Time Management

Presented by:

• Jomana Zuhair Al-Momani

• Eman Al-Qudah

• Bashaer Mawajdeh

• Salam Bani-Ata

• Bayan Bani-Mfrej

Outline

1. Time management Definition.2. The purpose of Time management.3. Obstacles to effective time management.4. What can we do?5. Suggestions for effectively managing

your time.6. Time management principles. 7. the balance of life, work, family, and

community.

Time Management Definition

• Time management refers to a range of skills, tools, and techniques used to manage time when accomplishing specific tasks, projects and goals.

• This set encompasses a wide scope of activities, and these include planning, setting goals, analysis of time spent, organizing, scheduling, and prioritizing.

• Initially time management referred to just business or work activities, but eventually the term broadened to include personal activities as well.

The purpose of time management

• To be able to have

control over your life - manage your time, don't let it manage you.

• To be healthier,

Successful and happier (less stress).

Obstacles to effective time management

Unclear objectives

Disorganization

Inability to say “no”

Obstacles to effective time management

Too many things at once

Stress and fatigue

All work and no play

What can we do?

Recognize that obstacles exist

Identify them

Employ strategies to overcome

Be Organized

Use time saving tools: appointment calendars, "to do" lists, e-mail, answering machines, file folders, etc …

Suggestions for Effectively Managing Your Time

Plan Ahead (Schedule it and it will happen)

Determine how long your tasks will take (do this before agreeing to take on a task!)

Consider whether any activities can be combined.

Determine if big tasks can be broken down into smaller tasks that may be easier to schedule.

Prioritize Your Tasks

• Set goals for both the short term and long term as to what you want to accomplish. • Look at all of your "to do"s to gauge the time requirement and whether additional resources will be needed to accomplish them (if yes, schedule time to obtain those resources). Don't postpone the small tasks (a sense of accomplishment is good and overlooked small tasks can become larger tasks.)

Avoid Overload

Include time for rest, relaxation, sleep, eating, exercise, and socializing in your schedule.

Take short breaks during study and work periods.

Don't put everything off until the last minute (for example, don't cram for exams).

Learn to say "no" when appropriate and to negotiate better deadlines when appropriate.

Be Able to be Flexible

The unexpected happens (sickness, car troubles, etc.); you need to be able to fit it into your schedule. Know how to rearrange your schedule when necessary (so it doesn't manage you – you manage it).

Know who to ask for help when needed

Learn when to say “NO”

• You can’t do everything

• Don’t undertake things you can’t complete

• Remain consistent to your goals

Use your waiting time

• On public transportation• At the doctor’s office• Waiting for your plane • When you are early

Use your waiting time

Correspondence

Letters or memos

Books or tapes

Concentrate on the task at hand

• Focus on your goal• Tune out interruptions

Consider your personal prime time

• Morning?• Evening?• Late night?

Celebrate your success

Review• Set goals• Prioritize• Organize• Learn when to say “NO”• Use your waiting time• Concentrate on the task at hand• Consider your personal prime time• Celebrate success

TIME MANAGEMENT PRINCIPLES

1. You control your life by controlling your time.

2. Your behavior is a reflection of what you truly believe.

3. Daily planning leverages time through increased focus.

4. You satisfy your needs when your beliefs are in line with reality.

5. Negative behaviors are overcome by changing incorrect beliefs.

6. When your daily activities reflect your governing values, youexperience inner peace.

7. Give more and you’ll have more.

TIME MANAGEMENT PRINCIPLES

As a student, there are some basic Principles of Time Management that you can apply: .

1. Identify "Best Time" for Studying: Everyone has high and low periods of attention and concentration.

2. Study Difficult Subjects First: When you are fresh, you can process information more quickly and save time as a result.

3. Use Distributed Learning and Practice: Study in shorter time blocks with short breaks between. This keeps you from getting fatigued and "wasting time.

TIME MANAGEMENT PRINCIPLES

4. Make Sure the Surroundings are Conducive to Studying: This will allow you to reduce distractions which can "waste time.

5. Make Room for Entertainment and Relaxation: College is more than studying. You need to have a social life, yet, you need to have balance in your life.

6. Make Sure you Have Time to Sleep and Eat Properly.

7. Try to Combine Activities.

Choosing a Time ManagementMethod that Works for You

• Not all time management methods work forEveryone.

• Understanding who you are as a student/learnercan help you assess which method is best for you.

• After assessment, choose a time managementorganizational tool that can assist you in being amore productive time manager.

the balance of life, work, family, and community.

• You must balance all to ensure good time management.

• Clean and organize• Set goals • Keep track• Make time for all items• Place items in different plies• Standardize as much as you can

Thank You For Ever