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Presidents welcome
It is my great privilege and pleasure to welcome you to the UK Radiation Oncology Congress 2013.
UKRO is the major national Radiation Oncology conference, pulling together healthcare professionals of many disciplines to share experiences and knowledge and to meet others in our specialist fi eld.
We are all having to adapt to living in a changing world; one in which we are going to have to ‘do more with less’. It would be all too easy to assume that an inevitable outcome of this is that activities which relate to development of tomorrows answers will be casualties of the resource squeeze. I do not believe that this needs to be the case. This conference is therefore structured around the fundamental premise that, resource constraints notwithstanding, as professionals we can continue to develop our processes and practices. By doing so we will stay at the forefront of our profession, be able to deliver a good service and ensure we have careers/occupations which are interesting, effective and rewarding.
The strap line of this conference is “The Four I’s of Radiotherapy”: Implementation, Integration, Innovation and Inspiration – a play on words on the fundamental principles supporting radiotherapy. With these themes running through the meeting we are expecting an exciting conference that will encompass the recent service developments across the UK, the drive for multi-disciplinary working, the exciting prospects that research topics continue to offer and to celebrate the ‘can-do’ attitude of our professions.
The theme of integration continues by offering an education and update programme for radiotherapy nurses and another for dosimetrists, radiotherapy technicians and engineers, providing an education and integration forum for contemporary radiotherapy.
I am delighted that we will be hearing from many radiotherapy leaders who will be sharing their visions of the future. For example: one topical issue is whether or not we should image regularly during a procedure. There is going to be a ‘no-holds barred’ debate, arguing the case for and against this. Understanding this issue is going to be pivotal for the effective delivery of our service.
We have timed this conference to ensure the best attendance of the industry’s key suppliers. This will offer you an unparalleled opportunity to see the equipment and technologies available today and have a foretaste of what will be coming tomorrow. There is little doubt that we live in a changing world, where yesterday’s unthinkable is only a heartbeat away from tomorrow’s inevitable. This conference offers an unmissable opportunity to listen to an inspirational group of thinkers who can show us the different ways of working that will ensure that we meet the objectives I outlined above. I very much hope you will be able to attend an event that is going to be instrumental in helping us all understand the future shape of our profession and the service we can offer our patients.
I look forward to meeting you in Nottingham in October.
Dr Donna RoutsisPresident UKRO 2013
NEW for 2013 Nurses and Clinical Tecnologists, two separate one-day courses, including attendance at main sessions plus specialist master classes to offer you the most relevant and up-to-date learning in your practice.
Conference mobile AppThe new free UKRO mobile App will be available to download from the App store on your device soon. The App will feature the latest programme information, exhibitor listings, abstracts, speakers, travel information and much much more.
Call for Posters - deadline Wednesday 31st JulyUK Radiation and Oncology conference 2013 is accepting submissions. For full details please visit www.ukro.org.uk
Why should I attend?� Add to your CPD portfolio
� Learn about the latest in clinical and practice developments from renowned industry speakers
� Visit the trade exhibition to obtain literature and information, watch demonstrations and learn about new products and services
� Meet, network and exchange ideas with over 300 other radiation oncology professionals
� Develop new skills and share knowledge through interactive workshops
� Benefi t from excellent networking opportunities at social events
� Low registration fees and accommodation rates
Who should attend?The event will attract over 300 delegates working in radiation oncology including:
� Clinical oncologists
� Clinical radiobiologists
� Clinical scientists
� Clinical technologists
� Dosimetrists
� Lecturers and academics
� Medical students
� Oncology nurses
� Radiotherapy physicists
� Research fellows
� Therapeutic radiographers
Conference sponsors
Gold sponsorVarian Medical Systems, Inc., of Palo Alto, California, is the world’s leading manufacturer of medical devices and software for treating cancer and
other medical conditions with radiotherapy, radiosurgery, and brachytherapy. The company supplies informatics software for managing comprehensive cancer clinics, radiotherapy centers and medical oncology practices. Varian is a premier supplier of tubes and digital detectors for X-ray imaging in medical, scientifi c, and industrial applications and also supplies X-ray imaging products for cargo screening and industrial inspection. Varian Medical Systems employs over 6,200 people, located at manufacturing sites, sales and support offi ces worldwide.
