UCLA Health

An Insider's Guide to Benefits & Retirement Programs

Welcome to UCLA!

This Insider’s Guide to UC’s Benefits and Retirement Programs will provide helpful hints,

enrollment guidelines and resources that will assist you in selecting your Health & Welfare

Benefits.

Selecting health benefits is a personal choice and there are numerous resources available

to help you make the best choices.

To learn about each option in greater detail and gain valuable information to help you make

your selection:

Review your welcome kit: http://ucnet.universityofcalifornia.edu/forms/pdf/welcome-kit.pdf

Visit UCnet: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/

The information provided to you in this presentation is intended as a general overview. For more

detailed information, visit ucnet.universityofcalifornia.edu for UC benefits publications, UC-sponsored

plans provider directories, drug formularies and more. Call the plan (or see their website) for specific

benefits, provider information, and plan booklets. Your Benefits Team can also provide assistance.

Important Points of ContactHealth Systems vs. Campus

If you work for any of the following groups,

Centralized Human Resources for the

Medical Center is your processing center

and main point of contact:

- Ronald Reagan UCLA Medical Center

- UCLA Medical Center

- Santa Monica Medical Center

- Resnick Neuropsychiatric Hospital at

UCLA

- Mattel Children’s Hospital UCLA

- Faculty Practice Group (FPG)

Medical Center Human Resources

Contacts:

Workforce: 310-206-0053

Benefits: 310-794-0500

mchrbenefitsteam@mednet.ucla.edu

If you work for either of the following groups,

Campus HR is your processing center and

your Department’s HR Liaison is your main

point of contact for Payroll and HR

processing:

- David Geffen School of Medicine

- Department of Medicine

Campus Human Resources Contacts:

Campus HR: 310-794-0800

Campus Benefits: 310-790-0830

UCLA has two HR groups that support the employees within the

organization, the Medical Center and Campus. Please review the

options below to find your appropriate point of contact in case you

need assistance.

Enrolling in Benefits

Period of Initial Eligibility (PIE)

IMPORTANT INFORMATION!

You have 31 calendar days during the Period

of Initial Eligibility (PIE) to enroll yourself and

eligible dependents in Health Benefits. Your

PIE opens on the initial day of eligibility (i.e.

first day of work) and ends at day 31. The

deadline to enroll is shown on your (IDOC)

Summary of Initial Hire or Rehire

Statement.

Special Note for Intercampus Transfers

If you are an intercampus transfer (transferring from another UC

campus with no break in service), your benefits will remain the same as

they were in your previous position.

You do NOT have a new Period of Initial Eligibility (PIE)

Our Benefits Department will work with your previous campus location

to transfer your benefits information. Your benefits enrollment from your

previous location will remain in effect for one additional month. Please

do not select new benefits if you are an intercampus transfer.

Review your IDOC

Your IDOC contains not only your personal information, but also

important details about Benefits Eligibility and Mandatory Retirement

Programs.

Please note: This document is only generated for new hires.

Benefits LevelsYour IDOC lists the level of Benefits for which you are eligible. Please refer

to the chart below to view the Benefits included with your Benefits Level

Enrollment PeriodsDue to group insurance regulations, there are limited periods in which UC employees

can enroll in and make changes to their benefit plans. They are outlined below..

• Initial Period of Eligibility – During an employee’s period of initial eligibility (within 31 days

from the date of hire) they may elect to opt in to any and all eligible benefit plans.

• Open Enrollment – During Open Enrollment which is typically between late October and

late November of each year, employees may elect or change benefit plans that are open for

changes. These changes can only be made during this open enrollment period and take

effect January 1st of the next year. Please note that only select plans are open during each

Open Enrollment.

• Within 31 days of a qualifying event – Employees can elect to make changes to their

health and other select plans within 31 days. Qualifying events include marriage,

registration of same sex domestic partnership, divorce, birth, adoption and involuntary loss

of coverage.

