Presented by Jill Polglaze

This Month’s Topic:

Outlook Web Access

Today’s session is an introduction to the new email system we will switch over to this summer.

Today’s session is an introduction to the new email system we will switch over to this summer.

Topics for todayBASICS• Why are we switching email systems?• When are we switching?• 3 things to do once we switchover• Viewing email window• Deleting email• Replying to an email• Creating a new email• Address Book

Why are we switching?

• Infrastructure update - switching to servers that GroupWise will not run on anymore

• Added features and functionality include ability to sync with phones & central calendaring for scheduling rooms

When will the switch happen?

• Sometime around mid-July• When go to old email address it will point you

to new one automatically• No access to GroupWise after the switch

Three things to do in new email

1. Change your password2. Add a signature3. Enter your phone # and make sure your

information is correct (building, grade level etc.)

Logging in

• Go to web address on card

• Enter your username (firstname.lastname)

• Enter your password • Click Sign In• Note – these are case

sensitive

Logging inPublic vs. Private computer

• Private – Using your own laptop

or home computer– Times out after about

120 minutes

• Public– Using a shared computer

or public computer– Times out after about 20

minutes

1. Change your Password

• Click on Settings on left sidebar

• Click on Password

1. Change your Password

• New password – 8 characters minimum, no periods or slashes

• Must have at least 1 number, 1 capital letter and 1 symbol

Creating a Root Password

• lemon (this is your root)• Lemon (Change so it has a capital letter)• Lemon2 (add any number you will remember)• Lemon2! (add in a symbol you will remember)• Lemon2!owa (add letter or letters to denote what

program you are using this for. Owa stands for Outlook Web Access)

* This is a suggestion only if you need/want help with creating passwords – use things you will remember

2. Add a signature

• Click on Settings on the left• Click on Mail icon• Enter your signature in box

– Signature should include name, grade level or subject you teach, and home school

• Note check box below that will automatically add signature

• Click SAVE on bottom right of screen

3. Enter your phone number

• Click on Options• Click on Account on the left• Click on

3. Enter your phone number

• Verify information• Under OFFICE list your

home school• Under WORK PHONE,

list the direct line to your room, not the main office number.

• Click SAVE

Viewing email window with Reading Pane on

Actions in the reading pane

• Click on the word Actions in the top right

• Use the dropdown menu to manipulate the email

* In the other view this is a menu bar along the top

Viewing email window with Reading Pane off

Double-click on the envelope in front of the email to open the email in a separate window.

Envelopes with a triangle are all messages associated with that subject (multiple replies) Double click to open the envelope, below you will see a list of emails.

Changing the View

• Click on View• To turn off the reading

pane click select the button in front of Off

• To have the reading pane on select the button in front of Right

Deleting email

• Highlight email (grayish bar across it) and click on black x on menu bar OR

• Use delete key on keyboard

Replying to an email• In Reading Pane view

the email is listed on the side

• Reply to the email

• Reply to all

• Forward the email

Replying to an email

• With the Reading Pane off you view the email in a separate window

• Use the buttons along the top to Reply, Reply to All and Forward email

Creating a new email

• Click on NEW• Fill in address, message and click Send

Addresses – auto fill

• Note – names will not auto fill until you have sent a message to the person• You can enter either first or last name• Address book is available to find people

Address Book

• Click on the in in the email to open address book

• You can also click on the address book on the right hand side of the screen

Address Book

• Double click on a name from the address list to add it to your email

• It shows on bottom in the TO line (only if you have started a new email message)

• Click OK on the bottom right once you have addresses in

•

Coming in Fall . . .

• Calendars• Folders• Attachments• And more