Zone Control System 2011 UK Security Our system is based on the HSE’s HSG 65 model and the current fire legislation. However a separate Fire Risk Assessment must be carried out by person responsible for the business in question. It has been designed as a self help guide for small to medium sized businesses – It is recommended that the user has attended an IOSH managing safely course or has the equivalent competent level. However we do offer professional help and support to the end user should it be required Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011 The aim of the Zone Control System is to show a standardise way in which relevant information can be collated and maintained so that all sites surveyed use a set format, as to standardise the audit process by controlling your paperwork flow. By using our easy to use system, we believe you will improve your working environment and help you to comply with the relevant legislation. Zone Control System 2011 UK SECURITY FILE SYSTEM
Transcript
Zone Control System 2011 UK Security
Our system is based on the HSE’s HSG 65 model and the current fire legislation. However a separate Fire Risk Assessment must be carried out by person responsible for the business in question.
It has been designed as a self help guide for small to medium sized businesses – It is recommended that the user has attended an IOSH managing safely course or has the equivalent competent level.
However we do offer professional help and support to the end user should it be required
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
The aim of the Zone Control System is to show a standardise way in which relevant information can be collated and maintained so that all sites surveyed use a set format, as to standardise the audit process by controlling your paperwork flow.
By using our easy to use system, we believe you will improve your working environment and help you to comply with the relevant legislation.
Zone Control System 2011
UK SECURITY
FILE SYSTEM
1. Policy2. Organising3. Planning & Implementing4. Measuring Performance5. Reviewing Performance6. Auditing (local inspection)7. ZONE CONTROL SYSTEM
Page layout Nine zone colour coded system Premise Layout Zone 1 - Blue Zone 2 - Yellow Zone 3 - Black Zone 4 - Orange Zone 5 - Purple Zone 6 - Brown Zone 7 - Red Zone 8 - Grey Zone 9 - Green
8. Supervise – Management Practice List of Employees on site Visitor Log Accident Prevention First Aid Traffic Management Welfare at Work Housekeeping
10. Fire Risk Assessment Fire Safety Equipment Plan Fire Risk Assessment form
11. General Risk Assessments General Risk Assessment form Standard Risk Assessment form
PolicyA legal requirement – Review 2 December each year
OrganisingPolicies implemented by peopleRequires continuous motivation and involvement Control, Co-operation, Communication, and Competence
Planning and ImplementingPlanningMaking a Risk Assessment - since we do not know what risks there are in our area we are in no position to control themRisk Assessing and Risk Control Systems (RCS)ImplementingActions dealing with specific types of hazards, removing it or controlling it
Reviewing PerformanceLearn by experience and use lessons learnt to improve health & safety performance. Reviews should be conducted regularly by managers at all levels in the organisation and cover all areas of health & safety performance
AuditingAuditing is the process of obtaining a systematic and independent view of the health and safety performance of an organisation.
IOSH Managing Safely 2006 Zone Control System Copyright Clive Burgess 2007
Issue 3 - 2011
Policy
ORGANISINGPeople, Events, Jobs,
Tasks, Activities, Resources
Measuring Performance
ImplementingPlanning
ZONE CONTROL SYSTEM
ZONE CONTROL SYSTEMThe Management of Health & Safety at Work
COSHH
FIRE SAFETY RISK ASSESSMENTS
HOUSEKEEPING
PPE
Traffic Manager
MANUAL HANDLING
FIRST AID
EQUIPMENTPUWERLOLER
ELECTRICAL SAFETY
Reviewing Performance
AUDITING
FILE SYSTEM
AUDITING
Contractors on Site
SIGNS and SIGNAGE
INVESTIGATINGINSPECTING
RIDDOR
ACCIDENT PREVENTION
FILE SYSTEM
Zone Control System Copyright Clive Burgess 2007Issue 3 2011
1. Policy Rules Regulations Policies Procedures
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Planning & Implementing
4 - Measuring Performance
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Measuring Performance
5. Reviewing Performance
What is a CAR? – Corrective Action Required
What you need to do after a site visit
The ‘Date for Completion’ timescale will be agreed between the site and the auditor and will be reviewed after the agreed date.
