ATTACHMENT OF TENDER ENQUIRY Letter No. 457 / TENDER NOTICE /12-13 Date: 04.07.12 Index - Page No. 1 to 2 Details of Contents - Page No. 1 to 32 UTTARAKHAND JAL SANSTHAN ORIGINAL Tender Document With General Guidelines and Instructions OFFICE OF THE EXECUTIVE ENGINEER, CENTRAL STORE, UTTARAKHAND JAL SANSTHAN, JAL BHAWAN, 'B' BLOCK, NEHRU COLONY, DEHRADUN-248001 Tender document: Annual Rate Contract for Supply, Installation, Testing and Commissioning (SITC) of Upgradation of existing rapid sand and slow sand filter bed with header and lateral type under drain system in any part of Uttarakhand State including related civil works on turnkey basis. Purpose of Tender:-. Uttarakhand Jal Sansthan is maintaining various rapid sand and slow sand filter plants in Uttarakhand. The existing filter plants are not working properly and the rate of filtration of water is decreasing day by day, so it is necessary to adopt new technology to improve the water filtration rate. So the tender for upgradation of existing rapid sand and slow sand filter bed including supply of all materials, installation, testing and commissioning on turnkey basis in Uttarakhand with header and lateral type under drain system is invited on annual rate contract. Cost of tender document : Rs. 300.00 + 41.00 Earnest money to be deposited with the tender : Rs. 50,000.00 in the shape of (FDR/CDR/NSC/BG) Last Date of Sale/Downloading of tender document : 09.08.12 Date of opening tender : 13.08.12 at 4:00 p.m. Tender document issued to : M/s ................................................. ................................................. Dated: Executive Engineer
Transcript
ATTACHMENT OF TENDER ENQUIRY
Letter No. 457 / TENDER NOTICE /12-13 Date: 04.07.12
Index - Page No. 1 to 2Details of Contents - Page No. 1 to 32
UTTARAKHAND JAL SANSTHANORIGINAL
Tender Document With
General Guidelines and Instructions
OFFICE OF THE EXECUTIVE ENGINEER, CENTRAL STORE,UTTARAKHAND JAL SANSTHAN, JAL BHAWAN, 'B' BLOCK,
NEHRU COLONY, DEHRADUN-248001
Tender document: Annual Rate Contract for Supply, Installation, Testing and Commissioning (SITC) of Upgradation of existing rapid sand and slow sand filter bed with header and lateral type under drain system in any part of Uttarakhand
State including related civil works on turnkey basis.Purpose of Tender:-. Uttarakhand Jal Sansthan is maintaining various rapid sand and slow sand filter plants in Uttarakhand. The existing filter plants are not working properly and the rate of filtration of water is decreasing day by day, so it is necessary to adopt new technology to improve the water filtration rate. So the tender for upgradation of existing rapid sand and slow sand filter bed including supply of all materials, installation, testing and commissioning on turnkey basis in Uttarakhand with header and lateral type under drain system is invited on annual rate contract.Cost of tender document : Rs. 300.00 + 41.00Earnest money to be deposited with the tender : Rs. 50,000.00in the shape of (FDR/CDR/NSC/BG)Last Date of Sale/Downloading of tender document : 09.08.12Date of opening tender : 13.08.12 at 4:00 p.m.Tender document issued to :
M/s ..................................................................................................
Dated:Executive Engineer
Note: - 1. Tender document can be purchased on cash payment mentioned above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.
2. If, the tender document is required by post in India, cost of tender document mentioned above and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay.3. This tender document (in original) issued by the Executive Engineer, Central Store, Dehradun duly filled in and signed by tenderer should be submitted with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.4. Downloaded tender document from website http://ujs.uk.gov.in, duly filled in and signed by tenderer should be submitted along with cost of tender document mentioned above has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun and with earnest money in due date and time positively, in the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun with the technical bid otherwise opening of the commercial bid shall not be considered.5. Cost of tender document is not refundable and tender is not transferrable.
CONTENTS
S.No. Description Page No.Tender Notice. 1-2
Terms & Conditions for Tenderers, Technical Bid, Specifications and Commercial Bid.
3-12
Declaration Part – I 13
Declaration Part - II 14
Memorandum 15
Form of Experience 16
GENERAL GUIDE LINES, INSTRUCTIONS, SPECIFICATIONS, TERMS AND CONDITIONS FOR TENDERERS 17-25
1. Definitions 17
2. Deposit Earnest Money 17
3. Security Clause 18
4. Encash of a Bank Guarantee 18
5. Mode of Submitting Tender 18-19
6. Submission of Documents 19
7. Signing of Tender 19
8. Important Notes 19
9. Vague Offer 20
10. Period for which Offer shall be Valid 20
11. Expiry of Validity of Documents 20
12. Validity 20
13. PAN 20
14. Cancellation of Tender 20
15. Withdrawl of Tender 21
16. Penalty of Defective Materials 21
17. Materials 21
18. Date of Completion of work 21
19. Rates 22
20. Mode of Transportation 22
21. Insurance 22
22. Bank Charges 22
23. Completion Period 22
24. Force Majeure 22
25. Orders 22
26. Cancellation of Order 23
27. Transfer of Agreement 23
28. Payment 23
29. Liquidated Damages etc. 23-24
30. Parallel Contract 24
31. Arbitration Clause 24
32. Applicable Law 24
33. INSPECITON OF MATERIAL 25
34. DEPARTMENTAL INSPECTION 25
35. Address of the Tenderer firm 25
Schedule 'G-1 & G-2' 26-29
Annexure-1: Strata Chart 30
Performa for B.G. Bond 31-32
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Office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan,Jal Bhawan, 'B' Block, Nehru Colony, Dehradun.
Letter No. 457 / Tender Notice /2012-13 Date: 04.07.12
Tender NoticeFor and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e.
Technical Bid & Commercial Bid for procurement of materials and execution of work detailed below.Tender
No.EMD in Rs. Cost of tender + VAT
@ 13.50% in Rs. Last date of
Sale/Downloading of tender
Tender receiving upto 3:00 pm and opening at 4:00 pm on same date
(1) (2) (3) (4) (5)Annual Rate Contract for Supply, Installation, Testing and Commissioning (SITC) of following materials including related civil works on turnkey basis:-
8ISI marked PP-R Pipes Pressure rating 10 & 16 Kg/cm2 conforming to IS specification: 15801:2008 and fittings of various sizes for various water supply schemes in any part of Uttarakhand State.
50,000.00 300.00 + 41.00 08.08.2012 09.08.2012Basic Eligibility:- Only those PP-R Pipes manufacturers having BIS license for ISI mark are allowed to take part in the above tender no. 8. Without ISI certification, the tender will not be issued/considered by the department in any case.
35 Iron Removal Unit Filtration rating 5-15 LPM for Hand Pumps in any part of Uttarakhand State.50,000.00 300.00 + 41.00 09.08.2012 13.08.2012
Basic Eligibility:- Only manufacturers or agency authorised by manufacturers are allowed to take part in the above tender no. 35. Without authorization of principal manufacturer (in case of agency), the tender will not be issued/considered by the department in any case.
39Upgradation of existing rapid sand and slow sand filter bed with header and lateral type under drain system in any part of Uttarakhand State.
50,000.00 300.00 + 41.00 09.08.2012 13.08.2012Basic Eligibility:- Only manufacturer of stainless steel V-Wire Well Screen conforming to IS: 8110-2000 of material grade AISI 304 and having BIS license for ISI marking or agency authorised by such manufacturer are allowed to take part in the above tender no. 39. Without ISI certification and authorization of principal manufacturer (in case of agency), the tender will not be issued/considered by the department in any case.
40Plastic Bottles as per departmental drawing 10 and 20 liters capacity for chlorination in any part of Uttarakhand State.
50,000.00 300.00 + 41.00 13.08.2012 14.08.2012Basic Eligibility:- Only manufacturers of plastic bottles or agency authorised by manufacturers are allowed to take part in the above tender no. 40. Without authorization of principal manufacturer ( in case of agency), the tender will not be issued/considered by the department in any case.
