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Free and Low Cost Tools You Can Use October, 2008
| Date post: | 11-May-2015 |
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Technology |
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Free and Low Cost Tools You Can Use
October, 2008
Adam Kingadam@npowermichigan
.org
Tools You Can Use
NPower’s MissionTo inspire and empower
nonprofits to use technology to better serve their
communities.
NPower Locations
Los AngelesLos Angeles
SeattleSeattlePortlandPortland
DenveDenverr
PhoenixPhoenix
PhiladelphiaPhiladelphia
WashingtonWashington D.C.D.C.CharlotteCharlotte
IndianapoliIndianapoliss
MichiganMichiganNew New YorkYork
AtlantAtlantaaTexasTexas
Today’s Session
File sharing
Website
Calendars
BackupBlog
Donations
Database
CRM
Collaboration
Remote
Mobile
Hardware
Software
Connect
Photos
Videos
Hosting
TrainingMeetings
Conferencing
Security
Maintenance
E-newsletter
Today’s Session
Have you ever used it? How?
How might you use it?
Alternatives?
Presentations• SlideShare.net/NPowerMichigan
Wikis
• http://NPTechguide.pbwiki.com/
• Wouldn’t it be nice?– Share calendars– Share contacts– Access ENTIRE mailbox (inbox & all folders) anywhere– Access all your own contacts, calendar, and tasks anywhere– Internal website for announcements, discussion– Share & collaborate on documents online– Organization-wide calendar
Email / File Share / Collaborate
+
Email / File Share / Collaborate
• Option 1: Exchange & Sharepoint– Need T1 internet: $300 per month
minimum– Need your own server: hardware +
labor $3000 every 5 years– Need large backup hard drives:
minimum 2 @ $150 each– Need separate antivirus protection:
$85 dollars @ TechSoup.org– Maintenance and updates required– Server goes down = email goes
down– Internet connection goes down =
email goes down
• Option 2: Hosted Exchange & Sharepoint– Basic DSL connection – No server needed– Backed up by Hosted Exchange
provider– Antivirus protection included– Maintenance and updates included– $9 to $12 per month, per user– Makes sense for 25 or fewer staff– Recommended providers:
– Intermedia.net– Sherweb.com
Email: Hosted Exchange
Email & Online Collaboration
• Google Apps for Nonprofits www.google.com/a/npo
– Email with your domain (i.e. [email protected]) – Shared calendars– Organizational calendar– Internal team website– Share and collaborate on documents online (word
processing, spreadsheet, etc)
Email & Online Collaboration
• BlueTie.com– Web based email with your domain (i.e. [email protected]) – Shared calendars– Online file storage– $4.95 per user, per month
• Zoho.com– Online apps (word proc., spreadsheet, presentation)– Web conferencing, Contact Database– Basic versions of all apps are free
Online Productivity
File Sharing• www.Drop.io– Post documents, audio clips, videos, pictures– Share with staff, board members, etc.– 100 MB free storage
• JungleDisk.com– Use as a shared network drive– Your files accessible on any computer – $2 per user per month, plus 15 ¢ per GB
(Workgroup Edition)
Online File Sharing
Less than half the price
of purchasing and
maintaining a file
server…
File Server vs. Online
• Server– Hardware - $2000– Software - $200– Setup - $1000– Backup Media - $300– Total: $3500 every 5
years
• Online File Service– 10 staff ($2 each per
month) - $20– 20 GB data (0.15 per GB,
per month) - $3– $23 per month– $1380 per 5 years
• Egnyte.com– Virtual file server
File Sharing
File Sharing
• Workspace.Officelive.com– Share and work on Office files from anywhere
File Sharing
• More Online File Sharing and Backup– Xdrive.com– ElephantDrive.com– Ibackup.com– Mozypro.com– Box.net– YouSendit.com & MailBigFile.com
File Sharing & Online Backup
More listed at:http://techmagazine.ws/free-online-file-storage/
Software
• Productivity Software at TechSoup.org– Microsoft Office 2007 Professional - $20– PeachTree Premium Accounting 2009 - $65– Quickbooks Premier 2008 - $45
Should I get Office 2003 or Office 2007 from TechSoup?
