VPA Quarterly “ Howgozit ”

VPA Quarterly “Howgozit”

Second Quarter 2009July 1, 2008 – December 31, 2008

Metric Assessments of Key Operating AreasMetric Assessments of Key Operating Areas

Why Measure/Evaluate Data?• “If you’re not keeping score, you’re just

practicing”…..Vince LombardiMetrics to assess “how we’re doing”

– Outcomes, measures of merit, completed tasks– Identify areas that need training, better guidance

or process changes– ‘Continuous Process Improvement’, mission

accomplishment and institutional effectiveness– Provide the data assessment for Program Review

at year’s end– Evaluate division level performance, where

possible• Feedback and data analysis are essential

parts of the College Planning Cycle

Classified HiringYear to Date 12/31/08

22

1821

41

3036

01020304050

Application Deadline Hiring Decision

FY/08 FY/09 1st Qtr FY/09 2nd Qtr

Classified EvaluationsYear to Date 12/31/08

Division / Unit FY 2008Evals on Time*

# Evals DueFY 09 / 1st

Quarter

# Evals DueFY 09 / 2nd

Quarter

# Evals DueFY 09 / 3rd

Quarter

# Evals DueFY 09 / 4th

QuarterNumber Percentage

President 67% 0 1 1 100%PIO 100% 0 100%PRIE 100% 0 100%IT 100% 0 4 4 100%CCR 100% 0 100%

VPA 100% 0 100%Business Office 100% 0 100%Operations 78% 7 8 9 60%Bookstore 100% 1 1 2 100%

VPI 100% 1 1 100%Davis Center 100% 1 1 2 100%Downtown & W. Sac 100% 0 100%

AVP- Rick Ida 100% 0 1 1 100%AT 75% 1 0 0%BSS 30% 1 3 4 100%Business 100% 0 2 2 100%LRC 90% 4 4 8 100%SAH 0% 0 2 0 0%

AVP- Julia Jolly 100% 2 2 100%HFA 100% 0 1 1 100%L&L 100% 1 1 2 100%MSE 80% 1 2 3 100%P.E., Health & Athletics 100% 1 4 5 100%

VPSS 100% 0 100%Counseling & Student Success 69% 4 4 8 100%Matric. & Student Development 41% 3 5 7 88%Student Services & Enrollment 73% 6 6 8 67%

*On Time= Close-Out + 25 days90-100%= green70-89%= yellow69% or below= red

Evals on Time*

29

18

26

20

0

5

10

15

20

25

30

Feb-07 Feb-08

Eligible to Attend Attended

4.9 4.9

0

1

2

3

4

5

Feb-07 Feb-08

Overall Program Quality

Good

Classified New Hires Orientation

College Discretionary Fund (CDF) Burn RateFY09/2 12/31/08

Division / Unit Appropriations Expenditures Percentage Burn Rate Indicator*

Division Burn Rate

President 43,229 14,436 33% 50%PIO 24,706 9,727 39% 50%PRIE 25,886 13,915 54% 50%IT 28,107 16,699 59% 80%CCR 7,403 2,119 29% 63%

VPA 15,460 3,031 20% 15%Operations 326,721 193,736 59% 50%

VPI 25,779 9,786 38% 50%Downtown 21,886 19,574 89% 50%West Sacramento Ctr 33,896 14,076 42% 45%Davis Center 34,871 11,911 34% 50%

AVP- Rick Ida 20,966 4,062 19% 50%AT 117,536 84,262 72% 45%Business 32,108 16,952 53% 50%LRC 299,750 110,074 37% 50%Allied Health 41,606 17,949 43% 50%Science 81,721 48,826 60% 70%BSS 43,343 9,268 21% 50%

AVP- Julia Jolly 13,026 7,484 57% 50%MSE 31,749 9,727 31% 35%HFA 114,893 40,070 35% 50%L&L 36,238 12,429 34% 35%P.E., Health & Athletics 149,309 118,049 79% 80%

VPS 11,647 779 7% 50%Counseling & Student Success 49,391 34,931 71% 50%Matric. & Student Development - Matric Office 83,665 26,396 32% 40%Matric. & Student Development - Cultural Awareness 13,437 3,647 27% 40%Matric. & Student Development - Campus Life 13,648 1,631 12% 40%Matric. & Student Development - Voter Registration 10,451 5,360 51% 40%

AVP 10,206 4,043 40% 40%Admissions & Records 102,494 57,844 56% 50%Financial Aid 25,250 8,344 33% 35%*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Categorical Program Burn Rate2nd Quarter 2009 as of 12/31/08