41
Annual Rate Contract for Installation, Testing and Commissioning (SITC) of M.S. Uttaranchal Koop (M.S. Uttaranchal Koop will be provided by the department) and related civil works with materials on turnkey basis in any part of Uttarakhand State:
50,000.00 300.00 + 41.00 13.08.2012 14.08.2012Basic Eligibility:- Only those contractors who are registered (for Pipe Line and CWR work) in Uttarakhand Jal Sansthan are allowed to take part in the above tender no. 41.
Terms and Conditions: 1. For full & further details kindly visit our website http://ujs.uk.gov.in. Tender document can be downloaded from our website. Cost of downloaded tender document mentioned in column (3) has to be enclosed with the tender document at the time of submission, in the form of demand draft issued by nationalized bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun. 2. Tender document can also be purchased on cash payment mentioned in column (3) above, from office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun. 3. If, the tender document is required by post in India, cost of tender document mentioned in column (3) and additional sum of `100/- (` One Hundred Only), postal charges, in the shape of demand draft issued by Nationalized Bank in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, payable at Dehradun shall be enclosed with the request. Uttarakhand Jal Sansthan will not be responsible for postal delay. 4. The undersigned shall have authority to accept or reject any or all the tenders without giving any reasons thereof. 5. Other terms and conditions shall be according to the tender document.6. Conditional/Telegraphic/ Telephonic/Fax/E-mail offer shall not be entertained. Sd/-
Executive Engineer
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Not for Publication.
Letter No. 457 / Tender Notice /2012-13 Date: 04.07.12Copy to the following for information and necessary action:
1. Chief General Manager, Uttarakhand Jal Sansthan, Dehradun.2. General Manager, Uttarakhand Jal Sansthan, Dehradun/Pauri/Nainital.3. All Superintending Engineer, Uttarakhand Jal Sansthan, ................4. All Executive Engineer, Uttarakhand Jal Sansthan, ...............5. Notice Board.
Copy to the following with this request to publish this tender notice at the Govt. Rates on dated 06th or 07th
July, 2012. The payment shall not be made for misprinting or indistinctly printed or published after due date. The approved copy of DAVP/Govt. rates, R.O. and original copy of News Paper(s) published shall be submitted with the bill at the time of payment.
6. M/s XS Communications Pvt. Ltd., 1st Floor, Windlass Shopping Complex, 11-A, Rajpur Road, Dehradun (Tel: 0135-2659913, Mobile: 9760102798-Mr. Subhash Ramola) to publish tender notice in Hindustan (Hindi), Delhi Edition once in 220 sq.cm space.
7. M/s Alaknanda Advertising Pvt. Ltd., S-30, MDDA Colony, Nehru Puram, Kanwali Road, Dehradun (Tel: 0135-2620427, Mobile: 9639832968-Mr. Sanjay) to publish this tender notice in Indian Express (English), Delhi Edition once in 220 sq.cm space.
Sd/- Executive Engineer
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TERMS & CONDITIONS FOR TENDERERS
For and on behalf of Uttarakhand Jal Sansthan, invites sealed tenders in two bid system i.e. Technical Bid & Commercial Bid for execution of work detailed below.
Tender No.
EMD in Rs. Cost of tender + VAT @ 13.50% in
Rs.
Last date of Sale/Downloading
of tender
Tender receiving upto 3:00 pm and opening at 4:00 pm on same
date(1) (2) (3) (4) (5)
Annual Rate Contract for Supply, Installation, Testing and Commissioning (SITC) of following materials including related civil works on turnkey basis:-
39Upgradation of existing rapid sand and slow sand filter bed with header and lateral type under drain system in any part of Uttarakhand State.
50,000.00 300.00 + 41.00 09.08.2012 13.08.2012
Submission of Tender:-1. Only manufacturer of stainless steel V-Wire Well Screen conforming to IS: 8110-
2000 of material grade AISI 304 and having BIS license for ISI marking or agency authorised by such manufacturer are allowed to take part in the tender, but the preference will be given to the manufacturer. No joint ventures or dealers are allowed. Without ISI certification and authorization of principal manufacturer (in case of agency), the tender will not be issued/considered by the department in any case. Authorization letter shall not be older than one month.
2. The tender should be submitted on the basis of two bid system, subscribed envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of Opening and Name of Article.
3. The last date for the submission of the “Tender" 13.08.12, in the official Tender document (in original) issued by the Executive Engineer, Central Store, Dehradun or downloaded through website http://ujs.uk.gov.in shall be duly filled in and signed by a duly authorized person and to be submitted to the office of the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun. The cost of downloaded tender document to be paid in the form of demand draft issued from nationalized bank payable at Dehradun in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun at the time of submission shall be attached with the tender document.
4. The tenders without earnest money and concurrence to deposit security amount in the event of acceptance will not be entertained.
5. Earnest money in the following forms should invariably be put in a separate envelope along with separate envelopes of technical bid and commercial bid. All these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of opening and Name of Article. It should be valid for 06 months from the date of opening of the tender. A photocopy of EMD can be retained by the tenderer for claiming the refund of the EMD after the entire procedure is completed. EMD of Rs. 50,000.00 in the form of F.D.R/ C.D.R/ N.S.C/B.G., issued from any Nationalised/ Scheduled Bank/ Post Office in India, duly pledged in the name of Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun shall be attached.
6. The tenderer shall ensure that the tender is positively received in the office of the Executive Engineer, Central Store before or on the date and upto the time of receipt or tenders as per schedule given in the tender notice. However, if any tender is received by post upto the scheduled date and time of opening of tender, the same shall also be considered. Uttarakhand Jal Sansthan will not be responsible for late receipt of tender in the office of Executive Engineer, Central Store on account of postal delay etc. and such tender(s) shall not be entertained. Document what-so-ever submitted after the schedule time of receipt of tender on the date of opening of the tender shall not be considered. All papers must invariably be submitted with the tender.
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7. Tenderers must note it carefully that the such forms, Declaration Part-I, Declaration Part-II, Memorandums, Form of experience, Schedule 'G-1 & G-2' and Annexure-1, Annexure 2 etc. attached with this tender document must invariably be filled up completely and duly signed by a person(s) authorized to do so. Other blank spaces, meant to be filled by tenderers, must also be filled up otherwise the offer will be treated incomplete and will be liable for rejection.
8. The tender document should be signed only by a person to whom the power is delegated by the competent authority and who is authorized in the name and on behalf of company/ firm to do so and become a party.
9. In case, the date of opening of tender is declared a public holiday, the tenders shall be opened on the next working day. If the last date for the sale of tenders is declared a public holiday, the tenders would be sold up to the next working day and the tenders would then be opened on the next working day thereto.
10. The tender document should be clear and without over-writing or corrections but in case if corrections are necessary they must be made by drawing a line over the wrong entry and writing the correct rate and the correction must be initialed by the tenderer. Rates shall be given clearly in figure as well as in words.
11. Rates shall be quoted in prescribed tender documents that will be purchased from the department or downloaded from the website by the contractor firm. If rate quoted in any other paper or a letter pad shall be in the format of schedule 'G-1 & G-2' as per tender document.
12. Stamp duty will be borne by the tenderer according to Govt. rules and regulations.
13. Preference will be given to state units of Uttarakhand according to Uttarakhand Government Order No. 3396@VII-II(08)@143&m|ksx@2003 dated 30-06-09.
14. The rates shall be quoted by the tenderer including all taxes i.e. Trade tax/Service tax and other incidental charges. The rates are also inclusive of supply of all materials, installation, testing and commissioning, including related all civil works. Nothing shall be paid to him on this account by the department; however Form ‘16’ shall be issued by the department on written request of the contractor.
15. Trade tax/Income tax/Service Tax as applicable will be deducted according to Govt. rules and regulations by the department from the bill at the time of payment. Certificate of same shall be issued to the contractor.
16. For confirmation of product according to BIS norms, the member(s) of Departmental Technical Committee or officer authorised by the department may visit the factory of the tenderer/manufacturer, before finalizing the technical bid submitted by the tenderer/manufacturer.
