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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
Bin Son: [email protected] 21
PHN II: LM QUEN VI PHIN BN MI
1. Lm quen nhanh vi giao din mi 2007
a. Lm quen vi thanh Ribbon
Ln u tin m Word 2007 ln c th bn s ngc nhin vi giao din hon ton
mi so vi cc phin bn trc. Phn thay i ln nht l thanh Ribbon nm trn
cng ca ca s chng trnh.
Thanh Ribbon th hin sn nhng lnh thng dng nh bn khng phi lctung hng ng menu tm th bn cn.
Ti sao li c s thay i ny? Cu tr li l gip cho bn lm vic d dng v
hiu qu hn. Thanh Ribbon c nghin cu v thit k sao cho cc lnh c t
nhng v trhp l nht.
b. C nhng g trn thanh Ribbon?
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Thanh Ribbon c 3 thnh phn cn bn, s rt c ch nu bn bit mi phn c
gi l g v cch s dng chng.
1. Tab(th) c 7 Tab c bn nm ngang pha trn, mi Tab i din cho mt vng
hot ng.
2. Group (nhm) mi Tab bao gm nhiu Group tp hp cc i tng c lin quan
mt thit vi nhau.
3. Command (lnh) mi Command c th l mt nt, mt vng nhp ni dung
hoc mt Menu(trnh n).
Mi th trn mt Tabu c la chn cn thn da trn cc hot ng ca
ngi dng. V d Tab Homecha nhng lnh c tn sut s dng nhiu nht chng
hn nh cc lnh trong nhm Font nh dng vn bn nh: Font, Font Size, Bold,
Italic, v.v...
c. Nt hin th hp thoi ca tng nhm
Mi nhn qua bn c th s khng tm thy mt lnh no c trong cc
phin bn Word trc. ng lo, mt s nhm c mt nt hnh mi tn cho nm
gc phi bn di ca nhm.
Nt mi tn c gi l Dialog Box Launcher(nt m hp thoi). Nu bnClick vo nt n s m ra cc ty chn lin quan n nhm tng ng. Cc ty
chn ny xut hin di dng hp thoi m bn vn thy cc phin bn Word trc
y.
Nhn tin ni v cc phin bn Word trc, bn c th t hi liu bn c th
chn mt giao din ging nh cc phin bn trc trong Word 2007 khng. Cu tr
li l KHNG. Tuy nhin, sau khi quen thuc vi giao din mi bn s cm thy
thch th vi s tin li m n mang li.
d. Nhng Tab ph
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Khi bn chn mt mt bc nh, tab ph c tn Picture Tools s xut hin, Tab
ny cha cc lnh lin quan n vic x l hnh nh trong Word.
Trong phin bn 2007, c mt s Tab ch xut hin trn thanh Ribbon khi bncn n chng. Gi s bn va chn mt tm nh vo ti liu, by gi bn mun c
nhng hiu chnh lin quan ti tm nh ny chng hn nh chn cch vn bn s bao
quanh tm nh nh th no hoc c th bn mun ct xn nhng phn tha trong
nh...Vy bn c th tm cc lnh lin quan u?
1. Chn nh.
2. Tab ph Picture Toolsxut hin, hy click vo .
3. Cc nhm v lnh mi s xut hin bn c th x l hnh nh, nhm
Picture Styleschng hn.
Khi bn click ra ngoi bc nh, Tab Picture Tools s bin mt v cc nhm
khc xut hin tr li.
e. Toolbar mini
Khi bn chn mt onvn bn hoc mt t v chuyn con tr chut n ,
mt Toolbar (thanh cng c) nh s xut hin di dng m.
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Mt s lnh nh dng hu dng n ni bn mun n xut hin trong mi hon cnh.
Gi s bn mun nh dng nhanh mt vn bn trong khi hin ti bn ang Tab
Page Layout. ng nhin bn c th Click vo Tab Home s dng nhng lnh
nh dng trong , tuy nhin c mt cch nhanh hn:
1. Chn phn vn bn mun nh dng sau chuyn con tr chut ti v tr .
2. Mt thanh cng c nh xut hin di dng m. Nu bn r chut n , thanh
cng c ny s hin r v bn c th s dng cc ty chn trn nh dng vn
bn.