Categorical OPR Appropriations Expenditures Percentage Burn Rate Indicator*

Division Burn Rate

Regional Cons VTEA IB AVPI 10,000 4,642 46% 50%CTE Sac-Yolo Partner Project AVPI 467,448 101,914 22% 15%VTEA AVPI 1,059,962 355,110 34% 50%Basic Skills 07-08 AVPI 256,446 94,662 37% 50%Basic Skills 08-09 AVPI 244,269 0 0% 0%ATT AT 205,000 119,984 59% 49%Staff Development IT 10,905 8,884 81% 50%CA Early Childhood Mentor Program BSS 650 0 0% 0%Child Development Training Consortium BSS 16,250 0 0% 50%DS-VTEA Health SAH 300,000 166,259 55% 8%SW Advisory Committee for Health Careers SAH 38,000 20,693 54% 44%WIA Center for Nursing SAH 274,953 144,932 53% 50%EDP Statewide Health Care SAH 162,500 62,051 38% 53%EDP Statewide Health Care Extension SAH 29,855 29,855 100% 50%Online Nursing Faculty Registry SAH 14,600 3,848 26% 50%Health Occup Prep & Ed (HOPE) Yr 1 SAH 137,237 122,864 90% 50%Health Occup Prep & Ed (HOPE) Yr 2 SAH 333,333 80,505 24% 50%FCCC-Wellpoint-Cntr for Nursing SAH 53,704 0 0% 50%Emergency Fund -Cntr for Nursing SAH 12,750 0 0% 50%CTE Equip Fund for Nursing SAH 102,847 47,926 47% 50%Nursing Retention SAH 308,583 218,419 71% 50%Transfer and Articulation COUN 1,000 0 0% 50%MESA/CCP MSE 73,033 10,888 15% 50%MESA/CCP Extension MSE 13,480 13,480 100% 50%DSPS MSD 1,284,611 583,061 45% 50%DSPS - Access to Print MSD 22,837 10,179 45% 50%DSPS - DHH Fund MSD 40,498 49,136 121% 50%Matriculation MSD 1,404,626 725,647 52% 53%TANF MSD 96,183 56,607 59% 50%CalWORKs MSD 811,000 380,266 47% 50%WorkAbility MSD 211,465 98,037 46% 50%Career Explor 7-8th Grade MSD 148,839 2,519 2% 50%CAHSEE Prep Year 1 MSD 416,400 107,511 26% 50%CAHSEE Prep Year 2 MSD 498,856 0 0% 50%Early College High School (Gates Foundation) MSD 166,944 0 0% 50%CARE SSE 273,471 146,942 54% 40%EOPS SSE 1,626,434 928,163 57% 50%BOG BFAP SSE 791,919 384,228 49% 65%BOG BFAP Extension SSE 33,310 33,310 100% 100%*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Categorical Program Burn RateFY09/2 12/31/08

Categorical OPR Appropriations Expenditures Percentage Burn Rate Indicator*

Division Burn Rate

VTEA AVPI 1,059,962 355,110 34% 50%Basic Skills 07-08 AVPI 256,446 94,662 37% 50%DSPS MSD 1,284,611 583,061 45% 50%Matriculation MSD 1,404,626 725,647 52% 53%CalWORKs MSD 811,000 380,266 47% 50%CARE SSE 273,471 146,942 54% 40%EOPS SSE 1,626,434 928,163 57% 50%BOG BFAP SSE 791,919 384,228 49% 65%*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

VTEAAVP


Division Budgeted Encumbered Expended Total Burn RateAdvanced Technology 214,782.00 0.00 48,291.06 48,291.06 22%Business 194,720.00 0.00 78,798.77 78,798.77 40%Behavioral and Social Sciences 81,121.00 0.00 23,871.90 23,871.90 29%Counseling 71,046.00 0.00 21,823.60 21,823.60 31%Learning Resources 165,247.00 0.00 59,256.61 59,256.61 36%Matriculation and Student Development 141,636.00 0.00 62,743.83 62,743.83 44%Science and Allied Health 91,410.00 0.00 34,816.86 34,816.86 38%Budget Committee 100,000.00 0.00 25,507.30 25,507.30 26% Total 1,059,962.00 0.00 355,109.93 355,109.93 34%

Basic SkillsAVPI


Division Budgeted Encumbered Expended Total Burn RateWriting Center 134,513.00 0.00 55,758.48 55,758.48 41%Mathematics 34,949.00 4,794.34 13,516.96 18,311.30 52%Language and Literature 63,033.00 0.00 11,246.18 11,246.18 18%Basic Skills Coordinator 23,945.00 0.00 9,340.08 9,340.08 39%Prior Year Adjustment 6.00 0.00 5.94 5.94 99%

Total 256,446.00 4,794.34 89,867.64 94,661.98 37%

DSPSMSD


Unit Account Fund Dept Program ClassBudget Period Project Budgeted Encumbered Expended Total Burn Rate

