VPA Quarterly “ Howgozit ” Second Quarter 2011 1 July 2010 – 31 December 2010 Metric...

VPA Quarterly “Howgozit”

Second Quarter 2011

1 July 2010 – 31 December 2010

Metric Assessments of Key Operating AreasMetric Assessments of Key Operating Areas“If you’re not keeping score, you’re just

practicing”…..Vince Lombardi

22ndnd Quarter Update—2011 Quarter Update—2011

• Metrics to assess “how we’re doing”– Identify areas that need training, better guidance or

process changes– ‘Continuous Process Improvement’, mission

accomplishment and institutional effectiveness– Provide the data assessment for Program Review at

year’s end• Evaluate division level performance, where

possible– ‘bean counter’ vs. functional area insight– YOUR assessment should be discussed

• Key Areas: – Classified Staffing—new restrictions on backfill hiring!– Finance/Budget—Update and metric review– Facilities and Support Services

Classified Staffing Levels(less Child Development Center)

Year-to-Date 31 Dec 2010

96%95%93%91%89%95%93%91%94%

91%91%

0

50

100

150

200

250

300

20%

30%

40%

50%

60%

70%

80%

90%

100%

Authorized FTE Filled FTE % Filled Positions

Classified HiringYear-to-Date 31 Dec 2010

31

22 2125 23 20

3741

34 3538

40

0

10

20

30

40

50

Application Deadline Hiring Decision

FY/07 FY/08 FY/09

FY/10 FY/11 1st Qtr FY/10 2nd Qtr

Freeze Pending ?Freeze Pending ?

29

18

26

20

35

29

26 21

0

5

10

15

20

25

30

35

Feb-07 Feb-08 Jan-09 Jan-10

Eligible to Attend Attended

4.9 4.94.5

4.8

0

1

2

3

4

5

Feb-07 Feb-08 Jan-09 Jan-10

Overall Program Quality

Good

Classified New Hires Orientation

Classified EvaluationsYear-to-Date 31 Dec 2010

Division / Unit FY 2010

Evals on Time*

# Evals DueFY 11 / 1st

Quarter

# Evals DueFY 11 / 2nd

Quarter

# Evals DueFY 11 / 3rd

Quarter

# Evals DueFY 11 / 4th

Quarter

Number Percentage

President 50%PIO 100%PRIE 100%IT 44% 2 1 2 67%CCR 100%

VPA 100%Business Office 83%Operations 86% 8 6 8 57%Bookstore 100% 1 1 100%City Café 0%

VPI 100%Davis Center 100%Downtown & W. Sac 100% 3 2 3 60%

AVP- Rick Ida 100% 1 1 100%AT 27% 2 2 1 25%BSS 89% 2 2 100%Business 100% 1 1 2 100%LRC 100% 2 1 3 100%SAH 78% 2 0 0%

AVP- Julia Jolly 100% 2 2 100%HFA 0% 1 2 1 33%L&L 100% 1 1 100%MSE 100% 1 1 100%P.E., Health & Athletics 100% 1 2 3 100%

VPSS 100%Counseling & Student Success 71% 4 1 5 100%Matric. & Student Development 29% 2 2 2 50%Student Services & Enrollment 68% 10 3 8 62%

*On Time= Close-Out + 25 days90-100%= green70-89%= yellow69% or below= red

Evals on Time*

Administrative Services Workshops

48

44 47

34

41

33

49

40

27 28

0

10

20

30

40

50

Sep-06

Mar-07

Aug-07

Dec-07

May-08

Dec-08

Apr-09

Dec-09

Apr-10

Dec-10

Number of Attendees

December 10 Workshop Topics• Budget update• Financial Services• Facilities Master Plan • Fantasy Football Picks• Other topics?? • Q & A

Next Workshop April 14, 2011 • Your suggestions? • Budget Update• ‘Paperwork processing’

2010-11 Mid-Year2010-11 Mid-YearBudget ReviewBudget Review

14 Feb 201114 Feb 2011

• State budget situation: serious ($25B) with unknowns– changes NOT likely for 2010-11(including 2010-11 PDF funds)– 2011-12: $400 M cut to CCC– 2011-12: if NO tax support—possible $500M additional cut

• Carryover Paradox– Part of SCC strategy….working well…. but, – Builds visible carryover (~$1.3M + unallocated reserves)

• Categorical programs reduced…same level expected for future

– District backfill strategy in place ($1.4M this year)

• Continued careful management of funds imperative– Will need to address carryover in our planning– Reduce numbers by end of 2012 academic year

Governor’s ProposalGovernor’s Proposal Los Rios CCD Impact Los Rios CCD Impact

2011-12• Apportionment reduction to base: $17.6M• Growth Funding: + $4.8M• Net Change: $12.8MNet Change: $12.8M• Previous budget plan accounted for $8.7M

reduction to general purpose funds– Net impact to consider: $4.1MNet impact to consider: $4.1M