17. The contract bond and work will be executed by the Executive Engineer of concerned division as per guidelines of Procurement Rules 2008.
18. The work shall be started immediately or within 15 days after the award and completed within a time schedule given in the work order.
19. Quoting of rates for all items is essential for qualifying the tender failing which it shall, be summarily rejected.
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20. The tenderer shall quote the rates of all items separately as mentioned in Schedule 'G-1 & G-2'. However the department shall have the ultimate authority to finalize the lowest rates separately quoted by each bidder, therefore the lowest bidder shall be calculated on the basis of each item rate and not on the basis of overall rate quoted by the bidder. Hence it may be possible that lowest individual bidder may not be treated as the lowest bidder.
21. Before quoting the rates the firm will thoroughly check the site conditions to see the feasibility.
22. The work is to be executed on turnkey basis including supply of all materials, installation, testing and commissioning, dismantling of existing equipment, if required and handing over to the department or as per direction of engineer incharge.
23. Contractor will provide every thing at site which is necessary to execute the work like machinery, equipments, project manager, technical staff and labours and will arrange the necessary accommodation, watch and ward of equipment, material till the same are commissioned and handed over to the department at their own cost. It will be the sole responsibility of the contractor to transport the machines, equipments and make arrangement for transit-cum-storage-cum-erection insurance right form the dispatch to commissioning at site at their own cost. Department will not be responsible for any loss due to accidents during the transportation or during the execution of the work.
24. In case there happens to be any accident at site, the department shall not compensate for any loss and the rectification shall be solely responsibility of the contractor.
25. Contractor shall also make arrangements of first aid facilities for any accidents. All care and precautions shall be taken and it should be ensured that there are no accidents while execution of work.
26. The work is to be completed in all respect within four months from the date of issue of work order.
27. The tenderer shall submit necessary layout drawings, leaflets, catalogue, working procedure of the plant with the technical bid, otherwise, the bid is liable to be rejected.
28. Electricity & proper space for installation of under drain system, water and air for back washing of the filter beds will be provided by the department.
29. The whole work shall be guaranteed for 12 months from the date of completion of work against workmanship/bad materials. All defects shall be rectified by the contractors free of cost during guarantee period.
30. Detail technical presentation of the plant can be invited from the bidders if department not convince with the supporting documents in lieu of the plant.
31. The department will provide necessary environment required for the proper upkeep and maintenance of the premises.
32. The quantity of work can be increased or decreased by the department.
33. The work shall be executed strictly in accordance with the relevant specifications.
34. The work shall be executed as per programme laid down by the Executive Engineer division concerned.
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35. Any damage caused to any public/private property during the course of execution of the work shall be restored in good condition by the contractor himself at his own cost.
36. Contractor shall ensure uninterrupted completion of the work.
37. The firm/contractor shall abide by the time schedule strictly and shall furnish fortnightly progress achieved by them to the Executive Engineer division concerned.
38. The contractor shall be responsible for the departmental material issued to him for the use on the work and shall maintain proper account of the same which will be open for inspection by the department officers at any time.
39. The contractor must take all precautions to avoid accident by exhibiting day and night necessary caution boards, speed limit boards, red flags, red lights etc. He shall be responsible for all damages and accidents caused due to negligence on his part. No hindrance shall be caused to traffic during execution of work.
40. The contractor shall give complete postal & telegraphic address in tender and also leave the copy of the same in the office of Executive Engineer division concerned. All correspondence telegram’s etc. sent on mentioned address in the tender, duly accepted by postal authorities shall be deemed to have been served on the contractor from the date of its posting irrespective of the fact that the same may be returned to the postal authorities undelivered due to any reason. What so ever, change in address shall be promptly intimated to the office of Executive Engineer division concerned and as well as Executive Engineer, Central Store, Dehradun, and acknowledgement received to that effect, unless this is done, the old address shall remain effective.
41. All the rates given in schedule 'G-1 & G-2' for execution of work includes the cost of carriage, handling, insurance and transportation charges of plants and material to the site of work and back, where required and nothing extra shall be paid to the contractor on this account.
42. The work shall be carried out in a manner complying in respect with the requirement by laws of the local bodies in whose jurisdiction the work is situated.
43. If the tenderer fails to complete the work within stipulated time given in work order for reasons beyond his control or unforeseen reasons considered just by the department then extension of time can be allowed by the department. However if extension of time is not allowed by the department, penalty for delay of commissioning of work will be imposed @ 0.5% per week (of the total value of work) subjected to a maximum of 10% of the total value of work and also to get the balance work completed at the cost of tenderer.
44. The contractor shall clear the site properly after the completion within 15 days failing which penalty @ Rs. 500/- per day will be imposed for 1st fortnight and Rs. 1000/- for each subsequent day.
45. Tenderer must ensure in there offer regarding treatment philosophy and operational advantages of the plant during operation, otherwise tender will be reject straight away.
46. Conditional/ Telegraphic/ Telephonic/ Fax/E-mail offer shall not be entertained.
Signature and Seal of the Tenderer
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TECHNICAL BID47. The tenderer/contractor firm is required to submit complete information about
Upgradation of existing rapid sand and slow sand filter bed in any part of Uttarakhand with header and lateral type under drain system with the following documents/certificates shall be enclosed along with his offer for which the rates are quoted in the part of Schedule 'G-1 & G-2'. It shall be firmly attached in separate sheet in same order as given below with the Technical Bid.
47(a) The complete following information must be filled in the following format by the tenderer in technical bid, otherwise the tender will be treated incomplete and will be liable for rejection.
Without cost of tender document and earnest money deposit, tender will be treated incomplete and will be rejected.
S.No. Particulars Information to be filled by the tenderer1. Name of the Tendering Firm:
Correspondence address of tendering firm:
Phone No. (Landline/Mobile):
Name and Phone No. of Contact Person regarding any enquiry about this tender
47(b) The following documents must be attached by the tenderer with the technical bid, otherwise the tender will be treated incomplete and will be rejected, submission of these certificate is mandatory. It is requested that the all following certificates shall be firmly attached with the technical bid in the following order.
S.No. Particulars Information to be filled by the tenderer
Proof to be enclosed by the
tenderer andRemark to be
written as Attached or
Not Attached1. Authorisation Letter from Principal Manufacturer of V-Wire
Well Screen conforming to IS: 8110-2000 of material grade AISI 304:In case tender submitted by agency authorized by manufacturer of V-Wire Well Screen conforming to IS: 8110-2000 of material grade AISI 304, an authorization letter (not older than one month) from manufacturer to participate in this tender, to be enclosed by tenderer with the technical bid.
2. Manufacturer’s Factory/ Industry Registration Certificate issued by registration authority for manufacturing V-Wire Well Screen, Proof to be enclosed by the tenderer with the technical bid.Location and address of the factories where V-Wire Well Screen, are manufactured:
Category of Industry: Small Scale Industry (SSI) or Medium Scale Industry (MSI) or Large Scale Industry (LSI)Industry Registration No.:
Date of Issue:
Valid upto:
Name and address of industry registration authority
Licensed Annual Production Capacity of V-Wire Well Screen mentioned in Industry Registration Certificate:Brand Name of Product:
3. Manufacturer’s Valid ISI Certificate No. for V-Wire wound screen:Proof to be enclosed by the tenderer with the technical bid.Valid upto:
4. Tenderer’s Service Tax (S.T) Registration No.: Proof to be enclosed by the tenderer with the technical bid.(if applicable)
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S.No. Particulars Information to be filled by the tenderer
Proof to be enclosed by the
tenderer andRemark to be
written as Attached or
Not Attached5. Tenderer’s Central Sales Tax
(CST) Registration No.: Proof to be enclosed by the tenderer with the technical bid.(if applicable)
6. Tenderer’s Value Added Tax (VAT) Registration No.: Proof to be enclosed by the tenderer with the technical bid. (if applicable)
7. Tenderer’s Permanent Account Number (PAN): Proof to be enclosed by the tenderer with the technical bid.
8. Tenderer’s Turnover certificates.Tenderer’s Minimum Turnover shall be Rs. 1.00 Crores in each year, in any following three financial years in Indian Market. An Audited Balance sheet (only Turnover sheet) to be enclosed by the tenderer with the technical bid. Turnover sheet means- Profit & Loss A/c which reflects Sale of product. Year 2008-09 Rs.