At this point a Non-Compliance or Defect Report will be issued by the auditor and signed as accepted by a nominated person in the site we are surveying, whose duty it will then be to rectify the problem.
The Non-Compliance or Defect reports will then be signed off and cancelled by the auditor, having satisfied himself that the correct course of action has been taken and the matter resolved.
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Reviewing Performance
6. Auditing (local inspection)
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
What FrequencyFire Safety Equipment check/in date (Annual) WeeklyEmergency Lighting Test MonthlyFire Drills (Carried out and Recorded) Six MonthHousekeeping check – no build up of waste etc DailyFirst Aid Kit – Minimum content MonthlyCertificated ‘First Aider’ (Name/s displayed) As and WhenHealth and Safety Poster/Leaflets (Displayed/Issued) As and WhenRisk Assessments in date As and WhenFire Risk Assessment in date AnnualAccident Book (locked) As and WhenSecurity System check (Alarm/CCTV) DailyInduction – Staff Training carried out As and WhenCOSHH Risk Assessments with Data sheets As and WhenCOSHH Cupboard (locked) As and WhenElectrical Equipment (listed) As and WhenElectrical Equipment PAT Tested if required As and WhenWork Equipment (listed) inc PUWER/LOLER As and WhenSign and Signposts in correct location and relevant MonthlyManual Handling (observed) R/A Training completed As and WhenSafe System of Work (prepared and in use) As and WhenNear misses/Dangerous occurrences Reported/Recorded As and WhenFire/Security Logbook – Signed & Dated DailyConsultation with Employees (Committee?) 3 MonthlyContractors on Site (Method Statement – CSC&EAN) As and WhenOutside Safety Audit carried out – CARs completed AnnualSenior Management Audit – CARs completed As and WhenInsurance Audit carried out – CARs completed AnnualRTITB Certificate required? As and WhenRTITB Certification (Employees) As and When
Auditing
7. ZONE CONTROL SYSTEM Page layout Nine zone colour coded system Premise Layout Zone 1 - Blue Zone 2 - Yellow Zone 3 - Black Zone 4 - Orange Zone 5 - Purple Zone 6 - Brown Zone 7 - Red Zone 8 - Grey Zone 9 - Green
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
ZONE CONTROL SYSTEM
8 - Supervise – Management Practice List of Employees on site Visitor Log Accident Prevention – First Aider on site - Displayed First Aid – list of contents of First Aid boxes – location displayed Traffic Management – Plan of System – Signs and Signage Welfare at Work - Facilities Housekeeping – Action Plan
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Supervise Management Practice
9. Inform. Instruct and Train Zone Control System FIRE Safety – Fire Marshal = Fire Risk Assessing Manual Handling – Risk Assessing RISK Management – Risk Assessing Chemical Safety – COSHH – Risk Assessing Electrical Safety Equipment Safety – PUWER – LOLER – Hand Tools Signs and Signage Recognition Accident Prevention – Housekeeping – Welfare at Work First Aid/Accident book – First Aider RIDDOR Reporting Investigations and Root cause analysis Contractors on site Zone Control File System Zone Control Auditing PPE Issued – Cost Control Induction Training Purchasing – Cost Control
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Inform. Instruct and Train
10.Fire Risk Assessment Fire Safety Equipment Plan
Fire Risk Assessment form
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Fire Risk Assessment
11.General Risk Assessments General Risk Assessment form Standard Risk Assessment form
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
General Risk Assessments
12.Manual Handling Risk Assessments List of tasks
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Manual Handling Risk Assessments
13.COSHH Risk Assessments COSHH Assessment sheets List of Suppliers
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
COSHH Risk Assessments
14 - Electrical – PAT Testingo List of Electrical Equipmento List of Electrical Appliances
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Electrical
15 - Equipment – PUWER/LOLER List of Equipment on site List of Plant on site PUWER Compliance sheet LOLER Insurance check sheets
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Equipment – PUWER/LOLER
16 - Contractors on Site Contractors on Site form
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Contractors on Site
17 - PPE issue form
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
PPE
18 – Purchasing List of Suppliers
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011
External Safety Audit
CORRECTIVE ACTION REQUEST Zone Control System Copyright Clive Burgess 2007 issue 3 - 2011
Follow Up and Close Out: Follow Up Details:
Proposed Follow up Date:CAR Close Out Date: Signature:
CAR No:Site Location:
Area/Zone/Process Audited:
Type of Audit:
Auditee: Auditor:
Non-Conformance:
Corrective Action:
Planned Completion Date:
Signature: Date:
Preventative Action:
Planned Completion Date:
Signature: Date:
Zone Control System Copyright Clive Burgess 2007 Issue 3 - 2011C.O.S.H.H.