• Additional factors to consider: – Salary & benefit increases– Operational cost increases– Multi-year outlook for ‘rolling’ budget plan – District Reserves

Budget Forecast 2009-10 2010-11 2011-12 2012-13 Cumulative

Projected Revenue Reductions

General Purpose (Apportionment) Reduction* 8,690,000$ 8,690,000$ 8,690,000$ 8,690,000$ 34,760,000 $

Categorical Reduction (excluding ARRA) 12,257,000 12,257,000 12,257,000 12,257,000 49,028,000

Total Apportionment / Categorical Reductions 20,947,000 20,947,000 20,947,000 20,947,000 83,788,000

Projected Cost Increases above 2008-09

Salary & Benefit Cost Increases 5,850,000 9,720,000 15,860,000 22,640,000 54,070,000

Operational Increases 290,000 350,000 400,000 400,000 1,440,000

Total Cost Increases 6,140,000 10,070,000 16,260,000 23,040,000 55,510,000

Total Revenue Reductions and Cost Increases 27,087,000$ 31,017,000$ 37,207,000$ 43,987,000$ 139,298,000 $

Projected Resources

Uncommited On-going funds from 2008-09 3,770,000$ 3,770,000$ 3,770,000$ 3,770,000$ 15,080,000$

OTO Resources - Net 4,115,000 6,411,000 4,820,000 4,820,000 20,166,000

Total Resources 7,885,000 10,181,000 8,590,000 8,590,000 35,246,000

Potential Savings

Reduce Sections - 30 FTEF - 2009-10; 90 FTEF & Contract Instruction Savings 1,440,000 4,511,000 4,511,000 4,511,000 14,973,000

Savings from Unfilled Positions (Faculty, Classified, and Administrative) 1,805,000 1,380,000 1,270,000 975,000 5,430,000

Operational reduction of 10% (non-fixed costs) 1,000,000 1,000,000 1,000,000 1,000,000 4,000,000

Categorical Discretionary Reduction - Maintain Operational (40% of S&B) 12,257,000 9,635,000 9,635,000 9,635,000 41,162,000

Employee Out of Pocket for Medical Premium Increases 2,700,000 2,870,000 4,870,000 7,030,000 17,470,000

Total Savings 19,202,000 19,396,000 21,286,000 23,151,000 83,035,000

Total Resources and Savings 27,087,000$ 29,577,000$ 29,876,000$ 31,741,000$ 118,281,000$

Shortfall funded from District Reserves 0$ 1,440,000$ 7,331,000$ 12,246,000$ 21,017,000$

Total Resources, Savings and Reserves 27,087,000$ 31,017,000$ 37,207,000$ 43,987,000$ 139,298,000$

Proposed AdjustmentsProposed Adjustments2011-12

• Classified/management salary savings-- ~$300K for SCC annually– Offsets will be needed: Summer school, CDC loss,

Financial Aid overpayments• CDF allocation reduction (additional 5%)• Additional section reductions—2-2 ½ %• Staff development funding (budget impact)• Slow replacement hiring—holds already placed

on some positions• Faculty Hires—34 down to ~4• Locally fund ‘pop-ups’• Only works $400M reduction problem

2010-11 Mid-Year Update2010-11 Mid-Year UpdateSource of FundsSource of Funds

Source of FundsJan 11, 2010 Memo

10-11 Funding2010-11 Mid Year

Update Change

College Discretionary Fund (CDF) 2,303,820 2,303,820 0 09-10 PDF OTO (214,139/PDF) 74,139 107,070 32,931Instructionally Related (IR) 170,000 170,000 0Out of State Tuition 63,300 63,300 0 09-10 PDF (180,643) 60,643 90,322 29,679SIEF & LM (70,824/PDF) 25,064 35,412 10,348State Lottery Funds 223,730 223,730 0Non-Instructional Equipment 60,342 60,342 0 09-10 PDF (229,730) 77,730 114,865 37,135Partnership for Excellence (PFE) 290,921 395,807 104,886

Subtotal 3,349,689 3,564,668 214,979

Other FundingCategorical Integration 296,000 350,381 54,381Capital Outlay/Bookstore 100,000 100,000 0Carryover 50,000 127,773 77,7732009-10 Unallocated ($270,975) 90,975 135,488 44,513Budget Committee Reserve 0 0 0

Subtotal 536,975 713,642 176,667

Total Funds Available 3,886,664 4,278,310 391,646

CommitmentsCommitmentsBase Budget AllocationsBase Budget Allocations

• Selected augmentation only

• CDF and Lottery at -20%; IR at -15%

10-11 Planned 10-11 Mid-Year Change

Commitments CDF bases 1,706,319 1,714,366 8,047 Instructionally Related (IR) bases 170,000 174,400 4,400 Lottery bases 140,000 143,500 3,500

Subtotal 2,016,319 2,032,267 15,948

CommitmentsCommitmentsStudent AllocationsStudent Allocations

10-11 Planned Mid-Year Change

• FA overpayments could be $600K this year…..FA overpayments could be $600K this year…..