Year 2009-10 Rs.
Year 2010-11 Rs.
Year 2011-12 Rs.
9. Tenderer’s Performance Certificates. Performance certificate from those organization where the material V-Wire Well Screen conforming to IS: 8110-2000 of material grade AISI 304 supplied or similar nature of project/work has been executed by tenderer, a certificate shall be issued from Govt./Semi Govt./PSU, not less than the Executive Engineer/CEO rank to be enclosed by the tenderer with the technical bid.
10. Tenderer’s Guarantee certificate for material (V-Wire Well Screen conforming to IS: 8110-2000 of material grade AISI 304 etc.) An undertaking for one year Guarantee for all materials which shall be incorporated with the work i.e. V-Wire Well Screen conforming to IS: 8110-2000 of material grade AISI 304 etc. against any defect to be enclosed by the tenderer with the technical bid.
11. Tenderer’s Certificate for Training.An undertaking to train the departmental staff for successfully running of filter bed (header and lateral type under drain system) to be enclosed by the tenderer with the technical bid.
12. Tenderer’s Non-judicial Stamp paper. Rs. 100.00 Non-judicial stamp paper affixed of Rs. 1.00 Revenue ticket with signature to be enclosed by the tenderer with the technical bid.
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47(c) It is requested that following documents shall also be submitted with the technical bid by the tenderer.
S.No. Particulars Information to be filled by the tenderer
Proof to be enclosed by the
tenderer andRemark to be
written as Attached or
Not Attached1. Tenderer’s Order copies about material V-Wire Well Screen
conforming to IS: 8110-2000 of material grade AISI 304 supplied or similar nature of project/work executed.Order copies of material V-Wire Well Screen conforming to IS: 8110-2000 of material grade AISI 304 supplied or similar nature of project/work (header and lateral type under drain system) executed by tenderer to the Govt. departments/ Govt. Undertakings in any following three financial years to be enclosed by the tenderer with the technical bid.Year 2009-10 No. of Orders: Year 2010-11 No. of Orders:Year 2011-12 No. of Orders:Year 2012-13 No. of Orders:
2. An Undertaking about Blacklist.An undertaking shall be furnished that firm is not blacklisted by any govt. or semi govt. department/organization. An Undertaking to be enclosed by the tenderer with the technical bid.
3. Tenderer’s Guarantee certificate for Installation & Maintenance.An undertaking for installation of filter bed plant in any part of Uttarakhand shall be done by the tenderer and maintenance of filter bed plant for a period of 24 months from the date of commissioning of awarded work and thereafter for a period of five years of filter bed plant after lapse of guarantee period of one year at departmental cost to be enclosed by the tenderer with the technical bid.
Signature and Seal of the Tenderer
-11-48. SpecificationsSupply and Installation of UNDER DRAIN - Header Lateral technology to enhance the filter plant capacity by minimum 30% by installation in the same plant. The system should suitable and designed to suit the direct retention of filter media in the rapid sand filter bed. The Under Drain System should be header and lateral types. The laterals should be suitable for direct retention of filter media (sand). The lateral of under drain system should have the aperture size of 0.3mm to allow removing the gravel layers from the filter bed and same time stop loss of any media (filter and) during the filtration and back wash process.
The lateral is made from jacket of all welded wedge wire technology & jacketed on pre designed base pipe of upvc. The material of jacket should be SS 304. to provide long life. The base pipe should have properly designed perforation system to collect the filtered water during filtration process and distribute the water & air during the back wash process through this lateral. The aperture of the laterals should be non clogging type and they are continuous on the outer periphery of the lateral & should be made of single piece. The separate air back wash should be provided in the system so it can be helpful to provide combine (air with water) back wash if required and should be suitable for combined back wash. The system should be suitable to install in the existing filter plant without much modification in the system. Tolerance will be allowed size of lateral and aperture ± 3%.
Filter Media The filter media of the size 0.45 to 0.80mm as per CPHEOO manual & should be paced at a depth of 800 mm minimum above the header lateral under drain system.
SCOPE OF WORK FOR INSTALLATION OF JOHNSON UNDER DRAIN - Header Lateral technology at water works :- 1. Cleaning of bed includes following: a) Removing all existing media from the bed. b) Removing gravel from bed. c) Removing existing under drain system from bed by dismantling all the pipes form
center header. 2. Repairing the floor and center header of bed if any damages are there. 3. Leveling the floor of bed. 4. Fixing the tee on the center for fixing the laterals. 5. Fixing all the laterals in such a way that it will cover the entire bed. 6. Providing and fixing of compressor with motor electric cable etc. as per new filter
rate requirement.7. Providing air connection. 8. Fixing separate air header to distribute the air in each laterals. 9. Making necessary leveling of all laterals with floor levels. 10. Direct retention of filter media on under drain system.11. Providing of new air compressor as per the new filter rate requirement.12. Leveling the filter media on entire bed. 13. Carry out the trial run of bed.
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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COMMERCIAL BID
1. The tenderer are requested to quote firm and fix rates in Indian Rupees for each article as mentioned in schedule 'G-1 & G-2' of the tender document for Upgradation of existing rapid sand and slow sand filter bed in Uttarakhand with header and lateral type under drain system.
2. The rates should be clearly mentioned in figures as well as in words.
3. The rates will not be subject to any escalation at a later stage.
4. The rates shall be quoted in Schedule ‘G-1’ F.O.R destination Water Treatment Plant(s) anywhere in Uttarakhand for SITC with header and lateral type under drain system, include cost of materials, insurance charges, octroi, freight, loading & unloading, third party inspection charges (for pipes of stainless steel Grade 304, 3.5 inches dia., Slot size 0.3 mm 13% open area & twin lab air compressor), BEd, Edu.cess etc., excluding trade tax i.e. CST/VAT without Form ‘C’.
The rates shall be quoted in Schedule ‘G-2’ F.O.R destination Water Treatment Plant(s) anywhere in Uttarakhand for SITC with header and lateral type under drain system, include cost of Installation, testing and commissioning on turnkey basis with related civil works including service tax. Income tax will be deducted as applicable.
5. No other document will be attached with the commercial bid.
Any enquiry regarding this tender can be obtained from the following officers.
It is hereby declared that I/ We the undersigned have read and examined all the terms and conditions etc. of the tender document for which I/We have signed and submitted the tender under proper lawful power of attorney.
It is also certified that all the terms and conditions etc. of the tender document are fully acceptable to me/us except the following clauses/ sub-clause(s).
S.No.
Clause/ Sub-Clause No. Remarks
(i)
(ii)
(iii)
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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DECLARATION PART-II
I/We deposit herewith as earnest money Rs. ................ (Rs..............................) in following form as specified in terms and conditions of this tender.
The details of deposit of earnest money are given below.
S.No.
Description Amount Name of Issuing Bank/Post Office
1. FDR/CDR/NSC No. & Date of any Nationalized /Scheduled Bank/Post Office in India.
2. Bank Guarantee No. And date of any Nationalized/Scheduled Bank in India.
I/We also agree to deposit 10% security money as per terms and conditions of this tender.
Date: SIGNATURE & SEAL OF TENDERER
Address: NAME
DESIGNATION
ON BEHALF OF
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MEMORANDUM
For Upgradation of existing rapid sand and slow sand filter bed in Uttarakhand with header and lateral type under drain system
Should my/our offer is accepted, I/We hereby agree to abide and fulfill the terms and conditions annexed hereto and within 15 days of the date of receipt of an information of acceptance of my/our offer from the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun we shall communicate in writing my/our acceptance of such offer and shall also execute an agreement embodying the conditions hereto attached. I/We also agree that the drawings, specifications, terms and conditions set forth in the offer from the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun together with its acceptance thereof in writing by me/us shall be the agreement.
