TOWARD TOKYO 2020: PROCUREMENT, ACCREDITATION AND CERTIFICATION
PRESENTATION TO THE JAPANESE ACCREDITATION BOARD11TH AUGUST 2015
Dr Mervyn JonesSustainable Global ResourcesUnited Kingdom
CONTENTS
Introduction to sustainable events
Experiences from London 2012
Experiences with Rio2016
Recommendations to Tokyo for 2020
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EVENTS DELIVERY PROCESS
Initiation PlanningImplement-
ationDelivery Closure
Development Phase (1)• define
purpose• prioritise
goals• set objectives
Development Phase (2)• identify event
requirements• know your waste• set targets
Pre-Production Phase• contract
specifications• define funding• time, cost,
quality• co-ordinate
event elements
ProductionPhase• deliver event• communicate• manage
exceptions• monitor and
review progress
Post Production Phase• take down• measure and
evaluate• report and share
IS020121 activities map onto all stages.
pre-event in-event post-event
waste prevention waste management
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EVENT AND MATERIALSWhat:
Construction
Temporary
materials & overlay
Marketing &
collateral
Catering &
packaging
Other e.g. hazardous
Who:
Workforce
Spectators
Participants
Admin & media
Where:
Front of house
Back of house
(behind the
scenes)
Outside
controlled areas
Why:
cost savings,
potential
income,
corporate social
responsibility
legal obligations
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LONDON 2012Background & experience
DECISION MAKING PROCESS
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Potential impact
Important
Control
Influence
Beyond scope
yes
no
no
no
FeasibilityPre-
productionDelivery Evaluation Legacy
Evaluation criteria
Supply chain
standards
SD PRINCIPLES & PRIORITIES
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Principles Implication
Transparency • How much and how frequently to share
with stakeholders?
Integrity • What level of formal market analysis, risk
assessment?
• How will suppliers be managed?
Stewardship • What is scope and reduction of
environmental footprint?
Inclusivity • Who are interested parties and how will
they be engaged?
• How will their needs be addressed?
CHALLENGES
LOCOG developed its own guidance for temporarydesign and materials as none was previously available.
The approach included:
Establishing a design and procurement working group.
Developing guidance and updating technical specifications, which led to sustainable design being achieved in the temporary market.
Working with suppliers to design more efficient products and reviewing materials
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‘Challenges in sustainable design helped define approach to procuring and managing suppliers’
DEVELOPING AN EVENT STANDARD
A number of resources were drawn upon including BS 8901 and the SIGMA Guidelines
This led to active development of BS8901 Sustainability in Event Management
This became the forerunner to ISO 20121 Sustainable Events Management
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INTEGRATING SUSTAINABILITYFour key aims for integrating sustainable development management into the procurement process:
1. Minimising negative impacts of products and/or services
e.g. impacts on health, air quality, generation of hazardous waste, social impacts due to alcohol and other drugs
2. Minimising demand for resources
e.g. by using resource-efficient products such as energy efficient appliances, fuel-efficient vehicles and products incorporating recycled content
3. Minimising the negative impacts of the supply chain itself, in particular the social aspects
e.g. by giving preference to local suppliers and “sheltered workshops” - where the workforce includes a proportion of those with disabilities - and organisations that meet minimum ethical, human rights and employment standards, including equal opportunities
4. Ensuring that fair contract terms are applied and respected.
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L2012 PROCUREMENT POLICY
Step one
Registering – online
Step two
Qualifying - registered companies applications and evaluation against pre-determined criteria in line with SD principles
Step three
Submitting a tender - tenders shortlisted or selected from frameworks.
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Contract Award
Step 3
Step 2
Step 1
L2012 PROCUREMENT
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Sustainable Sourcing Code: 6.3 The Supplier shall comply with any procurement, equal-opportunity, diversity, environmental and sustainability policies of LOCOG (including the Ethical Trading Initiative Base Code, the Code on Conflict of Interests and the Code on Gifts and Gratuities) that are notified by LOCOG to the Supplier from time to time or published on LOCOG’s website from time to time.
Example of sustainability clauses in a direct supplier contract 3.12 The Supplier shall comply with such practices, procedures and guidelines reasonably required by LOCOG, and shall procure that its Connected Persons do the same. In particular, the Supplier shall conduct its activities pursuant to this Agreement with regard to applicable environmental laws and equal opportunity laws and any equal opportunity, diversity, environmental and sustainability policies of LOCOG as advised to it by LOCOG from time to time (including the Sustainable Sourcing Code), and shall procure that its Connected Persons do the same. The Supplier shall use best endeavours to ensure that the Goods do not go to landfill following the Games.