THE CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH
SAFETY DATA SHEETS ARE INDEXED ALPHABETICALLY BY PRODUCT NAME FOLLOWED BY ITS USE THEN COMPANY NAME
RISK ASSESSMENTS ARE ATTACHED TO SAFETY DATA SHEETS
ENSURE THAT THE CORRECT PPE IS WORN, AS IDENTIFIED BY, DATA SHEETS AND RISK ASSESSMENTS, WHEN USING ANY HAZARDOUS CHEMICALS
ENSURE YOU ACT RESPONSIBLY WHILST USING CHEMICALS
1. Replace lids and caps when not in use or unattended2. Return to proper storage location after use3. Ensure correct segregation, as identified on risk assessment and data sheets
ENSURE CORRECT DISPOSAL OF CHEMICALS TO PREVENT HARM TO OTHERS AND THE ENVIRONMENT
REMEMBER: IT IS YOUR RESPONSIBILITY FOR THE HEALTH AND SAFETY OF OTHERS AS WELL AS YOURSELF
IF IN DOUBT ASK FOR ASSISTANCE
What Date CheckedFire Safety Equipment check/in date (Annual)Emergency Lighting TestFire Drills (Carried out and Recorded)Housekeeping check – no build up of waste etcFirst Aid Kit – Minimum contentCertificated ‘First Aider’ (Name/s displayed)Health and Safety Poster/Leaflets (Displayed/Issued)Risk Assessments in dateFire Risk Assessment in dateAccident Book (locked)Security System check (Alarm/CCTV)Induction – Staff Training carried outCOSHH Risk Assessments with Data sheetsCOSHH Cupboard (locked)Electrical Equipment (listed)Electrical Equipment PAT Tested if requiredWork Equipment (listed) inc PUWER/LOLERSign and Signposts in correct location and relevantManual Handling (observed) R/A Training completed Safe System of Work (prepared and in use)Near misses/Dangerous occurrences Reported/RecordedFire/Security Logbook – Signed & DatedConsultation with Employees (Committee?)Contractors on Site (Method Statement – CSC&EAN)Outside Safety Audit carried out – CARs completedSenior Management Audit – CARs completedInsurance Audit carried out – CARs completedRTITB Certificate required?RTITB Certification (Employees)
What Date CheckedFire Safety Equipment check/in date (Annual)Emergency Lighting TestFire Drills (Carried out and Recorded)Housekeeping check – no build up of waste etcFirst Aid Kit – Minimum contentCertificated ‘First Aider’ (Name/s displayed)Health and Safety Poster/Leaflets (Displayed/Issued)Risk Assessments in dateFire Risk Assessment in dateAccident Book (locked)Security System check (Alarm/CCTV)Induction – Staff Training carried outCOSHH Risk Assessments with Data sheetsCOSHH Cupboard (locked)Electrical Equipment (listed)Electrical Equipment PAT Tested if requiredWork Equipment (listed) inc PUWER/LOLERSign and Signposts in correct location and relevantManual Handling (observed) R/A Training completed Safe System of Work (prepared and in use)Near misses/Dangerous occurrences Reported/RecordedFire/Security Logbook – Signed & DatedConsultation with Employees (Committee?)Contractors on Site (Method Statement – CSC&EAN)Outside Safety Audit carried out – CARs completedSenior Management Audit – CARs completedInsurance Audit carried out – CARs completedRTITB Certificate required?RTITB Certification (Employees)
Internal Audit System – Master Copies Zone Control System Copyright Clive Burgess 2007
Issue 3 - 2011
List of Employees on site
NAME TASK/ACTIVITY NAME TASK/ACTIVITY
Visitor Log
NAME COMPANY VISITING WHO? VEHICLE REGISTRATION
Accident Prevention Near Miss/Dangerous Occurrence Reporting System Accident Reporting System RIDDOR Vehicle Start up Check Sheets Investigations Inspections
First Aid First Aiders Training Certificates First Aid Box – Contents - Location
Traffic Management System Policy Signs and Signage Plan of Site
Welfare at Work Facilities
Housekeeping
Fire Safety Named Person Responsible for Fire safety Fire Safety Equipment Plan of Site Fire Safety Equipment check/in date (Annual) Fire/Security Logbook – Signed & Dated Fire Risk Assessment Fire Safety Training Fire Marshal Training Emergency Lighting Test Emergency Fire Drills Emergency Response Team Information on the new Fire Safety Order – HSE Guidance
COSHH RISK ASSESSMENT RECORDCOMPANY NAME: UK Security PRODUCT NAME
CLASSIFICATION OF SUBSTANCE (TICK APPROPRIATE BOX) ARE THERE PROCEDURES FOR?