Toobar Mini rt hu ch cho nh dng nhanh vn bn, tuy nhin bn phi lm
sao nu mun mt vi lnh khc cng xut hin thng trc nh vy. Hy xem phn
tip theo v Quick Access Toolbar(thanh cng c truy cp nhanh).
f. Thanh cng c truy cp nhanh
Thanh cng c truy cp nhanh(Quick Access Toolbar) l mt vng nh nm
trn gc tri ca thanh Ribbon, n cha cc lnh m bn dng ngy ny qua ngy khc
nh: Save, Undo, Repeat. Bn c th thm vo nhng lnh m mnh thng dng
n s lun xut hin m khng cn bit Tab hin ti l g.
Click phi chut vo nt lnh m bn mun thm vo Quick Access Toolbar,
chn Add to Quick Access Toolbar.
g. n tm thi thanh Ribbon
Thanh Ribbon gip cho mi th trong Word 2007 tr nn tp trung v d dng
tm kim nhng th cn thit. Tuy nhin, i khi bn khng cn phi tm bt c th g.
Bn ch mun tp trung lm vic vi ti liu ca mnh v bn mun c nhiu khng
gian hn. Tht n gin, hy tm n thanh Ribbon.
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Cch n thanh Ribbon: Nhp p chut vo Tab hin ti, cc nhm ca Tab s
bin mt. Nh vy bn c nhiu khong trng hn.
Khi no bn mun thanh Ribbon xut hin tr li, hy nhp p vo Tab hin ti
mt ln na.
h. S dng bn phm
Nhng ngi yu bn phm, y l phn dnh cho cc bn. Phm tt bt u vi
Ctrl nh cc phin bn trc. V d Ctrl + C l Copy, Ctrl+Sl lu ti liu...Thit k Ribbon dn n h thng phm tt mi vi 2 li ch ln so vi phin bn
trc:
- Mi lnh u c phm tt
- Cc phm tt yu cu nhn t phm hn
- Cc phm tt (Short Cut) c mt tn mi: Key Tips. Nhn phm Alt cc Key
Tipsxut hincho tt c cc Tab, cc nt lnh trn Quick Access Toolbar, nt
Microsoft Office. Lc ny, bn c th nhn Key Tip cho nhng Tab m bn mun
hin th, v d nhn H hin th Tab Home. Cc Key Tip cho tng lnh trong TabHome s xut hin v bn ch vicnhn Key Tip ca lnh m bn cn.
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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2. Lm quen nhanh vi h thng Office 2007
a. Phin bn Office mi c thit k hng ngi dng
C rt nhiu thay i tng t nhau trong c b Office 2007. Tin tt lnh l
cc lnh v cc cng c u c a ratrc mt ngi dng v lun trng thi
sn sng.
Thay v c khong trn di 30 thanh cng c hoc cc lnh b vi di hng t
menu hoc trong cc hp thoi th gi y bn c mt trung tm iu khin
(Control Center) duy nht kt hp mi th vi nhau mt cch trc quan.
Mt khi quen thuc vi thanh Ribbon trong mt chng trnh (Word, Excel,Access...), bn cng s cm thy d dng trong mt chng trnh khc.
b. Cc lnh c t chc nh th no?
Cc lnh Paste, Cut v Copy thng c s dng nht trong Word v Excel, do
, theo logic cc lnh ny c t TabHome
, Tab u tin trn thanh Ribbon.
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Cc lnh t chc theo cch chng c s dng. Microsoft nhn thy ngi
dng c mt s lnh a thch m h dng i dng li hng ngy. Nhng lnh nh th
hin c t nhng ni ni bt v tin dng nht.
V d lnh Paste l lnh c tn sut s dng cao nht, nh th ti sao khng cho
n mt khong khng gian ln hn so vi cc lnh lin quan l Copy v Cut.
Cc lnh thng dng khng cn phi chia s khng gian trn thanh cng c vi
nhng lnh lin quan nhng t c dng hn. Nhng th hu dng s c t trong
tm tay ca bn.