GENFD 1203 12 SC.VS.DSPS 64200 00000 2009 428A 164,465.00 0.00 81,461.44 81,461.44GENFD 1206 12 SC.VS.DSPS 64200 00000 2009 428A 42,669.00 0.00 20,982.24 20,982.24GENFD 1403 12 SC.VS.DSPS 64200 00000 2009 428A 89,235.00 0.00 42,083.25 42,083.25GENFD 2102 12 SC.VS.DSPS 64200 00000 2009 428A 206,538.00 0.00 93,309.21 93,309.21GENFD 2164 12 SC.VS.DSPS 64200 00000 2009 428A 2,839.00 0.00 463.35 463.35GENFD 2182 12 SC.VS.DSPS 64200 00000 2009 428A 9,000.00 0.00 5,185.98 5,185.98GENFD 2201 12 SC.VS.DSPS 64200 00000 2009 428A 44,198.00 0.00 21,979.32 21,979.32GENFD 2302 12 SC.VS.DSPS 64200 00000 2009 428A 97,905.00 0.00 47,773.61 47,773.61GENFD 2303 12 SC.VS.DSPS 64200 00000 2009 428A 87,119.00 0.00 56,876.57 56,876.57GENFD 2401 12 SC.VS.DSPS 64200 00000 2009 428A 20,129.00 0.00 4,050.16 4,050.16GENFD 3908 12 SC.VS.DSPS 64200 00000 2009 428A 189,239.00 0.00 89,827.60 89,827.60GENFD 4500 12 SC.VS.DSPS 64200 00000 2009 428A 24,705.00 780.69 8,316.64 9,097.33GENFD 4501 12 SC.VS.DSPS 64200 00000 2009 428A 587.00 0.00 260.00 260.00GENFD 4503 12 SC.VS.DSPS 64200 00000 2009 428A 3,907.00 0.00 564.94 564.94GENFD 4504 12 SC.VS.DSPS 64200 00000 2009 428A 1,042.00 0.00 1,041.71 1,041.71GENFD 5009 12 SC.VS.DSPS 64200 00000 2009 428A 54,539.00 0.00 0.00 0.00GENFD 5100 12 SC.VS.DSPS 64200 00000 2009 428A 226,787.00 52,967.50 40,052.50 93,020.00GENFD 5200 12 SC.VS.DSPS 64200 00000 2009 428A 10,314.00 0.00 6,160.71 6,160.71GENFD 5890 12 SC.VS.DSPS 64200 00000 2009 428A 471.00 0.00 0.00 0.00GENFD 6490 12 SC.VS.DSPS 64200 00000 2009 428A 8,923.00 0.00 8,923.39 8,923.39

Total 1,284,611.00 53,748.19 529,312.62 583,060.81 45%

MatriculationMSD


Unit AccountFund Dept Program ClassBudget Period Project Budgeted Encumbered Expended Total Burn Rate

GENFD 1403 12 SC.VS.MATR 63200 00000 2009 597C 110,553.00 0.00 48,766.82 48,766.82GENFD 1406 12 SC.VS.MATR 63200 00000 2009 597C 15,500.00 0.00 7,033.02 7,033.02GENFD 2102 12 SC.VS.MATR 63200 00000 2009 597C 419,930.00 0.00 212,348.79 212,348.79GENFD 2164 12 SC.VS.MATR 63200 00000 2009 597C 5,138.00 0.00 511.99 511.99GENFD 2301 12 SC.VS.MATR 63200 00000 2009 597C 2,000.00 0.00 1,490.67 1,490.67GENFD 2302 12 SC.VS.MATR 63200 00000 2009 597C 136,112.00 0.00 86,708.86 86,708.86GENFD 2303 12 SC.VS.MATR 63200 00000 2009 597C 198,941.00 0.00 96,189.34 96,189.34GENFD 2401 12 SC.VS.MATR 63200 00000 2009 597C 40,000.00 0.00 12,265.88 12,265.88GENFD 3908 12 SC.VS.MATR 63200 00000 2009 597C 214,168.00 0.00 106,318.82 106,318.82GENFD 4500 12 SC.VS.MATR 63200 00000 2009 597C 83,766.00 711.15 71,948.68 72,659.83GENFD 4501 12 SC.VS.MATR 63200 00000 2009 597C 31,605.00 0.00 11,052.10 11,052.10GENFD 4503 12 SC.VS.MATR 63200 00000 2009 597C 39,979.00 5,120.28 33,332.83 38,453.11GENFD 4504 12 SC.VS.MATR 63200 00000 2009 597C 500.00 0.00 283.00 283.00GENFD 5009 12 SC.VS.MATR 63200 00000 2009 597C 59,700.00 0.00 0.00 0.00GENFD 5100 12 SC.VS.MATR 63200 00000 2009 597C 7,235.00 4,750.00 406.25 5,156.25GENFD 5200 12 SC.VS.MATR 63200 00000 2009 597C 25,979.00 0.00 20,675.71 20,675.71GENFD 5300 12 SC.VS.MATR 63200 00000 2009 597C 5,229.00 0.00 1,496.00 1,496.00GENFD 5600 12 SC.VS.MATR 63200 00000 2009 597C 457.00 0.00 0.00 0.00GENFD 5601 12 SC.VS.MATR 63200 00000 2009 597C 322.00 0.00 0.00 0.00GENFD 6490 12 SC.VS.MATR 63200 00000 2009 597C 7,512.00 0.00 4,237.01 4,237.01