www.varian.com
Gold sponsor
Elekta is a human care company pioneering signifi cant innovations and clinical solutions for treating cancer and brain disorders. The
company develops sophisticated, state-of-the-art tools and treatment planning systems for radiation therapy, radiosurgery and brachytherapy, as well as workfl ow enhancing software systems across the spectrum of cancer care. Stretching the boundaries of science and technology, providing intelligent and resource-effi cient solutions that offer confi dence to both healthcare providers and patients, Elekta aims to improve, prolong and even save patient lives.
Today, Elekta solutions in oncology and neurosurgery are used in over 6,000 hospitals worldwide. Elekta employs around 3,400 employees globally. The corporate headquarters is located in Stockholm, Sweden, and the company is listed on the Nordic Exchange under the ticker EKTAb.
www.elekta.com
Sunday 20 October19.00 UKRO Congress 2013 - Welcome reception
Hosted at the Orchard Hotel, East Midlands Conference Centre
Monday 21 October
08.45 Registration, refreshments, exhibition and poster viewing
PLENARY SESSION – national radiotherapy situation update
09.30 Congress welcome and introductionDr Donna Routsis, President, UKROProfessor Andy Beavis, Castle Hill Hospital, Hull and East Yorkshire NHS Trust
09.40 National NRAG/NRIG workstreams update (IMRT, IGRT and SBRT/SABR) Setting the scene: Michael Williams, Consultant Oncologist, Cambridge University Hospital Trust IMRT, Dr Carl Rowbottom, Consultant Physicist, The Christie NHS Foundation TrustIGRT, Tim Cooper, Delivery Director - Acute Care, NHSIQ Delivery Team SABR/SBRT, Matthew Hatton, Consultant and Honorary Reader in Oncology, Weston Park Hospital
10.40 Radiotherapy Innovation fundSara Osborne, Head of Policy Department, Cancer Research UKDr Adrian Crellin, Consultant Clinical Oncologist (former Co-chair of NRIG), Leeds Teaching Hospitals NHS Trust
OR 10.40 Development in applications of VERT
Chair: Professor Andy Beavis, Castle Hill Hospital, Hull and East Yorkshire NHS TrustLouise Coleman, The Society and College of Radiographers (invited)
11.20 Refreshments, exhibition and poster viewing
PARALLEL SESSIONS A – Transformation of RadiotherapyAll below sessions will include short presentations from proffered papers
12.00 Radiobiology Professor Alan E. Nahum, Head of Physics Research, The Clatterbridge Cancer Clinic NHS Foundation Trust
Changing landscape in the NHS, and implications for the radiotherapy Peter Homa, Chief Executive, Nottingham University Hospitals NHS Trust Julie Massey, Chair of the Radiotherapy Workforce GroupProfessor Nick J Slevin - Associate Medical Director, The Christie NHS Foundation Trust Transformation of RadiotherapyTo cover: Radiotherapy 101, Clinical Raison d’etre for RT, From Traditional to ‘VMAT’ or advanced IMRT, IGRT. ART principles – different defi nitionsSpeakers TBC
13.15 Lunch, exhibition and poster viewing
PLENARY SESSION – IPEM Memorial Lecture14.25 How the 4I’s have improved radiotherapy
Professor Rock Mackie, Director of Medical Devices, Morgridge Institute for Research, University of Wisconsin
PARALLEL SESSIONS B – Innovations and trialsAll below sessions will include short presentations from proffered papers
15.10 Clinical trials: current and future needsDr John Stafforth, Clinical Senior Lecturer, University of Cardiff (invited) Elizabeth Miles, NCRI Radiotherapy Trials QA Group (RTTQA) Co-ordinator, Mount Vernon Hospital
Imaging: technological innovations New method for 4dct acquisition and analysisProfessor Daniel A. Low Ph.D, Professor and Vice Chair of PhysicsDavid Geffen School of Medicine, UCLAJames F. Dempsey, Ph.D. Chief Scientifi c Offi cer, Viewray, Ohio
Exactness of Radiotherapy: Quality, patient and machinery To cover: Why should Linac output be within 2%, ART, do daily changes improve or remove accuracy. Data Quality. Modelling workforce and replacements.