ARE THERE FACILITIES FOR?
CONCLUDE
MONITOR CONTROLS
CONCLUSIONS (TO BE USED WITH ACTION CHECK LIST)
SIMULATIONSAUDITSVISUAL CHECKS
INSIGNIFICANT RISK WITH NO FORESEEABLE INCREASE
RISK CONTROLLED WITH POSSIBILITY OF FORESEEABLE INCREASE
IS IT POSSIBLE TO?
CONTROL TECHNIQUES/MEASURES
ELIMINATE THE USE OF THE SUBSTANCE
SUBSTITUTE A LESS HAZARDOUS SUBSTANCE
USE THE SAME SUBSTANCE IN A LESS HAZARDOUS FORM
REDUCE THE PERIOD OF EXPOSURE
WHAT ARE THE CHANCES OF EXPOSURE?
DAILY OCCASIONALLY EMERGENCY
WHO WILL BE AFFECTED?
STAFF COMMUNITY OTHER
CONSTANT LONG TERM SHORT TERM
FREQUENCY OF EXPOSURE?
OTHER
CAN THE SUBSTANCE BE?
FLAMMABLE TOXIC CORROSIVE IRRITANT HARMFUL
GAS SOLID LIQUID VAPOUR DUST
INHALED INGESTED ABSORBED/INJECTED
ENCLOSURE OF PROCESS
LOCAL EXHAUST VENTILATION
SUITABLE PERSONAL PROTECTIVE EQUIPMENT
SUFFICIENT GENERAL VENTILATION
SAFE DISPOSAL
ADEQUATE STORAGE FOR CLOTHING AND PRODUCTS
DEALING WITH EMERGENCY INCIDENTS
A SYSTEM OF WORK WHICH PREVENTS OR REDUCES HAZARD
AN EMERGENCY INCIDENT
INFORMATION, INSTRUCTION AND TRAINING
YES NO
FRONT
HIGH RISK AND NOT ADEQUATELY CONTROLLED
HAZARD KNOWN BUT UNCERTAIN ABOUT DEGREE OF RISK
LIMIT THE EXTENT OF THE HAZARD
REDUCE OR EXCLUDE PERSONS AT RISK
COSHH RISK ASSESSMENT RECORDACTION CHECK SHEET
ACTION RESULTING FROM POSSIBLE CONCLUSIONS ABOUT THE RISK
CONCLUSIONS ACTIONS
1 INSIGNIFICANT RISK WITH NO REASONABLE FORESEEABLE INCREASE NOW OR IN THE FUTURE
FINISH ASSESSMENT NOW. NO PRECAUTIONS NECESSARY FOR THE PURPOSES OF COSHH. REVIEW ASSESSMENT IF SITUATION CHANGES.
