CALL FOR EXPRESSION OF INTEREST Water, Sanitation and Hygiene (WASH) Service Delivery Zimbabwe Idai Recovery Project (ZIRP) 1. Background Zimbabwe was hit by Tropical Cyclone Idai which originated from a tropical depression that formed off the eastern coast of Mozambique on 14 March 2019. The combination of high winds and heavy rain in the districts of Chimanimani, Chipinge, Buhera, Nyanga, Makoni, Mutare Rural (Manicaland province), Bikita, Masvingo and Gutu (Masvingo province) caused riverine and flash flooding, as well as landslides, causing significant loss of life, injury, and displacement. The districts affected by the cyclone were already experiencing the effects of an ongoing drought and the economic crises, thus their capacity to recover from the emergency has been severely compromised. The cyclone also caused the destruction of infrastructure including water and sanitation facilities leading to an increased risk of disease outbreaks such as diarrhea, typhoid and cholera. According to Zimbabwe’s Rural WASH Information Management System (RWIMS), less than 50% of the communal water points in Chimanimani and Chipinge were fully functional or seasonal. The cyclone and floods exacerbated the functionality of these water points and limited people’s access to safe water and adequate sanitation. The residents of the affected districts had a low level of access to safe water and sanitation services even prior to the cyclone. An estimated 270,000 people in total, including 129,600 children, were affected by flooding and other damage caused by the Cyclone. The Zimbabwe Idai Recovery Project (ZIRP) is a three-year response designed to mitigate the devastation left by cyclone Idai on the most affected communities and lay the foundation for regional recovery and longer- term resilience. The project will target up to nine of the most affected districts, with a focus on immediate recovery, livelihood support, and restoration of community infrastructure and social services. Given Zimbabwe’s non-accrual status to WB, Government-owned infrastructure will not be supported under this Project. UNOPS has been designated as direct fund recipient and implementer, with the United Nations Children’s Fund (UNICEF), Food and Agriculture Organization (FAO), World Health Organization (WHO), and World Food Programme (WFP) as sub-component technical lead agencies. The project will take a multi- sectoral approach, which utilizes an integrated and holistic strategy by combining interventions across sectors, requiring active coordination and planning across organizations and components” As part of Cyclone Idai recovery efforts under ZIRP, UNICEF will be supporting WASH activities in affected areas including restoration of boreholes, piped water schemes, protection of springs, and other ancillary infrastructure using build back better principles where appropriate. Communities will be actively involved and supported in the rehabilitation process with capacity building for community-based management systems for operation and maintenance and drinking water safety and security planning. 2. Civil society support for Water, Sanitation and Hygiene Service Delivery Technical assistance will be required to support communities and to local and national government counterparts in the recovery process. A call for expressions of interest is made for civil society organizations to support implementation of priority water and sanitation interventions in affected communities under the overall rehabilitation effort of the Government of Zimbabwe. The call is open to CSOs who have been involved in WASH development or emergency response and recovery programmes in Zimbabwe. Method of Submission and Deadlines 1. Collection of EOI guidance documents Organizations that wish to participate in this Call for Expression of Interest are requested to obtain the full EOI requirements and guidance documents by sending an email clearly marked “CSO Call for Expression of Interest-WASH-ZIRP” to the following address: Email [email protected].