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SUPPLY CHAIN ENGAGEMENT
14
SUSTAINABLE SOURCING QUESTIONS
What will happen to it
afterwards?
Where does it come from?
Who made it?
What is it made of?
What is it wrapped in?
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FOOD VISION
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Five main themes:
Food safety and hygiene
Choice and balance – including a diverse, high quality, value for money and accessible range of food and beverage catering for all dietary and cultural requirements.
Food sourcing and supply chain
Environmental management
Skills and education - not simply short-term initiatives but rather kick-start the legacy of London 2012 by seeking to develop the catering and hospitality industry as a whole.
Benchmark standardAll food must achieve this standard or a demonstrable
equivalent and comply with the LOCOG Sustainable Sourcing
Code
Aspirational standardsAs many of these standards should be achieved, or a
demonstrable equivalent where food is available and
affordable
E.g. Plant-based produce (fruit, vegetables, salads, cereals)
• Red Tractor Assured, UK Grade 1 or 2 (where Grade 2
relates only to appearance). Where available, British,
seasonal and of high quality, fit for purpose and free from
damage or spoilage.
• Where products are not available from the UK, and not
available under the Red Tractor Assurance Scheme, they
will need to be fully traceable.
• Bananas, tea, coffee and sugar to be Fairtrade.
• LEAF Marque certified
• Organic
• Products that are ethically traded/sourced (including
Fairtrade certified and/or Rainforest Alliance certified)
• GLOBALGAP certified or comparable standard
SUSTAINABILITY EXAMPLES
Demolition – 98% or 445,000 tonnes material reused or recycled 20,000 lorry movements avoided 2 million cu metres soil excavated, ca 80% reused (Atkins)
Concrete – substitution with GG Blast Slag and PFA; London Aquatics
Centre (London Concrete) recycled content levels of 22% (170,000 tonnes) Reduced concrete design saved 65,000cu metres, 120,000
tonnes aggregate and 20 tonnes CO2eq.
Catering – Food Vision (e.g. Aramark)
Waste collection and separation – improved efficiencies(Sita, Hampden MRF)
Recycling communications plan – legacy of extra 24,000 tonnes domestic recycling
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CARBON MANAGEMENT
London 2012 estimated footprint was 3.3MtCO2e
emissions ‘owned’ by LOCOG and the ODA made up 66% (2.3 MtCO2e) were reduced to 2.19 MtCO2e (57%) against reference footprint through initial prevention measures Energy – energy conservation policy &action plan
implemented at all venues
Overlay - Furniture, fixtures and fittings e.g. hiring items rather than purchasing them
Ceremonies – Olympic Torch Relay
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EMBODIED CARBON
Portable buildings
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Roads & pavement
Tented structures
Temporary electrical
Seating
Fencing, drainage & fitout
CARBON COMPENSATIONLondon 2012’s carbon compensation strategy encompassed the following five areas:
Transfer of knowledge and best practice
Reuse of assets and infrastructure e.g. donations to local communities
Local energy efficiency and retrofit projects e.g. on-Park photovoltaics, wind turbines and CHP
Behaviour change campaigns e.g. recycle now
Partner carbon offset initiatives e.g. BP Target Neutral
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LEGACY CASE STUDY
Glasgow 2014 Commonwealth Games
2 year cycle for 71 nations
1st CG to achieve ISO20121
Exceeded 80% Games recycling
Compostable packaging (EN13432) addressed food and plastic/paper contamination
furniture and fittings from L2012 Athletes village
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“Suppliers and subcontractors shall support the OC in adopting Zero Waste principles”
“Use of primary, secondary and tertiary packaging should be minimised and made from materials that can be reused, recycled, or recovered by commonly available methods”
RIO 2016Background & experience
RIO2016 SUSTAINABILITY MISSION
To deliver excellent Games, with memorable celebrations, that will enhance the global image of Brazil and promote sustainable social and urban transformations through sport, contributing to the growth of the Olympic and Paralympic Movements.
Strategic objective Theme
1. Planet: Reducedenvironmental footprint
1.1 Transport and logistics1.2 Sustainable design and construction1.3 Environmental conservation/clean-up1.4 Waste management
2. People: Games for all 2.1 Involvement and awareness2.2 Universal access2.3 Diversity and inclusion
3. Prosperity: Responsible andtransparent management
3.1 Sustainable supply chain3.2 Management and reporting
Source: Sustainability Management Plan, March 2013
Encouraging the adoption of the ISO 20121 sustainability standard for events, which was launched in June 2012 and seeking its own certification.