2 RISK CONTROLLED WITH POSSIBILITY OF FORESEEABLE INCREASE IN THE FUTURE
DETERMINE PRECAUTIONS TO MAINTAIN CONTROL AND MINIMISE CHANCES OF HIGH EXPOSURE OCCURRING. DETERMINE ADDITIONAL MEASURES FOR REGAINING CONTROL IN CASE HIGH RISK EVENT DOES OCCUR, DESPITE PRECAUTIONS
3
4
HIGH RISK AND NOT ADEQUATELY CONTROLLED
IDENTIFY AND IMPLEMENT INTERIM MEASURES FOR PREVENTING OR CONTROLLING EXPOSURE. (CONSIDER STOPPING THE PROCESS) ASSESS LONGER TERM CONTROL REQUIREMENTS
NATURE OF HAZARD KNOWN BUT UNCERTAIN ABOUT DEGREE OF RISK AND EXTENT OF EXPOSURE
MEASURE AND COMPARE EXPOSURE, WHERE POSSIBLE USE STANDARDS OF GOOD PRACTICE. OBTAIN SPECIALIST ADVICE. MEANWHILE APPLY PRINCIPLES OF GOOD OCCUPATIONAL HYGIENE TO MINIMISE EXPOSURE.
ACTIONS TAKEN:
BACK
ASSESSOR: Date:
SIGNATURE:
For Reference Only – Recommend Customer Purchases Full Guide from the
HSE
Not for sale – Information only – Used to show the use of the ZONE CONTROL SYSTEM
For Reference Only – Recommend Customer Purchases Full Guide from the HSE
For Reference Only – Recommend Customer Purchases Full Guide from the HSE
How do I meet the order?If you are the responsible person, you must make sure you carry out a fire-risk assessment although you can pass this task to some other competent person. However, you will still be responsible, in law, for meeting the order.The responsible person, either on their own or with any other responsible person, must as far as is reasonably practical make sure that everyone on the premises, or nearby, can escape safely if there is a fire.This is different from previous legislation in that you must consider everyone who might be on your premises, whether they are employees, visitors or members of the public, for example, at an open-air entertainment venue. You should pay particular attention to people who may have a disability or anyone who may need special help.The order says that you must manage any fire-risk in your premises. Fire authorities no longer issue fire certificates and those previously in force will have no legal status.You must still carry out a fire-risk assessment but any fire certificates you have may be useful as a good starting point.If your premises have been designed and built in line with modern building regulations (and are being used in line with those regulations), your structural fire precautions should be acceptable. You will still need to carry out a fire-risk assessment and make sure that you keep up all fire precautions and maintenance routines.
What is the Regulatory Reform (Fire Safety) Order 2005?The Government is committed to regulating only where necessary and in a way that is more suited to the needs of modern business.That is why the order was made, under the Regulatory Reform Act 2001. It replaces most fire safety legislation with one simple order. It means that any person who has some level of control in premises must take reasonable steps to reduce the risk from fire and make sure people can safely escape if there is a fire.
Who is responsible for meeting the order?Under the order, anyone who has control of premises or anyone who has a degree of control over certain areas or systems may be a ‘responsible person’. For example, it could be:• The employer for those parts of premises staff may go to;• The managing agent or owner for shared parts of premises or shared fire safety equipment such as fire-warning systems or sprinklers;• The occupier, such as self-employed people or voluntary organisations if they have any control; or• Any other person who has some control over a part of the premises.Although in many premises the responsible person will be obvious, there may be times when a number of people have some responsibility.
The HSE offer a short guide to making your premises safe from fire and about the new order.What are the main rules under the order?You must:• carry out a fire-risk assessment identifying any possible dangers and risks;• consider who may be especially at risk;• get rid of or reduce the risk from fire as far as is reasonably possible and provide general fire precautions to deal with any possible risk left;• take other measures to make sure there is protection if flammable or explosive materials are used or stored;• create a plan to deal with any emergency and, in most cases, keep a record of your findings; and• review your findings when necessary.
Where does the order apply?
The order applies to virtually all premises and covers nearly every type of building, structure and open space.For example, it applies to:
• Offices and shops;
• Premises that provide care, including care homes and hospitals;
• Community halls, places of worship and other community premises;
• The shared areas of properties several households live in (housing laws may also apply);
• Pubs, clubs and restaurants;
• Schools and sports centres;
• Tents and marquees;
• Hotels and hostels; and
• Factories and warehouses.
It does not apply to:
• People’s private homes, including individual flats in a block or house.
For Reference Only – Recommend Customer Purchases Full Guide from the HSE