• Team effort required to get a handle on Financial Aid overpayments

• Continued emphasis on faculty ‘roster management’

Students Student Access Cards 3,000 3,000 0 International Student Center 30,000 30,000 0 Financial Aid Overpayments/R2T4 50,000 300,000 250,000 Bus Rent-Field Trips/Athletic Travel 65,000 35,000 (30,000) Post Season Competition 60,000 40,000 (20,000) Event Security 8,000 3,000 (5,000)

Subtotal 216,000 411,000 195,000

CommitmentsCommitmentsSummary of Proposed Allocations for 2010-11Summary of Proposed Allocations for 2010-11

10-11 Planned Mid-Year Change

To 2011-12 Plan

• Balance between allocation areas

• Conservative approach to work carryover paradox but still ‘carry’ funds to future years

Total Commitments 3,589,420 3,785,368 195,948Total Funds Available 3,886,664 4,278,310 391,646

Balance of Funds Available 297,244 492,942 195,698Budget Committee Allocation 200,000 300,000 100,000Future Year Allocation 97,244 192,942 95,698

College Discretionary Fund (CDF) Burn RateYear-to-Date 31 Dec 2010

Division / Unit Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

President 39,377 15,779 40% 50%PIO 7,890 4,193 53% 40%PRIE 16,894 9,789 58% 75%IT 22,120 13,344 60% 55%CCR 7,317 1,396 19% 56%

VPA 12,368 1,616 13% 40%Operations 261,272 143,974 55% 50%

VPI 24,556 4,341 18% 35%West Sacramento Ctr 27,953 13,961 50% 45%Davis Center 24,898 6,547 26% 50%

AVP- Rick Ida 20,396 1,836 9% 50%AT 112,346 41,981 37% 30%Business 21,389 3,253 15% 50%LRC 172,093 80,839 47% 25%Allied Health 27,736 8,883 32% 50%Science 69,958 22,391 32% 50%BSS 35,748 6,632 19% 50%

AVP- Julia Jolly 12,210 2,240 18% 50%MSE 28,906 10,974 38% 40%HFA 77,792 27,163 35% 55%L&L 25,042 4,686 19% 35%P.E., Health & Athletics 111,388 92,132 83% 50%

VPS 5,665 3,430 61% 50%

AVP 8,103 29 0% 25%Counseling & Student Success 39,499 14,861 38% 50%Matric. & Student Development - Matric Office 68,651 12,554 18% 35%Matric. & Student Development - Cultural Awareness 11,721 292 2% 30%Matric. & Student Development - Campus Life 9,446 2,260 24% 50%Matric. & Student Development - RISE 500 0 0% 50%Matric. & Student Development - Voter Registration 7,528 2,933 39% 50%Admissions & Records 50,144 31,687 63% 50%Financial Aid 10,499 3,411 32% 50%

*Expected burn rate varies by division+/- 5% = Green > 5% and < 10% = Yellow > 10% = Red < - 5% = Blue

Expenditure ComparisonYear-to-Date—31 Dec 2010

Budget Year Fund 11 Fund 12 Fund 11 Fund 12 Fund 11 Fund 12 Total

%

Change

2011 39,038 37,906 157,508 185,748 193,900 112,208 726,308

2010 36,126 62,234 106,649 209,912 206,940 166,927 788,788

Increase/(Decrease)

from Prior Year 2,912 -24,328 50,859 -24,164 -13,040 -54,719 -62,480 -8%

Travel Classified Temp Student Help

Expenditure Comparison3rd Qtr 1 July 2009—31 March 2010

Budget Year Fund 11 Fund 12 Fund 11 Fund 12 Fund 11 Fund 12 Total

%

Change

2010 63,763 87,397 180,869 299,076 289,938 269,143 1,190,187

2009 184,419 168,211 226,025 400,294 349,162 423,779 1,751,891

Increase/(Decrease) (120,655) (80,814) (45,156) (101,218) (59,224) (154,636) (561,704) -32%