16.30 Final refreshments, exhibition and poster session
16.45 Varian satellite symposium: SABR and Motion Management with TrueBeamTM
Tuesday 22 October
08.00 Registration, exhibition and poster viewing
08.00 Elekta satellite symposium: The convergence of conventional radiotherapy with advanced stereotactic precision
PARALLEL SESSIONS C – Teaching masterclasses
09.00 Gamma analysis Professor Daniel A. Low Ph.D, Professor and Vice Chair of Physics, David Geffen School of Medicine, UCLA
Contact radiotherapy/Papillion Professor A Sun Myint, Lead Clinician in Papillon, President of International Contact Radiotherapy SocietyIntraoperative breast radiotherapyProfessor Jeffrey Tobias, University College Hospital
van Herk equation – the practicalities Dr Donna Routsis, Addenbrookes Hospital, Cambridge University NHS TrustCOAST - updateRaj Jenna, Addenbrookes Hospital, Cambridge University NHS Trust
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Conference programme
PLENARY SESSION10.10 Martine Jackson Memorial Lecture (SCoR): Fit
to practice? Professor Angela Duxbury, Deputy Head, Department of Allied Health Professions, Faculty of Health and Wellbeing, Sheffi eld Hallam University
10.50 Refreshments, exhibition and poster viewing
PARALLEL SESSIONS D – Data errors and youAll below sessions will include short presentations from proffered papers
11.30 What are we learning from radiotherapy errors?Professor, Sasa Mutic, PhD, Professor, Washington University School of Medicine St. Louis, MissouriProfessor Tommy Knöös, Professor, Lund University, Chair of ESTRO Physics CommitteeSteve Ebdon-Jackson, Head, Medical Exposure Department, CRCE, Public Health England Knowledge engineering in radiation oncologyAndre Dekker, PhD, Medical Physicist, Head of Information & Services, Head of Knowledge Engineering, MAASTRO Clinic
12.45 Lunch, exhibition and poster viewing
PLENARY SESSION14.00 BIR Silvanus Thompson Memorial Lecture
2014 Award: Protocol Deviations: The Case for Radiotherapy Trials QAEdwin Aird, Previous (retired) Head of Medical Physics, Mount Vernon Hospital
14.40 DEBATE: Is daily imaging needed? Yes or no.Chair: Tommy Knöös, Professor, Lund University, Chair of ESTRO Physics Committee Panel members: • June Dean, Radiographer, Addenbrookes, Cambridge
University Hospital NHS Foundation Trust• Dr Ranald Mackay, Director, Christie Medical Physics and
Engineering (CMPE)• Dr Ann Henry, Consultant Clinical Oncologist, Leeds
Teaching Hospitals NHS Trust • Professor Rock Mackie, Director of Medical Devices,
Morgridge Institute for Research, University of Wisconsin
15.40 Refreshments, exhibition and poster viewing
PARALLEL SESSIONS E – Physics and imaging All below sessions will include short presentations from proffered papers
16.15 Changing the philosophy of physics quality control Dr Carl Rowbottom, Consultant Physicist, The Christie NHS Foundation Trust Dr Catharine Clark, Consultant Physicist, Royal Surrey County Hospital and Principal Research Scientist, National Physical Laboratory Functional imagingDr Mike Partridge, Senior Team Leader – Radiotherapy Physics, Gray Institute for Radiation Oncology and Biology, University of Oxford Anwar Padhani, Mount Vernon Hospital (invited)
19.30 Conference dinner, Trent Building
Wednesday 23 October
PARALLEL SESSIONS F – InnovationsAll below sessions will include short presentations from proffered papers