Total 1,404,626.00 10,581.43 715,065.77 725,647.20 52%

CalWORKsMSD



GENFD 1403 12 SC.VS.WORK 64700 00000 2009 592D 71,877.00 0.00 57,779.52 57,779.52GENFD 1406 12 SC.VS.WORK 63100 00000 2009 592A 29,573.00 0.00 20,100.00 20,100.00GENFD 2102 12 SC.VS.WORK 64700 00000 2009 592D 180,101.00 0.00 82,203.93 82,203.93GENFD 2164 12 SC.VS.WORK 64700 00000 2009 592D 2,695.00 0.00 -163.27 -163.27GENFD 2303 12 SC.VS.WORK 64900 00000 2009 592E 485.00 0.00 485.10 485.10GENFD 2312 12 SC.VS.WORK 64900 00000 2009 592E 20,000.00 0.00 7,614.29 7,614.29GENFD 2313 12 SC.VS.WORK 64900 00000 2009 592E 97,500.00 0.00 52,752.39 52,752.39GENFD 2314 12 SC.VS.WORK 64900 00000 2009 592E 97,500.00 0.00 26,730.09 26,730.09GENFD 3908 12 SC.VS.WORK 63100 00000 2009 592A 3,416.00 0.00 2,321.55 2,321.55GENFD 3908 12 SC.VS.WORK 64700 00000 2009 592D 87,588.00 0.00 44,520.94 44,520.94GENFD 3908 12 SC.VS.WORK 64900 00000 2009 592E 4,310.00 0.00 2,151.39 2,151.39GENFD 4500 12 SC.VS.WORK 64700 00000 2009 592D 2,000.00 0.00 0.00 0.00GENFD 5009 12 SC.VS.WORK 64900 00000 2009 592E 34,432.00 0.00 0.00 0.00GENFD 5890 12 SC.VS.WORK 64900 00000 2009 592E 179,523.00 0.00 83,770.39 83,770.39

Total 811,000.00 0.00 380,266.32 380,266.32 47%

CareSSE



GENFD 4500 12 SC.VS.CARE 64300 00000 2009 411A 1,500.00 0.00 7.22 7.22GENFD 5100 12 SC.VS.CARE 64300 00000 2009 411A 1,770.00 300.00 600.00 900.00GENFD 5200 12 SC.VS.CARE 64300 00000 2009 411A 8,230.00 3,000.00 5,230.00 8,230.00GENFD 7334 12 SC.VS.CARE 73100 00000 2009 411A 101,971.00 0.00 46,250.00 46,250.00GENFD 7334 12 SC.VS.CARE 73200 00000 2009 411A 10,000.00 0.00 9,716.38 9,716.38GENFD 7334 12 SC.VS.CARE 73240 00000 2009 411A 75,000.00 0.00 36,838.57 36,838.57GENFD 7334 12 SC.VS.CARE 73250 00000 2009 411A 75,000.00 17,055.21 27,944.79 45,000.00

Total 273,471.00 20,355.21 126,586.96 146,942.17 54%

EOPSSSE



GENFD 1203 12 SC.VS.EOPS 64300 00000 2009 408B 215,706.00 0.00 106,541.10 106,541.10GENFD 1403 12 SC.VS.EOPS 64300 00000 2009 408B 94,940.00 0.00 32,035.22 32,035.22GENFD 2102 12 SC.VS.EOPS 64300 00000 2009 408A 87,155.00 0.00 45,063.74 45,063.74GENFD 2102 12 SC.VS.EOPS 64300 00000 2009 408B 185,904.00 0.00 94,813.95 94,813.95GENFD 2164 12 SC.VS.EOPS 64300 00000 2009 408A 457.00 0.00 1,016.81 1,016.81GENFD 2164 12 SC.VS.EOPS 64300 00000 2009 408B 457.00 0.00 205.37 205.37GENFD 2302 12 SC.VS.EOPS 64300 00000 2009 408B 11,810.00 0.00 3,435.52 3,435.52GENFD 2303 12 SC.VS.EOPS 64300 00000 2009 408A 6,600.00 0.00 0.00 0.00GENFD 2303 12 SC.VS.EOPS 64300 00000 2009 408B 43,395.00 0.00 18,909.05 18,909.05GENFD 3908 12 SC.VS.EOPS 64300 00000 2009 408A 35,865.00 0.00 18,577.81 18,577.81GENFD 3908 12 SC.VS.EOPS 64300 00000 2009 408B 155,482.00 0.00 73,761.51 73,761.51GENFD 4500 12 SC.VS.EOPS 64300 00000 2009 408A 10,000.00 0.00 3,087.69 3,087.69GENFD 4500 12 SC.VS.EOPS 64300 00000 2009 408B 0.00 0.00 -67.60 -67.60GENFD 5200 12 SC.VS.EOPS 64300 00000 2009 408B 16,000.00 2,305.45 10,636.87 12,942.32GENFD 5601 12 SC.VS.EOPS 64300 00000 2009 408A 7,743.00 6,085.33 -530.66 5,554.67GENFD 6490 12 SC.VS.EOPS 64300 00000 2009 408A 15,800.00 0.00 0.00 0.00GENFD 7334 12 SC.VS.EOPS 73200 00000 2009 408B 87,264.00 196.70 12,089.06 12,285.76GENFD 7334 12 SC.VS.EOPS 73225 00000 2009 408B 651,856.00 224,942.42 275,057.58 500,000.00