Transcript
CALL FOR EXPRESSION OF INTEREST
Water, Sanitation and Hygiene (WASH) Service Delivery
Zimbabwe Idai Recovery Project (ZIRP)
1. Background Zimbabwe was hit by Tropical Cyclone Idai which originated from a tropical depression that formed off the eastern coast of Mozambique on 14 March 2019. The combination of high winds and heavy rain in the districts of Chimanimani, Chipinge, Buhera, Nyanga, Makoni, Mutare Rural (Manicaland province), Bikita, Masvingo and Gutu (Masvingo province) caused riverine and flash flooding, as well as landslides, causing significant loss of life, injury, and displacement. The districts affected by the cyclone were already experiencing the effects of an ongoing drought and the economic crises, thus their capacity to recover from the emergency has been severely compromised. The cyclone also caused the destruction of infrastructure including water and sanitation facilities leading to an increased risk of disease outbreaks such as diarrhea, typhoid and cholera. According to Zimbabwe’s Rural WASH Information Management System (RWIMS), less than 50% of the communal water points in Chimanimani and Chipinge were fully functional or seasonal. The cyclone and floods exacerbated the functionality of these water points and limited people’s access to safe water and adequate sanitation. The residents of the affected districts had a low level of access to safe water and sanitation services even prior to the cyclone. An estimated 270,000 people in total, including 129,600 children, were affected by flooding and other damage caused by the Cyclone. The Zimbabwe Idai Recovery Project (ZIRP) is a three-year response designed to mitigate the devastation left by cyclone Idai on the most affected communities and lay the foundation for regional recovery and longer-term resilience. The project will target up to nine of the most affected districts, with a focus on immediate recovery, livelihood support, and restoration of community infrastructure and social services. Given Zimbabwe’s non-accrual status to WB, Government-owned infrastructure will not be supported under this Project. UNOPS has been designated as direct fund recipient and implementer, with the United Nations Children’s Fund (UNICEF), Food and Agriculture Organization (FAO), World Health Organization (WHO), and World Food Programme (WFP) as sub-component technical lead agencies. The project will take a multi-sectoral approach, which utilizes an integrated and holistic strategy by combining interventions across sectors, requiring active coordination and planning across organizations and components” As part of Cyclone Idai recovery efforts under ZIRP, UNICEF will be supporting WASH activities in affected areas including restoration of boreholes, piped water schemes, protection of springs, and other ancillary infrastructure using build back better principles where appropriate. Communities will be actively involved and supported in the rehabilitation process with capacity building for community-based management systems for operation and maintenance and drinking water safety and security planning. 2. Civil society support for Water, Sanitation and Hygiene Service Delivery Technical assistance will be required to support communities and to local and national government counterparts in the recovery process. A call for expressions of interest is made for civil society organizations to support implementation of priority water and sanitation interventions in affected communities under the overall rehabilitation effort of the Government of Zimbabwe. The call is open to CSOs who have been involved in WASH development or emergency response and recovery programmes in Zimbabwe.
Method of Submission and Deadlines
1. Collection of EOI guidance documents
Organizations that wish to participate in this Call for Expression of Interest are requested to obtain the full EOI requirements and guidance documents by sending an email clearly marked “CSO Call for Expression of Interest-WASH-ZIRP” to the following address: Email [email protected].
Hard copy of EOI requirements and guidance documents may also be collected from UNICEF Reception Desk located at 6 Fairbridge Avenue, Belgravia, Harare between 08:30-16:00 hours with prior appointment. Alternatively, the documents are accessible on the UNICEF Zimbabwe website at this link: https://www.unicef.org/zimbabwe/supply-and-procurement. For appointment to collect bids please call Tel: (+263) 242 703941-2 ext. 2956.
2. SUBMISSION OF CSO EOI documents
Final Expression of Interest documents are to be sent by:
[email protected], with subject line “CSO Call for Expression of Interest-WASH-ZIRP”
(ii) Hard Copy Submission- To be sent/ delivered in a sealed envelop to UNICEF office in Harare
at this address: 6 Fairbridge Avenue, Belgravia, Harare. Envelops should be clearly marked
“CSO Call for Expression of Interest-WASH-ZIRP”
The deadline of submission of EOI documents is 1400hrs on Monday 10 February 2020. All applications must be submitted in English.
Any requests for additional information should be addressed in writing by 1200hrs on Monday 3 February 2020 to Stephen Mudhuviwa, email [email protected] and copying [email protected]. UNICEF responses to any queries or clarification requests will be made available to all applicants before the deadline for submission of applications. In addition, an information session on this EOI will be delivered in the upcoming Emergency Strategic Advisory Group (ESAG) meeting. The ESAG meeting is open to all WASH partners working in emergency settings. Contact ESAG secretariat to confirm meeting dates.
Applications will be assessed by an evaluation committee to identify CSOs that have the mandate, capacities and comparative advantage to support achievement of results for children. It should be noted however that participation to this Call for Expression of Interest does not guarantee the CSO will be ultimately selected for partnership with UNICEF. Selected CSOs will be invited to review and potentially finalize partnership agreements in accordance with criteria outlined in the project document and applicable UNICEF policy and procedures on partnership with CSOs. Applicant CSOs will be informed of the outcome of their submissions by communication sent out to the email/ postal address that is indicated in the CSO submission.