I/We further agree that in the event of my/our failure to convey my/our acceptance of the offer from the said Executive Engineer, Central Store within 15 days (Fifteen days) of its receipt as above, it will be open to the said Executive Engineer, Central Store to withdraw the offer and forfeit the earnest money deposited by me/us.
Date: The .................... day of ......................20
TENDERER: SIGNATURE & SEAL :
NAME :
ADDRESS :
WITNESS: SIGNATURE :
NAME :
ADDRESS :
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FORM OF EXPERIENCE
(TO BE FILLED BY THE TENDERER)
I .................................................................................................................................. have executed similar nature of work (Upgradation of existing rapid sand and slow sand filter bed with header and lateral type under drain system) noted below to various organizations to their entire satisfaction. We also enclose true copies of certificates of our experience.
Details about Work (Upgradation of existing rapid sand and slow sand filter bed with header and lateral type under drain system) executed by the firm with their value till date.
S.No.
Order No and Date.
Address by whom order placed Financial Year Order Value in Rs.
GENERAL GUIDE LINES, INSTRUCTIONS, SPECIFICATIONS, TERMS AND CONDITIONS FOR TENDERERS
Please carefully go through these papers and ensure compliance as non-compliance of any of these conditions may make your offer invalid.
1. DEFINITIONSa. UTTARAKHAND JAL SANSTHAN
Uttarakhand Water Supply and Sewage Department (herein called the "Jal Sansthan").
b. CHIEF GENERAL MANAGERChief General Manager of Uttarakhand Jal Sansthan means time being incharge of Uttarakhand Jal Sansthan, Uttarakhand (herein called the "C.G.M.").
c. FINANCE DIRECTORFinance Director of Uttarakhand Jal Sansthan means time being incharge of Uttarakhand Jal Sansthan, Uttarakhand (herein called the "F.D").
d. GENERAL MANAGERGeneral Manager of Uttarakhand Jal Sansthan, means time being incharge of Uttarakhand Jal Sansthan, Uttarakhand for Head Quarter/Garhwal/Kumoun Region (herein called the "G.M")
e. SUPERINTENDING ENGINEER (MATERIAL)Superintending Engineer (Material), Uttarakhand Jal Sansthan, Uttarakhand means time being incharge of the stores (herein called “S.E(M)”).
f. ENGINEER INCHARGE & PAYMENT AUTHORITYExecutive Engineer, Uttarakhand Jal Sansthan for the time being in charge of the Division, where work will be executed, who will execute the contract (here in called “Engineer Incharge/Executive Engineer”).
g. CONTRACTOR FIRMThe party(ies) with whom the contract may be entered and order(s) for the work under this contract by the Executive Engineer concerned division.
h. SITE OF WORK The site of the work will be allotted to the contractor by the department later on.
2. DEPOSITEARNEST MONEY
a. The tenderers shall deposit the amount as Earnest Money in the forms as specified in terms and conditions of this tender. General Manager shall have the right to enhance the amount of Earnest Money as and when required for Upgradation of existing rapid sand and slow sand filter bed with header and lateral type under drain system.
b. After the acceptance of the offer earnest money deposited in the form of FDR/CDR/NSC/BG will be refunded to the unsuccessful tenderers after completion of the entire tender procedure. No interest will be payable by Jal Sansthan on the Earnest Money.
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3. SECURITY CLAUSEThe contractor shall deposit a sum equivalent to ten percent of the ordered value in the form of FDR/CDR/ N.S.C/BG, would be kept deposited by the Executive Engineer, which would be released after 12 months from the date of completion of work. No interest will be payable by Jal Sansthan on the Security Deposit.
4. ENCASH OF A BANK GUARANTEEa. If the period of contract or work is for any reason extended, the contractor shall
have the Bank Guarantee extended upto the period of 12 months after the date upto which the contract or the work period is extended or he shall furnish a fresh Bank Guarantee for the same amount or as directed by Executive Engineer to cover a period of 12 months beyond the extended period and if the contractor fails to do so, it will amount to a breach of the contract thereby entitling the Executive Engineer to encash the Bank Guarantee.
b. The security money shall be released after 12 months from the date of satisfactory completion of all the work against the orders placed under this contract and after deductions of any liability against contractor.
5. MODE OF SUBMITTING TENDERa. The tender should be submitted on the basis of two bid system, subscribed
envelope 'A' "Technical Bid" and envelope 'B' "Commercial Bid" and envelope ‘C’ “Earnest Money”, all these three envelopes shall be put in a single envelope subscribed "Tender Notice No., Date of Opening and Name of Article and last date for the submission of the Tender" in the official Tender document (in original) issued by the Executive Engineer, Central Store, Dehradun or downloaded from website http://ujs.uk.gov.in duly filled in and signed by a duly authorized person.
b. In the event of space being insufficient for the required purpose, additional pages of the size: 22.5cm x 28.5cm may be added. Each such additional page must be numbered consecutively, bearing tender number and date and should be duly signed by the authority that has signed the tender document. In such cases reference of the additional pages must be made in the tender document.
c. All other pages, certificates or documents required to be submitted with the tender should also be certified duly and attached firmly with tender document. It should be properly sealed. The envelope should be addressed to the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun.
d. The quantities, if any, in the tender notice shall be deemed to be only approximate and will not in any manner what-so-ever be binding on the department.
e. The tender must reach to the Executive Engineer, Central Store, Uttarakhand Jal Sansthan, Dehradun, not later than 15:00 hours on the date of the opening of the tender. Tenders sent by hand delivery should be dropped in the Tender Box before the above time. The Tender Box will be kept in the room of the Executive Engineer, Central Store or any place indicated by Executive Engineer, Central Store on the date of the opening of the tender.
f. No document/ Correspondence will be entertained after the closing time of the tender.
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g. Tenders shall be opened at the scheduled time on the date of opening (Date and time mentioned in the tender notice) in the presence of such tenderers or their any authorized representatives who choose to be present. In case the opening of tenders is to be attended by any representative of a contractor firm, his name should be mentioned in the tender itself and the tenderer should also furnish to his representative a letter of authority bearing representative's attested signatures.
h. Rates should be written both in figure as well as in the words and there should be no cutting or overwriting. In case any difference in rates written in word and figures, the rates written in words will be taken as correct.
i. Rates offered should be valid for the full validity period of the contract.
6. SUBMISSION OF DOCUMENTSUntil & unless asked by the Executive Engineer, Central Store specifically, document whatsoever, submitted after the scheduled time of receipt of tenders on the date of opening of the tender shall not be considered. Please submit all papers with tender.
7. SIGNING OF TENDERa. The tender is liable to be ignored if complete information/certificates is not given
therein. Please note that conditions given in the tender documents shall govern the contract. It may please be noted carefully that till such time that a fresh agreement is drawn up embodying the agreed conditions, the conditions given in the tender document shall govern the contract. The tenderer should note this carefully.
b. The individual signing the tender and/or other documents connected with the contract must write his name in BLOCK LETTERS under his signatures.
c. The individual signing the tenders and/or other documents should specify whether:(i) He is the sole proprietor of the firm or constituted attorney of such sole
proprietor.(ii) A partner of the firm, if it is a partnership firm, in such case he must have
authority to refer to arbitration dispute concerning the business of the membership by virtue of partnership agreement or a Power of Attorney.
(iii) Constituted attorney of the firm, if it is a company under the meaning of Company Law, a certified photo copy of the power of attorney should be attached.
(a) Managing Director/President/Chairman/Company Secretary in case of Limited Co. having authorization for committing the company from its Board of Directors or as is required under Co. Law and
(b) President or Secretary in case of registered co-operative society having such powers through Laws/Bylaws or by special resolution.
8. IMPORTANT NOTES(i) In case of partnership firms, where no authority to refer disputes concerning the business of the partnership to arbitration has been conferred on any partner, the tender and all documents attached there-to must be signed by each and every partner of the firm.(ii) A Person signing the tender document or any documents forming part of the contract on behalf of another shall be deemed to warranty that he has authority to bind each other and if on inquiry it appears that the person so signing has no authority to do so, the General Manager may, without prejudice to other civil and criminal remedies, cancel the contract and hold the signatory liable for all costs and damages.(iii) In other cases, the resolution/ authorization/ attorney duly attested by NOTARY PUBLIC should be submitted with the tender if not already done.
