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Design as a Team Unit 5
Focus on Teamwork Chapter
Workshop Foundations Work with Groups
Workshop Toolbox Tools for Teams
Projects Project 9-1: Assign Team Roles Project 9-2: Create a Timeline Project 9-3: Create a Budget Project 9-4: Design a Logo
Skills You Will Learn
Copyright © The McGraw-Hill Companies, Inc. All rights reserved.
9
Design as a Team Unit 5
Focus on Teamwork Chapter
Projects Project 9-5: Design a Business Card Project 9-6: Design Business Letterhead Project 9-7: Design Business Envelopes Project 9-8: Perform a Mail Merge
Skills You Will Learn
Copyright © The McGraw-Hill Companies, Inc. All rights reserved.
9
Design as a Team Unit 5
Focus on Teamwork
Business cards and stationery create a company’s visual message.
A business package consists of business cards and company stationery that incorporate the company logo and have a consistent overall design.
Create a Business Package
pg. 377
Chapter 9
Design as a Team Unit 5
Focus on Teamwork
pg. 377
Chapter 9
Design as a Team Unit 5
Foundations
Work as part of a team Resolve conflicts
You Will Learn ToKey Terms
teamwork
flowchart
timeline
project manager
pg. 378
Design as a Team Unit 5
Foundations
teamwork
Cooperation between group members. (pg. 378)
flowchart
A document that illustrates procedures by using a set of standard symbols. (pg. 378)
timeline
A document that shows when each stage of the project will be completed. (pg. 378)
project manager
The person leading or supervising a team. (pg. 378)
Work with Groups pg. 378
What Makes an Effective Team? Working as a group requires cooperation between group
members, or teamwork. Flowcharts are effective tools for breaking down long
processes and large projects. Timelines help to show when each stage of the project
will be completed. The project manager is responsible for making sure
team members work well together in order to complete the project on time.
Design as a Team Unit 5
What is the purpose of a flowchart?
Work with Groups
Foundations
The purpose of a flowchart is to break long processes and large projects into smaller steps and easily attained goals.
Design as a Team Unit 5
Work with Groups
Assessment pg. 379
What is a timeline used for?
Answer: AExplanation: A timeline is used to show when each stage of a project will be completed.
A. to show when each stage of a project will be completed
B. to break a project down into smaller steps
C. to show which team members are responsible for which parts of a project
D. to list the final deadline of a project
Design as a Team Unit 5
Toolbox
Identify software for teamwork Compare software features
You Will Learn ToKey Term
milestone
pg. 381
Design as a Team Unit 5
Toolbox
milestone
A critical point in a project. (pg. 381)
Tools for Teams pg. 381
Stay in Touch Microsoft Outlook, Outlook Express and Instant
Messaging allow team members to communicate with each other.
Track Your Budget Microsoft Excel is a great tool for budgeting purposes.
Stay on Schedule Microsoft Project is helpful for many project
management tasks. Excel is useful for breaking a milestone into smaller
parts.
Design as a Team Unit 5
How might a project manager use Microsoft Excel?
Tools for Teams
Toolbox
A project manager might use Microsoft Excel to break a larger milestone into smaller parts.
Design as a Team Unit 5
Tools for Teams
Assessment pg. 381
Which software program is used for budgeting projects?
Answer: DExplanation: Microsoft Excel is used for budgeting projects.
A. Microsoft Outlook
B. Outlook Express
C. Microsoft Project
D. Microsoft Excel
Design as a Team Unit 5
Assign Team Roles
Create a flowchart Add connectors
Spotlight on Skills
pg. 382
Key Term
connector
Academic Focus
Science
Break a process into steps
9-1
Design as a Team Unit 5
Assign Team Roles
pg. 382
Create a Flowchart To begin a project, create a flowchart to help outline team
member roles and responsibilities. A flowchart is made of simple shapes such as ovals, squares,
circles, and rectangles joined together by connectors.
connector
A line that stays attached to a shape regardless of where the shape is moved. (pg. 382)
9-1
Before You Begin Go to Chapter 9, and choose PowerPoint Presentations to preview the documents you will be creating. Also, use the individual project Rubrics to help create and evaluate your work.
Design as a Team Unit 5
Assign Team Roles
pg. 382
In this project, you will… Use Microsoft Publisher to create a flowchart that divides the
work and assigns responsibilities to group members based on their abilities and interests.