The following documents are attached with this call Annex A: Zimbabwe Idai Recovery Project summary. Annex B: The detailed Expression of Interest to join the WASH ZIRP programming. Please complete this in detail. The assessment of the CSOs will be based on information supplied in this document. Annex C: A more detailed extract of the ZIRP project document Annex D: Districts and wards affected wards by cyclone Idai Annex E: WASH-related environmental safeguards screening form and management plan. Please note that partners will be responsible for the implementation of the Environmental and Social Management and Monitoring Plan
Please pay attention to the expected outcomes of the project as you prepare your expression of interest.
Project Duration Approximately 2 years (March 2020 to March 2022)
Goal (Contribute to) rehabilitation of communal WASH services
Expected Outcomes
Restored access to water and sanitation services
Outputs 1. New or rehabilitated water points
2. Rehabilitated WASH facilities at schools and health centres
3. Rehabilitated household latrines
4. Demonstration of sanitation options for vulnerable households
5. Participatory health and hygiene education campaigns
6. Community water safety and security plans
7. Community-managed water supply schemes 8. Environmental and social management plan (ESMP)
Target beneficiaries Direct: populations in TC Idai affected wards and districts in Manicaland Indirect: Local Authorities and subnational government involved in WASH
Annex B: Expression of interest to join the WASH ZIRP programming
Section Theme Description
1.1 Organisation
Information
Organization name
Acronym
Physical Address
PVO/Trust Registration Number
(copy of registration to be attached)
Telephone
Website
1.2 Head of
Organisation
Name, Surname
Functional Title
Email
Telephone
1.3 Focal
person (if
different
from 1.2)
Name, Surname
Functional Title
Email
Telephone
2.1 CSO mandate, sector area and geographic spread (including presence in cyclone affected areas)
CSO Mandate
Sector area
Current Geographic coverage
2.2 CSO experience in WASH
Please provide brief information on CSO previous and current work on WASH within the past 5 years. Indicate successful practices and related knowledge products.
2.3 CSO experience on WASH emergency response and recovery work
Please provide brief information on the previous work done on WASH emergency response and recovery
2.4 Comparative advantage
Outline any distinctive technical capacity of your organization in WASH programming
2.5 Core Staff for WASH and community engagement
Outline of number and key functions of core organization staff
2.6 Design and implementation
Outline capacity to design and implement WASH
Section Theme Description
capacity for rehabilitation works including piped water systems, boreholes, deep/ shallow wells, toilets/latrines, etc.
rehabilitation works for community managed systems. Describe challenges encountered and how they were addressed.
2.7 Financial management and accountability (attach previous audit report)
Overall Size of Annual Budgets for the past 3 years (2017, 2018, 2019, USD)
Overall Source of core funds or income
Overall Main funding partners / donors for the past 5 years
Company has audited accounts for last two years
if yes attach Audit Reports. (Including UNICEF HACT micro-assessments and spot check reports if applicable)
WASH Annual Budgets for the past 3 years ((2017, 2018, 2019, USD)
2.8 Capacity to contribute to project
Comment on the organization’s capacity to contribute to the project stating the maximum % threshold
3.1 Assess the applicability of the proposed project outcomes in the current context (Max 1000 words)
3.2 Describe the current institutional arrangements for WASH in Manicaland (Max 300 words)
3.3 Describe the strategy for community engagement for WASH improvements (Max 300 words)
3.4 Describe the strategy for adoption of build-back-better principles for WASH rehabilitation (Max 300 words)
3.5 Describe familiarity with drinking water safety and security planning (Max 300 words)
3.6 Describe familiarity with demand led sanitation and eradication of open
Section Theme Description
defecation (Max 300 words)
3.7 Describe experience in developing WASH information, education and communication products (Max 300 words)
3.7 Describe experience in addressing equity, inclusiveness and gender (Max 300 words)
3.8 Describe experience or capacity in formulation and implementation of Environmental and Social Management Plans, including, child protection, safeguarding against sexual exploitation and abuse, and labor management
Final
The districts have been arranged by geographical proximity of wards as outlined in Annex D. Kindly select the District and indicate the Wards where you have a comparative advantage to deliver results under ZIRP activities and indicate the priority using the table below and by clicking the check box. Don’t forget to indicate the ward numbers.
Describe the organizations comparative advantage in the selected areas.