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9. VAGUE OFFERSOffers indicating a number of contractor firm shall not be considered and as such the tenderer must make SPECIFIC MENTION of the particulars of the work on whose behalf the tenderer has quoted the rates.
10. PERIOD FOR WHICH THE OFFER SHALL BE VALIDa. The tenders should remain open for acceptance for a period of 150 days from the
date of opening unless otherwise specified. Any tenderer is not allowed to offer the acceptance period less than 150 days. The validity period can be extended if the S.E(M) and the contractor firm are both agreed mutually. In case, however, the day up to which, the offer is to remain opened, happens to be a public holiday/is declared a public holiday for Govt. offices, the offer shall remain open for acceptance till the next working day.
b. The offer/tender of the contractor firm shall be, for all purposes, deemed to have been accepted and contract made the moment the acceptance latter is signed by the General Manager or S.E(M).
11. EXPIRY OF VALIDITY OF DOCUMENTSWhen the validity of certain documents called for has expired and renewal has been applied for, but issuing authority has not issued the revalidated document/license, an affidavit on general stamp paper of Rs. 10.00 should accompany the tender. Please do not forget this as tender otherwise shall be liable to be ignored.
12. VALIDITYa. The contract shall ordinarily remain in force upto twelve calendar months from the
date of entering into contract but it can be terminated at any time and any stage by the S.E(M) during the validity of the contract without assigning reason. No claim or damage on account of such termination of the contract shall be entertained.
b. The validity period can, however, be extended if the S.E(M) and the contractor firm both agree mutually.
c. Orders received during the closing days shall be completed in due course in accordance with the conditions and terms of this contract even though, in some cases, work can not be arranged within the stipulated date of the currency of the contract.
13. PANAll tenderers must write their PAN in the tender document.
14. CANCELLATION OF TENDERa. Successful tenderers may be asked to deposit security by the date specified in the
acceptance letter. In case they fail to deposit the security by the specified date, the General Manager/S.E.(M) reserves the right to withdraw the acceptance letter without any prior notice to the party concerned and the earnest money will be forfeited.
b. The General Manager/S.E.(M) reserves the right to Quash/Reject all or any of the tenders, or to split up the contract without assigning any reason and in suppression of any of the conditions given herein or after.
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15. WITHDRAWL OF TENDER If a tenderer withdraws his tender before the expiry of the validity period, the General Manager/S.E.(M) may agree to allow such withdrawal but in such a case the earnest money may be forfeited. If the General Manager/S.E.(M) does not allow such withdrawal and accepts the tender and the tenderer fails to perform his part of the contract, the earnest money deposited shall be forfeited besides other consequences for breach of the contract.
16. PENALTY OF DEFECTIVE MATERIALSa. The contractor shall liable to pay to the department @ 2% of the cost of the
materials using other than specified in the tender document and same shall be deducted from the bill of the contractor by the Executive Engineer at the Ist consecutive work.
b. The contractor shall liable to pay to the department @ 5% of the cost of the materials using other than specified in the tender document and same shall be deducted from the bill of the contractor by the Executive Engineer at the IInd consecutive work.
c. In case the materials using by the contractor other than specified in the tender document in the IIIrd consecutive work, the same be established after joint testing in the presence of engineer incharge of the work & authorised representative of the contractor, the contractor shall be taken to black list for next 3 years & his security money lying with the department shall be forfeited.
17. MATERIALSa. All materials shall be dispatched F.O.R. specified destination by the contractor duly
insured against all risks during the transit.
b. The contractor will also furnish the following undertaking in writing along with each consignment to the engineer incharge.“All materials using in the works have been as per relevant standard specifications and also in accordance with the terms and conditions of the contract. We also undertake to replace or rectify part or to take back the materials and remit cost thereof at the discretion of the engineer incharge. If the materials are found defective before guarantee period, the cost of the defective materials, along with all liabilities, expenditure will be payable by us on receipt of necessary intimation from the engineer incharge.”
c. In the event of any dispute between the contractor and engineer incharge, the matter would be referred to the SE(M) and the decision taken by him is to be followed.
d. In case of any dispute not settled, the matter would be referred to General Manager who will act as an arbitrator and his decision would be final and binding on contractor and as well as on the engineer incharge.
e. In case of non-compliance of order, contractor firm shall be taken to blacklist for next three years in addition to penalty imposed under clause 29 and earnest/security money laying with the department shall be forfeited.
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18. DATE OF COMPLETION OF WORKThe date of final measurement recorded in measurement book shall be taken as the date of completion of work for a particular consignment.
19. RATESThe rates shall be quoted in Schedule ‘G-1’ F.O.R destination Water
Treatment Plant(s) anywhere in Uttarakhand for SITC with header and lateral type under drain system, include cost of materials, insurance charges, octroi, freight, loading & unloading, third party inspection charges (for pipes of stainless steel Grade 304, 3.5 inches dia., Slot size 0.3 mm 13% open area & twin lab air compressor), BEd, Edu.cess etc., excluding trade tax i.e. CST/VAT without Form ‘C’.
The rates shall be quoted in Schedule ‘G-2’ F.O.R destination Water Treatment Plant(s) anywhere in Uttarakhand for SITC with header and lateral type under drain system, include cost of Installation, testing and commissioning on turnkey basis with related civil works including service tax. Income tax will be deducted as applicable.
20. MODE OF TRANSPORTATIONThe rates given in Schedule-'G ' are for F.O.R. specified destinations as stated in order and the materials are to be transported by the contractor.
21. INSURANCEThe contractor will transport all materials and install at specified destination, at his own risk, in full and good condition. No claim will be entertained by the department on this account.
22. BANK CHARGESBank charges, whatsoever, shall have to be borne by the contractor and shall not be paid by Jal Sansthan in any case.
23. COMPLETION PERIODAfter receiving of order, the work should be completed within stipulated period.
24. FORCE MAJEUREThe contract shall be governed by the force majeure clause as specified below:If at any time during the acceptance of this contract the performance in whole or in part by either party of any obligations under this contract shall be prevented or delayed by reasons of any war, hostility, acts of the public enemy, civil commotion, sabotage, fires, floods, strikes, lockouts, explosions, epidemics, quarantine restriction or other acts of God, Government Ruler (here-in-after reference to as eventualities) then provided notice of the happening of any such within 15 days from the date of occurrence thereof, neither party shall by reason of such eventuality be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance or delay in performance and work under this contract shall be resumed as soon as possible after such eventuality has come to an end or ceased to exist, and the decision of the SE (Material) as to whether the contract have to be resumed or not shall be final and conclusive.
25. ORDERSAfter the rates quoted by the contractor are accepted and the contract is executed, order/orders shall be placed under this contract by the concerning executive engineer of Jal Sansthan. The order will be placed with the tenderer who successfully qualify technically and commercially. It should be noted that department is under no obligation or binding to place an order on the firm quoting the lowest rate.
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26. CANCELLATION OF ORDERThe engineer incharge shall have the right to cancel, modify, reduce or suspend the quantity ordered to any extent, at any time before the work is completely affected without assigning any reason. The contractor will not have objection to this and will also not be entitled the any claim compensation for any cancellation, modifications, reduction or suspension of any order in part or full at any time and at any stage on the ground that such work(s) were executed.
27. TRANSFER OF AGREEMENTThe contractor shall not transfer or assign this agreement to any other contractor without permission of the SE(M). In the event of the contractor’s transferring or assigning the order whole or part to anyone without permission, he shall be considered as having thereby committed a breach of agreement in question and shall make the order liable to be cancelled and the earnest money and security money shall be liable to be forfeited.
28. PAYMENT(i) 90% payment will be made after completion of work awarded along with satisfactory completion of work certificate issued by Consignee/Executive Engineer concern and certificate issued by third party inspection agency for the materials incorporated with the work. (ii) Balance 10% payment of the work will be made after successful running of filter bed for a period of one year from the date of completion of entire work. Alternatively this balance 10% payment shall be released on submission of an FDR/Bank Guarantee Bond of an equivalent amount valid for performance period of one year.
