We exist for the academic excellence of all students. SPS ...€¦ · SPS Learning Model 21st...

SPS Learning Model 21st Century Capabilities

We exist for the academic

excellence of all students.

Presenter’s:

Rick Green

Director of Information Technologies - Springfield Public Schools

Julie Kulan

Project Support Specialist – Springfield Public Schools

Planning a District-wide Interactive

Whiteboard Project

PROJECT PURPOSE

INVENTORY PROCESS

INSTALLATION REQUIREMENTS

PROJECT COST ESTIMATES

PROJECT APPROVAL

REQUESTS FOR PROPOSAL

SELECTING A PROJECT TEAM

TRAINING REQUIREMENTS

ADDITIONAL TOPICS FOR CONSIDERATION


Whiteboard Project


Whiteboard Project

PROJECT PURPOSE

Vision

Each classroom will have the key technology necessary to support student success in the 21st century and enhance student engagement in the

learning process.

Key Purposes

To support the district strategic plan or vision

To maximize student engagement


Whiteboard Project


Whiteboard Project

Considerations:

Balancing value for taxpayers, students, and teachers

Ability to effectively and efficiently adapt to changing technologies

On-going professional learning


Whiteboard Project

Key Components

Provide Interactive Whiteboards and LCD projectors for all classrooms that do not currently

have this technology

Result: 100% of SPS

classrooms will have these key technologies


Whiteboard Project

INVENTORY PROCESS


Whiteboard Project

Inventory Process

Define what is a classroom

Is a classroom defined as having 10 children or more? What about Reading Recovery rooms in Title I

schools? What about SPED Rooms for height and access? What about Multipurpose Rooms (Gyms, Weight

Rooms, etc..) Issues with FACS Labs, Libraries, Band and Orchestra

Rooms o Wall space o Ceiling heights


Whiteboard Project

Inventory Process - Continued

Determine what your classroom standard board mounting heights will be. Grades K-2 Classrooms

o Issues with platforms about safety for students Grades 3-12 Classrooms

o Visibly from student desks in the back of the room.

If a Board is mounted too high the student or teacher cannot reach the top right corner to close the ink layer, browser or windows.


Whiteboard Project

Define the Inventory Process - Continued

You must have a physical count and description of classroom equipment in each building Define three categories of classroom installation

types: o Smart Board only installation o Projector only installation o Full installation of Smart Board and projector

Rationale for purchasing Smart Boards as our Interactive Whiteboard Inventory shows over 500 Smart Boards installed Teachers are already trained on Smart Notebook


Whiteboard Project

INSTALLATION REQUIREMENTS


Whiteboard Project

Use classroom layout and installation forms:

Record these layouts by building and room number Location of teacher’s computer that will be

connected to the Smart Board Is a projector and/or Smart Board already installed? Note the location of any data drops for computer

use Desired location of the projector and Smart Board Will a whiteboard need to be moved? Ask for a sign-off of Principal and Teacher


Whiteboard Project

Determine the kind of Smart Board and Projector you will be using

Will you use short-throw or universal ceiling mounted projectors?

Consider the size of board and audio needs Will you use the audio function of the projector or not? Will you use the Board manufacturer’s speaker

systems?

Is Prevailing Wage required for the installation of Smart Boards and Projectors?

Remember to consider this requirement in calculating costs for the RFP


Whiteboard Project

PROJECT COST ESTIMATES


Whiteboard Project

Upon completion of all the inventories and defined equipment requirements, proceed to develop the estimated costs for the Bond

Develop a spreadsheet by building that contains the following costs:

Quantity of Smart Board only cost Quantity of Projector only cost plus electrical work Quantity of Full installation costs of Smart Board and

projector plus electrical work Quantity Audio/Media(VCR/DVD) systems and costs.


Whiteboard Project

PROJECT APPROVAL


Whiteboard Project

Provide the Bond and Finance Leaders with the estimated costs for the Smart Board project

Seek Administration and Operational approval for purposed plan

Seek BOE Approval for Bond Project

Seek Voter Approval for Bond Project


Whiteboard Project

REQUESTS FOR PROPOSAL


Whiteboard Project

Next Step-develop an RFP with approved vendor lists

Define Project timeline and milestones Define what products will be bid by the selected

installation vendor Will the vendor provide the projectors and/or Smart Boards? Will the vendor provide the Audio/Media equipment? Define all the components required for a complete

classroom system o Include projector only and Smart Board only installs o Include all cables, splitters and extenders (VGA, USB,

Audio, Video)


