University of Wisconsin SystemHRS Project

Update to ITCNovember 19, 2010

Agenda

• HRS Project Background• Current Status• Communication

HRS Background

HRS Project Scope – IN SCOPE

• Human Resources• Talent Acquisition Manager• Base Benefits / Benefits Administration• Payroll• Absence Management• Time and Labor• EPM (Date Warehouse)• Self Service• Workflow

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HRS Project Scope – OUT OF SCOPE

• Budget • Health and Safety• ePerformance• Enterprise Learning Management

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Phase Descriptions

Support Deploy Test Build Plan

Each release will follow a proven approach for implementing PeopleSoft functionality as outlined below and includes a list of key deliverables for each phase.

• Project Plan & Timeline• Resource Estimates• Budget• Requirements List• Fit/Gap Decisions• Campus Coordination Plan• Communications Strategy• Training & Support Approach• Development Infrastructure & Database

• Configured System• Extensions• Interfaces• Reports• Conversion Programs• Cleansed Data• Training Content• Work Process Analysis• Test Scripts

• Redesigned Processes• Configuration Documentation• Functional Specifications• Technical Specifications• Revised Role Descriptions• Security Specifications• Training Infrastructure & Database

• Integration Test Results• Systems Test Results• Performance Test Results• Parallel Test Results• Mock Conversion Results• Acceptance Test Results• Production Infrastructure & Database

• Cutover Schedule• Trained Users• Converted Data• Code Migration• Deployed Procedures• Readiness Assessment• Secured Production Database• Help Desk Support Procedures

• Help Desk Issues List• Post Production Review Results• Follow up Training & Coaching

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HRS Proposed Implementation Schedule

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Scope• Monthly Deployments of Reports• Staggered rollout of additional employee and manager self service

Scope• eBenefits for Dual Choice

Scope• Human Resources• Base Benefits• Payroll• Time and Labor (self-service early

adopters)• Absence Management (self-service

early adopters)• Financial Integration• Base EPM/Reporting• Limited Benefits Administration• Employee self-service (ltd.

Demographic)

Scope• eBenefits for Grad Hires

Apr – June 2011 Sept - Nov 2011 Jan – Mar 2012

Scope• Talent Acquisition Management

July – Sept 2011

HRS Project Structure

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HRS Project Structure

• There are approximately 500 UW staff members from across the campuses and UW Madison Divisions participating in the implementation of HRS

• Huron Consulting is our partner in the HRS Project

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STATUS

Project Management

• Microsoft Project is used for the overall plan• All team members track their time in a tool that is

uploaded to the master plan which is reconciled monthly

• Every team with many, same-type discrete deliverables uses hill-climbers to report status

• JIRA is used to track: issues, test faults, development, decisions and other deliverables

• Campus readiness is measured through monthly scorecards and assessements

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Earned Value September 2010

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High Level Status

• The HRS Project is slightly behind schedule but is on track for implementation in 2011

• System testing completed; Integration testing in progress; planning underway for Payroll Reconciliation, User Acceptance (UAT), and Performance testing

• Data collection, cleansing, conversion progressing ahead of plan

• Training curricula and course development underway

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High Level Status continued

• Data governance model defined; method for requesting data extracts (from EPM) for approved supplemental systems in place

• Security roles being defined with target to use them during UAT

• User procedures, job aides, and knowledge base development underway

• Reports for Release 1 complete, development of reports for future releases progressing as planned

• Most development complete; break-fix ongoing14

COMMUNICATION

HRS Intranet and Internet

• Over 1700 hits (each site) in October• https://intranet.hrs.wisc.edu• http://hrs.uwsa.edu

• Intranet• Up to date information, updated daily• Covers all aspects of the project

• Internet• General audience• Broad overview of HRS

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Service Center Website

• https://uwservice.wisc.edu/hrs/

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HRS on the Portal

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My UW Portal

• HRS portlet• Focus on ESS user• Biweekly/monthly topic change• Information on ESS modules/HRS basics• Help information and links

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