Total 1,626,434.00 233,529.90 694,633.02 928,162.92 57%

BOG BFAPSSE



GENFD 1403 12 SC.VS.FAOF 64600 00000 2009 438A 15,000.00 0.00 3,171.82 3,171.82GENFD 2102 12 SC.VS.FAOF 64600 00000 2009 438A 400,050.00 0.00 188,883.01 188,883.01GENFD 2164 12 SC.VS.FAOF 64600 00000 2009 438A 3,000.00 0.00 7,618.80 7,618.80GENFD 2301 12 SC.VS.FAOF 64600 00000 2009 438A 25,000.00 0.00 2,692.43 2,692.43GENFD 2302 12 SC.VS.FAOF 64600 00000 2009 438A 35,132.00 0.00 17,791.38 17,791.38GENFD 2303 12 SC.VS.FAOF 64600 00000 2009 438A 27,000.00 0.00 9,133.42 9,133.42GENFD 3908 12 SC.VS.FAOF 64600 00000 2009 438A 170,574.00 0.00 80,540.42 80,540.42GENFD 4500 12 SC.VS.FAOF 64600 00000 2009 438A 37,151.00 14,050.20 3,617.91 17,668.11GENFD 4503 12 SC.VS.FAOF 64600 00000 2009 438A 31,500.00 399.00 28,865.50 29,264.50GENFD 5100 12 SC.VS.FAOF 64600 00000 2009 438A 1,500.00 0.00 0.00 0.00GENFD 5200 12 SC.VS.FAOF 64600 00000 2009 438A 12,000.00 1,834.33 3,618.33 5,452.66GENFD 5600 12 SC.VS.FAOF 64600 00000 2009 438A 2,219.00 0.00 2,218.09 2,218.09GENFD 5601 12 SC.VS.FAOF 64600 00000 2009 438A 4,793.00 2,382.32 2,410.51 4,792.83GENFD 6490 12 SC.VS.FAOF 64600 00000 2009 438A 27,000.00 15,000.09 0.00 15,000.09

Total 791,919.00 33,665.94 350,561.62 384,227.56 49%

Instructionally-Related Fund (IR) Burn Rate2nd Quarter 2009 as of 12/31/08

Division/Unit 2009 Approp.Prior Year Carryover

2009 Total Budget Expenditures Percentage

Burn Rate Indicator*

Counseling 7,240 447 7,687 2,845 37%Davis Outreach 600 97 697 510 73%Downtown Outreach 200 0 200 0 0%IR Reserve 4,330 3,439 7,769 0 0%Financial Aid 500 272 772 143 19%Humanities & Fine Arts 36,676 2,528 39,204 33,013 84%Language & Literature 18,900 201 19,101 8,136 43%Math Science Engineering 250 39 289 101 35%Multicultural Activities 27,570 307 27,877 5,637 20%P.E., Health, & Athletics 88,009 12 88,021 66,747 76%Science & Allied Health 1,250 9 1,259 1,259 100%Student Development 13,475 871 14,346 8,684 61%West Sacramento Outreach 1,000 29 1,029 739 72%

Totals 200,000 8,249 208,249 127,814 61%

*Expected burn rate = 50% +/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

Special Activities Fund Burn RateAs of 12/31/08

Unit Appropriations Expenditures Percentage

PRESIDENT 14,000 6,675 48%Vice President Administration 9,800 1,208 12%Vice President Instruction 18,250 6,322 35%Vice President Student Services 22,950 8,564 37%

TOTAL 65,000 22,769 35%

Absence ReportsYear to Date 12/31/08

Division

Submit'd 1st Qtr

Late 2nd Qtr

Late 3rd Qtr

Late 4th Qtr

Late Late Rate

Late Indicator*

President 27 4 1 19%PIO 5 1 20%PRIE 12 1 1 17%IT 45 3 7%CCR 18 0%

President Totals 107 6 5 0 0 10%VPA 73 0% Bookstore 48 0%

Business Office 31 0%Operations 262 1 36 14%

VPA Totals 414 1 36 0 0 9%VPI 16 5 31%

Davis Center 18 3 17%Downtown & W. Sac 18 0%

AVP- Rick Ida 36 8 22%AT 44 1 2%BSS 87 4 5%Business 38 1 1 5%LRC 165 2 3 3%SAH 77 2 3%

AVP- Julia Jolly 27 3 11%HFA 37 1 3%L&L 28 0%MSE 15 1 7%P.E., Health & Athletics 47 7 6 28%

AVP- Jim Comins 0 0%VPI Totals 653 32 16 0 0 7%

VPSS 15 3 20%AVP-Greene 3 0%Student Services & Enrollment 215 2 9 5%Counseling & Student Success 90 3 4 8%Matriculation & Student Development 141 1 18 13%