Travel Classified Temp Student Help

White Paper UsageYear-to-Date 31 Dec 2010

Description Dept ID Budget Total Cost BalancePercentage

SpentDivision Burn

Rate

Admissions & Records SC.VS.ADMR $1,200 $480 $720 40.00%

Allied Health SC.VI.ALHT $5,000 $2,880 $2,120 57.60%

AVP Student Services SC.VS.AVPS $180 $0 $180 0.00%

Behavioral & Social Sciences SC.VI.BVSS $3,000 $930 $2,070 31.00%

Building & Grounds SC.VA.BLDG $1,800 $180 $1,620 10.00%

Business SC.VI.BUSN $2,000 $840 $1,160 42.00%

College & Community Relations SC.CP.CCRO $240 $60 $180 25.00%

Counseling Center SC.VS.COUN $3,000 $0 $3,000 0.00%

Davis Center SC.VI.DAVS $2,330 $1,050 $1,280 45.06%

Financial Aid Office SC.VS.FAOF $1,000 $690 $310 69.00%

Humanities & Fine Arts SC.VI.HFAD $3,000 $1,080 $1,920 36.00%

Language and Literature SC.VI.LLIT $3,000 $1,710 $1,290 57.00%

Learning Resource Center SC.VI.LRNC $1,500 $60 $1,440 4.00%

Math, Statistics & Engineering SC.VI.MSED $3,000 $1,740 $1,260 58.00%

Matric, Student Dev SC.VS.MSDO $1,110 $420 $690 37.84%

Microcomputer Service SC.CP.MICR $360 $0 $360 0.00%

Physical Ed & Athletics SC.VI.PEAT $1,815 $840 $975 46.28%

Planning, Research & Dev SC.CP.PRDO $240 $0 $240 0.00%

President's Office SC.CP.OFFC $180 $150 $30 83.33%

Public Info Office SC.CP.PIOF $60 $0 $60 0.00%

RISE SC.VS.RISE $250 $0 $250 0.00%

Staff Development SC.VI.STAF $360 $0 $360 0.00%

Technology SC.VI.TECH $2,000 $570 $1,430 28.50%

VP Administration Office SC.VA.OFFC $780 $150 $630 19.23%

VP Instruction Office SC.VI.OFFC $800 $0 $800 0.00%

VP Student Svcs Office SC.VS.OFFC $180 $0 $180 0.00%

West Sac Center SC.VI.WSAC $2,330 $720 $1,610 30.90%

< 50% = Green

>50% and < 55% = Yellow

> 55% = Red

Instructionally-Related Fund (IR) Burn RateYear-to-Date 31 Dec 2010

Division/Unit 2011 Approp.Prior Year Carryover

2011 Total Budget Expenditures Percentage

Division Burn Rate

Burn Rate Indicator*

Counseling 6,285 0 6,285 674 11% 15%Davis Center 300 0 300 0 0% 0%Campus Development 2,000 2,942 4,942 0 0% 0%Financial Aid 434 0 434 78 18% 25%Humanities & Fine Arts 31,834 5,274 37,108 5,446 15% 20%Language & Literature 16,407 2,155 18,562 648 3% 20%Math Science Engineering 218 156 374 0 0% 25%Multicultural Activities 23,931 822 24,753 2,416 10% 20%P.E., Health, & Athletics 76,395 0 76,395 21,779 29% 25%Student Development 11,696 1,557 13,253 254 2% 25%West Sacramento Center 500 30 530 0 0% 40%

Totals 170,000 12,936 182,936 31,295 17% 18%

+/- 5% = Green +/- 10% = Yellow +/- > 10% = Red

Lottery Burn RateYear-to-Date 31 Dec 2010

Division Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

AT 37,208 6,753 18% 30%BSS 6,170 0 0% 50%HFA 31,273 18,267 58% 40%IT 3,207 2,500 78% 100%L & L 146 0 0% 50%MSE 33 0 0% 50%P.E., Health & Athletics 77,000 53,276 69% 50%Science 61,694 32,272 52% 100%West Sacramento Ctr 1,174 0 0% 50%