Whiteboard Project

Next Step-develop an RFP with approved vendor lists - Continued

Have a vendor walk-through to review different ceiling and building construction types referencing classroom layout forms

Select winning bid from vendor and schedule a kick off meeting Allow vendor to setup the timeline and building order of

installation Discuss electrical requirements and building code concerns Discuss current and future building construction projects

like air conditioning and electrical upgrades


Whiteboard Project

SELECTING A PROJECT TEAM


Whiteboard Project

Select a Project Team for oversight and management of the project

Determine communication processes with community, administration, principals and teachers Define work flow processes for each building installation

and those process owners o Clearly define all the steps of the installation process

• What defines completed installation? Craft work (cutting chalkboards or whiteboards) Smart board and/or Projector installation Electrical for projectors Network drops if necessary PC connections and Notebook software Verification if all equipment in a building works correctly Payment to Vendors


Whiteboard Project

Select a Project Team for oversight and management of the project - Continued

Determine communication processes with community, administration, principals and teachers Define work flow processes for each building installation

and those process owners o Important not to have your installations done to far prior to

training

Define a project timeline for installation and training Develop a website to distribute updates and information Define point of contact for installation and/or training. Provide updates quarterly to BOE Provide updates as needed in Principal Meetings Provide financial updates to Project Team on quarterly basis


Whiteboard Project

http://springfieldpublicschoolsmo.org/tech/TechnologyBondStatus.html

http://springfieldpublicschoolsmo.org/tech/TechnologyBondStatus.html


Whiteboard Project

•Walkthrough at building completed with SI

•Schedule setup with Building Principal

•Installation of Smart Boards

•Jana from SI notifies Julie K upon completion of all work at building ( All work must be completed before notifying GSC)

Sensory Integration

•Julie contacts GSC that SI has completed work.

•GSC-Vendor request Permit (Min 1- week to complete)

•Electrical vendor completes work at school (Min 1-week)

•GSC notifies I.T.-Julie K upon completion

•Julie calls GSC-Bill Shelburn every Friday for a status update on electrical work.

GSC – Electrical Vendors • Julie & Scott schedules C.

Todd to install software and setup teacher PCs within 1 week of the completion of electrical work.

• Notify Dave Duff upon or nearing completion of installation and setups of teacher computers

I.T. Department

•Dave Duff schedules Phase I and /or Phase II training with Building Principal

Ed. Tech Department

Steps of the Installation Process


Whiteboard Project


Whiteboard Project


Whiteboard Project

TRAINING REQUIREMENTS


Whiteboard Project

Phase I Training

Online Training with Atomic Learning Provided predefined courses for teachers (2 hours) Offers novice and expert differentiated instruction

opportunities

Learning Objectives

Phase I—Online Learning


Whiteboard Project

Phase II Training

Onsite Training with an Instructor Provided 2 hours of onsite training

o Reviewed Phase I steps o Provided instructions on the creation of teacher-owned

projects o Reviewed Smart Board tools and Livebinders o Provided additional resources of approved sites to be used

Learning Objectives


Whiteboard Project

Phase III Classroom Implementation

Classroom Demonstration of Skill Levels Teacher spends 2 hours developing classroom activities Project Team developed a rubric for Principals for the

evaluation process Upon completion of Phase III process with Principal’s

approval - teacher’s earned 6 hours of professional development and a $75.00 stipend

Implementation

Phase III—Tool Joe Teacher

Phase III—Tool

Phase III Process for Completion


Whiteboard Project

ADDITIONAL TOPICS FOR CONSIDERATION


Whiteboard Project

Additional Topics…. Replacement Cycle for Smart Boards and Projectors

Used 10 years on Smart Boards Used 7 years on projectors Unclear on future funding source?

Use caution when trying to use wireless instead of a network drop Video streaming requires a lot of bandwidth Attempting to use wireless can cause frequent disruption of

lessons

Spare Projectors and Smart Boards for Schools How many and when?


Whiteboard Project

Additional Topics….-Continued Consider electrical and cabling issues for new

building construction Always put in split whiteboards at the front classroom Always put Smart Board’s front and center in the classroom

Don’t forget about those document cameras… Most teacher’s want their document camera in the front and

their Teacher PC in the back of the room. Set a standard location for the Smart Board and connections

for future installations. This will resolve issues with document cameras and where the PC must be connected.


Whiteboard Project

Questions ?


Whiteboard Project

Date post:	08-Oct-2020
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We exist for the academic excellence of all students. SPS ...€¦ · SPS Learning Model 21st...

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