VPSS Totals 464 9 31 0 0 9%

TOTALS 1,638 48 88 0 0 8%

*Expected error rate =0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

IntentsYear to Date 12/31/08

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate Indicator*

President 1 1 100%PIO 0 0%PRIE 1 1 100%IT 0 0%CCR 0 0%

President Totals 2 2 0 0 0 100%VPA 0 0%

Business Office 7 0%Operations 9 3 33%

VPA Totals 16 3 0 0 0 19%VPI 0 0%

Davis Center 0 0%Downtown & W. Sac 0 0%

AVP- Rick Ida 0 0%AT 0 0%BSS 3 2 67%Business 0 0%LRC 5 1 20%SAH 1 1 100%

AVP- Julia Jolly 0 0%HFA 2 2 100%L&L 0 0%MSE 0 0%P.E., Health & Athletics 8 1 1 25%


VPSS 0 0%Student Services & Enrollment 3 3 100%Counseling & Student Success 1 1 100%Matriculation & Student Dev. 16 7 2 56%

VPSS Totals 20 11 2 0 0 65%

TOTALS 57 22 4 0 0 46%

*Expected error rate = 0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

Travel AuthorizationsYear to Date 12/31/08

Division Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate


President 8 0%PIO 0 0%PRIE 1 0%IT 7 3 43%CCR 2 1 50%


Business Office 0 0%Operations 0 0%

VPA Totals 0 0 0 0 0 0%VPI 14 0%


AVP- Rick Ida 1 1 100%AT 27 2 7%BSS 15 4 3 47%Business 11 2 18%LRC 9 1 2 33%SAH 27 1 2 11%

AVP- Julia Jolly 5 0%HFA 5 1 20%L&L 9 0%MSE 33 1 3%P.E., Health & Athletics 23 2 9%

AVP- Jim Comins 41 5 12%VPI Totals 229 7 20 0 0 12%

VPSS 10 1 10%AVP-Greene 2 1 50%Student Services & Enrollment 56 3 6 16%Counseling & Student Success 33 1 10 33%Matriculation & Student Dev 33 5 5 30%

VPSS Totals 134 9 23 0 0 24%

TOTALS 381 16 47 0 0 17%


Budget EntriesYear to Date 12/31/08

Division Submitted 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate

IndicatorPresident 2 0%

PIO 0 0%PRIE 1 0%IT 7 1 14%CCR 2 0%


Business Office 0 0%Operations 4 0%

VPA Totals 158 0 0 0 0 0%VPI 2 0%


AVP- Rick Ida 8 1 13%AT 57 3 3 11%BSS 8 0%Business 7 0%LRC 22 2 9%SAH 28 0%

AVP- Julia Jolly 4 0%HFA 22 0%L&L 6 0%MSE 5 0%P.E., Health & Athletics 29 1 3%

AVP- Jim Comins 4 2 50%VPI Totals 215 6 6 0 0 6%

VPSS 0 0%AVP-Greene 6 1 1 33%Student Services & Enrollment 8 0%Counseling & Student Success 2 1 50%Matriculation & Student Devel. 21 2 3 24%

VPSS Totals 37 4 4 0 0 22%

TOTALS 422 11 10 0 0 5%


RequisitionsYear to Date12/31/08

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate


President 6 1 17%PIO 1 0%PRIE 2 0%IT 50 1 2%CCR 3 0%


Business Office 4 0%Operations 115 2 2 3%

VPA Totals 140 2 2 0 0 3%VPI 4 0%


AVP- Rick Ida 3 0%AT 101 1 2 3%BSS 23 10 43%Business 15 2 0%LRC 116 9 8%SAH 153 0%

AVP- Julia Jolly 2 0%HFA 23 1 4%L&L 10 0%MSE 14 0%P.E., Health & Athletics 101 1 1 2%


VPSS 3 0%AVP-Greene 1 1 100%Student Services & Enrollment 34 3 3 18%Counseling & Student Success 20 0%Matriculation & Student Dev 159 2 8 6%

VPSS Totals 217 5 12 0 0 8%

TOTALS 1038 31 19 0 0 5%


College TotalsYear to Date12/31/08

Procedure Submitted 1st Qtr Errors

2nd Qtr

Errors

3rd Qtr

Errors 4th Qtr Errors

Error Rate


Absence Reports 1,638 48 88 8%Budget Entries 422 11 10 5%Intents 57 22 4 46%Requisitions 1,038 31 19 5%Travel Authorizations 381 16 47 17%

Administrative Services WorkshopsFY 09/2 12/31/08

4844 47

34

41

33

0

10

20

30

40

50

Sep-06

Mar-07

Aug-07

Dec-07

May-08

Dec-08

Number of People

• Workshops for AAs, supervisors, managers

• VPA Public Folder has moved to Inside SCC Administrative Services web site

• OCB Reports using Crystal Reports Website

• PeopleSoft Financial Information Website• Information Sheets:

– Requisitions/Purchase Orders– Blanket PO’s– Capital Outlay Purchases– Travel Authorizations– Budget Checking– Intents

• Business Office Due Dates• Fund Types and use rules• People Admin Hiring Process• Workers’ Compensation