Benefits Eligibility & Dependent

Verification

Dependents Eligible for inclusion in your benefits:

- Legal Spouse

- Same Sex Domestic Partner

- Opposite sex domestic partner when one partner is over the age of 62

- Natural or Adopted Child

- Stepchild

- Legal Ward

- Adult Disabled Child

VERY IMPORTANT: Dependent Verification

To verify eligibility of your dependents, you will receive a

letter from Secova approximately 60 – 90 days from enrolling

in benefits

You will need to provide Secova with proof of eligibility for

your enrolled dependents.

Respond quickly to avoid dependent de-enrollment!

Insurance Options: Medical, Dental, Vision

PPO Options

• UC Care

• UC Health Savings Plan

• Core

HMO Options

• Kaiser Permanente

• Health Net Blue and Gold

• Delta Dental PPO • Deltacare USA HMO

Medical Insurance: UC offers 5 health insurance plans to choose from.

These choices consist of 3 PPO and 2 HMO Options. You will share in the

cost of monthly premiums with UC.

Please visit http://ucnet.universityofcalifornia.edu/compensation-and-benefits/health-

plans/medical/index.html for more details on Medical Plans including a helpful video and

the Medical Plan Chooser Tool.

Dental Insurance: UC Offers 2 dental insurance options. Both are

administered by Delta Dental. Dental insurance is 100% paid by UC! There

is no monthly premium cost to the employee or their eligible dependents!

Please visit http://ucnet.universityofcalifornia.edu/compensation-and-benefits/health-

plans/dental/index.html for more details on Dental Plans including a Dental Plan

Chooser.

Vision Insurance: UC Offers one option for Vision Insurance. The plan is

administered by Vision Service Plan. Vision insurance is 100% paid by UC!

There is no monthly premium cost to the employee or their eligible

dependents!

Please visit http://ucnet.universityofcalifornia.edu/compensation-and-benefits/health-

plans/vision/index.html for more details on Vision Service Plan.

Insurance Options: Disability Insurance

Voluntary Short Term Disability

• Provides up to 60% of your eligible

earnings, to a maximum benefit of $15,000

per month

• Coverage for up to 6 months

Voluntary Long Term Disability

• Provides up to 60% of your eligible

earnings, to a maximum benefit of

$15,000 per month

• Has a 6 month waiting period

UC Employees are NOT eligible to participate in

California State Disability Insurance. UC offers a

free, basic short-term disability insurance AND

two employee-paid voluntary disability

programs: voluntary short-term and voluntary

long-term disability.

You may only enroll in the Voluntary Disability Plans with

guaranteed acceptance during your Period of Initial

Eligibility (PIE).

Basic Short-Term Disability: UC provides all eligible employees with basic Short-term

Disability for up to 6 months; 55% of eligible earnings up to $800 per month

You may elect one or both of our Voluntary Disability Plans.

If you want maximum coverage, enroll in both plans.

Please visit http://ucnet.universityofcalifornia.edu/compensation-and-benefits/disability-

life-accident/disability/index.html for more information about Disability Insurance

including a helpful video, premium estimator and more!

Insurance Options: Life Insurance &

Accidental Death and Dismemberment

Insurance

Employees may enroll in this plan at any time during the calendar year

Life Insurance: UC offers both Employer and Employee Paid Life

Insurance Plans.

You may only enroll in the Employee Paid Life Insurance

Plans with guaranteed acceptance into the plan during your

Period of Initial Eligibility (PIE).

Please visit http://ucnet.universityofcalifornia.edu/compensation-and-

benefits/disability-life-accident/life-insurance/index.html for more details about UC’s

Life Insurance Programs

Accidental Death & Dismemberment Insurance: UC offers the

Accidental Death and Dismemberment (AD&D) plan to help protect

you and your family from the unforeseen financial hardship of a

serious accident that causes death or dismemberment.

Please visit http://ucnet.universityofcalifornia.edu/compensation-and-

benefits/disability-life-accident/add/index.html for more information about Accidental

Death & Dismemberment Insurance

Insurance Options: Legal Insurance & Flexible Spending Accounts (FSAs)

Health FSA

• Funds can be used for eligible medical

expenses incurred during the plan year.

