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@ulcc www.ulcc.ac.uk
Moodle User Group (FE)
Tuesday 22nd July 2014
@ulcc www.ulcc.ac.uk
Welcome
Richard Maccabee
@ulcc www.ulcc.ac.uk
Customer Portal Update
Frank Steiner
@ulcc www.ulcc.ac.uk
Customer Portal Update
• New theme currently undergoing testing
• Switch-over to happen by end of July
• Once live feedback via [email protected]
• Short demo
@ulcc www.ulcc.ac.uk
Ways to log an incident - Recap
CustomerPortal
Subject:Your INC0010048 has been logged
020 7862 8111 [email protected] ulcc.service-now.com
@ulcc www.ulcc.ac.uk
Moodle Service - Upgrades
Emily Walker
@ulcc www.ulcc.ac.uk
Moodle Service - Reporting
Dave Kenworthy
@ulcc www.ulcc.ac.uk
Taxonomy
• Server Level Reporting
– CPU, disk, memory etc.
• Web Reporting – traffic analysis e.g. Google
Analytics Application reporting - transaction timing, database statistics
• Service Reporting – SLA related stats e.g.
Availability, incident response.
• VLE Reporting – courses, assignments, activity
types, etc.
• Analytics – e.g. data mining to improve
student retention.
@ulcc www.ulcc.ac.uk
Server Level Reporting
• Used for early warning of failures that may impact service availability and performance– Disk space– Data centre temperature– Network router failure– Etc.
• Currently use Nagios, SolarWinds etc.
@ulcc www.ulcc.ac.uk
Web Reporting
• Used for analysis of both traffic and performance of web site or application
• Currently use Google Analytics, New Relic, Statuscake, Panopta, and others
• Google Analytics available to customers upon request.
• Bloom will include service option to use New Relic.
@ulcc www.ulcc.ac.uk
Service Reporting
• Reporting on performance of ULCC against agreed service levels such as availability and incident resolution
• Currently more manual than is ideal
• Bonsai/Bloom will introduce regular monthly reporting (basic at first but improving regularly)
@ulcc www.ulcc.ac.uk
VLE Reporting
• Used for understanding what usage is being made of the VLE
• Reporting plugin is now included in standard build with limited set of reports
• Reporting service available which provides daily copy of Moodle data to run extended set of reports without impacting performance
@ulcc www.ulcc.ac.uk
Analytics
• Using sophisticated ‘intelligent’ software to extract meaning and predictions from large datasets.
• ULCC are currently working with IBM and others to develop a shared service focussed on improving retention through use of Analytics.
@ulcc www.ulcc.ac.uk
Moodle Service – Bloom/Bonsai
John Hilton
@ulcc www.ulcc.ac.uk
Context
• Ensuring our services are built on firm foundations
• Providing clarity
• Evolution of previous Bloom offerings
• Ensure we have an e-Learning service for all needs and all budgets
@ulcc www.ulcc.ac.uk
Common Features
• Standardised ULCC-Moodle Build
• Quarterly Updates
• Time-bounded support
• No access to infrastructure
• Monthly Service Reports
@ulcc www.ulcc.ac.uk
Key Features - Bonsai
• 99% Availability Target• Basic Performance Target• 1 day/year inclusive support time• Weekly backup retention• Other boundaries/restrictions
@ulcc www.ulcc.ac.uk
Key Features - Bloom
• 99.9% Availability (with service credits)• Performance SLA (with service credits)• Unlimited Storage• 3 days/year inclusive support time• Annual Health Check
@ulcc www.ulcc.ac.uk
Chargeable Options - Bonsai
• Support+• Additional Processing Power• Additional Storage
@ulcc www.ulcc.ac.uk
Chargeable Options - Bloom
• Support+ (Bronze/Silver/Gold/Platinum)• Enterprise Enhancements
– DR, SSL, OOH, Reporting etc.
• Customisation– Private Theme, Tailored, Leading Edge
• Moodle Spaces– Pre-Production, Dev/Test/LoadBox, CYA
• Bolt-On Services– Mahara, Equella, MediaSite, Echo360 etc.
@ulcc www.ulcc.ac.uk
Bonsai/Bloom Comparison
Standard Build
Quarterly Updates
Access to Infrastructure
Service Credits
Availability
Storage
Support Time
Options
Bonsai
99.0%
Quota + £
1 day/year
Limited
Bloom
99.9%
Unlimited
3 days/year
Full
@ulcc www.ulcc.ac.uk
Service Descriptions
Available Now• Bonsai
• Bloom
• Support+
• Enhanced Availability
• Private Theme
• Tailored
• Leading Edge
• Pre-Production
• Mahara
@ulcc www.ulcc.ac.uk
Service Descriptions – Coming Soon
End August 2014 End October 2014 End December 2014
TestBox Enhanced Security Disaster Recovery
DevBox Course Year Archive LoadBox
Enhanced Performance Monitoring
OOH Upgrade Equella
Enhanced Reporting OOH Call Centre MediaSite
Echo360
@ulcc www.ulcc.ac.uk
Bonsai
• Default replacement for all existing contracts at next annual renewal point– No change to price, excluding RPI adjustment– Existing contractual terms and conditions– Schedule 1 and 2 replaced with Bonsai Service
Definitions
• Harmonisation– Small variation on current pricing i.e. a reduction to
the standard– Some clients on incorrectly assigned service level
and/or using more than designated storage
@ulcc www.ulcc.ac.uk
Bloom
• Upgrade path for Bonsai and current standard contract clients– New contractual terms and conditions built
around SaaS provision– Not applicable to all clients
• Harmonisation– Some clients on incorrectly assigned service level
@ulcc www.ulcc.ac.uk
Next Steps
@ulcc www.ulcc.ac.uk
Service Outage
Frank Steiner
@ulcc www.ulcc.ac.uk
Service Outage – The Incident
11.00• Network management
system reported ‘flapping’ of MAC addresses
• Initial diagnosis identified software issue in one of the core switches
12.00• decision to isolate core
parts of the infrastructure• Establishment of
emergency response task force to manage resolution and communication of incident
12.45• First official
communication vie ULCC website
• Establishment of hourly progress meetings
@ulcc www.ulcc.ac.uk
Service Outage – The Incident
15.30• Access to Moodle
services is fully restored
• Hardware fault rather than software issue – as initially diagnosed – was identified as cause
18.35• Network maintenance
provider arrived on-site with replacement hardware
21.30• Replacement
backplane and management cards have been installed, network (external & internal) being fully restored
@ulcc www.ulcc.ac.uk
Service Outage – Actions
1. Core Network Replacement
2. Review of Critical Incident Response Plan
3. Review of Communications Plan
4. e-Learning Service Resilience Review
@ulcc www.ulcc.ac.uk
Critical Incident Comms Plan
ADSL
@ulcc www.ulcc.ac.uk
Critical Incident Comms Plan
1. Acknowledgement of critical incident, even if we don’t know the cause
2. Automated text message alert (Emergency contacts, record keeping!)
3. Customer portal / ULCC website & Service Desk Message
4. Social Media for incremental updates & responses
5. At least hourly updates throughout duration of any critical incident
6. Official closure of incident (Incident Report & Lessons Learnt)
@ulcc www.ulcc.ac.uk
Customer Showcase
Neil Stapleton, College of West Anglia
Reports and Analytics outside Moodle
Reports and analytics outside Moodle
@ulcc www.ulcc.ac.uk
Customer Updates
@ulcc www.ulcc.ac.uk
SAVE THE DATE
ULCC Moodle Xmas EventSenate House
Tuesday, 9th December 2014
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End