Textbook RequisitionsYear to Date Spring 2009

Division Number of Sections Received 11/21/09 Completed

Advanced Technology 129 47 37%

Behavioral and Social Science 417 391 94%

Business 236 227 96%

Counseling 74 34 46%

Humanities and Fine Arts 488 416 85%

Language and Literature 345 259 75%

Learning Resources 21 1 1%

Math and Engineering 177 176 99%

PE, Health & Athletics 35 25 71%

Science and Allied Health 193 182 94%_________________________________________________________________________

Total Textbook Requistions 2115 1758 83%_________________________________________________________________________

90-100% = Green70-90% = Yellow69% or Below = Red

Textbook RequisitionsYear to Date Spring 2009

Division Number of Sections Received 02/02/09 Completed

Advanced Technology 129 123 95%

Behavioral and Social Science 417 415 100%

Business 236 230 97%

Counseling 74 68 82%

Humanities and Fine Arts 488 450 92%

Language and Literature 345 338 98%

Learning Resources 21 19 92%

Math and Engineering 177 177 100%

PE, Health & Athletics 35 35 100%

Science and Allied Health 193 193 100%_________________________________________________________________________

Total Textbook Requistions 2115 2048 97%_________________________________________________________________________

90-100% = Green70-90% = Yellow69% or Below = Red

0.0

5.0

10.0

15.0

20.0

25.0

Jan-08 Feb-08 Mar-08 Apr-08 May-08 Jun-08 Jul-08 Aug-08 Sep-08 Oct-08 Nov-08 Dec-08

Tons

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Goal

Waste Diversion ReportYear to Date 12/31/08

Copier UsageJul - Dec 07 vs Jul - Dec 08

DEPARTMENTOPTIMAL IMPRESSIONS

PER MONTH July 07 Aug-07 Sept-07 Oct-07 Nov-07 Dec-07 July 08 Aug-08 Sept-08 Oct-08 Nov-08 Dec-08DUPLICATING ( 3 MACHINES) 450K--900K 115,761 650,761 350,484 323,114 290,357 303,808 177,100 519,584 371,998 425,535 302,735 298,534ADMISSIONS 3K--32K 2,826 5,516 7,091 2,519 3,067 1,511 3,450 5,101 6,405 5,468 5,334 6,130ADV TECHNOLOGY 30K--70K 13,256 7,254 58,411 29,461 20,576 17,904 4,658 23,504 34,592 25,194 20,270 22,856ALLIED HEALTH 5K--30K 17,495 5,716 46,851 43,526 45,799 33,564 28,184 25,323 65,695 50,978 44,616 31,481ASSESMENT 10K--45K 802 2,122 1,219 1,064 1,363 1,924 3,698 2,967 2,813 1,613 2,037 3,477ATHLETICS-NORTH 5K--30K 5,127 7,378 25,990 12,436 12,900 7,531 5,055 16,434 19,561 14,311 13,255 7,337ATHLETICS-SOUTH 30K--70K 6,565 7,675 23,503 13,982 12,725 5,795 3,324 13,117 13,816 19,649 11,800 9,752BEHAV & SOC SCI 30K--70K 43,823 19,342 116,868 75,325 89,695 67,449 44,669 43,366 86,499 110,629 79,896 62,210BUSINESS 30K--70K 20,924 10,515 49,202 37,417 41,793 31,504 15,928 13,411 31,539 34,159 29,988 24,430CAMPUS POLICE 10K--45K 1,531 4,787 3,709 3,338 3,068 2,629 2,403 3,393 2,896 2,773 5,324 3,295COLLEGE RELATIONS 3K--32K 948 1,213 2,008 1,124 1,013 1,655 452 761 1,625 836 501 877COUNSELING 30K--110K 9,093 13,474 28,514 23,998 25,714 14,066 11,167 14,134 24,619 17,641 13,078 8,957DAVIS OUTREACH 30K--110K 24,542 14,170 59,837 105,360 52,847 49,331 29,269 30,919 40,220 60,016 52,646 37,845HUMANTIES 30K--70K 16,235 16,477 88,940 62,460 62,181 60,434 38,365 42,930 82,515 71,909 52,222 52,810LANGUAGE & LIT 5K--30K 39,531 20,579 130,390 98,176 100,217 73,839 43,498 35,201 73,470 82,421 64,609 48,458LEARNING RESOURCES 3K--32K 1,654 3,621 16,728 8,848 7,355 7,503 2,256 7,683 11,123 16,424 9,382 6,490MATH 30K--110K 58,005 27,181 96,897 75,841 61,190 56,439 71,357 39,271 87,355 50,726 86,226 57,492MATH/STAT/ENG 10K--45K 10,954 8,187 34,351 23,142 24,176 21,872 12,026 17,734 37,870 33,167 22,017 24,490ONE STOP SHOP 5K--30K 18,061 27,396 35,835 46,990 30,702 24,257 12,637 20,666 22,936 36,489 10,849 13,245OPERATIONS 10K--45K 2,062 2,900 3,382 2,522 2,420 3,543 2,987 3,974 3,022 2,744 1,983 2,476ORIENTATION 10K--45K 8,667 14,387 5,501 7,718 10,605 2,480 7,316 16,352 11,518 10,287 8,282 2,268SCIENCE & ALLIED HEALTH 30K--70K 40,818 22,229 112,993 83,808 84,800 79,457 57,037 42,442 97,608 138,429 97,335 103,869STUDENT DEV (B&W only) 30K--110K 20,189 28,025 8,297 12,248 7,637 9,598 41,121 40,580 33,094 39,440 37,104 15,819VP ADMINISTRATION 3K--32K 1,285 976 982 1,436 913 790 1,093 811 740 703 632 989WEST SACRAMENTO 30K--110K 17,515 10,220 54,923 14,813 22,837 24,526 11,088 11,698 44,354 33,913 31,088 24,448TOTAL 497,669 932,101 1,362,906 1,110,666 1,015,950 903,409 630,138 991,356 1,207,883 1,285,454 1,003,209 870,035