• You may contribute a maximum of

$2,550 annually

Depcare FSA

• Funds can be used to pay for eligible

childcare expenses for children up to age

13 or eligible adult dependent (This plan

does not cover Healthcare expenses.)

• You may contribute a maximum of

$5,000 annually

Legal Insurance: UC offers employee paid Legal Insurance

through ARAG Legal for employees and their eligible dependents.

Please visit http://ucnet.universityofcalifornia.edu/compensation-and-benefits/other-

benefits/legal-plan.html for more information about the ARAG Legal Plan and to view a

complete list of services offered.

Flexible Spending Accounts (FSAs): Flexible spending accounts

allow employees to gain a tax benefits by saving money for either health

care of child care expenses pretax, therefore reducing taxable income. UC

offers two flexible spending accounts: the Health FSA and the Depcare

(Dependent Care) FSA. The plans are available to employees with Full,

Mid-level and Core benefits

Please visit http://ucnet.universityofcalifornia.edu/compensation-and-benefits/other-benefits/flexible-spending-accounts/index.html for more information about Flexible Spending Accounts

You must enroll annually, usually during a period of

eligibility or during Open Enrollment.

Enrolling In Benefits

At Your Service Online, Part 1

You will enroll in your benefits using the online portal: At Your Service

Online (AYSO). Follow the steps below to create a username & password

to AYSO.

Step 1: Go to At Your Service Online:

https://atyourserviceonline.ucop.edu/ayso/

Step 2: Select “New to UC and have a

temporary password”

Step 3: You will use your social security

number and date of birth to log in for the

first time.

Username = your SSN (enter the numbers

ONLY: no dashes, slashes or spaces)

Password = your date of birth (enter 8

numbers ONLY, listed as: mmddyyyy, no

dashes, slashes or spaces)

Your Period of Initial Eligibility (PIE) to enroll in

benefits is 31 days from your date of hire. Failure to

enroll in benefits during this time will result in forfeiture

of benefits until open enrollment for the next plan year.

Please Note: If you have prior UC employment, use the username and password

previously established. If you need a username/password reminder, this option is

available on the login screen. If you need additional assistance to reset your

username or password, please contact the Retirement Administration Service

Center (RASC) at 800-888-8267 (M-F, 8:30am – 4:30pm)

Enrolling In Benefits

At Your Service Online, Part 2

From the AYSO Main Menu, navigate to the Health & Welfare column and

select the Benefits Enrollment option. Follow the prompts to make your

elections. Once you confirm your elections, you will receive a confirmation

of your benefit elections via email.

Once you’ve created your username & password, you can make

your benefits elections…

Make sure you CONFIRM your

benefit elections. You will receive a

confirmation number via email. If you

reenter the Benefits Enrollment

Screen, make sure to reconfirm your

enrollment or your elections may not

be processed.

If you enroll in medical insurance, you will receive your subscriber card within 3 – 4

weeks after enrolling. It will be delivered via US Mail to your mailing address (as

shown in AYS Online). Please note, cards are not issued for dental or vision, you

can visit the carrier’s websites for coverage information. Please allow 30 days

before making appointments.

Health & Welfare Benefits

COBRA Continuation

COBRA provides temporary continuation of coverage (medical, dental and

vision) following a “qualifying event” where the individual would ordinarily

lose coverage.

Typically, coverage period is 18 months for employees and 36 months for spouses and dependent children

COBRA Qualifying Events (QE)

• For an employee

Voluntary or involuntary termination of employment (for reasons other than “gross misconduct”)

Reduction in the number of hours of employment (including approved leave without pay or layoff)

• For an employee’s spouse – the reasons listed above AND

Divorce or legal separationDeath of the employee

• For an employee’s dependent children

Loss of dependent child status (i.e. reaches age 26)

Retirement Plans: Primary Retirement Benefits

UC offers eligible employees a Primary Retirement Plan. Please

refer to your IDOC to determine which plan applies to you…

Your IDOC lists one of the following options:

1. Safe Harbor DCP

2. University of California Retirement Plan 2013 Tier

2. University of California Retirement Plan 2016 Tier

Safe Harbor DCP

- If you are a member of this plan, you are automatically enrolled and will begin

to see deductions taken for DCPSAFEHARBOR starting with your first

paycheck

- This is a Defined Contribution Plan administered by Fidelity. Employees in this

plan contribute 7.5% per paycheck on a pre-tax basis

- Please refer to http://ucnet.universityofcalifornia.edu/forms/pdf/retirement-

savings-program-information-for-safe-harbor-participants.pdf for more

information about the Safe Harbor DCP.