29. LIQUIDATED DAMAGES ETC.a. In the event of work not completed in accordance with the order and as per terms
and conditions of the agreement within stipulated period after issuing of dispatch instructions (D.I.) by Executive Engineer and completed the work within 15 days beyond this stipulated period, but if the work not having been completed within this extended period of 15 days, Executive Engineer shall recover from the contractor the amount of liquidated damages from any money due to the contractor the sum held as earnest/security money or dues pending in the department. This recovery shall be @ 0.25% per day upto maximum 10% of the value of work remaining to be executed at the end of due date for completion of work upto a maximum of 25 days during which the work is not completely affected.
b. Further on the expiry of 25 days after the due date for completion of work it shall also the lawful for the S.E(M)/Executive Engineer to get the work executed from other agency at the risk and cost of the contractor, who, in addition to the aforesaid liquidated damage shall be liable to pay loss or damage caused by the said execution of work.
c. The General Manager may allow additional time for completion of work on consideration of circumstances beyond the control of the contractor to the extent considered justifiable and may decide to forego the whole or part of the aforesaid liquidated damage.
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d. In case of non-performance in any form or shape of the terms and conditions of the contract, the General Manager shall have the power to annul, rescind or cancel this contract and upto his notice in writing that he has done so given by registered letter, the contract shall absolutely determine on the date of issue of such notice.
e. In case stipulated period crosses the validity of contract bond any extension in working period may be allowed by General Manager.
f. General Manager may forego the whole or part of the liquidated damage on the circumstances beyond the control of the contractor due to which the work could not be completed.
30. PARALLEL CONTRACTThe General Manager's right to place parallel contract(s) at a later date is reserved. Parallel contract(s) for the work with other firms will be arranged as and which needed. It will be the discretion of General Manager to place work order with such holders of contract as will be considered more convenient and suitable to meet the requirements during the currency of the contract.
31. ARBITRATION CLAUSEa. In case of any dispute between the contractor and the engineer incharge the matter
shall be referred to the SE(M) for his decision and in case, where the contractor is not satisfied with the decision of the SE(M), the matter shall be referred to the General Manager/Finance Director. Every dispute, difference or question which may at any time arises between the parties hereto or any person claiming under them, touching or arising out of or in respect of this deed or the subject matter thereof shall be referred to the arbitration of General Manager/Finance Director or any person nominated by him. In the event of the arbitrator to whom the matter is originally referred being transferred or vacation his office or being unable to act for any reason, he shall either enter upon the reference himself or appoint another person to act as arbitrator. Such person shall be entitled to proceed with the reference from the state it was left by his predecessor.
b. In all cases where the amount of the claim in dispute is Rs. 50,000.00 (Rs. Fifty thousand only) and above, the arbitrator shall give reasons for the award. The party invoking the arbitration shall specify dispute to be referred to arbitration together with this amount or amounts claimed in respect of each such dispute, subject to the provisions of the Arbitration Act 1940 or any rules made there under and for the time being in force shall apply to the arbitration proceeding.
c. The arbitrator may from time to time with the consent of the parties enlarge the time for marking and publishing the award. The decision taken by the arbitrator will be final and binding on both the parties in question and matters relating to this contract.
32. APPLICABLE LAW The parties to this agreement agree to Dehradun Courts alone shall the jurisdiction over all matters including arbitration matters arising out of this agreement.
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33. THIRD PARTY INSPECITON:- Materials i.e. pipes of stainless steel Grade 304, 3.5 inches dia., Slot size 0.3 mm 13% open area & twin lab air compressor shall be dispatched only after proper inspection, testing, certification and marking as per relevant specifications by DGS&D/RITES or any other third party inspection agency nominated by the department. The charges of third party inspection agency shall be borne by the contractor. Inspection certificate issued by inspecting officer from time to time shall invariably be attached with dispatched documents of each consignment.
34. DEPARTMENTAL INSPECTION:- The materials/work shall be duly tested for their performance at the site of work by the engineer incharge or nominated representative of the department. A test report bearing signature of authorized representative of contractor and inspecting officer of department shall be attached with the bill of each consignment.
35. ADDRESS OF THE TENDERER FIRMThe address of the tenderer/ contractor mentioned as under will be deemed to be relevant for all correspondence that the SE(M)/engineer incharge may enter into with contractor. All letters sent on the aforesaid address will be deemed to have been delivered to the tenderer/ contractor.
SCHEDULE-‘G-1’RATES FOR Upgradation of existing rapid sand and slow sand filter bed in
Uttarakhand with header and lateral type under drain system.
IMPORTANT NOTES1. The rates shall be quoted F.O.R destination Water Treatment Plant(s) anywhere in
Uttarakhand for SITC with header and lateral type under drain system, include cost of materials, insurance charges, octroi, freight, loading & unloading, third party inspection charges (for pipes of stainless steel Grade 304, 3.5 inches dia., Slot size 0.3 mm 13% open area & twin lab air compressor), BEd, Edu.cess etc., excluding trade tax i.e. CST/VAT without Form ‘C’.
2. The quantity of work can vary up to any extent on either side.3. The material (pipes of stainless steel Grade 304, 3.5 inches dia., Slot size 0.3 mm
13% open area & twin lab air compressor) to be incorporated with the work shall be tested and inspected by third party inspection agency RITES/DGS&D or any other agency nominated by the department before its dispatch. The charges for the third party inspection agency shall be borne by the contractor.
Sl. No.
DESCRIPTION OF WORK Qty/Unit Rate (in Rs) F.O.R. destination anywhere in
grade SS-304 conforming to IS: 8110-2000 slot size 0.3 mm having minimum open area 13%. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand. Per Sq.ft.
2. Supply of suitable size Air Header Pipe and Fittings i.e. Hexa Nuts, Nipples, Air Nozzles, Washers, Nut & Bolts, clamps, saddle, Tee etc. made of HDPE/UPVC for air distribution into laterals. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand. Per Sq.ft.
3. Supply of Filter Media size 0.45 to 0.80 mm. The depth of filter media shall not be less than 800 mm above header & laterals. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand. Per Cum.
4. Supply of Galvanized Iron Pipe conforming to IS: 1239 (Part-1)/2004 with all jointing materials i.e. G.I. Socket, G.I. Flange, G.I. Bend, G.I. Reducer, rubber gasket, nut, bolts etc. from compressor to filter bed. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand.Galvanized Iron Pipe 80 mm dia. Per running
mtr.Galvanized Iron Pipe 100 mm dia. Per running
mtr.
Signature and Seal of the Tenderer
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(1) (2) (3) (4) (5)5. Supply of following duty parameters twin lab air
compressor with electric motor of standard make suitable for compressor. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand.300 m3/hr @ 0.35 Kg./cm2 Each
500 m3/hr @ 0.35 Kg./cm2 Each
700 m3/hr @ 0.35 Kg./cm2 Each
900 m3/hr @ 0.35 Kg./cm2 Each
6. Supply of M.S Plate 5 mm thick for fabrication of channel/drain at site, size 300 mm wide x 400 mm height/depth for smooth travelling of backwash waste water, if required. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand.
Per running mtr.
Note: - Quoting of rates for all items is essential for qualifying the tender failing which it shall, be summarily rejected.
RATES ARE TO BE QUOTED BOTH IN FIGURES AND WORDS. F.O.R destination Water Treatment Plant(s) anywhere in Uttarakhand for SITC with header and lateral type under drain system, include cost of materials, insurance charges, octroi, freight, loading & unloading, third party inspection charges (for pipes of stainless steel Grade 304, 3.5 inches dia., Slot size 0.3 mm 13% open area & twin lab air compressor), BEd, Edu.cess etc., excluding trade tax i.e. CST/VAT without Form ‘C’.
If, Taxes/ Levies to be charged extra on the above quoted rates, shall be clearly mentioned in percentage.
