OF THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

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3/ The Office may refuse to accept any translation

which, in its opinion, is inaccurate and return

the document to the applicant for correction.

4/ Where a document contains a word in characters

other than Amharic or Latin, the Office may

require a transliteration or translation of such

word and the statement regarding a

transliteration or translation shall state the

language to which the word belongs and shall

be signed by the applicant or the applicant's

agent.

S. Addressing Communications and Identification of

Subiect Matter /

1/ Any written communication with the Office

shall properly express the name and address of .

the Office.

2/ A written communication shall, as may be

appropriate, identify the trademark, the name

and address of the applicant, the filing date, the

application or the proceeding number, the

registration owner, the registration number and

the registration date.

3/ The Office may return to the sender any

document that does not compi>, with sub-article

(I) and (2) of this Article.

4/ If a document returned pursuant to Article 4 (3)

of this Regulation or sub-article (3) of this

Article is rectified and re-submitted to the

Office:

a) within 30 days from the date of return, it

: ' " 1 be treated as received on its former

dale of submission; or

b) after a delay of more than 30 days, it shall

be treated as received on the actual date of

re-submission.

6. Receipt and Marking of Documents

1/ The Office shall stamp the date and hour of

receipt on a document that is filed and

acknowledge receipt of same.

2/ When the Office accepts the filing of documents

by means of the electronic media in accordance

with directive issued for such purpose, the time

and date of receipt registered by the electronic

device shall be considered the official time and

date of receipt of the document by the Office.

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31 The Office shall assign a reference number to al

application it receives and mark each documen

constituting the application with the assigne<

reference number.

41 The reference number assinged to an applicatiOi

under sub-article (3) of this Article shall bl

referred to in all subsequent communication:

concerning the application.

7. Filling Documents by Mail

II A document sent to the Office via express an<

registered postal mail five days before the

expiry of a specified deadline shall b.

considered as being timely filed despite it i~

received by the Office after the deadline.

21 The provision of sub-article (I) of this Articl.

may not apply with regard to the application fOI

registration and renewal of trademarks.

8, Documents not Returnable

II Unless expressly provided in the Proclamation

this Regulation or directive issued by the Office

documents submitted to the Office may not b.

returned; provided, however, that copies 0 1

same document may be given upon writter

request and payment of the applicable fee.

21 Any person who has submitted an original

document to the Office may take back the

original one by replacing the copy thereof.

PART THREE

APPLICATION FOR REGISTRATION OF

TRADEMARK

9. Submission of Application

An application for registration of a trademark shall be

accompanied by the following documents in addition

to those specified under Article 8 of the Proclamation:

II if the applicant is a legal person, copy of the

certificate of its registration and evidence

authorizing the person who has. signed the

application to represent the legal person;

21 if the application is filed through an agent, the

certifi cate of registration of the agent and a duly

authenticated power of attorney;

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Feder.ll Negarit Gazette No. 10 December 24lh 20 12 Page 6682

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Federal Negarit Gazette No. 10 December 24" 2012 Page 6684

21 Where the Office finds that the requirements of

Article 8 of the Proclamation and Article 9 of

this Regulation are not fulfilled, it shall notify

the applicant, in writing, to file the necessary

correction within 90 days from the date of the

notification,

31 If the applicant does not file the required

correction within the time limit, the Office shall

reject the application and the applicant shall '

forfeit the fees paid, if any.

41 Where the Office finds that the requirements of .

Article 8 of the Proclamation and Article 9 of

this Regulation are fulfilled , it shall

acknowledge, by a notice to the applicant,

acceptance of the application for examination,

15. Index of Pending Applications

II The Office shall prepare and maintain an Index

of pending applications which meet the

formality requirements pursuant to Article 14 of

this Regulation .

21 The Index shall include:

a) the name and address of each applicant;

b) a description or reproduction of each

applied-for mark;

c) the goods or services each application

covers and their classification number:

d) t/;" date and time when each appli cation

was filed; and

e) the number that the Office assigned to

each application.

16. Substantive Examination

II The Office shall conduct substantive

examinat ion on the application for .registration

of a trademark to decide on:

a) eligibility of the trademark for registration

in accordance with Article 5 of the

Proclamation; or

b) refusal of registration in accordance with

Article 6 or Article 7 of the Proclamation.