Special Activities Fund Burn RateAs of 12/31/10

Unit Appropriations Expenditures Percentage

President 14,500 6,019 42%

Vice President Administration 7,500 0 0%

Vice President Instruction 15,000 3,273 22%

Vice President Student Services 18,000 4,349 24%

TOTAL 55,000 13,641 25%

Categorical Program Burn RateYear-to-Date 31 Dec 2010

CategoricalProject Grant

OPR Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

DOL GreenForce Initiative 340A AT 339,531 98,202 29% 16%Basic Skills 09-10 575x AVPI 255,903 51,271 20% 50%Basic Skills 10-11 576x AVPI 176,318 0 0% 50%Regional Cons VTEA IB 334A AVPI 11,715 4,614 39% 50%VTEA 316x AVPI 1,016,213 393,617 39% 50%Local Tech Prep 329A SSE 34,000 793 2% 50%Matriculation 597C SSE 686,819 318,144 46% 50%Child Development Coordinator Agmt 331E BSS 6,900 0 0% 0%CA Early Childhood Mentor Program 332D BSS 775 0 0% 0%ARRA-SETA-HS Career Pathways 365C BSS 37,608 9,464 25% 100%TANF Child Dev Careers Program 381M BSS 16,700 2,962 18% 50%CAHSEE Prep Year 3 454R LR 42,243 42,243 100% 100%MESA/CCP 589A MSE 686,819 318,144 46% 50%MESA/CCP Extension 589D MSE 25,523 25,523 100% 100%Natl Science Fdn - STEM Scholarship 390M MSE 10,015 8,765 88% 50%ARRA - Dental Hygiene 370H SAH 250,017 102,652 41% 50%Health Occup Prep & Ed (HOPE) Yr 2 462B SAH 64,054 42,574 66% 67%Health Occup Prep & Ed (HOPE) Yr 3 462A SAH 275,862 137,351 50% 50%Nursing Retention Yr 2 453H SAH 43,023 35,845 83% 67%Responsive Training Fund 450X SAH 365,217 249,633 68% 100%BOG BFAP 438A SSE 847,531 456,766 54% 50%BOG BFAP Extension 438B SSE 59,291 59,291 100% 100%CalWORKs 592x SSE 382,440 241,369 63% 50%CARE 411A SSE 156,285 15,636 10% 28%CARE Extension 411D SSE 2,684 2,684 100% 100%DSPS 428A/B/H SSE 953,840 493,091 52% 50%DSPS Extension 428D/E/I SSE 11,722 11,722 100% 100%EOPS 408A/B SSE 942,892 599,332 64% 37%EOPS Extension 408E SSE 21,978 21,978 100% 100%TANF 590A SSE 85,030 67 0% 50%WorkAbility 381F SSE 211,465 101,047 48% 50%ARRA - Workability 381H SSE 26,862 10,195 38% 100%



Categorical OPR Appropriations Expenditures PercentageBurn Rate Indicator*

Division Burn Rate

Basic Skills 09-10 AVPI 255,903 51,271 20% 50%VTEA AVPI 1,016,213 393,617 39% 50%CalWORKs/TANF SSE 467,470 241,437 52% 50%DSPS SSE 953,840 493,091 52% 50%Matriculation SSE 686,819 318,144 46% 50%BOG BFAP SSE 847,531 456,766 54% 50%CARE SSE 156,285 15,636 10% 28%EOPS SSE 942,892 599,332 64% 37%


Absence ReportsYear to Date 31 Dec 2010

Division

Submit'd 1st Qtr

Late 2nd Qtr

Late 3rd Qtr

Late 4th Qtr

Late Late Rate

Late Indicator*

President 27 0 0 0%PIO 12 0 0 0%PRIE 21 0 0 0%IT 90 0 0 0%CCR 24 0 0 0%

President Totals 174 0 0 0 0 0%VPA 36 0 1 3% Bookstore 48 0 0 0%

Business Office 36 0 0 0%Café 43 8 0 19%Operations 275 0 1 0%

VPA Totals 438 8 2 0 0 2%VPI 27 0 1 4%

Davis Center 15 0 0 0%West Sacramento 43 0 0 0%

AVP- Rick Ida 27 0 0 0%AT 49 0 0 0%BVSS 85 2 0 2%Business 43 0 0 0%LRC 142 0 0 0%SAH 74 0 1 1%

AVP- Julia Jolly 33 0 0 0%HFA 47 1 0 2%L&L 20 0 0 0%MSE 26 0 0 0%P.E., Health & Athletics 40 0 2 5%

VPI Totals 671 3 4 0 0 1%VPSS 18 0 1 6%AVP 0 0 0 0%Student Services & Enrollment 215 20 6 12%Counseling & Student Success 98 5 4 9%Matriculation & Student Development 141 4 11 11%

VPSS Totals 472 29 22 0 0 11%

TOTALS 1,755 40 28 0 0 4%

*Expected error rate =0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

IntentsYear to Date 31 Dec 2010

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate Indicator*


President Totals 2 0 1 0 0 50%VPA 0 0 0 0%

Business Office 1 0 0 0%Operations 2 0 2 100%

VPA Totals 3 0 2 0 0 67%VPI 0 0 0 0%




AVP- Jim Comins 0 0 0 0%VPI Totals 16 3 1 0 0 25%

VPSS 0 0 0 0%Student Services & Enrollment 7 0 3 43%Counseling & Student Success 0 0 0 0%Matriculation & Student Dev. 8 0 1 13%

VPSS Totals 15 0 4 0 0 27%

TOTALS 36 3 8 0 0 31%

*Expected error rate = 0%+/- 5% = Green+/- 10% = Yellow+/- > 10% = Red

Travel AuthorizationsYear to Date 31 Dec 2010

Division Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate





VPA Totals 1 0 0 0 0 0%VPI 4 0 0 0%





VPSS 0 0 0 0%AVP 0 0 0 0%Student Services & Enrollment 37 1 2 8%Counseling & Student Success 9 1 0 11%Matriculation & Student Dev 2 0 2 100%