08.45 Image guided radiotherapy – Innovations June Dean, Radiographer, Addenbrokes Hospital, Cambridge University Hospital NHS Foundation Trust Andrew Reilly, Consultant Clinical Scientist, The Clatterbridge Cancer Centre NHS Foundation Trust
Stereotactic Ablative Radiotherapy (SABR) Gail Distefano, Principal Clinical Scientist, Royal Surrey County Hospital NHS Foundation TrustAngela Baker, Lead Research and Development Radiographer, The Clatterbridge Cancer Centre NHS Foundation Trust Dr Marta Scorsetti, Director, Department of Radiotherapy and Radiosurgery Istituto Clinico Humanitas
Hot topics, innovations and developments Speakers to be confi rmed
10.00 Refreshments, exhibition and poster viewing
PARALLEL SESSIONS G - Inspiration for tomorrowAll below sessions will include short presentations from proffered papers
10.45 Translational researchTim Maughan, Oxford University (invited) Adaptive radiotherapy Dr. Maria A. Hawkins, MRC Clinical Group Leader/Honorary Consultant Clinical, Oncologist Gray Institute for Radiation Oncology and Biology, Department of Oncology, University of Oxford
Management of data Professor Sasa Mutic, PhD, Professor, Washington University School of Medicine St. Louis, Missouri
CLOSING PLENARY SESSION12.05 ROC session
Prizes for best oral and poster presentation
13.00 Close of conference
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D2
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E2
F1
F2
F3
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G2
G3
Monday 21 October One-day conference for Clinical Technologists
08.45 Registration, refreshments, exhibition and poster viewing
PLENARY SESSION – national radiotherapy situation update
09.30 Congress welcome and introductionDr Donna Routsis, President, UKROProfessor Andy Beavis, Castle Hill Hospital, Hull and East Yorkshire NHS Trust
09.40 National NRAG/NRIG workstreams update (IMRT, IGRT and SBRT/SABR) Setting the scene: Michael Williams, Consultant Oncologist, Cambridge University Hospital Trust IMRT, Dr Carl Rowbottom, Consultant Physicist, The Christie NHS Foundation TrustIGRT, Tim Cooper, Delivery Director - Acute Care, NHSIQ Delivery Team SABR/SBRT, Matthew Hatton, Consultant and Honorary Reader in Oncology, Weston Park Hospital
10.40 Radiotherapy Innovation fundSara Osborne, Head of Policy Department at Cancer Research UK and Dr Adrian Crellin, Consultant Clinical Oncologist (former Co-chair of NRIG), Leeds Teaching Hospitals NHS Trust
OR 10.40 Development in applications of VERT
Chair: Professor Andy Beavis, Castle Hill Hospital, Hull and East Yorkshire NHS Trust Louise Coleman, The Society and College of Radiographers (invited)
11.15 Refreshments, exhibition and poster viewing
12.00 Transformation of RadiotherapyTo cover: Radiotherapy 101, Clinical Raison d’etre for RT, From Traditional to ‘VMAT’ or advanced IMRT, IGRT. ART principles – different defi nitionsSpeakers TBC
13.30 Lunch, exhibition and poster viewing
PLENARY SESSION – IPEM Memorial Lecture14.25 How the 4I’s have improved radiotherapy
Professor Rock Mackie, Director of Medical Devices, Morgridge Institute for Research, University of Wisconsin
15.10-16.30
Exactness of Radiotherapy: Quality, patient and machinery To cover: Why should Linac output be within 2%, ART, do daily changes improve or remove accuracy. Data Quality. Modelling workforce and replacements.