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SPECIFIC EXAMPLES• Temporary venues and overlay - benchmarks will be a legacy
for Brazil’s events sector
• Permanent venues built by the municipal government - LEED
certified & energy economy seal from Brazil’s National
Electrical Energy Conservation Programme (PROCEL).
• Construction projects subject to Brazil’s National Environmental
Council (CONAMA) and the Environmental Institute of the
State of Rio de Janeiro (INEA), construction code and zoning
laws of the city of Rio de Janeiro, as well as the rules of the
Brazilian Association of Technical Standards (ABNT) and the
National Institute of Metrology (INMETRO).
• International conventions, such as the Montreal Protocol, Basel
Convention, Stockholm Convention and the Convention on
Biological Diversity respected.
• Alignment with cultural diversity as part of the services to the
athletes, when relevant, e.g. food & religion.
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SUPPLY CHAIN SUSTAINABILITY
The Rio2016 sustainable supply chain is structured into five stages:
1. Establishment of the requirements
2. Development and training of suppliers and licensees
3. Contracting
4. Management/monitoring of the contracts for compliance of
suppliers and licensees
5. Dissolution/or final disposal of products
Brazil is already strong in sustainable public procurement, e.g. DECREE
7.746, (2012), establishes criteria, practices and guidelines for the
promotion of national sustainable development in contracts signed
by the direct federal administration, authorities, foundations and
dependent state companies.
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SUPPLY CHAIN SUSTAINABILITY
Rio2016 encourages all its specialised, events sector suppliers to
obtain ISO 20121 - Sustainability in Event Management certification.
For other suppliers, including small and medium-sized enterprises,
Rio2016 encourages submission of the following certifications:
• ISO 9001 - Quality Management
• ISO 14001 - Environmental Management
• NBR 16001 or SA 8000 and/or proof of adoption of ISO 26000
guidelines - Social Responsibility Management
• OHSAS 18001 - Health and Safety Management
Rio2016 considers possession of the certifications mentioned above as
a competitive advantage and this will be reflected in the evaluation
process.
Further analyses of critical categories will define which of the
certifications will be mandatory.
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RIO2016: TRAINING
Resource efficiency
Food waste reduction & management
Waste management
Sustainable Procurement
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TOKYO 2020
Recommendations
Source: © IOC/Richard Juilliart
ISO20121 SUSTAINABLE EVENTS
ISO 20121 requires you to:
Identify your issues in relation to your event management operations
Outline your commitments to sustainability in the form of a sustainability policy
Develop SMART objectives and targets in relation to sustainability
Train your staff on sustainability
Engage your suppliers on sustainability
Develop a sustainability communications plan
Monitor and measure your success
Audit and review your documentation
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MATURITY MATRIX
Consider developing and implementing a matrix to measure and stimulate TOCOG organismal development
Measure sustainable development on scale ranging from minimum involvement to full development
Measure against adopted principles
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MATERIALITY
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Select from appropriate approaches, tools and techniques
to assess and manage sustainable procurement. These
include the following:
a) weighting/scoring systems: quantitative/qualitative as
applied to the KPIs;
b) life cycle assessment and whole life costing: impacts
based on a “cradle-to-cradle” approach;
c) the environmental purchasing hierarchy: “rethink,
eliminate, reduce, re-use, recycle, dispose”;
d) supplier code of conduct: standards for specific industry
sectors/areas defined by the industry and their
appropriate performance levels;
e) best value - enables sustainable development, including
quality management, to be taken into account when
service delivery options are being considered.
USING ISO20121 IN PROCUREMENT
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a)define the scope of sustainable procurement;
b)state the desired performance level;
c)define the approach/criteria for assessing suppliers during tender
evaluation;
d)assess consistency and alignment of performance requirements
for suppliers with the organisation's expectations for itself.
KPIsTargets
Issues Objectives
Tokyo 2020 Games
LEGACY
Infrastructure – redevelopment of Stratford, recycling etc.
Processes – ISO20121, sourcing, food vision etc
Data – knowledge base
Tools – RMP tool
Cascade effect – embedding sustainability in supply chain
Healthier lifestyles – more participation in sport
Leadership & inspiration
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