VPSS Totals 48 2 4 0 0 13%

TOTALS 181 8 19 0 0 15%


Budget EntriesYear to Date 31 Dec 2010

Division Submitted 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate

Error Rate

Indicator




VPA Totals 127 0 0 0 0 0.0%VPI 9 0 0 0%





VPSS 2 0 0 0%AVP 0 0 0 0%Student Services & Enrollment 28 3 0 11%Counseling & Student Success 3 1 0 33%Matriculation & Student Devel. 12 1 0 8%

VPSS Totals 45 5 0 0 0 11%

TOTALS 348 6 6 0 0 3%


RequisitionsYear to Date 31 Dec 2010

Division

Submit'd 1st Qtr Errors

2nd Qtr Errors

3rd Qtr Errors

4th Qtr Errors

Error Rate





VPA Totals 126 0 1 0 0 1%VPI 3 0 0 0%





VPSS 0 0 0 0%AVP 0 0 0 0%Student Services & Enrollment 78 0 0 0%Counseling & Student Success 14 0 0 0%Matriculation & Student Dev 14 2 0 14%

VPSS Totals 106 2 0 0 0 2%

TOTALS 759 20 14 0 0 4%


College TotalsYear to Date 31 Dec 2010

Procedure Submitted 1st Qtr Errors

2nd Qtr

Errors

3rd Qtr

Errors 4th Qtr Errors

Error Rate

Error Rate

Indicator

Absence Reports 1,755 40 28 4%

Budget Entries 348 6 6 3%

Intents 36 3 8 31%

Requisitions 759 20 14 4%

Travel Authorizations 181 8 19 15%

Average all categories 11%

Textbook RequisitionsYear-to-Date Dec 2010

Division Number of Sections Received 12/20/10 Completed

Advanced Technology 139 126 90%

Behavioral and Social Science 490 444 91%

Business 211 204 97%

Counseling 67 60 90%

Humanities and Fine Arts 355 324 91%

Language and Literature 340 320 94%

Learning Resources 14 13 93%

Math and Engineering 175 174 99%

PE, Health & Athletics 32 24 75%

Science and Allied Health 205 198 97%

Total Textbook Requistions 1958 1833 94% _________________________________________________________________________90-100% = Green70-90% = Yellow 0-70% = Red

0.0

5.0

10.0

15.0

20.0

25.0

30.0

35.0

Jan-10 Feb-10 Mar-10 Apr-10 May-10 Jun-10 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10

Tons

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

Goal

Mixed Recycle Green Waste Trash % Diversion

SCC Waste Diversion ReportYear-to-Date 12/31/10

SCC Copier UsageJul 09 - Dec 09 vs Jul 10 - Dec 10

DEPARTMENTOPTIMAL IMPRESSIONS

PER MONTH Jul-09 Aug-09 Sep-09 Oct-09 Nov-09 Dec-09 Jul-10 Aug-10 Sep-10 Oct-10 Nov-10 Dec-10

ADMISSIONS 32K 6,197 6,661 3,353 2,864 2,948 3,840 2,807 4,158 2,161 5,201 2,873 2,474

ADV TECHNOLOGY 70K 1,768 9,417 10,032 11,737 12,441 7,217 4,908 18,399 9,929 10,759 10,735 7,504

ALLIED HEALTH-NURSING 45K 22,471 10,537 20,779 25,103 16,820 11,294 16,682 19,788 34,139 22,071 24,959 15,396

ASSESMENT 45K 3,907 4,299 747 1,205 2,009 2,691 1,666 2,685 1,993 1,933 4,102 2,231

ATHLETICS-NORTH 70K 4,946 12,252 12,702 12,252 8,672 6,362 6,500 11,508 13,599 13,364 11,724 4,348

ATHLETICS-SOUTH 60K 3,317 3,520 10,067 8,112 5,566 6,002 6,079 10,998 7,754 9,856 8,936 4,496

AVPSS 32K 193 147 108 756 581 191 0 0 0 0 0 0

BEHAV & SOC SCI 70K 41,814 19,866 30,889 52,372 28,356 25,440 21,658 30,621 36,730 49,872 46,703 24,895

BUSINESS DIVISION 70K 11,815 12,294 11,089 12,184 9,322 9,885 19,272 18,320 27,135 40,501 36,614 16,148

BUSINESS OFFICE 60K 1,428 2,236 1,670 3,650 2,675 2,318 1,966 1,282 1,419 1,531 1,524 913

CAMPUS POLICE 40K 2,923 2,157 2,342 2,953 2,460 1,360 2,137 1,929 1,943 2,342 2,846 1,034CDC-FRONT OFFICE 36K 2,620 4,450 6,731 4,268 3,798 3,045 2,334 5,021 4,460 4,374 4,982 2,106