University of California Retirement Plan 2013 Tier

- If you are a member of this plan, you are automatically enrolled and will begin to

see deductions taken for UCRP starting with your first paycheck.

- The UC Retirement Plan (UCRP) is a traditional pension

- Please refer to http://ucnet.universityofcalifornia.edu/compensation-and-

benefits/retirement-benefits/ucrp/2013-tier-benefits.html for more information about

2013 Tier for UCRP

University of California Retirement Plan 2016 Tier

- This program offers you two choices: Pension Choice or Savings Choice. Both

offer a valuable retirement income opportunity, but each works differently.

EMPLOYEES IN THIS PLAN HAVE 90 DAYS TO CHOOSE BETWEEN THE

PENSION CHOICE AND SAVINGS CHOICE OPTIONS.

If a choice is not made within 90 days, the employee will default into the pension

option. Contributions into the plan begin when the choice is made or at day 91 if a

choice is not made. Once a choice is made, it is irrevocable.

Pension Choice:

- Defined Benefit Plan

- Employee and UC Contributes

- 5 Year Vesting

Savings Choice

- Defined Contribution Plan

- Employee and UC Contributes

- 1 year vesting

REMINDER: Employees in this plan have 90 days to

choose between Pension Choice and Savings Choice

Options. For more detailed information and to make

your choice, please visit https://myucretirement.com/

Retirement Plans: Primary Retirement Benefits

Voluntary Savings Programs403(b), 457(b) and DCP After Tax

In addition to your primary retirement benefits UC offers three voluntary

retirement savings programs. These accounts are administered by

Fidelity Investments.

The program includes:• Tax-Deferred 403(b) Plan

• 457(b) Deferred Compensation Plan

• Defined Contribution Plan, an After-Tax Account for voluntary contributions

For more information, please visit:

http://ucnet.universityofcalifornia.edu/compensation-and-

benefits/retirement-benefits/ucrs/index.html

To enroll in the above plans, please visit the Fidelity Benefit Center at:

https://nb.fidelity.com/public/nb/default/home

To speak with a financial planner, free of charge: call 800-558-9182

To meet with a financial planner, free of charge:

http://getguidance.fidelity.com/universityofcalifornia

Cellular Discounts

Cellular telephone service is available to UCLA employees at discounted rates from the following

vendors: AT&T, Sprint, T-Mobile, and Verizon Wireless. For details visit

https://www.it.ucla.edu/services/phone-tv- radio/ucla-mobile-program/mobile-carrier-contacts

Central Ticket Office (CTO)

Concert tickets, UCLA cultural and performing arts events, discount athletic event tickets, discount

movie tickets, and bus passes are available to all UCLA employees at www.tickets.ucla.edu.

Employees are also eligible for discounts to a variety of major attractions and amusements parks. To

purchase discounted tickets to amusement parks, performances, and movie tickets, please visit the

CTO, located in the James West Alumni Center, just east of Pauley Pavilion. You can contact the CTO

at 310-825-2101.

Child Care

UCLA Early Care and Education programs provide quality child care, support families and share

information and resources with the community. Visit www.ece.ucla.edu for more information.

Educational Tools

All full-time UCLA faculty and staff have unlimited access to Lynda.com, an online software training

resource. Visit oit.ucla.edu/it-training for details.

Family Care Resources

UC provides access to Bright Horizons Care Advantage, a web-based resource for finding childcare,

eldercare, and other family care providers. Visit www.careadvantage.com/universityofcalifornia for

information.

