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Voter Registration Statewide Voter Registration System
Voter Registration
Statewide Voter Registration System
Hot Topics
Validation Notification CardsAbsentee BallotsAbsentee PrecinctsConsolidated ElectionsAnnexation and Creation of Districts
Validation
Election Day Registrations
Validates Registered Voter
Does not Validate Registered Voter Follow-up to get registration to validate
FPCA Cards
Military and Overseas Citizens Validates
Registered Voter Does NOT Validate
Registered Voter
All Other Registration Cards
Validates Registered Voter
Does not Validate NOT a registered Voter Follow-up with voter to check information
Get the registration to validate!
“ID Required” Printing on Poll BookID Required will print on the poll book only
if the DL# or SSN does NOT validate. When validating the DL#, DMV will return a
information box containing the DL#, Name of the individual who has the DL#, Last 4 Digits of the SSN, and their address.
You MUST click the check box next to the DMV information box to mark the voter as validated.
If you don’t, the system will not show the DL# as validated.
Notification Cards
Notification Card – Batch Process
Created for new registrations and changes to registrations.
Notification Cards are sent to the Batch queue. Appears on Reminder Screen Specific to a User
Reminders Screen
Notification Card Specifications
Size Avery Postcards – 4.25 X 5.5
USPS Specifications Currently working with the USPS for the format.
Absentee Ballots
Will be discussed during the Absentee Portion of the meeting.
Absentee Precincts
Creating Absentee Precincts
Establish by County CommissionersBoundary must be the same as those of
legislative districts Also must follow congressional district lines
Absentee Precincts
Additional District Type called Absentee Precinct. Under Activities - Maintain County Data –
Maintain Districts screenSpecific to an ElectionMultiple County Precincts can be
assigned to a single absentee precinct.
Assign Absentee Precincts
Select Specific ElectionSelect only ONE Absentee Precinct at a
time Pre-defined under Maintain Districts
Assign County Precincts to the Absentee Precinct
Repeat until all county precincts have been assigned to absentee precincts.
Assigning County Precincts Screen
Define Absentee Precinct sa/Gem
Election vAbsentee precinct v
Unassigned Precinct Assigned Precinct
001 ^ ^
002 >>
003 All >>
004 <<
v All << v
Save Reset
Consolidated Elections
Consolidated Elections
Modifications: Consolidation of more than 4 elections Use of Ballot Codes
Define ballot combinations for voters
Adds: Consolidated Voter Registration Summary
Report
Consolidate Elections Screen
Add Consolidated Election
Modify Consolidated Elections
Even after an absentee ballot is defined for an election: Allows the following modifications:
Addition and removal of elections Changes in district assignments for elections
Allows deletion of a consolidated election.Allows re-consolidation without creating
a new consolidated election.
Modify Consolidated Elections Screen
Ballot Code
Removes the four columns on the consolidated poll book which identified the elections the voter was eligible to vote in.
Allows identifying the ballots a voter is to receive by giving the ballot combination a ballot code.
Assigning Ballot Codes
Identify the ballot combinations Example of consolidated election:
County Election City Election Fire District Election
Ballot combinations: County County, City County, Fire County, City, Fire
Define Ballot Code
Define Ballot Codes for each ballot combination. Ballot Code is a 30 character text field. Ballot Code must be unique within a
consolidated election. Cannot have multiple ballot codes for a single
election (ballot) combination.
Define Ballot Code Screen Ballot code SA / Gem
Consolidate election: June Fire School District
Current Ballot Codeso Fire and schoolo County only
Add Ballot Code
06/19/2006 June Fire district election 06/19/2006 June School district election
06/19/2006 Countywide Recreation district election
Insert Delete Reset
Consolidated Poll Book Example
Consolidated Registration SummaryCounty precinct is first criteria.Allows selecting either City Precincts or
Taxing District for 2nd and 3rd criteria. If the user does not select a city precinct or
taxing district type, the report will display totals for all city precincts or districts selected.
Example
County Precinct and District Report
County Precinct City District Fire District Total
001 750CDA 650
610 300620 250
002 1000CDA 800
610 400620 400
Post Falls 200
Annexations and Creation of Special Districts
Annexations and Creation of Districts
New process to create a temporary “district” to allow the printing of poll books and alpha voter lists for annexations and creations of new districts.
Annexation Menu
New Menu Options Main Menu - Activities
Create Annexation Apply Annexation Remove Annexation
Create Annexation
Annexation Code Allows for 20 character code Activates drop-down list on:
Maintain Street District screen Maintain Rural Street screen
Allows user to apply the annexation code to entire districts or precincts.
Create Annexation Screen
Set Up Annexation sa/Gem
Annexation code
Create
Applying Annexation Codeto Street Segments
Applying Annexation Codeto Districts or Precincts
Printing Reports
Poll Book and Alpha Voter List Additional Selection pushbutton under Taxing
District. Prints all voters assigned to the Annexation
Code to be printed in Alphabetical Order.
Removing Annexation Code
Removing the Annexation Code will: Remove the code from all street segments
and districts. The annexation code is deleted from the
database. If there are no annexation codes defined
then the annexation column is hidden on the Maintain Street screens.
Remove Annexation Screen
Remove Annexation sa/Gem
Annexation code v
Remove
Additional Changes
There are additional changes scheduled as discussed during the regional training meetings. We will keep you posted on release dates.