COLLEGE RELATIONS 30K 551 375 467 527 378 361 342 395 433 569 464 348

COUNSELING 100K 4,297 9,596 9,796 8,216 4,657 0 15,599 20,997 21,557 19,100 16,385 8,520

DAVIS OUTREACH 110K 27,762 16,287 29,078 48,934 42,728 13,083 20,256 6,815 40,754 55,348 45,622 18,973

DISABILITY RESOURCES CTR. 110K 8,333 14,060 7,353 10,548 6,048 7,588 2,253 2,322 2,052 2,632 3,258 1,714

DOWNTOWN CTR. 45K 5,403 2,702 7,877 8,977 5,057 2,223 0 0 0 0 0 0

DUPLICATING ( 2 MACHINES) 1M 266,958 567,514 623,222 534,572 591,535 329,464 357,788 500,366 326,688 349,784 356,673 330,263

EOPS 75K 8,493 10,336 5,129 5,809 6,375 3,706 3,307 9,301 2,823 3,011 5,809 3,200

EWD (Inst. Related Grants) 32K 127 107 992 131 268 56 0 0 0 0 0 0

FINANCIAL AID 60K 1,504 1,607 1,032 1,224 1,207 991 1,686 1,268 1,736 1,436 769 594

HUMANTIES & FINE ARTS 60K 25,058 24,481 43,403 57,199 36,309 22,917 27,466 36,153 38,936 50,247 41,733 19,770

LANGUAGE & LIT. DIVISION 70K 31,376 16,981 44,860 48,639 39,836 26,292 27,318 46,159 66,762 93,553 74,190 34,026

LEARNING DISABILTIY CTR. 110K 2,152 8,727 4,995 3,214 2,631 3,307 3,118 7,925 7,983 4,670 4,915 3,464

LEARNING RESOURCES 32K 1,465 2,116 3,624 4,419 3,219 3,073 2,725 6,713 6,585 10,324 8,144 3,099

MATH WORKROOM 110K 70,644 19,914 44,034 44,515 35,338 35,810 50,390 31,635 51,601 65,705 57,826 37,061

MATH/STAT/ENG 45K 6,860 4,559 17,780 17,116 13,442 14,093 8,742 11,980 23,853 29,023 28,993 13,334

ONE STOP/ CALWORKS 100K 12,547 14,041 5,633 10,645 2,364 3,371 0 5,527 3,574 3,515 4,031 3,949

OPERATIONS 40K 1,904 2,105 2,341 2,289 1,987 1,820 2,279 3,038 1,654 2,942 1,931 1,625

ORIENTATION (B&W only) 80K 6,083 4,248 4,082 4,829 6,945 2,701 0 0 625 5,069 2,436 4,490

SCC PRES. COPY RM 250K 4,694 4,776 8,167 16,605 4,366 5,280 6,797 2,803 8,944 18,203 7,437 4,681

SCIENCE & ALLIED HEALTH 110K 43,898 18,252 42,845 54,683 52,829 44,325 31,538 66,016 75,021 114,236 95,839 15,396

SLD 36K 1,601 236 0 0 0 0 0 0 0 0 0 0

STAFF RESOURCE CTR. (Toshiba) 60K 1,380 222 1 0 0 0 0 0 0 0 0 0

STAFF RESOURCE CTR. (Ricoh) 50K 0 0 0 3,004 1,623 2,617 2,092 3,445 3,074 2,813 2,818 2,200

STUDENT DEV (2 MACHINES) 240K 36,676 42,364 18,038 43,179 30,354 4,452 0 0 0 0 0 0

STUDENT DEV (1 MACHINES) 240K 0 0 0 0 0 0 8,231 18,650 5,738 10,128 7,559 3,182

VP ADMINISTRATION SERVICES 30K 900 601 753 434 684 495 725 559 581 545 608 400

WEST SACRAMENTO CTR 100K 16,102 12,516 12,326 14,729 15,559 12,328 24,816 15,827 42,515 30,772 44,210 17,869

TOTAL 690,167 886,559 1,048,337 1,081,893 1,001,387 619,998 683,477 922,603 874,751 1,035,429 967,648 609,703

0% to 10% Over/Under Max Usage

>10% Over Max Usage

SCC Building SummaryYear-to-Date 12/31/10

NameYear

Const.TotalASF 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

Total Remodel / New ASF

RemainingASF

Rodda Hall North 1975 36,421 1,088 7,995 285 3,023 1,807 2,014 5,623 2,202 280 - - - - - 25,483 10,938Rodda Hall South 1975 34,781 - 8,449 10,240 2,239 2,175 8,903 5,308 819 368 - - - - - 38,501 0

Lillard Hall 1963 27,319 1,125 1,214 1,200 6,250 - - 890 1,125 - - - - - - 14,040 0Mohr Hall 1963 16,694 - - - 693 - 11,848 - - - - - - - 18,238 18,039 0

Learning Resource Center 1998 56,388 - - - - - - 337 - - - - - - - 56,725 0Campus Operations 1966 5,122 - - - - - 5,122 - - - - - - - - 5,122 0