Nhng lnh c tn sut s dng thp s ch c c mt phn nh trn thanh
cng c. V d ngi dng t s dng lnh Paste Specialhn lnh Paste, do mun
truy cp lnh Paste Special bn hy nhn phm mi tn bn di lnh Paste.
c. Nhiu lnh ch xut hin khi cn thit
Tab ph Picture Toolsxut hin khi bn chn mt bc nh vo Word.
Nhng lnh bn thng s dng nht nm trn thanh Ribbon v lun trng thi
sn sng. Trong khi , mt s lnh khc ch xut hin khi bn thc s cn.
Chng hn nu bn khng c bc nh no trong ti liu th cc cng c x l
hnh nh s khng cn thit phi xut hin.Nhng ch cn bn chn vo mt bc nh, Tab ph Picture Toolss lp tc xut
hin cng vi Tab con Formatcha cc lnh bn lm vic vi cc bc nh. Khi
bn kt thc cng vic vi bc nh Tab Picture Tools cng bin mt.
Nu bn mun lm vic li vi bc nh, ch cn Click ln n, Tab Picture Tools
s li xut hin. Word bit bn ang lm g v cung cp cho bn cc cng c cn thit
ph hp. Thanh Ribbon phn ng vi cc hnh ng ca bn.
Vy bn khng cn phi lo lng khi khng lun nhn thy tt c cc lnh. Hy
thc hin bc u tin, sau mi th bn cn s t ng xut hin.
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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d. S c nhiu ty chn hn mi khi bn cn
Click vo phm mi tn pha di mi nhm khi bn cn nhiu ty chn
lin quan ti nhm :
1. Click vo phm mi tn ca nhm Font
2. Hp thoi Fontxut hin vi y cc ty chn.
Khi bn thy mt phm mi tn nh pha di mt nhm c ngha l nhm
c thm nhiu ty chn ang n. Click vo phm mi tn ny (phm ny c gi l
Dialog Box Launcher) mt hp thoi hoc mt bng cha lnh (Task Pane).
V d trong PowerPoint, nhm Font th Home cha cc lnh v font ch nh
thay i kiu ch, kch thc, mu sc, in m, in nghing, gch di...
Nhng nu bn mun s dng cc lnh nh dng font t thng dng hn nh
supperscript th bn phi click vo phm mi tn bn di nhm Font mhp
thoi Fontc cha lnh supperscript v cc lnh khc lin quan n font ch.
Sau di chuyn im chn ni dung ti cui on.
Cui cng, nhn vo phm Pastetrn thanh Ribbon. Hoc bn c th dng phm
tt Ctrl + V. Cu bn mun di chuyn c di ti ni bn mong mun.
e. Xem trc thay i trc khi chn
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Bn bao gi phi ri vo cnh lp i lp li cc thao tc Chn La - Hy
(Undo) - Chn La cha? Bn chn mt Font ch, mu sc, kiu trang tr hoc hiu
chnh mt bc nh. Nhng nhng thay i dn n mt kt qu khng va , th l
bn nhnUndo, sau li thc hin nhng la chn khc. Vng lp nhm chn
din ra cho n khi c mt kt qu lm bn hi lng.
Gi y, bn c th nhn thy ngay kt qu ca tng ty chn. Mi khi bn r
chut ngang mt ty chn no phn vn bn hoc hnh nh m bn mun hin
chnh s lp tc thay i tng ng. Khi chn c mt gii php ng , hy click
ln n. Bn s khng phi ng n lnh Undo.
f. To thanh cng c ca ring bn
Bn bao gi phi ri vo cnh lp i lp li cc thao tc Chn La - Hy
(Undo) - Chn La cha? Bn chn mt Font ch, mu sc, kiu trang tr hoc hiu
chnh mt bc nh. Nhng nhng thay i dn n mt kt qu khng va , th l
bn nhn Undo, sau li thc hin nhng la chn khc. Vng lp nhm chn
din ra cho n khi c mt kt qu lm bn hi lng.