Total number of pages in the submission should not exceed 10 pages of minimum font size 10 Arial
Annex C: Summary Project Document ZIRP Output 1 Water and Sanitation (WASH) Service Delivery Given the widespread destruction and the high risk of waterborne diseases, WASH activities will be rolled out at the household, communal, and institutional levels. Communal water points will be restored through restoration of boreholes, piped water schemes, protection of springs, and other ancillary infrastructure that may be required. Based on the build back better principles, additional water points may be newly constructed as appropriate. Working with community informants, all water points will be registered in the national database as part of the Rural WASH Information Management System (RWIMS). The communities will be actively involved and supported in the rehabilitation process, and operation and maintenance (O&M) will be conducted collaboratively. Community based management systems will be put in place to ensure that regular O&M requirements can be met at the local level. Water safety plans will be prepared, and the community will be trained on their importance and implementation. Hygiene kits including menstrual hygiene sanitary wares and water treatment chemicals will be provided to the affected communities to facilitate practice of safe hygiene and ensure disinfection of drinking water in the medium term; the disinfection of water will be factored into the sustainability plan as part of the O&M costs to be covered by the community. Implementation will commence with a mobilization period of one month to establish additional or extend partnerships with UNICEF’s implementing partners. This period will complement and bridge the ongoing activities being implemented by UNICEF as part of its immediate response to cyclone Idai. During this mobilization period, assessments will also be done in the remaining seven districts to help detail the project activities and procure consultants and contractors for construction works. The bulk of activities of the ZIRP will generally run (after start-up in Month 1) from Month 2 to Month 20 with the last four months being used for project wrap up activities such as end of programme review, and documentation of learnings. The additional 12 months will be used for building resilience with communities through advancing drinking water safety planning on the rehabilitated schemes. UNICEF as co-chair to the WASH ESAG has deployed critical national and international surge support including technical assistance by consultants for assessment and coordination of the response to build an effective base for recovery activities. Additionally, works on rehabilitation of piped water schemes to increase access and bring water to communities, hygiene promotion and procurement of spares for hand pumps are ongoing Procurement of hand pump spares and technical assistance and assessment costs which contribute to mobilization for the recovery phase of the WASH response to Cyclone Idai are proposed to be covered retroactively by the ZIRP financing. Results Indicators for this Agreement: Rehabilitating communal WASH services Outcome indicator: Number of households with restored access to water and sanitation services Definition/description: Intervention will support community-led rehabilitation of communal water and sanitation systems in line with build-back-smarter and protection standards, including for toilets/latrines, boreholes and small piped schemes: ~10,000-14,400 households Other WASH Indicators: a) Number of households with restored water services b) Number of systems rehabilitated c) Number of water safety and security plans developed d) Number of latrines (female and child) e) Number of latrines (households) f) Number of communities trained on O&M
Activities: Activity 1.1 Construct new or rehabilitate water points Activity 1.2 Construct/ Rehabilitate School and Health Center Sanitation. Activity 1.3 Construct household latrines. Activity 1.4 Support vulnerable household sanitation. Activity 1.5 Promote improved hygiene practices. Activity 1.6 Develop water safety and security plans. Activity 1.7 Support O&M of rural community water supply. Activity 1.8 Formulate, implement and comply with Environmental and Social Management Plan (ESMP) Activity 1.1 Construct new or rehabilitate water points This activity will be conducted from Month 2 to Month 20 in nine cyclone-affected districts if water points are affected too severely to rehabilitate or the existing source are not sustainable for water provision throughout the year. UNICEF will rehabilitate or construct 500 piped water schemes/sources and will rehabilitate 200 boreholes, 1,330 springs, and 50 deep wells, aimed at delivering running water at schools and health centers and bringing water closer to communities. The piped water schemes, including solar pumping where feasible will vary from community level schemes to stand alone running water in institutions depending on field conditions. The key task includes completion of assessments in 7 districts, procurement of bush pumps which will be done through existing long-term agreement with pre-qualified suppliers and construction monitoring and supervision of works. Non-functional water sources in schools and health centers will also be rehabilitated including installation of solar pumps where feasible. This activity will be carried out by UNICEF implementing partners who will also facilitate software activities of capacity building of communities on water source operation and maintenance. Under this activity, sources will also be upgraded to serve more people by incorporating piped system where technically feasible; springs which serve individual household will be protected to ensure safe quality of water. Activity 1.2 Construct/ Rehabilitate School