Buisness 1970 29,217 - 628 2,315 1,944 - - 1,397 903 1,215 - - - - 19,286 9,931Union Stadium 1990 5,116 - - - - - - - - - - - - - - 0 5,116

South Gym / Student Center 1969 35,469 692 - - 1,075 316 625 - - 692 - - - - - 7,967 27,502Cafeteria 1939 14,723 - 14,723 - - - - - - - - - - - - 14,723 0

North Gym 1937 29,179 - - - - - - 29,179 - - - - - - - 29,179 0Hoos Pool 1953 17,837 - - 15,869 - - - - - - - - - - - 15,869 1,968

Lusk Aero Center / Bookstore 1938 32,374 - - - 8,175 - - - - 7,025 - - - - - 31,909 465Fine Arts 1939 8,464 - - - - - - - - 10,941 - - - - - 10,941 0

Auditorium 1936 46,429 279 - 10,000 - - - - - - - 54,240 - - - 46,429 0Technology 1957 10,429 - - - 10,429 - - - - - - - - - - 10,429 0

Cosmetology 2005 7,786 - - - - 7,786 - - - - - - - - - 7,786 0Student Services 1957 4,025 - - - - - - - - - - - - 4,025 - 4,025 0Admin of Justice 1957 3,975 - - - - 1,230 3,861 - - - - - - 3,975 - 3,975 0

Temp 11 2005 1,345 - - - - - - - - - - - - Demo 0 0Child Dev Ctr 1992 12,115 - - - 5,729 - 2,114 - - - - - - - - 7,843 4,272

Softball Storage Facility 2002 393 393 - - - - - - - - - - - - - 393 0Temp 3 1965 2,477 - - - - - - - - - - - - - - 0 0Temp 4 2005 907 - - - - - - - - - - - - - - 0 907Temp 5 1995 899 - - - - - - - - - - - - - - 0 899Temp 6 1976 886 - - - - - - - - - - - - - - 0 886

Reprographics 1998 4,361 - - - - - - 96 - - - - - - - 4,457 0Temp 7 1976 883 - - - - - - - - - - - - - - 0 883Temp 1 1980 4,049 - - - 2,666 - - - - - - - - - - 2,666 1,383

Hughes Stadium 1929 42,885 - - - - - - - - - - 42,885 - - - 42,885 0Parking / Police Facility 2007 0 - - - - - 0 - - - - - - - - 0 0

Davis Outreach Ctr 1982 14,000 - - - - - - - - - 14,000 - - - - 14,000 0West Sac Ctr 2010 17,000 - - - - - - - - 17,000 - - - - - 17,000 0

Remodel 533,946 3,577 33,009 39,909 42,223 13,314 34,487 42,830 5,049 37,521 14,000 449,672 65,150New

Demo

Summary & Closing Thoughts• Continuous Process improvement is the goal

– Metric data provides the feedback loop that lets us target the improvement effort

– Your feedback AND INSIGHT are important and welcomed

• Budget challenges remain– Unknowns are daunting…..for 2011-14– Management effort evident in controlling costs Management effort evident in controlling costs

and working with the financial constraints—and working with the financial constraints—BRAVO!!BRAVO!!

• Building the 2011-12 Budget Plan Plus 2 years– Utilize the Financial Resource Plan– Carryover and June election are key issues

• Keep up the Great Work! Keep up the Great Work!

VTEAAVP


Division Budgeted Encumbered Expended Total Burn Rate

Advanced Technology 151,457.00 14,666.13 29,238.73 43,904.86 29%

Business 240,717.00 1,457.58 143,367.55 144,825.13 60%

Behavioral and Social Sciences 43,238.00 0.00 5,397.45 5,397.45 12%

Counseling 71,820.00 0.00 32,187.27 32,187.27 45%

Learning Resources 196,185.00 60.32 80,062.55 80,122.87 41%

Matriculation and Student Development 115,991.00 0.00 56,071.12 56,071.12 48%

Science and Allied Health 98,728.00 0.00 31,108.42 31,108.42 32%

Budget Committee/Reserve 98,077.00 0.00 0.00 0.00 0%

Total 1,016,213.00 16,184.03 377,433.09 393,617.12 39%

Basic SkillsAVPI


Budgeted Expended Burn Rate

Writing Center 57,474.00 8,572.55 15%

Mathematics 28,815.00 7,233.48 25%

Language and Literature 57,250.00 12,445.52 22%

Basic Skills Coordinator 64,653.00 22,818.96 35%

Other Instructional Support 18,405.00 200.00 1%

Unallocated 29,306.00 0.00 0%

Total 255,903.00 51,270.51 20%

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VPA Quarterly “ Howgozit ” Second Quarter 2011 1 July 2010 – 31 December 2010 Metric...

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