16.30 Final refreshments, exhibition and poster session
16.45 Varian satellite symposium: SABR and Motion Management with TrueBeamTM
Tuesday 22 OctoberOne-day conference for Nurses
08.00 Elekta satellite symposium: The convergence of conventional radiotherapy with advanced stereotactic precision
09.00 Registration, exhibition and poster viewing
10.00 What is modern radiotherapy all about?The patient’s journey through Radiotherapy, from MDT to follow-upMichelle Hughes, Information Radiographer and Gill Fenton, Oncology Nurse, Hull & East Yorkshire NHS Trust What do we aim to achieve with the new technology? Rajarshi Roy, Consultant Oncologist, Hull and East Yorkshire Trust How can we achieve our aims and goals? Peter Colley, Principal Physicist, Hull & East Yorkshire NHS TrustHow do we ensure we are safe and accurate? Clare Hutton, Lead Radiographer, Hull & East Yorkshire NHS Trust
12.30 Lunch, exhibition and poster viewing
14.00 BIR Silvanus Thompson Memorial Lecture 2014 Award: Protocol Deviations: The Case for Radiotherapy Trials QAEdwin Aird, Previous (retired) Head of Medical Physics, Mount Vernon Hospital, London
14.40 SurvivorshipLynda Appleton, The Clatterbridge Cancer Clinic NHS Foundation Trust Kate Parker, Senior Therapy Radiographer, The Clatterbridge Cancer NHS Foundation Trust
15.40 Refreshments, exhibition and poster viewing
16.15-17.30
Outcomes How do outcomes shape the future of radiotherapy?Patient satisfaction (National Forum)Management of long term toxicity – collecting data Speakers to be confi rmed
19.30 Conference dinner, Trent Building
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NEW for 2013, Two one-day specialist conferences
1. The organiser of UKRO 2013 is Profi le Productions Ltd, Northumberland House, Popes Lane, London W5 4NG.2. Registrations can only be accepted on receipt of a completed registration form and full payment. Completion of this registration form constitutes a legally binding agreement to pay any fees associated with registration including any associated cancellation fees as detailed in points 12 & 13. You must sign agreeing to the terms and conditions in order for your booking to be processed.3. Your place is not guaranteed until you have received confi rmation and joining instructions from Profi le Productions Ltd.4. Confi rmation will be sent to you within 14 working days of receiving your booking.5. Profi le Productions Ltd. cannot be held responsible should your registration form not being received.6. If you have not heard from us 14 working days after sending your completed form, or 14 days before the start date of the conference, it is your responsibility to contact us to ensure your place is booked.7. All invoices must be paid within 21 days of the invoice date and before the conference commences. Failure to arrange payment before the conference may result in your place being cancelled.8. Any delegates registering within 28 days of the event MUST include a valid credit card for payment on the registration form.9. The delegate is responsible for ensuring payment to Profi le Productions Ltd. has been made.10. Any delegate arriving at the conference with an outstanding payment will be asked to provide payment to ensure entry.11. Registration fees include VAT @ the prevailing rate, lunch, refreshments and conference materials.12. Cancellations will only be accepted in writing. Cancellations received on any paid or unpaid invoices on or prior to 27 August 2013 will be refunded subject to a £45 administration fee. 13. Cancellations received after 27 August 2013 will not be refunded and any unpaid invoices are still liable for full payment. However substitutions will be accepted at any time, please notify the organisers in writing of any name changes.14. Any delegate registered to attend, who for whatever reason may not be able to attend the conference, is still liable for payment as per the cancellation policy in points 12 and 13.
Please return this form to: Profi le Productions Ltd, Northumberland House, Popes Lane, London W5 4NG
Tel: +44(0) 20 8832 7311 Fax: +44(0) 20 8832 7301 Email: ukro@profi leproductions.co.uk
I confi rm I have read and agree to the terms and conditions of booking.