Homeowner/Renter/Auto Insurance

UC employees have access to group rates for auto, renter and homeowner insurance through California

Casualty. Employees deal directly with the insurer, and premiums may be paid through payroll

deduction www.calcas.com/web/ccmc/affinity?id=156841 or at 866-680-5143 for more information

Library Privileges

UCLA employees have access to all libraries. Visit www.library.ucla.edu for more information.

Merchant Discounts

The Westwood Village Discount Program offers local employees, UCLA students, and faculty special

discounts and other shopping incentives at participating stores and restaurants. Show your badge or

business card as proof of local employment. Visit www.thewestwoodvillage.com/westwood-village-

discount-program for complete details and a list of all participating stores and details. For employees

at Santa Monica Medical Center, Bristol Farms and El Cholo Café elcholo.com/location/santa-monica

offer discounts.

Museums

The Fowler Museum at UCLA explores global arts and cultures with an emphasis on works from Africa,

Asia, the Pacific, and the Americas—past and present. Visit www.fowler.ucla.edu for details. The

Hammer Museum champions the art and artists who challenge us to see the world in a new light, to

experience the unexpected, to ignite our imaginations, and inspire change. Visit hammer.ucla.edu for

details. Admission is free.

Recreational Activities

Employees and their families, are eligible to purchase a membership/recreation card, enabling them to

use all of the recreational facilities and activities, including the gyms, pools, courts, water sports, and to

take classes in areas like aerobics, dance, horseback riding, painting, and photography. For more

information, please visit www.recreation.ucla.edu/Programs-Classes

ScholarShare College Savings Plan

Employees may open a ScholarShare account and contribute on an after-tax basis to one or more of its

19 investment portfolios. Earnings are tax-deferred and withdrawals are federal and state tax-free when

used for qualified higher-education expenses at eligible educational institutions. For more information,

visit www.scholarshare.com or call 800-544-5248.

Transportation

Knowing your transportation options can make it easier for you to take advantage of all that UCLA has to

offer. The Commuter Assistance Rideshare Office assists employees with information on public

transportation, carpools and vanpools to and from UCLA. Visit main.transportation.ucla.edu to learn

more.

Tuition Discounts

Employees receive a 25% discount on most UCLA Extension course fees, based on availability of class

space and course eligibility. Visit www.uclaextension.edu/index.jsp for more information. UC supports

employees who want to further their education by offering discounts on university classes and through

UC Online Education. Visit ucnet.universityofcalifornia.edu/compensation-and-benefits/other-

benefits/tuition-discounts.html for details.

UCLA Store

Show your Bruin pride! Visit the UCLA Store for a wide selection of apparel and accessories.

Visit shop.uclastore.com/default.aspx for locations, hours and special offers.

University Credit Union

The University Credit Union offers employees free checking, convenient payroll deduction, ATM

services, MasterCard (with no annual fee), new and used auto loans, Second Trust Deed loans and

Home Equity loans, personal loans, Certificates of Deposit, and Share Savings accounts. Visit

www.ucu.org for more information or call 800-UCU-4510

MOVE WELL

Fitness Classes & Moving Opportunities (Currently offered in Westwood and at FPG Only)

– Walks, Yoga, Tai Chi, Zumba/Dance, Calisthenics/Strength Training, Hula-hoop and other Health Improvement

programs including Warm Up to Work, the Diabetes Prevention Program, BHIP Onramp, BHIP.5 and BHIP ongoing,

just to name a few) Click here for the class schedule: http://marc.ucla.edu/body.cfm?id=86

Annual UCLA Health Group Walking Opportunities (same time each year)

Fitbit Challenges (Piloting)

Working to implement pilot programs for the purpose of engaging employees who are unable to attend fitness

classes due to restrictions in either availability (schedule conflicts) or location (satellite clinics).

MIND WELL

Meditation through the Mindful Awareness Research Center (MARC)

- The MARC offers FREE drop-in Meditation sessions. Check out the schedule. If you are unable to attend in

person, mindfulness/meditation CDs by MARC are available in the RRMC and SMH gift shops. You can also

stream Free guided meditations and Podcasts straight from the MARC website so you can continue your practice

at home or in the office.