1. Central Sales Tax without Form ‘C’ @ ……….% OR
2. VAT without Form ‘C’ @ ……….%
3. Any other Central/ State Govt. levies charged @
4. Period for Validity of offer 150 days:
Signature and Seal of the Tenderer
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SCHEDULE-‘G-2’RATES FOR Upgradation of existing rapid sand and slow sand filter bed in
Uttarakhand with header and lateral type under drain system.IMPORTANT NOTES1. The rates shall be quoted F.O.R destination Water Treatment Plant(s) anywhere in
Uttarakhand for SITC with header and lateral type under drain system, include cost of Installation, testing and commissioning on turnkey basis with related civil works including service tax. Income tax will be deducted as applicable.
2. The quantity of work can vary up to any extent on either side.3. Work shall be executed as per engineering norms.
Sl. No.
DESCRIPTION OF WORK Qty/Unit Rate (in Rs) F.O.R. destination anywhere in Uttarakhand
In Figure In Words
(1) (2) (3) (4) (5)CIVIL WORKS1. Removal of useless air compressor, air pipe line,
laterals, gravels, filter media etc. from existing filter bed and storing or disposal of these useless materials upto a distance of 60 mtrs. from filter bed of water treatment plant or as per direction of site incharge. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand including all labour, T&P etc. complete for proper completion of work. Per Sq.ft.
2. Installation, commissioning and testing of supplied materials for construction of header and lateral type under drain system and filling of filter media into filter bed upto required depth. The depth of filter media shall not be less than 800 mm above header & laterals. Supply and fixing of glass cover with M.S. Frame on top of existing inspection chamber and also to be supply and fixing of glazed tiling at sides and bottom of existing inspection chamber at each bed. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand including all labour, T&P etc. complete for proper completion of work. Per Sq.ft.
3. Laying, jointing of Galvanized Iron Pipe conforming to IS: 1239 (Part-1)/2004 with all jointing materials i.e. spun yarn, white lead etc. from compressor to filter bed. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand including all labour, T&P etc. complete for proper completion of work.Galvanized Iron Pipe 80 mm dia. Per running
mtr.Galvanized Iron Pipe 100 mm dia. Per running
mtr.4. Installation of following duty parameters twin lab
air compressor with electric motor in proper position and direction including testing and commissioning. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand including all labour, T&P etc. complete for proper completion of work.300 m3/hr @ 0.35 Kg./cm2 Each
500 m3/hr @ 0.35 Kg./cm2 Each
700 m3/hr @ 0.35 Kg./cm2 Each
900 m3/hr @ 0.35 Kg./cm2 Each
Signature and Seal of the Tenderer
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(1) (2) (3) (4) (5)5. Cutting, welding and fabrication of channel/drain
at site, size 300 mm wide x 400 mm height/depth from 5 mm thick M.S. Plate for smooth travelling of backwash waste water. Channel/Drain shall be fixed approximate 1.0 mtr. to 1.2 mtr. interval from corner of filter bed, if required. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand including all labour, T&P etc. complete for proper completion of work.
Per running mtr.
6. Cleaning of following capacity existing settling tank by desludging system and making it functional for regular operation. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand including all labour, T&P etc. complete for proper completion of work.Upto 1 MLD Settling tank Each settling
tankUpto 2 MLD Settling tank Each settling
tankUpto 3 MLD Settling tank Each settling
tank8. Annual maintenance charges including all
accessories which is supplied and installed as and when required for five years after guarantee period of one year from the date of commissioning of work. The rates shall be quoted F.O.R. destination site of work anywhere in Uttarakhand including all materials, labour, T&P etc. complete for proper completion of work.For First year 12 Months
For Second year 12 Months
For Third year 12 Months
For Fourth year 12 Months
For Fifth year 12 Months
Note: - Quoting of rates for all items is essential for qualifying the tender failing which it shall, be summarily rejected.RATES ARE TO BE QUOTED BOTH IN FIGURES AND WORDS. F.O.R destination Water Treatment Plant(s) anywhere in Uttarakhand for SITC with header and lateral type under drain system, include cost of Installation, testing and commissioning on turnkey basis with related civil works including service tax. Income tax will be deducted as applicable. If, Taxes/ Levies to be charged extra on the above quoted rates, shall be clearly mentioned in percentage.
1. Service Tax @ ……………..%
2. Period for Validity of offer 150 days:
Signature and Seal of the Tenderer
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ANNEXURE-'1'
HANDING OVER THE PLANT
Information to be furnished by Contractor to Jal Sansthan on completion of work
1. Agency executing the work ……………………………………………………………
2. Location of the work ………………………………………………………………..
4. Date of starting ………………………………………………………………………….
5. Date of completion ………………………………………………………………………
Contractor Executive Engineer
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PERFORMA FOR BANK GUARANTEE BOND
This guarantee made this .................................................... day of ................................. month of ..................................... 20......... by ........................................... (hereinafter called the bank which expression shall, unless repugnant to the contract include its successors and assignees) of the one part in favour of the Uttarakhand Jal Sansthan, a company within the meanings of the companies act 1956 (herein after called the corporation on which expression shall unless repugnant to the context include its successor and assignees) of the other part.
Whereas M/s ............................................................................................. (hereinafter called the suppliers) have agreed to participate in the tender for the supply of ....................... invited by the Jal Sansthan vide their tender notice no. ............................. dated .............
And Whereas in accordance with the tender notice the supplier have to furnish earnest money in the form of Bank Guarantee in the sum of Rs. ................................... and whereas the Bank has accordingly at request of the supplier agreed to furnish this guarantee.
NOW THIS DEED WITNESSES AS FOLLOWS: -
1. In consideration of the premises the bank hereby undertakes to pay on demand to the Jal Sansthan the sum of Rs. ...............................(Rs. .............................................. only).
2. The bank shall pay to the Jal Sansthan on demand the sum under clause above without demur and without requiring the Jal Sansthan to invoke any legal remedy that may be available to it, it being understood and agreed Firstly that the Jal Sansthan shall be the sole judge of and as together the suppliers have committed breach or breaches, if any, of the terms and conditions of the said tender documents/contract and the extent of losses, damages, cost, charges, expenses caused to or suffered by or that may be caused to or suffered by the Jal Sansthan from time to time shall be final and binding on the bank and Secondly that the right of the Jal Sansthan to recover from the bank any amount under this guarantee shall not be effected or suspended by reason of the fact that any dispute or disputes have been raised by the suppliers with regard to their liability or the proceedings are pending before any tribunal, arbitrator quote with regard there to or in connection there with, and thirdly that the bank shall immediately pay the summoned clause to the Jal Sansthan on demand and it shall not be open to the bank to know the reasons of or to investigate or to go into the merits of the demands or to question or to challenge the demander to know any facts effecting the demand and lastly i.e. shall not be open to the bank to require proof of the liability of the supplier to pay the amount before paying the sum demanded under clause above.
3. The guarantee is in addition to and not in substitution for any other guarantee executed by the bank in favour of the Jal Sansthan on behalf of the suppliers.
4. The suppliers and the Jal Sansthan will be at liberty to vary and modify the terms and conditions of the tender document/contract without effecting this guarantee, notice of which modifications to the bank hereby waived.
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5. This guarantee shall not be affected by any change in the constitution of the bank or of the suppliers nor shall the guarantee be affected by any amalgamation or absorption with any other body corporated and this guarantee will be available to or enforceable by such body corporate.
6. The neglect or forbearance of the Jal Sansthan in enforcing any payments of money, the payment thereof is intended to be hereby secured or the giving of time by the Jal Sansthan for the payment thereof shall in no way release the bank from its liability under this deed.
7. This guarantee is irrevocable except with the written consent of the Jal Sansthan.8. This guarantee shall come into force from the date hereof and shall remain valid till
............. but if the period of the tender/contract is, for any reason, extended and upon such extension if the suppliers failed to furnish fresh or renewed guarantee for the extended period, the bank shall pay to the Jal Sansthan the said sum of Rs. ........................ or such lesser sum as the Jal Sansthan may demand.
IN WITNESS WHEREOF
For and on Behalf of the Bank have signed this Deed on the day and year above written