Microsoft Publisher
APPLICATIONS USED
9-1
Design as a Team Unit 5
Assign Team Roles
pg. 382
9-1
Check your work Use Figure 9.5 as a guide and check that:
The boxes in the flowchart are aligned.Connectors are attached to the correct boxes.Text is correct and readable.Boxes are filled with colors that group related tasks.
Design as a Team Unit 5
Create a Timeline
Modify a calendar template
Spotlight on Skills
pg. 385
Key Term
deadline
Academic Focus
Science
Break a process into steps
9-2
Design as a Team Unit 5
Create a Timeline
pg. 385
Set Deadlines In order to complete a project on time, a team must break a
project into parts and set a deadline for each of the parts.Schedule Meetings
Team meetings help members to check on each other’s progress.
deadline
A time goal for a project. (pg. 385)
9-2
Design as a Team Unit 5
Create a Timeline
pg. 385
In this project, you will… Use Microsoft Publisher to create a timeline.
Microsoft Publisher
APPLICATIONS USED
9-2
Design as a Team Unit 5
Create a Timeline
pg. 386
9-2
Check your work Use Figure 9.7 as a guide and check that:
The calendar only shows the timeframe for the projects.Tasks are logically scheduled, using different colors.
Design as a Team Unit 5
Create a Budget
Create a spreadsheet Apply the Sum function Enter formulas Copy formulas
Spotlight on Skills
pg. 387
Key Term
spreadsheet
Academic Focus
Math
Apply math formulas
9-3
Design as a Team Unit 5
Create a Budget
pg. 387
Crunch Numbers with Spreadsheets In Microsoft Excel, a user can use formulas in a spreadsheet so
that numbers can be automatically calculated.
spreadsheet
A grid or table that arranges numbers or text so that it is easy to manage and manipulate information. (pg. 387)
9-3
Design as a Team Unit 5
Create a Budget
pg. 387
In this project, you will… Consider the printing cost of publishing a set of marketing
materials including the business package, brochure, and pamphlet.
Microsoft Excel
APPLICATIONS USED
9-3
Design as a Team Unit 5
Create a Budget
pg. 390
9-3
Check your work Use Figure 9.13 as a guide and check that:
Text and data has been entered accurately and in the current cells.Calculations based on formulas are correct. Total costs are calculated for paper, ink, and the whole project.Rows 10, 20, and 22 are light blue and currency data is formatted.
Design as a Team Unit 5
Design a Logo
Brainstorm ideas Create a design
Spotlight on Skills
pg. 391
Key Term
Pantone
Academic Focus
Language Arts
Create a visual message
9-4
Design as a Team Unit 5
Design a Logo
pg. 391
Logo Guidelines Keep the design simple. Create graphics as scalable vector images. Use colors that can be reproduced reliably, and choose color
swatches or custom colors, like Pantone. Do research to make sure that the logo is unique.
Pantone
A color system used by professional printers. (pg. 391)
9-4
Design as a Team Unit 5
Design a Logo
pg. 391
In this project, you will… Use Adobe Illustrator to create a logo for your company.
Adobe Illustrator
APPLICATIONS USED
9-4
Design as a Team Unit 5
Design a Logo
pg. 392
9-4
Check your work Use Figure 9.15 as a guide and check that:
The graphic is a vector image.Edges are clean of any distortions caused by rectangle blends.The stroke is heavy and dark.Colors are accurate.
Design as a Team Unit 5
Design a Business Card
Lay out a business card Insert a logo
Spotlight on Skills
pg. 393
Key Term
tagline
Academic Focus
Language Arts
Add descriptive text
9-5
Design as a Team Unit 5
Design a Business Card
pg. 393
Business Card Layout Business cards should be clear and easy to read and include all
relevant contact information. Company information includes the name, logo, tagline, and
company address.
tagline
A company’s slogan. (pg. 393)
9-5
Design as a Team Unit 5
Design a Business Card
pg. 393
In this project, you will… Create a design for a business card for the Director or
Marketing. Microsoft Publisher
APPLICATIONS USED
9-5
Design as a Team Unit 5
Design a Business Card
pg. 394
9-5
Check your work Use Figure 9.17 as a guide and check that:
The company logo is clearly visible.Contact information is correct, complete, and readable.There is sufficient white space and the design follows PARC principles.