- New to Mindful Meditation? Check out this video (1:16:00) entitled “Introduction to Mindful Awareness”

UCLA Health Employee Mental Wellness and Resiliency Resources

- Resiliency Program currently being piloted in various departments to address the ramifications of burnout, stress,

loss, trauma, etc. often experienced by healthcare professionals.

- Staff & Faculty Counseling Center (SFCC), UCLA’s employee assistance program, offers confidential services

(Counseling, Crisis Mgt., Resources, Substance Abuse, Training & Workshops, Work-Life, etc.) to assist faculty

and staff who are experiencing difficulties in their lives that affect their performance on the job. Any UCLA staff or

faculty member (or immediate family/significant other) who is interested in scheduling an appointment with a

counselor or in receiving information regarding resources or referrals may call the Center at (310) 794-0245.

Mindful Music

– Integrating music to promote wellbeing and healing for UCLA Health employees, residents, staff, and patients.

Tea for the Soul

– Open agenda time where a nurturing environment of soft music, tea, and cookies is made available in a given area

of the hospital for staff on medical units to break and refresh their spirits in the midst of their otherwise hectic days.

EAT WELL

Nutrition Workshops/lunch & learns/ Webinars

• Insurance partners – ongoing development of in-person and virtual wellness education opportunities

• Monthly LIVE wellness webinar series (began in January 2017)

• In person wellness education sessions

I Heart Walking National Walking Day UC Walks AHA Heart Walk Light the Night Walk

Feb. 13-16, 2017 April 5th, 2017 May 2017 September 2017 October 2017

Maintain Don’t Gain

– 7 to 8-week program offered to employees wishing to receive encouraging and motivational emails to help them

maintain and not gain weight over the holidays. The messages include health and wellness educational tips to keep

them on track. Participants are entered for a chance to win a Mountain Bike at the conclusion of the program.

Weight Watchers

Westwood Santa Monica

Tuesdays - 11:30-12:15 at OHRC, Room 410 Thursdays - 11:00-11:45 in various

Fridays- 11:45-12:30 - Wilshire Center, Ste. 445 conference locations

BE WELL

Massage

– 20-minute chair massages are also available to employees on a by-appointment basis. The cost to employees for

both Urban Zen and Massage is $25.00 per 20-min. session. For more information on Massage and Urban Zen, visit

www.rehab.ucla.edu. Call x63055 to schedule an appointment! A new online payment option is available at

commerce.cashnet.com/42869MTC once you have made your appointment.

Urban Zen

– Trained UCLA Health caregivers provide gentle healing modalities to patients, caregivers, and employees, to

address the primary symptoms of pain, anxiety, nausea, insomnia, constipation, and exhaustion, which include:

• Yoga - breath awareness, in-bed movement, guided meditation and restorative poses

• Reiki - a Japanese vibrational energy therapy facilitated by light touch, on or slightly off the body, that

balances the human bio-field

• Essential Oils - volatile liquids distilled from plant materials to rejuvenate the mind and body

• Contemplative Care - cultivation of mindful awareness, emotional balance, equanimity and compassion

around issues of illness

Health Insurance Plans Wellness Opportunities

– Our health insurance and other plan providers offer Wellness programs/opportunities including: healthy cooking

classes and webinars, nutrition classes and webinars, and financial wellness classes and webinars.

Customized Wellness Programming

– Wellness works directly with department management to implement customized health and wellness

programs based on various considerations such as needs, interests, challenges, restrictions, patient

population, schedules and environment.

Smoke Free UC “Breathe Well”

– UCLA is a tobacco-free workplace and the entire UC is commitment to being smoke and tobacco free.

Smoking Cessation - UCLA Health System offers an eight-session smoking cessation program to help its employees,

family members, and people in the community to finally kick the habit! The "Freedom from Smoking" program is a

well-proven program designed by the American Lung Association. Please contact (310) 825-0014 for more

information.

WELLNESS CONTACT INFORMATION:

Patrese Kirsch, CWPC

Wellness Manager, UCLA Health Sciences

O: 310.794.0673 patresekirsch@mednet.ucla.edu

C: 310-592-0777 uclawellness@mednet.ucla.edu