0% to 10% Over/Under Max Usage>10% Over Max Usage

SCC Building SummaryYear to Date 12/31/08

NameYear

Const.TotalASF 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

Total Remodel / New ASF

RemainingASF

Rodda Hall North 1975 36,421 - 152 1,014 1,088 7,995 285 3,023 1,807 2,014 5,523 - - - 22,901 13,520Rodda Hall South 1975 34,781 - - - - 8,449 10,240 2,239 2,175 8,903 5,308 - - - 37,314 0

Lillard Hall 1963 27,319 - - 2,236 1,125 1,214 1,200 6,250 - - 890 - - - 12,915 14,404Mohr Hall 1963 16,694 - - - - - - 693 - 11,848 - - - 18,238 18,039 0

Learning Resource Center 1998 56,388 56,388 - - - - - - - - 337 - - - 56,725 0Campus Operations 1966 5,122 - - - - - - - - 5,122 - - - - 5,122 0

Buisness 1970 29,217 8,218 154 2,512 - 628 2,315 1,944 - - 1,397 - - - 17,168 12,049Union Stadium 1990 5,116 - - - - - - - - - - - - - 0 5,116

South Gym / Student Center 1969 35,469 - 4,567 - 692 - - 1,075 316 625 - - - - 7,275 28,194Cafeteria 1939 14,723 - - - - 14,723 - - - - - - - - 14,723 0

North Gym 1937 29,179 - - - - - - - - - 29,179 - - - 29,179 0Hoos Pool 1953 17,837 - - - - - 15,869 - - - - - - - 15,869 1,968

Lusk Aero Center / Bookstore 1938 32,374 - - 16,709 - - - 8,175 - - - - - - 24,884 7,490

Fischbacker 1939 8,464 - - - - - - - - - - 10,941 - - 10,941 0Auditorium 1936 46,429 - 585 - 279 - 10,000 - - - - - 54,240 - 46,429 0Technology 1957 10,429 - - - - - - 10,429 - - - - - - 10,429 0

Cosmetology 2005 7,786 - - - - - - - 7,786 - - - - - 7,786 0Student Services 1957 4,025 4,025 - - - - - - - - - - - - 4,025 0

Administration of Justice 1957 3,975 - - - - - - - 1,230 3,861 - - - - 3,975 0Temp 11 2005 1,345 - - - - - - - - - - - - Demo 0 0

Child Dev Ctr 1992 12,115 - - - - - - 5,729 - 2,114 - - - - 7,843 4,272Softball Storage Facility 2002 393 - - - 393 - - - - - - - - - 393 0

Temp 2 1963 2,614 - - - - - - - - - - Demo - - 0 2,614Temp 3 1965 2,477 - - - - - - - - - - - - - 0 0Temp 4 2005 907 - - - - - - - - - - - - - 0 907Hangar 1967 7,384 - - - - - - - - - - - - - 0 7,384Temp 5 1995 899 - - - - - - - - - - - - - 0 899Temp 6 1976 886 - - - - - - - - - - - - - 0 886

Reprographics 1998 4,361 4,361 - - - - - - - - 96 - - - 4,457 -96Temp 7 1976 883 - - - - - - - - - - - - - 0 883Temp 1 1980 4,049 - - - - - - 2,666 - - 201 - - - 2,867 1,182

Hughes Stadium 1929 42,885 - - - - - - - - - - - - - 0 42,885Parking / Police Facility 2007 0 - - - - - - - - 0 - - - - 0 0

Davis Outreach Ctr 1982 6,968 - - - - - - - - - - - 6,968 - 6,968 0Downtown Outreach Ctr 1980 3,191 - - - - - - - - - - 3,191 - - 3,191 0West Sac Outreach Ctr 1999 5,415 - - - - - - - - - - 5,415 - - 5,415 0

Remodel 518,520 72,992 5,458 22,471 3,577 33,009 39,909 42,223 13,314 34,487 42,931 19,547 61,208 18,238 376,833 144,557New

Demo

Summary & Closing Thoughts• Process improvement and better service are

the objectives– Metric data provides the feedback loop that lets us

target the improvement effort• Spring Workshop being scheduled….your

input on topics always welcome– Informational “how-to” papers developed and now

posted on INSIDE SCC web site– Fund definitions, due dates, planning factors also

included on the web site• Integration with College Planning effort is

essential – Metric briefs stored on INSIDE SCC>Admin

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