18
Savings potential
EU – 243 billion € *
e-Invoicing < 15%
Catch 22
Role of the EU
e-PRIOR
Customer systems
• Traceability
• Integrity
• Non-repudiation
• Routing
• Archiving
Supplier Portal
Supplier SystemABAC WORKFLOW
Customer Portal
COUNCIL’s SAP system
Other BO systems …
e-invoicing servicese-ordering servicese-fulfilment servicese-catalogue servicese-submission services….
e-invoicing servicese-ordering servicese-fulfilment servicese-catalogue servicese-submission services….
Scope
e-Access(TED e-Tendering)
e-Request e-Ordering e-Fulfilment e-Invoicing
e-Notification(TED)
e-Submission
e-Evaluation e-Awarding
Post-Award modules
Pre-Award modules
e-Attestations(e.g. PEPPOL VCD)
e-Catalogue e-Payment
e-Notices / e-Senders Publications Office
DIGIT
Developed by
How does it work?
BUYERSUPPLIER
SERVICE PROVIDER
BACK OFFICE
BACK OFFICE
BACK OFFICE
InvoiceInvoiceInvoiceInvoice
<INVOICE>
<ID>
<IssueDate>
<Period>
UBLUBL
InvoiceInvoice
<INVOICE>
<ID>
<IssueDate>
<Period>
UBLUBL
How does it work?
How does it work?
Invoice automation
Automated certified correct process
Receive e-invoice
Encode header data
& attachment in the back-
office system
Review & complete invoice to check that invoice is
justified and correct
Approve invoice (Step 2)
Manage payment
request and payment
order
RECEIVE e-INVOICE
ePROCESS PAYMENT
DATA ENTRY INVOICE COMPLETION
& REVIEW
INVOICE APPROVAL
okSTEP 1
Register debt in the accounts
Create invoice
based on paper receipt advice
CREATE INVOICE
Manual workflow
Invoice automation
Automated certified correct process
Receive e-invoice
Encode header data
& attachment in the back-
office system
Review & complete invoice to check that invoice is
justified and correct
Approve invoice (Step 2)
Manage payment
request and payment
order
RECEIVE e-INVOICE
ePROCESS PAYMENT
DATA ENTRY INVOICE COMPLETION
& REVIEW
INVOICE APPROVAL
okSTEP 1
Register debt in the accounts
Create invoice
based on paper receipt advice
CREATE INVOICE
Manual workflow
Automated step
Partially automated step - action based on automatically provided data
Invoice automation
Automated certified correct process
RECEIVE e-INVOICE
eINVOICE
APPROVALSTEP 1
Automated workflow
CREATE e-INVOICE
MATCHING & VALIDATION
ok
Approve invoice (Step 2)
based on automated
checks
PROCESS PAYMENT
Manage payment based on
automatically generated
CCCF*
*CCCF: Certified Correct Control File
e-
11
Automated process
Process where human intervention is required but is based on automatically generated data
PEPPOL
Buyer
•e-PRIOR and PEPPOL are fully interoperable thanks to CEN/BII
•Successful test with EHF of Norway
Open e-PRIOR
https://joinup.ec.europa.eu/software/openeprior/home
Adoption of e-PRIOR e-Invoicing by Belgium: o First invoice in Production received in July 2014
o Adoption by the Federal Government, followed by the Regions of Flanders and Wallonia
Pilot installations in Portugal, Ireland (pilot with 7 Service Providers), Norway, Croatia, …
Other Member States interested to implement Open e-PRIOR : o Malta
o Greece
o Cyprus
e-PRIOR in Belgium
PEPPOL
Mandatory for specific
Framework Contracts
e-PRIOR Denmark
•B2G e-Invoicing Mandatory in 2005
•70% after 3 years
•Close to 100% today
Where to start?
https://joinup.ec.europa.eu/software/openeprior/home
https://joinup.ec.europa.eu/software/openeprior/forum/all
@ePRIOR_EU
http://www.linkedin.com/groups/ePRIOR-3686902/about
Invitation
• Vervolg op deze studiedag• Organisatie door PwC• Presentaties door Service Providers• Doelpubliek – ambtenaren van de Vlaamse maar ook
federale overheid
• Datum: 25/11 – vanaf 9 uur• Plaats: VAC Leuven• Deelnamekost: 100€
Thank you for your attention!
Pieter BreynePwC | Director Technology ConsultingDirect: +32 9 268 82 55| Mobile: +32 473 91 06 91Email: [email protected]