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35. Register of Trademarks

11 The Office shall organize and maintain a

Register of Trademarks,

21 The Office shall enter in the Register information

about:

a) trademarks registered by the Office;

\b) renewed, amended, canceled and

invalidated trademark registrations; and

c) transfer of ownership and license contracts

concerning registered trademarks,

31 Apart from other additional information the

Office enters in the Register of Trademarks as

provided by the Proclamation and this

Regulation, information about a registered mark

in the Register of Trademarks shall be the same

as shown on the certificate of registration,

36. Classification System for Trademarks

The Office shall register trademarks ·in accordance

with the applicable international classification of

goods and services with respect to registration of

marks,

PART SEVEN

RENEWAL AND AMENDMENT OF

REGISTRATION OF TRADEMARK

37. Submission of Application for Renewal

An application to renew the registration of a trademark

shall be submitted to the Office, within the time limit

specified in Article 25(3) of the Proclamation, by filling

the form prescribed by the Office for such purpose and

shall be accompanied with proof of payment of the

appropriate application fee.

38. Acceptance or Refusal of Renewal Request

I I If the Office, upon examination of an

application for renewal, finds it acceptable. it

shall, upon payment of the fee stipulated in the

Schedule attached hereto, renew the registration

of a trademark and issue certificate of renewal

to the registration owner.

2/ If the Office finds that an application for

renewal is incomplete or incorrect, it shall

refuse the renewal and notify the registration

owner of such refusal and the reasons for

refusal.

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3/ The Office shall, after renewal, publish notice of

the renewal which shall contain the same information as it appears on the renewal

certificate.

39. Relinquishment of Registration

I / The registration of a trademark shall be deemed to be relinquished on the expiry of its period of

validity if the registration owner fails:

a) to timely file an application of renewal or

to effect the applicable fee;

b) to li.llly satisfy the conditions for

accep;ance of the application for renewal

specified in the notice referred to in

Article 38(2) of this Regulation within 90

days from receipt of the notice; or

c) to obtain a decision of the court having

jurisdiction that reverses the decision of the Office upon lodging an appeal within

60 days from receipt of the notice referred

to in Article 38(2) of this Regulation.

2/ The Office may grant an extension period of

additional 90 days to fully satisfy the conditions

for acceptance of the application for renewal specified in the notice referred to in Article .

38(2) of this Regulation, if the registration

owner:

a) files a wrinen request, prior to the expiry

of the period specified under sub-article

(I )(b) of this Article, for additional time

extension that shows, to the satisfaction of

the Office, good cause for the failure to take the required action within the

specified period; and

b) pays the fee stipulated in the Schedule

attached hereto.

40, Amendment of Registration

1/ An amendment to the registration of a

trademark may be allowed:

a) to correct a mistake in the registration;

b) to cancel spech' ed goods or services and

their classification number covered by the

registration;

c) to register a disclaimer; or

d) . to make other minor changes in. the

registration.

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21 The applicant shall indicate for each division the

specification of goods or services.

3/ Each divisional application shall be treated as a

separate application for registration with the

same filing date as the original application.

4/ Where the request to divide an application is

filed after publication of the application, any

opposition to the original application shall apply \

to each divisional application .

47, Merger of Separate Applications

II An applicant who has made separate application

for registration of a trademark may, at any time

before preparation for the publication of any of

the applications have been completed by the

Office, file a request, using the form prescribed

by the Office for such purpose, to merge the

separate applications into a single application.

2/ The Office shall accept the request made under

sub-article (I) of this Article and merge the

applications into a single application if all the

applications which are the subject.of the request

for merger:

a) are in respect of the same trademark;

b) bear the same date of application; and

c) are, at the time of the request, in the name •

of the same person.

48" Merger of Separate Registrations

1/ The owner of two or more registrations of a

trademark may request the Office, by filling the

form prescribed by the Office for such purpose,

to merge them into a single registration.

2/ The Office shall accept the request made under

sub-article (I) of this Article and merge them

into a single registration if the registration is in

respect of the 'same trademark.

3/ Where any registration of a trademark to be

merged under sub-article (I) of this Article is

subject to a disclaimer, the merged registration

shall also be subject to the same limitation.

4/ The date of registration of the merged

registration shall, where the separate

registrations bear different dates of registration,

be the latest of those dates.