Design as a Team Unit 5
Design Business Letterhead
Lay out a letterhead Insert a logo
Spotlight on Skills
pg. 396
Key Term
letterhead
Academic Focus
Language Arts
Add descriptive text
9-6
Design as a Team Unit 5
Design Business Letterhead
pg. 396
Letterhead Company letterhead is used for all official correspondence. A logo and company colors are often included in the letterhead.
letterhead
The heading at the top of stationery which usually includes a name and address. (pg. 396)
9-6
Design as a Team Unit 5
Design Business Letterhead
pg. 396
In this project, you will… Create the business letterhead for Light Travel, again using the
logo you created in project 9-4. Microsoft Publisher
APPLICATIONS USED
9-6
Design as a Team Unit 5
Design Business Letterhead
pg. 397
9-6
Design as a Team Unit 5
Design Business Envelopes
Lay out a business envelope Add a return address
Spotlight on Skills
pg. 398
Academic Focus
Math
Lay out on a grid
9-7
Design as a Team Unit 5
Design Business Envelopes
pg. 398
Business Envelopes A standard large envelope is 9 ½ inches by 4 ½ inches and
should be formatted according to USPS guidelines for business mail.
9-7
Design as a Team Unit 5
Design Business Envelopes
pg. 398
In this project, you will… Complete your business package.
Microsoft Publisher
APPLICATIONS USED
9-7
Design as a Team Unit 5
Design Business Envelopes
pg. 399
9-7
Check your work Use Figure 9.13 as a guide and check that:
Text and data has been entered accurately and in the current cells.Calculations based on formulas are correct. Total costs are calculated for paper, ink, and the whole project.Rows 10, 20, and 22 are light blue and currency data is formatted.
Design as a Team Unit 5
Perform a Mail Merge
Import a data source Merge the data and envelopes
Spotlight on Skills
pg. 400
Key Terms
mailing list
mail merge
data source
main publication
import
Academic Focus
Science
Apply a database
9-8
Design as a Team Unit 5
Perform a Mail Merge
pg. 400
Mail Merge A business package should be sent to everyone on a mailing
list. Publisher’s Mail Merge tools create personalized letters and
envelopes in a mass mailing.
mailing list
A list of intended recipients. (pg. 400)
mail merge
A process that creates personalized letters and envelopes in a mass mailing (pg. 400)
9-8
Design as a Team Unit 5
Perform a Mail Merge
pg. 400
Mail Merge The mail merge process requires a data source and a main
publication. You can create a data source within Publisher, or you can
import data from other applications.
data source
A database of names, addresses, and other useful information. (pg. 400)
main publication
A document with unchanging text, punctuation, spacing, and graphics. (pg. 400)
import
To bring in data from other applications. (pg. 400)
9-8
Design as a Team Unit 5
Perform a Mail Merge
pg. 400
In this project, you will… Use an Access database table as the data source to perform a
mail merge.Microsoft Access
APPLICATIONS USED
9-8
• Data File 9-8
DATA FILES USED
Design as a Team Unit 5
Perform a Mail Merge
pg. 402
9-8
Design as a Team Unit 5
In the Workplace
pg. 403
On the Job Project managers supervise a team and are responsible for
making sure that a project is completed on time, within budget, and that all elements are within the client’s guidelines.
Managers use software such as Microsoft Word, Project, and Excel to communicate with their teams and track scheduling and budgets.
Future Outlook While companies are often in need of qualified project
managers, they often promote people to the position within the company.
Skills and Talents
Team Project Managers
Team Project Managersmust have:
Excellent communicationskills
Creativity and flexibility
Knowledge of relevantsoftware
Knowledge of marketing,advertising, and publicrelations concepts
Strategic thinking skills
The ability to meet deadlines
Design as a Team Unit 5
Focus on Teamwork
Chapter Assessment
What is a timeline?
A timeline is a visual representation that shows when each stage of a project will be completed.
Which software application is most effective for tracking a budget?
Microsoft Excel is most effective for tracking a budget.
Chapter 9
Design as a Team Unit 5
Focus on Teamwork
Chapter Assessment
What is a tagline?
A tagline is a company slogan.
What does the mail merge process require?
The mail merge process requires a data source and a main publication.
Chapter 9
Design as a Team Unit 5
Focus on Teamwork
Go to http://www.glencoe.com
Online Learning Center
Unit Activities
PowerPoint Presentations
Student Data Files
Key Term Flashcards
Reading Checks and Critical Thinking Activities
e-Review Self Checks
Worksheets
Enrichment Activities
Chapter 9