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Valeo WebEDI OBP 3.3 Training document Demand management WebEDI: Thomas Gries 28/07/2009 4:31 PM

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Table of content Table of content................................ ................................ ................................ ...................... 2 1 Valeo Strategy for Demand management ................................ ................................ .... 3 2 Display and print delivery instruction................................ ................................ .......... 3

2.1 Display and print production plan ................................ ................................ ......... 5 2.2 Additional information in the delivery schedule................................ ..................... 8

2.2.1 Supplier reference number integration................................ ...................... 8 2.2.2 Integrate add. Text information in delivery schedule ................................ . 8

3 Process Call off for Valeo Pull List/Kanban ................................ ............................... 9 3.1 General information................................ ................................ .............................. 9 3.2 Display and print out Call Off for Pull List/Kanban................................ ................ 9

4 Special for shipping note process ................................ ................................ ............. 11 Historic: Date Changes responsible 26.04.2007 Document created Thomas Gries 09.10.2008 Update VRO Thomas Gries 28.07.2009 Update e-Reorder Thomas Gries

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1 Valeo Strategy for Demand management The Valeo Standard process for demand management is to send once a week the Delivery In-structions with firm and forecast quantities. Normally the data are sent one day after the internal MRP (Material Resource Planning). Several Valeo plants use the additional Pull List philosophy to handle the replenishment of the flat storage area in the plants. The Pull List demands are calculated by programs and send di-rectly from the production area or the flat storage to the suppliers. For parts which have to be delivered in Pull List you receive the Delivery Instructions only with forecast information. More Details about the pull list you will find in the chapter of the Call Off Process. Additionally Valeo started in 2008 the e-Reorder Process (electronic ReOrder). Like for the Pull List process, Delivery instructions are send only as Forecast and Pickup Orders are send to the Call Off process. Details for the e-Reorder process you will find in the separate document e-Reorder.

2 Display and print delivery instruction To display, print or download delivery instruction you have to open the process delivery instruc-tions on the main menu. The Download of messages is available in XML or CSV format. On the first screen, you get an overview on the different plants and unloading points of dis-charge of Valeo which have provided delivery instructions to you.

For example, to display only the delivery instructions of the Wipers plant Bietigheim, Unloading point WMUT1, please click on the first data line. You will receive an overview on all item num-bers for which you have received delivery instructions.

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Now you can select Status new and print all the new delivery schedules. Click on the button print. A new window will be opened and the printout will be available in a pdf-Format. Click on the icon print and all the delivery schedules will be print. The status will be changed from new to read. You can also look on the delivery schedule and print one by one. With the next click on an item number, you now will receive the information at the screen. This information can be printed by pressing the icon print.

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Following demands in the delivery instruction are possible: Backorder - Backorder quantity not yet delivered Intermediate Demand - Additional Demands Delivery date firm - Firm quantity within the production release Delivery date Forecast - Forecast quantity

2.1 Display and print production plan Since end of 2005 we have also a possibility to display and print a production plant for a plant / unloading point combination. With this new function, you will get very easy an overview about all demands in short- and midterm period. The content of the production plan are the latest de-livery schedules. Shipments created, after receiving the latest delivery schedules, are not taken in account. Call offs are not included in the production plan. Selection screen for production plan: To open the production plan you could select the production plan option on the overview about plant unloading points

or choose the following Button:

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A selection screen will be displayed to define your parameters:

The standard selection is:

- Start date is today - 4 weeks in day schedule - the following 28 weeks are displayed in week schedule

The period for day and week schedule can be changed with the selection box. Also you can define, if you want to have only day or week schedule by clicking on “print schedule days” or “print schedule weeks”. Delivery schedules with the status new, will be changed to read, after display the production plan. Click on the button print preview to get the production plan. Day overview

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Week overview

Meaning of the letter after the quantity:

D – Day -> Day quantity in the week overview W – Week -> Week demand in the day overview M – Month -> Month demand in the day- or week overview X – Mixed -> amount of different demands

The quantities are firm till the date of the production release.

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2.2 Additional information in the delivery schedule

2.2.1 Supplier reference number integration With release 3.3 the supplier reference number is integrated in an own field of the delivery schedule, saved in WebEDI master data and proposed for the shipment. The supplier reference will be print also on the label with a barcode. The barcode will be print for a max length of 10 digits.

2.2.2 Integrate add. Text information in delivery schedule Header text in SAP is now integrated in WebEDI. It will be displayed on the delivery schedule, but not integrated in the csv-file.

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3 Process Call off for Valeo Pull List/Kanban

3.1 General information The replenishment of the flat storage at Valeo is the basis for the Call off demands in WebEDI. Based on 2 different strategies a pullist can be generated.

• Stock mode – according to current stock level and pending deliveries • Consumption mode – based on past movement done since the last pullist

Automatically an EDP system is calculating a proposal, after human validation a pullist is gen-erated and forwarded to WebEDI. This Call off demands are the basis for the shipment of the supplier. An alternative is the classical Kanban process, which is also supported in the Valeo WebEDI.

3.2 Display and print out Call Off for Pull List/Kanban A new Pull List has been send to the supplier and can be displayed in WebEDI.

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Similar to the delivery schedules you can display and print the call off. Pullist call (stock mode)

Kanban call

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Main important information are the fields:

• Current call-off no. = pullist number • Delivery mode = S – pullist in stock mode, C – pullist in consumption mode, K –

Kanban call • Delivery date = date and time to deliver

Each new pullist in stock mode overwrites the latest pullist, like delivery schedules. The pullist in consumption mode and the Kanban calls do not overwrite. Each open demand has to be deliv-ered.

4 Special for shipping note process Basis for the shipping proposal are demands from the delivery instruction with firm and pullist- / Kanban demands. If a plant start working with the new call off process, the delivery instruction demands are send in parallel only with forecast information.

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To create a shipment, you have to select the plant / unloading point combination. The system will make you automatically a shipping proposal, based on the demands of firm delivery instruc-tions, pullist and Kanban demands. On the following screen, you can see the proposed de-mands.

The shipment include different kind of demands:

• Item 1 and 4 = firm demands from delivery instruction • Item 2 = pullist demands on stock mode • Item 3 = Kanban demands (2 empty Kanban)

The shipment can be finalised like each other shipment. What is special for pullist and Kanban? Pullist: In the field additional data, you can see the pullist number.

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The pullist number is also printed on the delivery note number and in the electronic message to Valeo.

For Kanban: Each Kanban has an unique Number.

The quantity of the packaging should be harmonised to the Kanban quantity.

The Kanban number is also printed on the Valeo UC label.