Software
• Donor Management Databases– Exceed! Basic by Telosa.com - $299 via TechSoup– eTapestry – online database, free for under 500 records
Software
• Security – Antivirus – under $100 at TechSoup
– Norton Antivirus 2008– Norton Internet Security– Corporate Edition version 10.2
– ZoneAlarm.com – free firewall software
Software
Vs. Adobe Acrobat 9 - $299 retail
• PDF Makers– PDF Creator - http://sourceforge.net/projects/pdfcreator/– PDF 995 – http://www.pdf995.com– SaveAsPDF for Office 2007 -- http://tinyurl.com/6lpoyd
Online Database
• Salesforcefoundation.org/product– Free Enterprise version of CRM (Constituent Management Database)– Online, accessible anywhere, automatically backed up/updated– Tracks donor, clients, volunteers, board members– Needs to be customized for nonprofit
Online Database
• Network For Good’s Donor Suite– Customized Salesforce database– Customized and integrated online donations page on your website– Integrated E-newsletter– $99 a month
Hardware
• Computers– Refurbished computers:
– TechSoup.org/stock– Access-Interactive – www.AccessOffLeasePC.com
– WARNING!
How much should you spend on a new computer? • About $1000 – 5 year life span•Intel Core 2 Duo, 2 GB RAM, Win XP Pro, 160 GB hard drive, DVD+/-RW, 17” LCD
Hardware
• USB Flash Drives and Hard Drives– NewEgg.com
– 2GB Kingston DataTraveler - $5.99 (http://tinyurl.com/5ttcf7) – 4GB Kingston DataTraveler - $11.49 (http://tinyurl.com/5bw2bw) – 120 GB Western Digital Passport Drive - $89.99 (http://tinyurl.com/5ndzke)
Hardware
• Palm Centro– Lowest cost smartphone– Sync Email– Calendar– Contacts– Browse the web– Requires a data plan– Available on AT&T, Sprint, Verizon
Priced on 9-9-08 BestBuy.com with 2 year plan
Scheduling• MeetingWizard.com
– Send a single meeting request to many people with proposed dates and times– Choose the time that works best for most– Automated email reminders
Scheduling & Polling• Doodle.ch
– Quick way to schedule a meeting with multiple people– Quick polls– Track online
Meetings
• MyCommittee.com– Create a committee, add agenda, invite members, automated meeting reminders
post minutes, discuss/edit online– Free for 1 committee
E-newsletter• VerticalResponse.com/non-profits
– Free E-newsletter marketing for nonprofits– Send up to 10,000 emails a month– 15% discount beyond 10,000– Discounts on Online Surveys
Blogs• Blogger.com & Wordpress.com
– Free way to extend your online presence– Promote your organization– Less formal way to communicate your message
Blog Reader
• Bloglines.com– A way to read many updated blog entries on one page– Also called RSS readers– Stay up-to-date in your area of specialty
Ex: Bloglines.com – Google Reader – NewsGator.com
Blog Reader – RSS Aggregator
Social Networking• Facebook.com
– Easy and free way to gain supporters– Message people easily, less formally– Invites to events– Can generate donations– Sign up on Facebook and start a “fan page”
(http://www.facebook.com/pages/create.php) – Keep it up to date!
