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The University of Nottingham
Attendance Monitoring 2009/10
Chris BextonAdele Szeghalmi Academic Services Division, RegistryIan Hamley
The University of Nottingham
The University of Nottingm
How have we got here?
What is the Points Based System (PBS)?
Ian Hamley, Registry
What have we been asked to do?
Overview of the Process
Adele Szeghalmi, Registry
Monitoring Attendance – Undergraduates
Ian Hamley, Registry
Monitoring Attendance – Postgraduates
Chris Bexton, Registry
Questions & Answers
Students must attend all teaching activities necessary for the pursuit of their studies, undertake all associated assessments and attend meetings and other activities as required by their School or the University.
http://www.nottingham.ac.uk/quality-manual/study-regulations/attendance.htm
How have we got here?
The University of Nottingham
How have we got here?Since September 2005 - Postgraduate
It is also expected that full-time postgraduate
students will reside within reasonable travelling distance of the University in order that they may be readily available for consultation with their supervisors and be in a position to make full use of laboratory and library facilities.
http://www.nottingham.ac.uk/regulations
The University of Nottingham
How have we got here?• Management Board
• Points Based System Working Group
• Senior Tutors Network
• Students’ Union
• ‘Compliance visits’ from the UKBA
• Schools
• Other universities, UUK & AUA contacts
The University of Nottingham
What is the PBS?
• Five tiers:• Highly skilled workers• Skilled workers with a job offer• Low skilled workers• Students• Youth mobility and temporary workers
• Sponsor licences, CAS Certificates and responsibilities
The University of Nottingham
What have we been asked to do?
• Monitor attendance for ALL Home, Home/EU and Overseas students – September 2009
• Monitor student attendance over 10 ‘expected interactions’ (circa 280k interactions per year) – September 2009
• Report sponsored student ‘No Shows’ to the UKBA –
February 2010
• Report non-attendance of sponsored Tier 4 students to the UKBA – February 2010
The University of Nottingham
What have we been asked to do?• For attendance monitoring and reportable to
UKBA:
– All sponsored students who are studying under a Tier 4 visa
• For attendance monitoring only:
– All other students including Home & EU, part-time, distance learning courses, industrial placements, Erasmus, U21 etc
The University of Nottingham
Acceptable Interactions – examples• Lecture, seminar, tutorial, laboratory session etc• Scheduled formal assessment, presentation, viva etc• Formal class register• Seeing an administrator, Personal Tutor, Supervisor etc• Physical submission of coursework• University registration• Feedback session with student• Reporting to the School Office• Group presentations• Work in progress (PGRs)• Supervision meetings with supervisor (PGRs)• Annual review (PGRs)
• NOT EXHAUSTIVE… and never will beThe University of Nottingham
On-line Reporting System
The University of Nottingham
Overview of the Process
Data from Saturn
Web Facility
Withdraw on Saturn
Attendance monitored
Database
InvestigationReport to Registry
UKBA informed
The University of Nottingham
The University of Nottingham
Monitoring Attendance – Undergraduates
Interaction
123 4567
8
910
Responsible Unit
Registration
SchoolSchoolSchoolSemester 1 ExamsSchoolSchoolSchoolSemester 2 Exams
Semester 2 Exams
Date
October 2009
November 2009November 2009December 2009February 2010February 2010March 2010April 2010May 2010
May 2010
Report to Registry
14 December 2009
7 May 2010
Reporting to the UKBA
• Non-standard starters expecting to start from 1 February 2010 – expected start date + 20 working days
• Non-registered students (September start) – 10 working days after registration ends - 22 October 2010
• Non-attendance in S1 – 5 February 2011
• Non-attendance in S2 – 1 July 2011
***Withdrawing a student will be FINAL***
The University of Nottingham
Monitoring Attendance – Taught Postgraduates
Interaction Responsible Unit Date Report to Registry
1 Registration October 2009
2 School October 2009
3 School November 2009 14 December 2009
4 School December 2009
5 Semester 1 Assessments February 2010
6 School March 2010 7 May 2010
7 School April 2010
8 Semester 2 Assessments May 2010
9 School July/August 2010 1 October 2010
10 School September 2010
The University of Nottingham
Monitoring Attendance – Research Postgraduates
Interaction Responsible Unit Date Report to Registry
1 Registration October 2009
2 School November 2009 14 December 20093 School December 2009
4 School February 2010
5 School March 2010 7 May 2010
6 School April 2010
7 School May 2010
8 School June 2010
9 School July/August 2010 1 October 2010
10 School September 2010
The University of Nottingham
Reporting to the UKBAfor Postgraduates
• PGRs and non-standard starters expecting to start from 1 February 2010 – expected start date + 20 working days
• Non-registered students (September start) – 10 working days after registration - 22 October 2010
• Non-attendance in S1 – 5 February 2011
• Non-attendance in S2 – 1 July 2011
• Non-attendance in Summer –24 October 2011
***Withdrawing a student will be FINAL***The University of Nottingham
The University of Nottingham
Advantages of Monitoring
• Compliance with external statutory requirements & continued recruitment of international students
• Attendance is strongly correlated with academic attainment (Newman-Ford et al, 2008; Paisey & Paisey, 2003)
• Increased communication with our students
• Increased pastoral provision for our students
The University of Nottingham
General Issues…
• Suspensions, withdrawals & transfers
• Debtors
• Changes in course duration (repeat study, re-sitting a stage etc)
• Continued sponsorship of failing students?
The University of Nottingham
Key Contacts
• The Registryo [email protected]
o FAQs on Registry’s web pages
• The International Office
• Student Services
o Academic, Financial & Disability Support
o Cripps Health Centre
o Counselling
Attendance Monitoring Web Pagehttp://www.nottingham.ac.uk/academic-office/studentregistry/attendancemonitoring.htm
The University of Nottingham
The University of Nottingham
Questions…
?
