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UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Date post: 25-Feb-2016
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UNDERSTANDING FINANCE IN EVENT MANAGEMENT. Group Activity Prepare Financial Statement for an Event Determine the reason for which the event is held; base the event on a concept and purpose. Craft a financial statement– Assume figures to suit the need …. …Concerts …Celebrate a unique aspect - PowerPoint PPT Presentation
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UNDERSTANDING FINANCE IN EVENT MANAGEMENT
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Page 1: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

UNDERSTANDING FINANCE

INEVENT MANAGEMENT

Page 2: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Group Activity

Prepare Financial Statement for an Event

Determine the reason for which the event is held; base the event on a concept and purpose.

Craft a financial statement– Assume figures to suit the need …. …Concerts …Celebrate a unique aspect …Host a mass creative competition …A sporting activity …Raise money for charity …Mark an opening or launch …Promotional Events

Page 3: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Income• Event Income

• Booth Space Sales

• Ticket Sales/Admission

• Sponsors/Underwriters

• Donations

• Merchandise

• Raffle

• Auction

• Ad Program

• Other

Page 4: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Expenses

Page 5: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Event Site/Facility

• Rental Fee

• Permit/License

• Labour

Page 6: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Rentals

• Furniture

• Registration Tables

• Pipe & Drape

• Carpeting/Flooring

•Props

•Tents/Canopies

•Staging

•Stanchions/Ropes

•Labour

Page 7: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Food Services

• Food

• Beverages

• Bartender fees

• Catering fees

• Equipment

• Tables/Chairs

• Glasses & Utensils

• Labour/Staff

• Misc. Charges like

Health Permits

Page 8: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Audio-Visual• Television Monitors

• Cameras

• Projectors

• Screens

• Lecterns/Podiums

• Microphones

• Sound System

• Other Aids

• Pointers/Markers

• Blackboards

• Computer Interfaces

• Technical Staff

Page 9: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Electrical

• General Lighting

• Special Lighting

• Generator

• Extension Cords

• Other Rentals

• Labour

Page 10: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Decorations

• Stage Decor

• Stage Backdrop

• Centerpieces/Table Decor

• Candles / Flowers / Balloons

etc.

• Chair Covers

• Signs

• Props

• Paper Supplies

• Labour

Page 11: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Entertainment• Music

• Talent

• Celebrity

• Speaker's Fees

• Models

• Labour

Page 12: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Utilities / Waste Management

• Restrooms• Trash/Dumpsters• Disposal Service• Setup Crew• Cleanup Crew• Misc.

Page 13: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Promotion / Advertising

• Newspapers• Magazines• Radio• TV • Show Signs• Street Signs• Directional Signs

• Banners• Printed Photos• Promotional Items

Page 14: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Security

• Facility

• Labour

Page 15: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Transportation/Parking

• Car Rental

• Valet Area

• Labour/Personnel

Page 16: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

On-Site Transportation

• Truck/Van Rental• Carts/Hand Trucks• Other• Labour

Page 17: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Travel/Accommodations

• VIP Travel

• Car Rental

• Hotel Expenses

• Staff Travel

Page 18: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Compensation to Personnel

• Event Manager• Show/Event Staff• Additional Staff• Overtime• Host/Hostess• Consultants• Public Relations

Page 19: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Emergency Considerations

• Medical

• Ambulance

• Rain Plan Cost

• Canopies/Tents/Coverings

Page 20: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Design & Printing • Designer

• Business Cards• Brochures• Registration Packets• Posters/Flyers• Invitations• Tickets• Miscellaneous

Page 21: UNDERSTANDING FINANCE IN EVENT MANAGEMENT

Postage/Shipping/Storage

• Postage• Bulk Mail/Permits• Mail House• Freight• Delivery Service


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