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delegate listConference sessionsPlease indicate which session you wish to attend:
Parallel sessions A: 1 2 3Parallel sessions B: 1 2 3Parallel sessions C: 1 2 3Parallel sessions D: 1 2 Parallel sessions E: 1 2 Parallel sessions F: 1 2 3Parallel sessions G: 1 2 3Varian symposium, Monday 16.45
Elekta symposium, Tuesday 08.00
Delegate booking form
Registration feesUKRO Conference
Pricing Earlybird Standard Late/onsiteTicket type Until
12 August 2013From
13 August 2013From
18 October 2013
Full conference Medical consultant £420 £470 £490
Two days Medical consultant* £360 £400 £420
One day Medical consultant* £180 £200 £220
Full conference Standard registration £320 £360 £380
Two days Standard registration* £285 £320 £340
One day Standard registration* £145 £165 £185
Full conference Undergraduate or retired £165 £180 £200
Two days Undergraduate or retired* £140 £155 £175
One day Undergraduate or retired* £70 £80 £100
*For one or two day tickets please indicate which day/s you wish to attend
Monday Tuesday Wednesday
One day Clinical Technologists Conference
£145 £165 £185
One day Nurses Conference £145 £165 £185
Social eventsWelcome reception, Sunday 20 October, Orchard HotelI would like _________ tickets @ £15Conference dinner, Tuesday 22 October, Trent BuildingI would like _________ tickets @ £45
Payment details I enclose a cheque made payable to ‘UKRO’ for
£
Please debit my credit/debit card for the sum of
£
Card no: / / /
Expiry: / Security No: Issue no:
Cardholder name and address if diff erent from above
Please send me an invoice for the sum of £
PO number
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Tel
The exhibitionThe exhibition is a vital element of the event and will feature over 30 exhibitors providing delegates with the opportunity to explore and compare a vast array of products, services and suppliers.
Delegates are encouraged to take the time during the conference to visit the exhibitors, as without their support the conference would not be possible.
A list of confi rmed exhibitors can be found on
www.ukro.org.uk
Social eventsThis year’s social programme promises delegates a relaxing environment in which to network and have fun with friends and colleagues.
Welcome reception, Sunday 20 October, Orchard HotelThe UKRO Offi cial Conference Welcome Reception will be held at the Orchard Hotel adjacent to the EMCC. Delegates are invited to this informal evening to network, relax and have fun and meet with other delegates. A drinks reception and buffet will be provided. Tickets are £15.
Conference dinner, Tuesday 22 October, Trent BuildingThe conference dinner will be held in the stunning surroundings of the Senate Chamber at the Trent Building on the University of Nottingham campus. Located at the highest point of University Park, the Trent Building’s clock tower is visible from miles around with views across Highfi eld’s Boating Lake and a large lawned area. The external façade, courtyard area and internal furnishings are truly decadent. Tickets are £45 which includes a drinks reception, three course meal with wine and entertainment.
Profi le Productions LtdNorthumberland House11 The PavementPopes LaneLondonW5 4NG
t: +44(0) 20 8832 7311f: +44(0) 20 8832 7301e: ukro@profi leproductions.co.ukw: www.ukro.org.uk
East Midlands Conference Centre (EMCC)The East Midlands Conference Centre is located just two miles from the centre of Nottingham and offers excellent, fl exible facilities for conferences, exhibitions and events including a 850 seat auditorium and numerous breakout rooms. For further information please visit www.deverevenues.co.uk
AccommodationAdjacent to the EMCC is the newly built Orchard Hotel. With over 200 bedrooms, this eco-friendly hotel has been designed to maximise the use of natural daylight and features rooftop terraces, fl oor-to-ceiling windows and unique contemporary decor throughout.
We have negotiated a special rate of just £70 per room per night on a bed and breakfast basis. Delegates can book accommodation direct with the hotel by calling +44(0) 115 876 0862/3 or email [email protected] and quoting ‘UKRO 2013’.
Getting to the EMCC By Car
Leave the M1 motorway at junction 25 and follow the A52 signposted to Nottingham. After approximately 4.4 miles turn right at the roundabout (Toby Carvery) onto the A6464 Woodside Road. Turn left at the next roundabout to enter the University of Nottingham’s West Entrance.
The EMCC is situated on Beeston Road, which is the main loop road through the campus.
By RailThe nearest stations to the EMCC are Beeston Station and Nottingham. There are over 30 direct trains that travel between St Pancras and Nottingham on a daily basis.
Visit www.nationalrail.co.uk or phone 08457 484950 for further information.
By AirFrom East Midlands Airport, the EMCC is just 14 miles away via the M1 North leaving at junction 25 and following the A52. There is also the regular Skylink Nottingham bus, leaving directly from the airport directed to Broad Marsh Bus Station. Alight at Beeston, which is the stop for the main University campus, a few minutes walk from the entrance to the East Midlands Conference Centre.
