned about a semester to one year of college credit

ECHS students are continuing on to college 88% of ECHS graduates enrolled in college the next fall

41% chose to attend four-year institutions 47% chose to attend community colleges

ECHSI Evaluation

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The Smart Scholars Early College High School Program - Overview

Partnerships of public schools, BOCES, or charter schools with institutions of higher education will establish approximately

11 Smart Scholars Early College High Schools (ECHSs).

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The Smart Scholars Early College High School Program - Overview

First cohort of Smart Scholars ECHSs Planning Year – December 1, 2009 – August 31, 2010 First class to begin - September 1, 2010

Second cohort of Smart Scholars ECHSs *** Planning Year – September 1, 2010 – August 31, 2011 First class to begin – September 1, 2011

*** Contingent upon receipt of an appropriation from the NYS Legislature in the 2010-2011 State budget

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The Smart Scholars Early College High School Program - OverviewPartnerships of the following entities are eligible to respond to the RFP:

Public Schools, especially high or very high need

Public IHEs (SUNY/CUNY)

BOCES Partnering With Independent IHEs

Charter Schools Proprietary IHEs

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The Smart Scholars Early College High School Program - DefinitionsLEA = local education agency

Public schools, BOCES and charter schools within NYS Preference will be given to LEAs classified as “high need” or “very high

need”

IHE = institutions of higher education

SUNY, CUNY, independent and proprietary colleges and universities 2- & 4-year Must be accredited, http://ope.ed.gov/accreditation/ Programs must be registered by NYSED, http://www.highered.nysed.gov/ocue/

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IntermediaryIntermediary: a research and consulting organization that has demonstrated

experience in the recruitment of qualified educators development of academic support services curriculum development development, implementation and evaluation of assessment tools ECHS framework

Intermediary will assist with promoting best practices across the schools coordinating statewide leadership training opportunities importing and translating best practices from other states

One intermediary will be selected

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Contract Period - Intermediary

Proposals must be postmarked by November 1, 2009

Applicants will be informed by December 1, 2009

Intermediary projected start date: Planning Period: December 15, 2009

Contract Period - December 15, 2009 to August 31, 2013

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Overview of Intermediary RFP – Mandatory Requirements

The selected intermediary must

meet criteria and qualifications established by USNY.

be a research and consulting organization that possesses demonstrated technical experience in developing high schools partnered with institutions of higher education

Must sign and return Appendix D (Agreement to meet Mandatory Requirements) with proposal.

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Overview of Intermediary RFP – Eligibility Requirements A deep understanding of how to create a college-going culture

Experience in the recruitment of appropriate classroom staff

Ability to deliver instructional and leadership training

Knowledge of secondary and postsecondary education organizational structures

Understanding of New York State law and regulations

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Overview of the Intermediary RFP – Eligibility Requirements Commitment to working in a diverse setting to support the

achievement of students who are underrepresented in higher education

Track record of project, fiscal and grant management expertise

Ability to work cooperatively with an array of partners

Skill in developing educational assessment tools and in assessing student progress

Experience in providing professional development opportunities and training to educational personnel

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Overview of the Intermediary RFP-Required Elements of Proposal Proposal Summary: (limited to 1 page)

Proposal Narrative: limited to 25 pages, single-spaced on 8.5” X 11” paper with 1” margins on all sides. Font may not be less than 11 point.

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Overview of the Intermediary RFP – Eligible Activities – Pre-Opening Planning PhaseThe selected intermediary will assist the Smart Scholars ECHS partnerships in

the Pre-Opening Planning Phase:

Coordinate Smart Scholars ECHS high school and college faculty support services calendars and transportation establishing on-going governance structures

Provide technical assistance in the development of a budget and business plan

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Overview of the Intermediary RFP – Eligible Activities – Pre-Opening Planning Phase Articulation: Assist the Smart Scholars ECHS partnerships in:

preparing a detailed MOU between the ECHS partners

working toward the goal of statewide articulation between New York State’s 2- and 4-year colleges and universities.

Engage the Smart Scholars faculty and staff to design an aligned curriculum and standards and a sequence of courses

Provide guidelines for student recruitment and develop selection criteria and strategies

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Overview of the Intermediary RFP – Eligible Activities – Implementation Phase Engage school and instructional leaders for peer learning

activities

Conduct school visits, to trouble shoot, problem solve and identify practices that can be shared

Connect the Smart Scholars ECHS Partnerships with the national early college high school movement.

Provide support and information regarding additional fund-raising to support the ECHS partnerships beyond the life of the grant

Evaluate academic and social support services (e.g. counseling staff advisors)

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Overview of the Intermediary RFP – Eligible Activities – Implementation Phase Support the partnership liaisons in joint planning with the LEA and support

the principal/program director/school leader’s coordination with the IHE

Help to develop assessment tools and instruments, providing a data-driven feedback loop, including a plan for using results to: evaluate college-readiness student outcomes program success determine improvements needed to refine the assessment model

Identify professional development for Smart Scholars ECHS college and high school faculties

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Overview of the Intermediary RFP – Eligible Activities – Implementation PhaseThe Intermediary will develop a rubric for providing USNY the following data:

Documentation of meetings and outcomes

Methods and results of outreach to students, schools, parents, etc

Quarterly fiscal reports, partnership budgets

Hiring plans

Student recruitment plans

Collection and assessment of data

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Summary of Submission Documents - to be submitted with proposal

Application Cover Sheet and Checklist

Resumes of key staff

Project Work/Management Plan

Documentation of experience with EarlyCollege High Schools movement

Documentation of other resources

Proposal Budget

Signed Ability to Meet Mandatory Requirements form

Five (5) references with contact information

Samples of successfully completed projects

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Overview of the Intermediary RFP-Evaluation Criteria - Technical (75 points total) Experience (43 points)

Understands and has the capacity to create a college-going culture

(10 points max).

Demonstrated understanding of NYS laws and regulations and the University of the State of New York (6 points max).

Significant, documented skill in developing, implementing and evaluating educational assessment tools (6 points max).

Demonstrated ability to work cooperatively with an array of partners

(15 points max).

Experience in recruiting appropriate staff in early college high schools with ample classroom and leadership skills (6 points max).

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Overview of the Intermediary RFP-Evaluation Criteria - Technical (75 points total) Management (32 points)

Narrative provides a detailed description of the roles and responsibilities of the employees of the intermediary organization dedicated to this project (15 points max).

Soundness of the applicant’s plan of work, timetable, staff and student recruitment plans (10 points max).

Ability to deliver instruction and leadership training as well as other professional development (7 points max).

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Overview of the Intermediary RFP-Evaluation Criteria – Financial Criteria(25 points)

The narrative provides a detailed description of the financial and budgetary implications of the project (8 points max)

Demonstrated, successful track record of project, fiscal and grant management expertise (9 points max).

A cost-effective approach to implementing the proposal (8 points max).

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Overview of the Intermediary RFP-

Method of Award Aggregate score will be calculated

Minimum score 70 points

USNY reserves the right to cancel the RFP if it is in the best interest of the University

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Smart Scholars ECHS Intermediary

RFP Webinar

Q & A

At this time, questions will be taken using the chat feature.

We will give you a few moments to type in your questions, and address them in the order that they are posted.

A link to the recording of this webinar and all questions and answers will be posted to the following website:

http://www.emsc.nysed.gov/smartscholars.html

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Questions

Questions must be submitted to: [email protected]

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Thank you for attending the

Smart Scholars ECHS Program-Intermediary RFP

Webinar

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