Social Bookmarking
• Del.icio.us• Shared (“Social”) Bookmarking tool• Sign up for an account and share bookmarks across your organization• http://del.icio.us/NPowerMichigan
www.WorkFlowPerfect.com
• WorkFlowPerfect.com– Enforce best practices and processes – Everyday business
activities– Assign tasks, track progress– Upload files and supporting documents
Team & Project Collaboration• Huddle.net
– Online project management and team collaboration – Manage programs, share files, discussion boards– Free for 1 or 3 projects…
Team & Project Collaboration
• Planzone.com– 2 free projects – 5 users
Team & Project Collaboration
• ShowDocument.com– Free, online document collaboration service
To Do Lists
• RememberTheMilk.com & ToodleDo.com– Online To Do list– Share with staff– Prioritize, due dates, etc.– Email and RSS alerts
To Do Lists
• ToodleDo.com
• FreeConferenceCall.com & Rondee.com– Host a conference call for free– Usually not a local number
Conference Calls
• Skype.com– Free person-to-person video calls – Free conference calls up to 25 people
Video Conferencing
• Oovoo.com– Free video conferencing for up to 3
people at a time
Video Conferencing
Online Conferencing
• DimDim.com– Online voice, video– Share slides, show your computer Desktop– Free for 20 or less attendees
Online Conferencing
Instant Messaging
• Meebo.com– Free web-based IM service– Quick messaging to co-workers (in or out of the office)– Saves time
• LogMeIn.com– Free access to your computer at the office– Work on files, email, etc.
Remote Access
Phone Number & Messaging
• GrandCentral.com– One phone number to ring on all of your phones– Be reachable when you are out of the office– View and listen to voicemails online– Listen to voicemails as they are being sent
www.GrandCentral.com
Texting/SMS
• PollEverywhere.com– SMS surveys with instant results– Free for 30 votes
Webhosting
• Dreamhost.com– Free webhosting for nonprofits (http://www.dreamhost.com/hosting-
nonprofit.html) – Includes email accounts, domain registration
Website & Database
• WildApricot.com– Website & Online Donations - e-Newsletter tool– Event/Class registration - Integrated blog– Constituent database - Members only login
Pricing based on size of database: $25/month for 250 $50/month for 500
Website & Database
• CharityAdvantage.com– Website– Online Donations– Donor database
Pricing: $35 per month
Online Donations
• NetworkForGood.org’s Basic DonateNow• Register for free
• 4.75% fee of online donations
• One-time or reoccurring donations
• SurveyMonkey.com & Zoomerang.com– Free for less that 100 responders– Survey staff, members, board, etc.
Online Survey Tools
Online Photo Sharing
• Flickr.com/good– Pro Account for free at TechSoup.org– Tell your story with photos: Post pictures of events, community, staff, etc.– Embed on your website
Online Video Sharing
• YouTube.com/nonprofits– Video campaigns educate/raise awareness– Promote your org or an event
Classroom Training• Training at New Horizons
– 10-30% discount for Michigan Nonprofit Association members– Desktop Applications like Microsoft Windows & Office, Photoshop, Dreamweaver– http://www.nhmichigan.com – 6 locations– Contact James Graff at 734-853-2067 or [email protected]
• Office.Microsoft.com– Free training and demos for Office 2003 & 2007
Online Training
• HP.com/go/learningcenter– Basic computer, email, Office suite training
Online Training
• Nonprofit Technology Webinars– Choosing a database– Blogging– Web Redesign– Online Donations– Social Media
Online Training
NTEN.org Idealware.org
• CommonCraft.com– Plain English explanations of:
• Blogs• Wikis• Social Media• Zombies
Online Training
Computer Maintenance
• Free tools– Ccleaner – clears out temp files, browser history, log files, more– Spybot – scans for spyware– Disk Defrag by Auslogics – better defrag tool– Go to www.download.com and search by keyword
NPower Michigan’s Services
•Consulting and Assessments
•IT Project Implementation
•Managed Services
$40 per desktop / $100 per server
• NPower strategy, budgeting and planning• Toll Free 24x7 Help desk• Security (anti-spyware and anti-virus)• Windows Security updates• Remote assistance• Software deployment• System monitoring
Adam [email protected]
