Tracking Student Duty Hours Using Oasis

Katherine D. Newsum, CoordinatorUniversity of Central Florida

College of Medicine

Introduction…

• Brief overview of Oasis Duty Hours Tracking

• Some of you may already use this, for some it is new territory

• Confession: I struggle with technology…

What is Oasis?

• Electronic system for storing student records• @ UCF: Official student record • Used to track student duty hours, patient logs…• Students “self-report”• School uses to monitor for issues/rapid response

If you are just starting with Oasis:

• Establish data entry policy at start of academic year

• Inform students of policy• Uniform entry policy simplifies reports

process

UCF Policy

• Student enters total weekly hours in Oasis• Student notes reasons for weeks >80 hours:– “two On-Call assignments”

• Coordinator monitors totals for ongoing compliance

How does Oasis Work?

• Video #1: How students Log hours

Student Enters Duty Hours

Oasis Reports

• Process is anchored in Requirements Checklists

– See student progress reports– View student checklists (individual students)– Run requirements checklist reports

Oasis, Why “We” use it:

• We can check: Is student logging weekly & in compliance?– Easy to check individual students or entire group

• It’s Easy: Reports export to Excel and can be sorted

How do we retrieve reports?

•Video #2: Coordinator/Director Usage

– Requirement Checklist Report (status, all students)

– View Student Checklist (individual detailed report)– Requirement Checklist Entries Report (excel

format report of all entries)

Coordinator/Director Usage

Summary:

• Oasis is one of many programs existing for maintaining student records

• It can be tailored to fit your needs

• Data is easy to retrieve

Contact and Credits:

Contact Information:email me at: katherine.newsum@ucf.edu

Credits: Margaret Orr, Assistant Director, Faculty & Academic AffairsDale Voorhees, Director, Faculty Collaboration Center