and Health Center Sanitation. This activity will be conducted from Month 2 to Month 20 in nine cyclone-affected districts. UNICEF will construct 500 latrines in schools and health centers. Under this activity which is coupled with water provision where required, a minimum package of WASH will be provided. For schools, the minimum pack will comprise sex and age appropriate toilets, handwashing facilities and water available on school premises. For health centers, the minimum package will comprise gender and disability friendly toilets, running water for handwashing and infection control and prevention and facilities for safe and environmentally friendly disposal of medical waste. Construction works under this activity will be undertaken by contractors; software activities comprising hygiene promotion, establishment/strengthening of school health clubs will be done by implementing partners to complement the WASH construction activities Activity 1.3 Construct household latrines. This activity will be conducted from Month 2 to Month 24 in nine cyclone-affected districts. Communities will be triggered to construct latrines themselves and sustain continued use of latrines in line with the demand led approach as spelt out in the National Sanitation and Hygiene Strategy. A review of the approach will be held mid-way through the programme to identify challenges, best practices and make any required programme corrections. UNICEF implementing partners working with the relevant District Water and Sanitation Subcommittees (DWSSC) will provide technical support and facilitation to communities for latrine construction and sustaining the use of latrines. Models of flood resistant latrines will be piloted. Activity 1.4 Support vulnerable household sanitation. Construction materials for latrines will be procured by UNICEF and provided to the most vulnerable households whom will be identified in consultation with the community. The latrines constructed for the vulnerable will also serve as demonstration units and at the same time used to train community-based latrine builders. This activity will be implemented during month 2 to month 8 by UNICEF implementing partners in collaboration with DWSSC across nine districts.
Activity 1.5 Promote improved hygiene practices. Improving knowledge and practice of safe hygiene will be conducted using the Participatory Health and Hygiene Education (PHHE) approach over the period from Month 2 to Month 24 in nine cyclone-affected districts. The key sub activities will comprise provision of appropriate and culturally acceptable household level water treatment options including water treatment tablets, menstrual hygiene wares, safe water handling and storage items to facilitate communities translate knowledge acquired on safe hygiene into practice. Community health clubs will be established /resuscitated and key hygiene messages will be passed through door to door campaigns, IEC material access and community gatherings. UNICEF’s implementing partners in collaboration with the District Water and Sanitation Subcommittee (DWSCC) and Environmental Health Technicians (EHT) will provide technical facilitation and work with communities. Activity 1.6 Develop water safety plans. UNICEF will promote the development of water safety and security planning to contribute to strengthening of community resilience. Due to limited capacity on water safety and security planning (WSSP) in Zimbabwe, UNICEF will initially engage with its HQ and Regional Office to provide technical support to the training of key non-government partners, (i.e. implementing partners on WSSP). The training will be cascaded down to community level to enable them to develop WSSP. On-going monitoring and technical support will be provided through UNICEF including regular reviews of the approach. WSSP will be conducted from Month 2 to Month 20 in all nine cyclone affected districts. Activity 1.7 Support O&M of rural water supply. The ZIRP will create demand and capacity at community level for WASH service through the establishment and strengthening of community structures including Water Point Committees (WPC), Sanitation Action Groups (SAG) and School and Community Health Clubs. Village Pump minders and Latrine builders will be trained and equipped to support capacity building for improved operation and maintenance and ensure human resource is available at community level for sustaining WASH. UNICEF will provide hand pump spares chain by prepositioning spares at local level. Village based informants will be trained to provide updates to the National Rural WASH Management Information System (RWIMS) on the functionality of water points to contribute timely reporting and repairs of nonfunctional water sources. This activity will be supported by UNICEF implementing partners in collaboration with DWSSC. Activity 1.8 Formulate, implement and comply with Environmental and Social Management Plan. The ZIRP Project is funded by the World Bank and its implementation is governed by the World Bank Environmental and Social Standards (ESS). UNICEF conducted a subproject-wide Environmental and Social Screening process, resulting in the general Environmental and Social Management Plan (ESMP). The Contractor is required to adapt the general ESMP and ensure area specificity through the formulation of the ESMP. The ESMP will be submitted to UNICEF for review before onward submission to the ZIRP PIU for review. Upon approval, the Contractor will implement and report on the ESMP while UNICEF and ZIRP PIU monitor compliance. Non-compliance to ESMP may result in contract cancelation. Find attached in appendix E, the ES Screening for and the general ESMP for familiarization.
Annex D Wards to be considered for support under ZIRP
Affected Areas WASH Damage Assessment Nov 2019 Zimbabwe IDAI Recovery Programme (ZIRP)