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49. Registration of Series of Trademarks

11 The owner of a series of trademarks may apply

to the Office, by filling a form prescribed by the

Office for such purpose, for their registration as a series in a single registration.

2/ A graphic representation of each trademark claimed to be in the series shall be included in

the application made under sub-article (I) of

this Article.

3/ The Office shall, if satisfied that the marks constitute a ~eries, accept the application and

register the! ~ccordingly.

SO. Division of Application for Registration of Series of

Trademarks

1/ A person who applied for registration of a series

of trademarks pursuant to Article 49 of this

Regulation may, at any time before preparations

of publication have been completed by the

Office, request the division of the application into two or more separate applications by filling

a form prescribed by the Office for such

purpose.

2/ If the conditions provided under Article 46(2) of

this Regulation are met, the Office shall accept the request and divide the application

accordingly.

PART ELEVEN

TRADEMARK AGENTS

51-. Registration

1/ Any person who wants to act as agent of

trademark owners in connection with

proceedings of registration and protection of

trademarks shall be registered as a trademark

agent.

2/ An applicant who wants to be registered by the

Office as a trademark agent shall:

a) reside in Ethiopia;

b) be at least 21 years of age;

c) be an attorney authorized to practice law

in Ethiopia, or be a person who has acquired at least middle level qualification

in the relevant field of study, has a work

experience in the area of trademark for not

less than three years and has passed the

competence assessment evaluation

administered by the Office; and

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d) have no record of conviction for criminaL

offence or professional misconduct by the

court having jurisdiction or relevant

regulatory body.

3/ Any person fulfilling the requirements

stipulated from paragraph (a) to (d) of sub

article (2) of this Article may take trademark

agents' competence assessment, upon payment

of the fee prescribed in the Schedule attached

hereto.

4/ The Office shall conduct trademark agents'

competence assessment twice a year in

accordance with the time schedule specified by

its directive.

52. Certificate of Registration

1/ Where the Office ascertains that an application

complies with the requirements specified under •

Article 5 I of this Regulation, it shall enter the

applicant's name in the Register of Trademark

Agents and issue a certificate of registration,

upon payment of the fee prescribed in the

Schedule attached hereto.

2/ The certificate of registration shall include the

following particulars:

a) . the full name, nationality and residential

and business addresses of the trademark

agent;

b) the date of registration; and

c) name and signature of the issuing officer.

3/ A certificate of registration of a trademark agent

shall be valid for one year from the date of

Issuance.

53. Renewal of Registration

1/ An application for renewal of registration of a

trademark agent shall be submitted to the

Office, within 30 days after the expiry of its

validity, by filling the form prescribed by the

Office for such purpo~.

2/ Where the Office receives an application fo r

renewal, it shall, subject to the requirements

stipulated under paragraph (a) and (d) of Article

5 I (2) of this Regulation and upon payment of

the fee prescribed in the Schedule attached

hereto, renew the registration and issue a

certificate of renewal.

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31 Where an application for renewal is not

submitted within the period specified under sub

article (I) of this Article, the registration may be

renewed if the application is submitted with in

the next 30 days and upon payment of

additional fee as determined pursuant to Article

56(3) of this Regulation .

54, Publication of List of Registered Trademark

Agents

The Office shall annually publish the list of registered

trademark agents ,

PART TWELVE

MISCELLANEOUS PROVISIONS

55. Access to Information

Any interested person may, upon payment of the fees

prescribed in the Schedule attached hereto, request in

writing:

II for search of a trademark and to obtain a search

report; or

21 to inspect the Register of Trademarks or other

records and documents made public by the

Office and to obtain copies thereof.

56.

II Payments of fees to be made for the services of

the Office pursuant to the Proclamation and this

Regulation shall be effected in accordance with

the rates prescribed in the Schedule attached

hereto .

21 Where the trademark subject to a service covers

more than one class of goods or services the fee

shall include addi tional payment of 50% of the

fee stipulated in the Schedule with respect to

each subsequent class of goods or services .

31 In the case of late renewal of any registration

after the expiry of the regu lar renewal period

specified under the Proclamation or this

Regulation, additional payment of fee

equivalent to 50% of the applicable fcc

stipulated in the Schedule attached hereto shall

be required .

57, Computation of Deadlines

When a deadline specified in the Proclamation or this

Regulation falls on a day other than a working day,

the next working day hereto shall be taken as the

deadline.