Gi y, bn c th nhn thy ngay kt qu ca tng ty chn. Mi khi bn r
chut ngang mt ty chn no phn vn bn hoc hnh nh m bn mun hinchnh s lp tc thay i tng ng. Khi chn c mt gii php ng , hy click
ln n. Bn s khng phi ng n lnh Undo.
g. S dng phn gi mn hnh khc nhau lm thay i cch hin th ca
thanh Ribbon
Trong hnh l mt phn ca mt bn thng co bo ch, nhng tt c mi th u
trng ging nhau. Khng tiu , khng hng dn, khng c im nhn quan trng
gy s ch cho ngi c.
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Nhm Show/Hide trong Tab Viewhin th y khi m hnh phn gii
cao, khi mn hnh c phn gii thp, bn phi nhn vo nt mi tn mi nhn thy
c cc lnh.
Nhng g bn tm hiu v phin bn Office mi cho n gi c p dng khi
mn hnh ca bn c phn gii cao.
Nu mn hnh ca bn c phn gii thp, 800x600 pixel chng hn, th mt s
nhm lnh ch hin th tn nhm ch khng hin th tt c cc lnh. Bn phi nhn vo
nt mi tn bn di tn nhm truy cp tt c cc lnh.
Nhn vo hnh minh ha trn, phn gii cao nhm Show/Hidehin th y
cc lnh, trong khi vi phn gii thp hn n ch hin th tn nhm m khng
c lnh no. Trong trng hp ny bn phi nhn vo nt mi tn truy cp cc
lnh.
Tng qut, mt nhm ch hin tn nhm phn gii thp l nhng nhm lnh
thng t c s dng.
Ch Minimize: d bt k phn gii no, nu bn thu nh ca s chng
trnh li th mt s nhm s ch cn hin th tn nhm. Cng thu nh ca s cha trnh
th s nhm ch hin th tn s tng ln.
Tablet PC: Nu bn dng Tablet PC(My tnh dng bng) vi mn hnh nh
bn s thy Office 2007 s hin th mt phin bn thanh Ribbon vi cc Tab v nhm
nh hn. Ngc li vi mn hnh ln.
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PHN III: SDNG CC BIU MU C SN TRONG
1. Sc mnh ca cc biu mu (Template)
Mc d c th bn lm vic vi Word v quen thuc vi cc ti liu ca
Word, c th bn vn khng tng tn lm v cc biu mu. Biu mu l g? N c
th gip ch cho bn ra sao?
Mt biu mu l mt loi ti liu c sn ni dung trong .nh vn bn, kiu
trang tr, nh dng; nh dng trang nh canh l, cch dng; cc yu t trang tr nh
mu sc, ng vin...
Hy xem biu mu nh mt tr gip hu ch khi bn bt u son tho ti liu.Gi s nh hng tun bn u c mt cuc hp v bn phi son i son li lch hp
vi mt vi thay i nh mi ln. Hy bt u vi mt s thng tin ph hp c
chun b sn s gip bn tit kim rt nhiu thi gian.
Hy theo di mt vi v d to ti liu mi t cc biu mu sn c trong Word v
b Office cc phn sau. Bn c th s dng cc biu mu ny to ra cc ti liu
chuyn nghip v n tng cho ring mnh
2. S dng cc mu trang ba Fax c sn
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Gi s cng vic ca bn phi thng xuyn gi Fax cho khch hng v i tc,
bn lun cn c mt trang ba ghi li ni dung ca cc bng Fax. Bn c th t to
trang ba nh vy mi khi bn gi / nhn Fax. Hoc bn cng c th s dng biu mu
sn c trong Word.
Bn s tm thy biu mu nh trn hnh minh ha, gia rt nhiu biu mu khc
trong Word. Bn ch cn in cc thng tin ph hp, in ra v gi Fax. Th l xong, rt
n gin v nhanh chng. Thm ch bn c th thm hoc xa mt s phn ty theo
nhu cu c th, tuy nhin, nhng g thit yu nht c sn v bn khng phi bt u
t con s 0.
3. S dng cc mu lch lm vic sn c
y l mt v d khc cho thy cc biu mu Word c th gip ch cho bn nh
th no. Hy tng tng bn c giao nhim v thit k lch hp hng tun cho
nhm.
Trc khi bt u t mt trang ti liu rng, bn hy th tham kho mt s biu
mu c trn trang Microsoft Office trc tuyn - bn c th lin kt trc tip ti cc
biu mu ny (bn s c hng dn sau). C rt nhiu biu mu trong cc danh mc
khc nhau, thng dng nht l: Lch lm vic. Lch ngy thng, Th t, S Yu LLch v.v... C rt nhiu cho bn la chn.
Hnh minh ha cho thy 3 biu mu:
1. y l mu n gin v trc quan vi cc vn bn v vng c nh
dng bn in
2. Mt mu hon chnh, theo phong cch ngh thut.
3. Mu ny s dng nh dng Bng(Table) v s dng cc mu sc khc
nhau phn bit gia cc vng. y l mt mu tng i phc tp.
4. Tm nhng biu mu c ci t km vi Word
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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C khong 30 biu mu c ci t km vi Word nh: Th t, Fax, Bo Co,
S Yu L Lch v Blog. Bn s tm thy cc biu mu ny bng cch:
1. Click nt Microsoft Office, sau chn New.
2. Trong ca s New Documentchn Installed Templates.
3. Click vo cc hnh i din v xem th biu mu trng nh th no pha
bn phi.
4. Khi chn c mu ph hp, Click vo nt Create.
Mt ti liu mi c to ra da trn biu mu bn chn, v vic ca bn by
gi l in nhng ni dung ph hp.
5. Tm cc biu mu trn trang Microsoft Office trc tuyn
To mt ti liu mi nh bc trn, tuy nhin thay v chn Installed Templates
by gi bns chn theo cc danh mc pha di trong phn Microsoft Office
Online.
Hy Click vo tng danh mc xem hnh i din ca cc biu mu trong danh
mc . Tng t nh vi cc biu mu c ci t sn, khi bn Click vo hnh i
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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din th mt mu xem trc ca biu mu s hin ln pha bn phi.Mt s danh
mc nh Th T (Letters) c cc danh mc con bn la chn.
ti cc biu mu v my bn hy chn hnh i din ca biu mu ri nhn
Download. Biu mu ti v s m ra mt ti liu mi, sn sng cho bn lm vic.
Biu mu gc s khng b thay i, n vn nm trn trang Microsoft Office trc
tuyn. Tuy nhin, mt bn sao c lu v my tnh ca bn, khi cn s dng bn
hy m th mc My Templatestrong Word m khng cn ti v mt ln na.
6. Kh nng c bit ca biu mu
Nh cp cc phn trc, khi bn m mt biu mu mt ti liu mi c
to ra da trn biu mu m bn chn. Thc cht bn lm vic vi mt bn sao ch
khng phi bn thn biu mu.
chnh l kh nng c bit ca biu mu: T to mt bn sao khi c m,
bn sao ny to ra tt c cc thnh phn ca biu mu trong mt ti liu hon ton
mi. Bn lm vic vi ti liu mi , tha hng tt c cc thnh phn c trong biu
mu v c th thm bt ni dung ty .
V bn lm vic trn mt ti liu mi nn nhng hiu chnh m bn thc hin s
khng nh hng ti biu mu gc, n lun c gi trng thi nguyn bn. V vy,mt biu mu c th l nn tng cho v s ti liu.
7. Biu mu v ti liu l hai nhdng khc nhau
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Tm hiu Microsoft Office 2007- Tp 1: Tm hiu Microsoft Word 2007
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Biu mu (Template) v Ti liu (Document) c nh dng file khc nhau.
Nu bn tng lu nhiu ti liu Word c l bn quen thuc vi vic chn
nh dng sn c lu file. y l s khc bit gia Biu mu v Ti liu:1. Biu mu c lu di dng Word Template v n c ui file l
".dotx" (cc phin bn Word trc y l ".dot").
2. Ti liu c lu di dng Word Document v n c ui file l
".docx" (cc phinbn Word trc y l ".doc").
Biu mu v Ti liu cnh dng file khc nhau v cch hot ng ca chng
cng khc nhau.