Federal Negari l Gazelle No. 10 December 241h 2012 Page 6702

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Federal Negarit Gazette No. 10 December 24th 2012 Page 6703

SCHEDULE

SERVICE FEES

FeesNo. Types of Service (Birr)

I Application for Registration of Trademark 1750.00

2 Amendment of Application for Registration Trademark 350.00

3 Opposition to Registration of a Trademark 1500.00

4 Registration of Trademark 3000.00

5 Application for Renewal of Registration of a Trademark 1300.00

6 Renewal of Registration of a Trademark 2200.00

7 Application for Amendment of Registration ofa Trademark 350.00

8 Amendment of Registration of a Trademark 360.00

9 Substitute Certificate of Registration of a Trademark 495.00

10 Application for the cancellation or invalidation of the Registration ofa Trademark 2600.00

I I Registration ofTransfer ofOwnership of a Trademark 1300.00

12 Registration of License Contract of a Trademark 1300.00

13 Registration of Cancellation of License Contract of a Trademark 450.00

14 Division of Application for Registration of a Trademark( (for each application

resulting froin the division) 350.00

15 Merger of Registration or applications for Registration of a Trademark (for each 350.00

registration or application)

16 Application for Registration of a Trademark Agent 315.00

17 Trademark Agents' Competence Assessment 270.00

18 Registration of a TTl' \emark Agent 1350.00 r

Renewal of Registration of a Trademark Agent 19 1125.00

Application for Extension of a Time Limit 20 500.00

Search for Registered Trademarks 21 450.00

Inspection of Records and Documents of the Office .22 150.00 Copies of Records and Documents of the Office (per page) 2.' 10.00

,

I

PART ONE GENERAL1. Short Title2. Definitions

PART TWO COMMUNICATING WITH THE OFFICE3. Written Communications4 . Language for Documents5. Addressing Communications and Identification of Subiect Matter6. Receipt and Marking of Documents7. Filling Documents by Mail8, Documents not Returnable

PART THREE APPLICATION FOR REGISTRATION OF TRADEMARK9. Submission of Application10. Application for Registration of Collective Trademark11. Graphical Representation of Trademark12. Amendment of Application13. Priority Right

PART FOUR EXAMINATION OF APPLICATION14. Formality Examination15. Index of Pending Applications16. Substantive Examination17. Applications for Registration of Similar Trademarks18. Action of the Office19. Response to Action of the Office20. Extension of Time to Respond21. Rejection of Application22. Applicant Action after Rejection23. Abandoned Application24. Exclusion from Being Examiner

PART FIVE OPPOSITION TO REGISTRATION OF TRADEMARK25. Notification of Eligibility of Trademark for Registration26. Publication of Notice for Call of Opposition27. Opposition to Registration of Trademark28. Time for Filing Opposition29. Decision on Opposition30. Appeal

PART SIX REGISTRATION PROCEDURE31. Registration of Trademark32. Certificate of Registration33. Notification of Registration34. Substitute Certificate of Registration35. Register of Trademarks36. Classification System for Trademarks

PART SEVEN RENEWAL AND AMENDMENT OF REGISTRATION OF TRADEMARK37. Submission of Application for Renewal38. Acceptance or Refusal of Renewal Request39. Relinquishment of Registration40. Amendment of Registration41. Amendment of Statutes Governing Use of CollectiveTrademark

PART EIGHT RENUNCIATION, CANCELLATION AND INVALIDATION OF REGISTRATION42. Renunciation of Right43. Cancellation or Invalidation of Registration

PART NINE TRANSFER OF OWNERSHIP AND LICENSE CONTRACT44. Registration of Transfer of Ownership or LicenseContract45. Registration of Cancellation of License Contract

PART TEN DIVISION. MERGER AND SERIES OF MARKS46. Division of Application47. Merger of Separate Applications48. Merger of Separate Registrations49. Registration of Series of Trademarks50. Division of Application for Registration of Series of Trademarks

PART ELEVEN TRADEMARK AGENTS51. Registration52. Certificate of Registration53. Renewal of Registration54. Publication of List of Registered TrademarkAgents

PART TWELVE MISCELLANEOUS PROVISIONS55. Access to Information56. Fees57. Computation of Deadlines58. Transitory Provisions59. Power to Issue Directive60. Effective Date

SCHEDULE SERVICE FEES